The Spirit of Belron Challenge

Transcription

1 The Spirit of Belron Challenge Saturday 23rd September 2017 Participant Information Pack Dear SoBC Participant, Please read the following information regarding the Spirit of Belron Challenge event at Beaumont Estate and Dorney Lake on Friday 22nd and Saturday 23rd September If you have any questions please contact the SoBC Team at Belron on We very much look forward to welcoming you to Beaumont Estate and Dorney Lake soon! The SoBC & votwo events teams. TIMETABLE OVERVIEW Friday 22nd September Beaumont Estate Hotel, Old Windsor SL4 2JJ 11:00 21:00 Registration: race pack & wetsuit collection in The Balmoral Suite 11:00 21:00 Hired bikes available for set up at The White House car park 12:00 21:00 SoBC Merchandise ( T shirts, bottles etc) available to buy in The Courtyard 12:00-onwards Sandwich/salad lunch available from The Chapel room 17:30 22:00 Dinner available (outside until 20:00 and then in restaurant until 22:00) 18:15 18:30 Welcome by Gary Lubner in The Courtyard 18:30 18:45 Afrika Tikkun ambassador speech in The Courtyard 18:45-19:15 Country coordinator briefing in The Dining Room 19:30 22:30 Coach transfers for people staying at the other hotels

2 Saturday 23rd September Dorney Lake, Off Court Lane, Windsor SL4 6QP 07:00 Registration (race pack collection for those who haven t registered on the Friday) and transition opens at Dorney Lake 07:00 Transition opens 07: Breakfast - Porridge, Banana, Apples 07:15 07:45 Coaches leave hotels to transfer to Dorney Lake 09:15 Welcome speech by Gary Lubner and cheques presentations IMPORTANT: there will be a race briefing 15 minutes before the start time of each wave. Please ensure you attend the briefing relevant to your wave start you should be in full kit and ready to begin. 11: Lunch available (served up until 2 and half hours after the last race has started) 10:00 Half Marathon 10:15 Team-relay Marathon 10:30 Olympic Distance Triathlon Wave (All competitors individuals and teams - Male and female 10.35) 10:50 Duathlon (All competitors) 11:00 5 km Race (All competitors) 11:45 Sprint Distance Triathlon Wave 1 (individual male) 12:15 Sprint Distance Triathlon Wave 2 (individual female) 12:45 Sprint Distance Triathlon Team Wave 3 (all teams and individuals double-chipping on the swim ) 13:30 Super Sprint Distance Triathlon Wave 1 (individual male) 13:35 Super Sprint Distance Triathlon Wave 2 (individual female) 15:00-16:00 Coach transfers to hotels 16:00 Last coach transfer departs

3 Saturday 23rd September Beaumont Estate Hotel, Old Windsor SL4 2JJ :00 20:00-22:00 Food available in main restaurant Buffet overspill in Beaumont Room 19:00 Awards Ceremony 20:00 Band & DJ Scootathon Waves Times Wave pm year olds pm 5 9 year olds pm 4 years old and under Wave pm year olds 1.20 pm 5 9 year olds 1.40 pm 4 years old and under Wave pm year olds 2.20 pm 5 9 year olds 2.40 pm 4 years old and under No need to pre-book your place please just turn up before the relevant time at the start point, located on the road behind the boathouse at the end of the lake. EVENT LOCATION Dorney Lake, Windsor SL4 6QP (Junction 7 off the M4) CAR PARKING The event car park will be open from 07:00 on race day. On arrival you will be directed to the car park. From there please walk across to the main registration area. Please be aware of traffic moving about in this area. REGISTRATION The majority of the registration will be held at Beaumont Estate Hotel, Old Windsor, SL4 2JJ between 11:00 and 21:00 on Friday 22nd September. Hired bikes and wetsuits will also be available for setup and collection from there on Friday. It is strongly recommended that you register on Friday if you are able to.

