Sponsorship & Vendor Information Packet

Transcription

1 Same Race Sponsorship & Vendor Information Packet

2 FACTS ABOUT THE MEMORIAL DAY 5K, 10K & KIDS 1K RUN The Memorial Day 5K, 10K & Kids 1K Run is becoming one of Inland Empire s favorite community and family fundraising events for Tragedy Assistance Program for Survivors (T.A.P.S.) The Memorial Day 5K, 10K & Kids 1K Run was designed as a way to support survivors and to promote a healthy and active lifestyle. The Memorial Day course includes mile markers and all participants will receive a timing chip on their race bibs to allow race times to automatically register at the finish line and post online. For serious runners, casual joggers and walkers, volunteers and spectators in Southern California, this event that provides care and support to families and friends grieving the loss of a member of the armed forces. Join over 700 participants for our 4th consecutive year. Your participation and support helps us make steps forward to make an impact on future generations. With options for all fitness levels, everyone will find an event to suit their goals.top racers in all age groups compete for finisher prizes. We offer an experience for the entire family that includes a Finish Line Expo, Spectator Viewing Area, Kidz Fun Zone, Food Trucks and so much more. Early bird discounts are available for online registrations at Charity proceeds for 2019 will go to Tragedy Assistance for Survivors (T.A.P.S)

3 MEMORIAL DAY 5K, 10K & KIDS 1K RUN EVENT DETAILS The 2019 race will begin and end at the Diamond Valley Lake Community Park located in Hemet, CA The race will consist of three distances and is ideal for all fitness levels. Kids 1K Run.62 miles Ages K Run 3.1 miles Ages K Run 6.2 miles Ages The race will start with a warm-up session facilitated by a certified trainer, singing of the national anthem, and a brief presentation about Memorial Day. This is an out and back course so participants will start and finish at the same location We will have a staggered start times for the 5K/10K & Kids 1K Run There will be water and aid stations throughout the course Open to all ages and abilities Each participant will receive a Commemorative Race Shirt, Finisher Medals and Goodie Bag filled with tons of things from our local sponsors/vendors We will have an award ceremony for the top finishers for the race and each age division.

4 MEMORIAL DAY 5K, 10K & KIDS 1K RUN COURSE Posted on Website Posted on Website Posted on Website Posted on Website Kids 1K Fun 1K run Course Monitors throughout the course Course support at every.20 miles Parents are allowed to run and/or encourage their young runners 5K Fun & Flat Course Course begins and ends at the Diamond Valley Lake Community Park Course support at every 1.5 mile - Aid & Water Stations 5 Mile Trail Flat Trail Course Course begins and ends at the Diamond Valley Lake Community Park Course support at every 1.5 mile - Aid & Water Stations 10K & 10K Relay Fun course Course begins and ends at the Diamond Valley Lake Community Park Course support at every 1.5 mile - Aid & Water Stations

5 SPONSORSHIP BENEFITS Sponsoring the Memorial Day Run has many benefits for you including: Direct contact with/and exposure to your target market(s) Enhance your organization s image in the local community Positive positioning within your market Indirect publicity via media coverage of the event Include your staff in the race for team building Made2BFit is planning an extensive event marketing campaign including: E-marketing campaign to previous race participants in lead up to event Large outdoor banners at high traffic locations in the Hemet, Temecula, Murrieta, Menifee, Lake Elsinore, Perris and surrounding areas Official website for online registrations, official timings and updates to promote the event Social Media campaign launched eight weeks prior to the event with regular Facebook and Twitter updates Advertising and editorial leads in local print media - Valley News There are several ways your organization can be involved in the Memorial Day Run: Financial support or donation sponsorship of the overall event Supply of products and/or services for prizes Passing on marketing materials and promoting participation Goods value in kind

