TCS NEW YORK CITY MARATHON

Transcription

1 TCS NEW YORK CITY MARATHON 03 NOVEMBER 2019 RUNNERS! Book by 30 May 2019 and receive an exclusive Marathon Tours New York City Marathon 2019 training shirt! After 100% positive feedback from our 2018 group, we can t wait to meet our 2019 Kiwis and show you just how remarkable this trip really is! The TCS New York City Marathon has taken running to a whole new level. Thanks to the DJs, bands and two million spectators that line the streets, traffic and loud breathing is exchanged for music and cheering. This 26.2 mile block party is one you do not want to miss. If you have ever considered participating in this event, now is the time! Get your partner, family or friends ready for a holiday like no other and an achievement you ll be talking about for years to come. Join our team of enthusiastic marathon competitors and accomplish something most only dream of. These guys did a stellar job. We were kept informed throughout the process, they were totally approachable at all times in NYC and they encouraged and supported us at all times. Great job, couldn t recommend and thank you enough! Marathon Tours finisher

2 RUNNERS PACKAGE 7 NIGHTS Included... Return economy class airfares flying Air New Zealand from Auckland to New York. We will tailor your package and add on your domestic flights so you can depart from any New Zealand domestic airport. Guaranteed entry into the 2019 TCS New York City Marathon Accommodation in a prime location at the InterContinental New York Times Square Hotel Official TCS New York City Marathon 2019 shirt Marathon Tours welcome meeting Private welcome drink event Private Marathon Tours Help Desk Full service for all pre and post travel arrangements, including tailor made itineraries, live webinars and a travel app for your mobile phone Return airport transfers on group flights Marathon Eve dinner in Central Park with fellow New York Marathon competitors Race morning breakfast Private transport to the Start Village Celebration drinks and dinner with fellow Kiwi runners and supporters Introduction to other Marathon Tours participants through a closed Facebook group for our TCS New York City Marathon runners Seven day metro pass for transportation around New York City 7 NIGHT BONUS INCLUSION! Choose from one of the below complimentary bonus tours: Three Neighbourhood Food Tour Woodbury Common Shopping Tour Sip n Paint Tour Speakeasy Barhop Tour Marathon Tours welcome drinks with fellow Kiwis from the group Not included... ESTA for the USA (we can assist with processing) Additional tours and sightseeing (can be purchased separately) Travel insurance (we can assist) Meals not stated in the itinerary Personal expenses Tipping You were lovely people, very accommodating, and enthusiastic. The whole tour was so organised. Thank you! Marathon Tours finisher 7 NIGHT ITINERARY DAY ONE Wednesday 30 October Depart New Zealand and check in to New York s prime location, the InterContinental Times Square DAY TWO Thursday 31 October Day at leisure Private Marathon Tours Welcome Drink event DAY THREE Friday 01 November Marathon Tours Private Welcome meeting Escorted tour to the TCS New York City Marathon Health and Fitness Expo Marathon Opening Ceremony Opportunity for Marathoners to participate with the Marathon Tours team. Supporters are welcome to spectate DAY FOUR Saturday 02 November 5K Dash - Opportunity for Marathoners and their friends and family to participate in the 5K Dash to the finish line ending in Central Park Marathon Eve Dinner at the Marathon finish line for competitors and supporters (tickets available) DAY FIVE - RACE DAY Sunday 03 November Race morning breakfast Private transfer to the Marathon Start Village Private Marathon Tours Celebration drinks and nibbles DAY SIX Monday 04 November Day at leisure we recommend taking advantage of the complimentary bonus tour DAY SEVEN Tuesday 05 November Day at leisure alternative opportunity to take advantage of the complimentary bonus tour DAY EIGHT Wednesday 06 November Depart New York on to a new destination or head back to New Zealand 7 NIGHT PACKAGES TWIN/SHARE SUPPORTERS $6,899PP $5,799PP