4 Limited registration is also available from 07:00 on Saturday morning at Dorney Lake. It is important that you arrive at least 90 minutes before your wave starts if you re registering on Saturday morning. Any hire bikes or wetsuits not collected on Friday will also be available at Dorney Lake on Saturday morning. Please note: all bikes that have been set up at the Beaumont Estate Hotel on Friday will be transported over to Dorney Lake and placed in transition. The bikes will be racked by wave. If you are using your own bike you can set it up in transition area before the race on Saturday morning. At registration you will be issued with a pack containing: 1) Your timing chip - TRIATHLON/DUATHLON COMPETITORS: Please wear this on your left ankle with the chip on the outside of your leg. For the swim section it must be worn UNDER the wetsuit. It is mandatory that you wear your timing chip for the whole race and hand it back in at the finish line on completion of the event. If you do not, you will not get a time or feature in the results. For triathlon teams, the timing chip acts as the baton that must be passed from swimmer, to cyclist, to runner and worn on the left ankle of each athlete during their section of the event. 5km RUNNERS: For 5km runners only your timing chip will be a disposable chip on a sticker that is looped through the laces of your running shoe. You do not need to return this type of chip post race. MARATHON RELAY: For marathon relay runners the timing chip is built into a baton that needs to be passed from team member to team member in the handover area between running laps. These batons will be issued to you at the start of the event on Saturday morning, not in the race packs you pick up on Friday. 2) Your race number bib - please wear this on your front for the bike and run sections of the race. It is waterproof so it can be worn under the wetsuit for the swim. Teams will receive two bibs in their race pack one for the cyclist and the other for the runner. Relay team runners will receive 1 bib number per runner (up to a maximum of 4). 3) A bike number sticker - to be stuck to the seat post of your bike. 4) A swim hat - that must be worn during the swim. TRANSITION Once you arrive at Dorney Lake (and if you have already registered) please go to the transition area (where all of the bikes are racked) to familiarise yourself with the layout of the area before the race starts. You will need to enter the transition area via the secure competitors entrance because all other entry/exit points will be blocked off until the race starts. The bike racking will be split into waves and by race number within each wave. You can add your race kit (bike and run shoes, helmet etc) in the transition area on the morning of the race. You can also rack your own bike at this time if you are not using a hired bike. Signs will also be clearly visible in transition for all the swim/bike/run in and out points.

5 Please note: during the event, entrance to the transition area will be limited to competitors only, for the setup of their transition space and when racing. No spectating will be allowed from transition to ensure maximum space for participants competing in their event. Transition rules: To gain entry/exit to transition you will need to show your race number You will not be allowed to retrieve/deposit your bike if you do not show your race number Do not ride your bike in transition When racing, your helmet must be securely fastened to your head before you touch your bike. You must not remove your helmet until your bike is securely racked. You will be required to show your helmet to the transition entrance staff on entry Do not get on your bike until after the mount line when leaving transition Get off your bike before the dismount line on the way back into transition Your transition space must be kept tidy at all times There will be a drink station with water at the run exit of transition. RACE COURSE Start Please familiarise yourself with the event timetable to ensure you attend the correct wave start. Any late timetable changes will be posted on the timetable board near the race clock in the event village Wave starts will be announced on the PA system approximately 15 minutes before the start time, just before the briefing The mandatory race briefings will be held in the swim start area for the triathlon events, the run start area for the 5km race and the duathlon and in the marathon relay transition area for that event. Once the briefing has finished make your way directly into the water or to the run start line - you should be in full kit and ready to begin. The briefing for the half marathon will be held straight after Gary s speech in the same area as the speech and will start from there. The start for the swim (triathlons) will be in the water between the two start flags and will be signalled by a foghorn. Please only enter the lake to warm up before the swim if the lifeguards are present The start for the 5km fun run and duathlon will be between the start flags next to the transition area The start for the relay marathon will be located adjacent to the relay marathon transition area between the Marathon Relay start signs Swim Super Sprint ½ lap, Sprint 1 lap, Olympic 2 laps. Lifeguards are on duty on the banks of the lake and on the water. If you require assistance whilst in the water raise one arm in the air. Wetsuits are compulsory for the swim.

6 A map will be positioned at the swim entry point clearly showing the swim course. Bike Super Sprint 2 laps, Sprint 4 laps, Olympic 8 laps, Duathlon 4 laps. The bike course follows a slightly twisting road situated on the far left hand side on the lake, running to the very end of the estate. The return road is a dead straight 'island' road returning you towards the transition area. The course has two tight turns, one at either end of the lake so please take care in those areas in particular. On the bike: No drafting No riding as a group When exiting transition you have to filter onto the live course. You must look up and look right and give right of way to any riders already on the course as you filter in. Ride on the left hand side and overtake on the right Bike helmets must be securely fastened to your head whilst you are in contact with the bike The bike course is on internal park roads; however members of the public can still access the venue on foot, so please be aware of other people The bike course is marshalled and well signed, however it remains the responsibility of the competitor to navigate the course Please be aware of other riders filtering onto the course from the transition area Ride within your ability. There are several tight corners on the bike course so be careful Please report any major incidents on the bike course to the next marshal you see. Location of the incident is important You are responsible for counting your own laps Please note that use of headphones is strictly not permitted during the event at any time, particularly on the bike