6 SPONSORSHIP OPPORTUNITIES There are numerous levels of event sponsorship opportunities to best meet your organization s budget, marketing needs and desire to reach the community with your message. Your company will receive: Title Sponsorship Level $5, Identification as Sponsor on local campaign collateral materials, including: Reference to the event name, preceded by your company name Prominent logo and/or company name on all promotions and publicity including: print ads, press releases, 10,000 flyers, 1000 posters, 3,000 race applications, 200 volunteer applications, 1000 T-shirts, 1000 goodie bags Hyperlink to your website from ours Mention to all e-communication to race participants Banner space and signage at start and finish lines Booth space at the Health & Wellness Expo 10 Race Registrations/Entries Preferred Reserved Parking Use of VIP Hospitality Tent for 15 guests Presenting Sponsorship Level $3, Identification as Sponsor on local campaign collateral materials, including: Named as the Presenting Sponsor of the event Prominent logo and/or company name on all promotions and publicity including: print ads, press releases, 10,000 flyers, 1000 posters, 3,000 race applications, 200 volunteer applications, 1000 T-shirts, 1000 goodie bags Hyperlink to your website from ours Banner space and signage at start and finish lines Booth space at the Health & Wellness Expo 5 Race Registrations/Entries Preferred Reserved Parking Use of VIP Hospitality Tent for 10 guests

7 SPONSORSHIP OPPORTUNITIES There are numerous levels of event sponsorship opportunities to best meet your organization s budget, marketing needs and desire to reach the community with your message. Your company will receive: Gold Sponsorship Level $1, Identification as Sponsor on local campaign collateral materials, including: Business Logo or Photo on all Materials Company Logo on Event Posters Company Logo on Event T-shirts Company Logo on Event Programs Company Logo on Event Signage Link on Event Website Live Announcements Five dedicated Facebook posts Preferred Reserved Parking Opportunity to place banners and flags at event and packet pick up Booth Space at Event to Distribute Product Samples or Printed Materials Opportunity to include promotional material in Goodie Bag Silver Sponsorship Level $ Identification as Sponsor on local campaign collateral materials, including: Business Logo or Photo on all Materials Company Logo on Event Posters Company Logo on Event T-shirts Company Logo on Event Programs Company Logo on Event Signage Four dedicated Facebook posts Booth Space at Event to Distribute Product Samples or Printed Materials Opportunity to include promotional material in Goodie Bag

8 SPONSORSHIP OPPORTUNITIES There are numerous levels of event sponsorship opportunities to best meet your organization s budget, marketing needs and desire to reach the community with your message. Your company will receive: Bronze Sponsor: $ Identification as Sponsor on local campaign collateral materials, including: Recognition from event emcee Booth space at the Health & Wellness Expo Opportunity to include promotional material in Goodie Bag Company Logo on Event T-shirts Route Sponsor: $ Identification as Sponsor on local campaign collateral materials, including: Company Banner or Poster mounted advertising your company or business. These posters will be prominently displayed along the walk/run path. T-shirt Sponsor: $ Here is your opportunity to have your company logo walking all around town. As a T-Shirt sponsor, your brand will be strategically placed on the back of the event T-shirts. Goodie Bag Sponsor: $ The Goodie Bag insert is your avenue to get your product or information directly in the hands of each participant. Participants are distributed to all participants when they pick up their race packet. Expo Booth: $ This is a great way to share your product and/or services with the local community and their families. Please see the vendor application for expo booth specifications. In-Kind Sponsor In-kind donations are welcome and will be recognized at the partnership level closest to the value of the donation. Our needs include: o Printing o Course supplies (e.g., water) o Food (e.g., bananas, yogurt, bagels, etc.) o Others Aid Station Sponsor We would love to have your support at an aid station with volunteers and signage for your company. Energetic friendly volunteers make all the difference to runners as they cross an aid station. You can motivate them and keep them going! Grab friends, co-workers and community members to join in on the fun.