3 5 NIGHT ITINERARY RUNNERS PACKAGE 5 NIGHTS Included... Return economy class airfares flying Air New Zealand from Auckland to New York. We will tailor your package and add on your domestic flights so you can depart from any New Zealand domestic airport. Guaranteed entry into the 2019 TCS New York City Marathon Accommodation in a prime location at the InterContinental New York Times Square Hotel Official TCS New York City Marathon 2019 shirt Marathon Tours welcome meeting Private Marathon Tours Help Desk Full service for all pre and post travel arrangements, including tailor made itineraries, live webinars and a travel app for your mobile phone Return airport transfers on group flights Marathon Eve dinner in Central Park with fellow New York Marathon competitors Race morning breakfast Private transport to the Start Village Celebration drinks and dinner with fellow Kiwi runners and supporters Introduction to other Marathon Tours participants through a closed Facebook group for our TCS New York City Marathon runners Seven day metro pass for transportation around New York City Not included... ESTA for the USA (we can assist with processing) Additional tours and sightseeing (can be purchased separately) Travel insurance (we can assist) Meals not stated in the itinerary Personal expenses Tipping DAY ONE Thursday 31 October Depart New Zealand and check in to New York s prime location, the InterContinental Times Square Evening at leisure DAY TWO Friday 01 November Marathon Tours Private Welcome meeting Escorted tour to the TCS New York City Marathon Health and Fitness Expo Marathon Opening Ceremony opportunity for Marathoners to participate with the Marathon Tours team. Supporters are welcome to spectate DAY THREE Saturday 02 November 5K Dash - Opportunity for Marathoners and their friends and family to participate in the 5K Dash to the finish line ending in Central Park *Possible Marathon Opening Ceremony Opportunity for Marathoners to participate with the Marathon Tours team. Supporters are welcome to spectate Marathon Eve Dinner at the Marathon finish line for competitors and supporters (tickets available) DAY FOUR - RACE DAY Sunday 03 November Race morning breakfast Private transfer to the Marathon Start Village Private Marathon Tours celebration drinks and nibbles DAY FIVE Monday 04 November Day at leisure Opportunity to see a Broadway show, sports game or take a tour around New York DAY SIX Tuesday 05 November Depart New York on to a new destination or head back to New Zealand You guys are amazing - you have got the balance just right. I felt supported in all the right ways on the trip but not mothered! Loved meeting everyone and am now on a crusade to get all my friends to do marathons through you guys in the future! Marathon Tours finisher 5 NIGHT PACKAGES TWIN/SHARE SUPPORTERS $6,199PP $5,099PP

4 SUPPORTERS PACKAGE Come cheer with us! Friends, family and fans of marathoners are a huge part of one the biggest marathon events in the sporting world. The race brings out all the city has to offer - you ll see New York united, excited and looking its best for the big day. New Yorkers from all five boroughs and beyond come out to cheer and volunteer, making Marathon Sunday one of the most thrilling days in New York. Join the Marathon Tours team, plus fellow Kiwi supporters, during race day to cheer on our inspiring Kiwi competitors. We ll take you to prime spots along the course where you re so close to the action, you re actually high-fiving the runners as they go by! Included... Return economy class airfares flying Air New Zealand from Auckland to New York. We will tailor your package and add on your domestic flights so you can depart from any New Zealand domestic airport. Accommodation in a prime location at the InterContinental New York Times Square Hotel Marathon Tours welcome meeting Supporters tour with Marathon Tours staff and fellow Kiwi supporters Private Marathon Tours Help Desk Full service for all pre and post travel arrangements, including tailor made itineraries, live webinars and a travel app for your mobile phone Return airport transfers on group flights Race morning breakfast Private transport to the Start Village Celebration drinks and dinner with fellow Kiwi runners and supporters Seven day metro pass for transportation around New York City Not included... Visa for the USA (we can assist with processing) Optional tours and sightseeing (can be purchased separately) Travel insurance (we can assist) Meals not stated in the itinerary Personal expenses Tipping Official TCS New York City Marathon 2019 shirt Marathon Eve dinner in Central Park with fellow New York Marathon competitors Introduction to other Marathon Tours participants through a closed Facebook group for our TCS New York City Marathon runners SUPPORTERS PACKAGES 7 NIGHT TWIN/SHARE 5 NIGHT TWIN/SHARE $5,799PP $5,099PP WHY TRAVEL WITH MARATHON TOURS? Marathon Tours is part of Calder & Lawson House of Travel and is a fully bonded travel agent; We are an exclusive New Zealand International Travel Partner (ITP) to New York Road Runners (NYRR), which means we receive an allotment of guaranteed race entries into the TCS New York City Marathon and benefit from our partnerships with the event organiser; Benefit from the Marathon Tours team s first-hand experience having run the marathon and hosted the suporters tours year after year; As we have also travelled as supporters, we know our way around this huge city and where the best places are to spot your friends and family when out on the course. Co-ordinate marathon entry, accommodation, group dinner and more in one place; We offer a full service for all your travel arrangements including domestic and international flights, stopovers, pre and post-marathon travel arrangements, travel insurance and 24/7 after hours assistance; Transport and guide for Marathon Tours group; Assistance with visa processing (completed in advance) As Marathon Tours is part of the House of Travel group, we can offer all clients the opportunity to spread the cost of their marathon package, as well as any pre or post travel, using Q Card OR GEM Visa*. Stay a while... Have you thought about spending some extra time in New York? Our 2019 airfares are incredibly flexible, which means you can depart from a wide range of US cities via Los Angeles, San Francisco or Houston. So why not make the most of your time in the USA and tick off some of those destinations you have always wanted to visit. Our past clients often comment they wish they had stayed longer to experience more of what is on offer. Later in 2019 we will come through to you with details on how you can catch a sporting event at Madison Square Garden or the Barclay Center, watch a New York show, take a helicopter flight over New York or experience the Woodbury Common Premium Outlets, plus so much more. If these sound too good to miss, consider staying on in New York by either extending your stay at the beautiful InterContinental New York Times Square, or experience a different neighbourhood at a different property. In previous years we have had a number of clients head to Washington or Boston which they enjoyed immensely. Both are only a short distance from New York by train or an hour s flight, with the option to fly home from either city via Los Angeles or San Francisco. Thanks to Sophie, Rachel, Mike and to Paul (who I met on the start line). A great few days...a long run and $25k raised (with more coming) for a school in Zambia! It s been lovely in NYC