7 Bike course map. 5km Lap Run 5km race 1 lap, Super Sprint ½ lap, Sprint 1 lap, Olympic 2 laps, Duathlon 1 lap for each run. The run goes up the right hand side of the lake to a turn point either half way along the side of the lake (Super Sprint only), or to a turn point just around the top end of the lake (all other distances and events). On the run: Turn points will be marked by yellow and black arrows. Run on the left hand side of the path and overtake on the right hand side. You are responsible for counting your own laps. On completion of your laps continue down the finish straight and under the finish gantry. After the first run of the Duathlon continue straight into transition area, not down finish straight. Please report any major incidents on the run course to the next marshal you see.

8 Run course map (triathlon, duathlon & 5km race) Half Marathon two laps of course (see course maps) Turn points will be marked by red arrows with ½ marathon marked on them. Run on the left hand side of the path and overtake on the right hand side. You are responsible for counting your own laps. On completion of your laps continue down the finish straight and under the finish gantry. After the first lap of the Half Marathon continue as shown on the lap 2 map below. Please report any major incidents on the run course to the next marshal you see. Drinks stations are located just after the 8km and 18k points. Half Marathon lap 1

9 Half Marathon lap 2 TEAM MARATHON RELAY The total distance to be run by teams is 42.2km (26.2 miles) The route is based on 16 laps of a 2.6km ; an almost identical route to the super sprint tri run course with a short extension (~100m extra) at the far turn around to make up the correct total distance over the accumulated number of laps The turn point will be clearly marked with signs saying Relay Marathon Turn Point (1.3km out from the start/relay transition area) and there is a short, grassy bank to be climbed at the turn to get to the return footpath

10 Runners may do 1 lap at a time handing over the baton in transition between laps as the, or complete more laps before changing over as they see fit. However all runners need to go through transition area on each lap to get a lap time regardless of whether they swap to a teammate or not Teams will be alerted when they start their 16th lap that the final runner needs to bypass the transition area at the end of his/her lap and proceed directly to the finish line on completion of that lap There will be a 5hr overall time limit on teams to complete the 16 laps. Any teams not starting their 16th lap after the 5hr point is passed will be directed to head to the finish on completion of whatever lap they are currently on. They will then receive a 'distance completed in 5hr' result rather than a full marathon time DRINKS STATIONS Water will be available on the run course for the triathlon. Sports drinks also will be available at 1 aid station on the half marathon and in the marathon relay transition area. FINISH At the finish please give your timing chip to the finish line staff and you will receive your medal. If for any reason you do not finish, please report this to a marshal and return your timing chip to them, or to the finish line staff. RESULTS AND MEDAL CEREMONY Results will be available at the Results Tent at Dorney Lake and the winners medals will be presented at the party on Saturday evening at the Beaumont Estate Hotel.

11 REFRESHMENTS A selection of hot and cold drinks and food will be available on site with lunch being served from 11:00am. There will also be an ice cream van on site and several coffee vans. SPECTATOR ENTERTAINMENT There will be undercover areas for spectators to watch the racing from in the event of hot or bad weather. Rollapaluza static bike racing will be at the event with roller racing for all ages (from 3 years old upwards) and will be located in the main event area. SPECTATOR ETIQUETTE We would kindly ask that spectators refrain from accessing the live course areas where bikers and runners may be racing or course vehicles may be circulating. Please keep all children under supervision and any dogs on leads at all times. TOILETS/SHOWERS/CHANGING ROOMS Toilets are located next to the transition area. Showers and changing rooms are upstairs in the Boathouse. Additional toilets will be available in the main event area and on the course. BIKE SERVICE AND HIRE British Bike Hire will be in the main event area and on the course to offer assistance with any mechanical issues. MEDICS Medics will be located in the main event area and at key points out on the course. SPECIAL NOTE ON HEADPHONES Headphones are not allowed on any part of the event course (swimming, cycling, running or walking). This is for safety reasons so that competitors can hear the instructions of marshals, medics and other competitors. Thank you for your understanding in this matter. Have a great race!