9 SPONSORSHIP AGREEMENT Please Type Or Print Clearly. Please Read and Fill out completely. Business Name: Primary Contact: Address: Telephone: Alternative Contact Information: Select sponsorship level below. Enter the event you wish to sponsor: Title Sponsor $5,000 Route Sponsor $150 Presenting Sponsor $3,000 T-Shirt Sponsor $100 Gold Sponsor $1,000 Goodie Bag Sponsor $100 Silver $ 500 Expo Booth $100 Bronze $ 250 In-Kind Sponsor $ Any Total Amount: $ Form of Payment: Check Cash Credit Please indicate what materials/giveaways you will be including in the goodie bags (if applicable): Artwork and logos should be submitted to memorialday5k@made2bfit.com as follows: Logos for T shirts will be printed only in one color and should be submitted as hires (300 dpi) JPEG or EPS files. Most Photoshop and Illustrator files can also be accepted. Logos for signage should be submitted as hi res (300 dpi) JPEG or EPS files. Most Photoshop and Illustrator files can also be accepted. Logos for web site should be submitted as 72 dpi JPEG or PNG files. SPONSORSHIP AGREEMENT: Please print or type the requested information below as it should appear in the convention program and name badge: Signature of Authorized Representative Date

10 HEALTH & WELLNESS EXPO VENDOR REGISTRATION FORM Please Type Or Print Clearly. Please Read and Fill out completely. The vendor expo is at the center of things at the Memorial Day 5K, 10K & Kids 1K Run. If you are looking for an opportunity to showcase your products and/or services, the Health & Wellness Expo is the place for you. NOTE: In order to process your registration as a vendor for the Memorial Day 5K, 10K & Kids 1K Run/Walk Heath & Wellness Expo, please fill out this form in its entirety. Failure to provide all information may result in a delay in processing your request or in the loss of your reservation. Registration must be received by April 30, 2019 and accompanied by payment in the form of a cash, credit or check made payable to Made2BFit, LLC. Standard registration fee is $100 per booth. Business Name: Primary Contact: Address: Telephone: Alternative Contact Information: Business Information Type of Product: Describe your display: Describe your product/service: Will you provide a products/services at the Expo: Yes No NOTE: If you are providing anything, please provide insurance What types of products will you be providing? Are you interesting in contributing an item for each participants goodie bag? Yes No If yes, what item(s)? NOTE: 1000 of each item must be provided by 5/17/2019

11 HEALTH & WELLNESS EXPO TERMS & CONDITIONS Each rental includes: 10 x10 space One Table Two Chairs Canopy Covering - You can bring your own or we can order you one for $ Schedule for the day: 6:00 am Vendor Set Up 7:30 am 10K & 10K Relay 7:35 am 5 Mile Trail 7:45 am 5K 9:00 am Award Ceremony 9:00 am Kids 1K 12:00 am Expo Closes All set up will be complete by Monday, May 27, 2019 by 7:00 a.m. All breakdown and move out will start at the conclusion of the Expo at 12 p.m. on Monday, May 29, Exhibitor agrees to be open and staffed for the duration of the Expo. Early departure could result in additional fees. Exhibitor agrees that display will not intrude on aisles or adjacent exhibitors. Exhibitor is responsible for any state and local permits and insurance. No refunds will be made to exhibitors who fail to occupy space. Exhibitor is responsible for the cost of moving in and out and is liable for any damage caused to the exhibit space in connection with the exhibit. Exhibitor assumes the responsibility for loss, theft or destruction of goods or for personal injuries to him/herself, his/her employees, agents, representatives and will hold harmless the Made2BFit LLC and the Valley Wide Recreation Parks & Recreation from any and all liability in connection with any and all of the above. The Memorial Day 5K, 10K & Kids 1K Run is not responsible for vendor profitability. Booths will be assigned on a first-come, first-serve basis upon receipt of application and payment. Booth fees are non-refundable. Phone and electrical information is not available. SEND COMPLETED APPLICATION & VENDOR FEES TO: Made2BFit LLC Winchester Rd Suite #243 Temecula, CA I have read the Terms and Conditions regarding the Memorial Day 5K, 10K & Kids 1K Expo and agree to abide by them. Authorized Signature X Date:

12 interested in becoming a part of this exciting event? If you any further inquiries or wish to discuss sponsorship of the Memorial Day Run, please contact our Race Director/Event Team: Contact Phone Kimberle Austin kimberle@made2bfit.com