5 Insurance IMPORTANT INFORMATION Head into the unknown knowing you re prepared for anything. Part of a travel experience is heading into the unknown, so it always pays to be prepared for anything. We highly recommend you purchase travel insurance as soon as you purchase your package, which means you are covered should you need to cancel. We have teamed up with Allianz Global Assistance, a world leader in assistance services and travel insurance. We can assist you with a policy specifically for your needs, which can include cover for pre-existing medical conditions and specific items of luggage and personal effects. Cancellation fees charged by Marathon Tours or our suppliers will not be waived under any circumstances, which is one reason why purchasing travel insurance is encouraged. If you do not purchase travel insurance through Marathon Tours you must provide evidence via showing that you have obtained personal travel insurance. Without evidence, Marathon Tours reserves the right to withhold your travel documents until such time as evidence is produced. If you do not purchase travel insurance through Marathon Tours and you need to make a claim for whatever reason, a NZ$50 fee will be charged to process the relevant paperwork for your claim. What do you need to travel to USA? You will need a current New Zealand Passport to travel overseas, with a validity of six months or more after the date upon which you are scheduled to arrive back in New Zealand. All NZ passport holders must apply online for an ESTA Visa, at least 72 hours prior to departure for your trip to the USA. For more information visit There is a fee of US$14 for the ESTA Visa. Once granted, it is valid for multiple entries for two years or until your passport expires. If you have a passport from another country, or have a previous criminal conviction, a visa may be required. It is your responsibility to secure any visa well before your date of travel. If you are in any doubt or require assistance, please contact the Marathon Tours team who will be pleased to assist in confidence. A re-entry Visa will be required by travellers leaving New Zealand holding a foreign passport. It is your responsibility to ensure you have the correct documentation in place to allow your return to New Zealand. Marathon finishing times While the TCS New York City Marathon has an official end time of 7.25pm, please note that sweep buses will follow the marathon route at a 6.5 hour marathon pace, roughly 15 minutes per mile, after the final wave start. These buses will transport any entrant who wishes to drop out to the post-finish area. After the sweep buses pass by, the city streets will reopen to traffic. Cross street protection, medical assistance, old stations, refreshment stations and other services will no longer be available. Runners on the course move onto the sidewalks. ASK US ABOUT OUR 16 month no payments, no interest finance offers * *Lending criteria, fees, terms and conditions apply.

6 TAKE NOTE IMPORTANT THINGS YOU NEED TO KNOW How to protect yourself against the unknown It is compulsory that each person has travel insurance before travelling for the TCS New York City Marathon. Although it isn t compulsory that it s purchased via Allianz Global Assistance (our preferred provider), we do highly recommend it, as unlike other companies, they provide cover for the actual marathon event. We recommend you take out insurance as soon as you book, as it will ensure you are covered in case you injure yourself prior to the event and can no longer travel. We re constantly reminded about just how important it is to have the very best travel insurance cover, and being in New York during Hurricane Sandy certainly highlighted this once again. We know that our customers who purchased their travel insurance via AGA were hugely relieved they d done this, whilst others were left wishing they had. Allianz Global Assistance (AGA) is the preferred travel insurance provider, both of Marathon Tours, and also House of Travel nationwide, and they re a world leader in assistance services and travel insurance. They also include: Unlimited medical cover AGA helping someone, somewhere in the world, every two seconds! Terrorism cover for emergency medical assistance and hospital expenses Consultant backup and support our booking system allows us to travel our customers around the world 24-hour emergency assistance number, based in New Zealand As Marathon Tours staff are covered by AGA when we travel, in the event of something unforeseen happening if you ve chosen to purchase your travel insurance via AGA, it means we can assist you immediately without hesitation and delay. We will tailor-make your travel insurance so that you re covered for the entire time you re away from New Zealand. Prices start from NZD$110 per person for 8 days cover* subject to preexisting medical conditions and age. What do you need to travel to New York? You will need a current New Zealand Passport to travel overseas, with a validity of six months or more after the due date upon which you are scheduled to arrive back in New Zealand. All New Zealand Passport holders must apply for a ESTA Visa to enter the United States. It is your responsibility to secure your visa well before your date of travel. A reentry visa will be required by travellers leaving New Zealand holding a foreign passport. It is your responsibility to ensure you have the correct documentation in place to allow your return to New Zealand. If you would like Marathon Tours assistance in applying for your visa to enter the United States, please contact us and we will be pleased to assist in confidence. Terms and conditions TCS NEW YORK CITY MARATHON - The TCS New York City Marathon 2019 is part of a tour package, with a wide range of options to choose from. It is not possible to participate in the Marathon independently of a package. Individual requests for extra days and visits to other parts of New York can be combined with any of the packages. DEPOSITS to secure a place on one of our packages, a total, nonrefundable deposit of NZ$1,099 per person is required at the time of booking. PRICES all prices in this brochure are correct as at December 2018 and are shown in New Zealand dollars, and are based on payment by cash, credit card or cheque. Prices are subject to change at any time due to currency fluctuations and until payment is received in full. The final payment is due on 30 June CANCELLATIONS AND REFUNDS all cancellations must be advised in writing. Please note, if you cancel part or all of your booking, you may incur cancellation charges from our suppliers. If you have any doubts as to the potential cost of amendment or cancellation fees, please check with Marathon Tours. AMENDMENTS if you wish to amend your booking after you have paid your deposit, this will incur an amendment fee of NZ$50 per amendment per person, along with any fees charged by airlines and/ or other suppliers. BONUS OFFER If the package is purchased after 30 May 2019, participants will not be eligible to receive the Marathon Tours training shirt. They will still however, receive the 2019 TCS New York City Marathon shirt. UNUSED SERVICES refunds will not be provided if due to illness or personal choice you do not utilise part or all of your chosen package. INDIVIDUALISED ITINERARIES we are more than happy to arrange individual itineraries upon request. We can tailor make an itinerary to meet your needs, whether it be for business or pleasure. You can depart from New Zealand earlier, make a stopover, or extend your stay our marathon consultants will be pleased to help. CHANGES as airlines reserve the right to alter schedules, Marathon Tours cannot be held responsible when confirmed departures are subsequently changed. Once issued, airline tickets are non-refundable and non-transferable. Upgrades are available at an additional cost subject to availability. TAXES, SURCHARGES, AND LEVIES all taxes and levies associated with the airfare ie. Airport departure taxes and government security levies are included in the package price provided (fully inclusive package only). DOMESTIC CONNECTIONS please contact Marathon Tours if you require assistance with add-on fares from provincial New Zealand points. PREMIUM ECONOMY AND BUSINESS CLASS UPGRADES if you require Premium Economy or Business Class upgrades, please discuss your requirements with Marathon Tours. Bookings will be subject to availability. GENERAL INFORMATION AND CONDITIONS, ACCURACY this brochure is current as at December All reasonable care has been taken to ensure the accuracy of this brochure at the time of printing, but services offered could be subject to availability. TWIN SHARING if you are travelling alone, but wish to share a twin room please indicate this on the booking form. We will do everything possible to find a suitable roommate for you. However, if a suitable match cannot be found then the single room supplement will apply. While we do our best to satisfy your twin share request, we do not accept liability for any extra costs if the room sharing arrangements do not work out to your satisfaction. HOTEL CREDIT credit card imprints may be required by hotels providing telephone, mini-bar, in-room movies, laundry and other facilities and services that can be charged to guest rooms. These will be required by the hotel at the time of check-in. OUR SERVICES AND OBLIGATIONS 1.1 We supply travel agency services consisting of arranging, booking, and co ordinating travel facilities and services. The actual services and products are provided, supplied or performed by suppliers of travel, entertainment and accommodation facilities or services ( Suppliers ). 1.2 We undertake to perform our travel agency services described in 1.1 above ( the Services ) with reasonable care and skill. We will not however, be liable for any loss or damage which results from the act, default or omissions of any person other than ourselves, our employees or agents, or any cause independent of human control. This includes (but is not limited to) loss or damage which arises directly or indirectly from an act of God, weather disruptions, dangers incidental to the sea or air, fire, breakdown in machinery or equipment, acts of Governments or other authorities de jure or de facto, wars whether declared or not, hostilities, civil disturbances, strikes, riots, deaths, acts of terrorism, pilferage, pandemics, quarantines or medical or customs regulations. 1.3 We will endeavour to provide the most suitable travel arrangements to meet the particular requirements you make known to use. However, travel is an individual experience, and your preferences and opinions may vary from our own. For this reason, we cannot take responsibility for your individual satisfaction. travel, run, triumph 0800 RUNNING RUN@MARATHONTOURS.CO.NZ