50 KM CT -39 BIEG PIASTÓW 2015

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1 50 KM CT -39 BIEG PIASTÓW 2015 RULES AND REGULATIONS 1.The organizer: The Bieg Piastów Association Szklarska Poręba Jakuszyce tel.: (+48) , fax: (+48) The venue and date of the event: Cross-country ski centre in Jakuszyce The purpose of the event: The goal of the event: making cross-country skiing popular among children, teenagers and adults promoting a healthy lifestyle and encouraging people to spend free time actively promoting the region and the Izery and Karkonosze mountains 4.Distances: 50-km classical technique (CT) The programme of events: Saturday :50 Closing of the start boxes for the 50 km CT race Start for the disable people 10:00 Start of the 50 km CT race (classical technique) The prize-giving ceremony 6. Information for the competitors Place of start Polana Maliszewskiego Foreign competitors must hale valid International Insurance Card. Start procedure. Competitors line up in the sectors according to their assigned bibs. Each participant must pass through the judge control at the entrance to the boot sector. The competitor can not start from another sector than allocated in accordance with the bib. Omission of the control or the start from the sector which does not corresponds to the bib will result in disqualification. Entrance to the sectors will be closed 10 minutes before the scheduled start time. Start of the distance will take place in a 1.5-minute intervals in the sectors with 200 competitors. Disabled competitors will start 10 minutes before the first sector and they will be calculated a net time. Time of all competitors from first sector will be measured from the time of the crossing the timing line by the first competitor (gross time). Competitors from other sectors are measured individual time from the moment of crossing the timing line to the finish line (net time) 1

2 Assigning of bibs: Your bib and at the same time your start place depends on the result: - you achieved during 37 Bieg Piastów at the distance of 10 km CT (additionally during the 38 Bieg Piastów) - documented results achieved in the previous season 2013/2014 in other Worldloppet races, In case of unclear situations the organizer may take into account the information about the documented achievements included in the participant s entry form: - results he/she achieved at the same distance in the previous editions of the Bieg Piastów; - results he/she achieved at other distance in the previous editions of the Bieg Piastów; When the competitor does not include any information in his/her participant s entry form regarding the assignment of the bib, he/she will be considered as a first-time contestant. The unofficial start list will be published on February 6, Since then, participants have three days to make a complaint. After that time the complaints will not be accepted. Competitors, who take part in the FIS Marathon Cup, will have their bibs assigned using a separate regulation Procedure on the course: The competition is conducted in accordance with the guidelines of the FIS concerning mass start competitions. The competitors must: - follow the marked course from the start to finish passing all control points - neither hinder nor interfere with other competitors, - make a reasonable effort to allow faster competitors to pass slower ones. Normally slower competitors should use the right track or side of the course while the faster ones should use the left side of the course, - follow the technique of the race. Change of the technique will result in disqualification. During the race the participants cannot change their skis if they are not damaged. Changing of skis during the race will result in disqualification. The skis should be replaced at the service point located on the course. The damaged ski should be left there. There will be control points on the course. The control point staff will write down the participants bibs in order to verify the distance they have covered. Staying on the course of the 39 Bieg Piastów without a valid bibs is forbidden. Anyone without valid bib will be removed from the course by the support staff. Marking of the course 50 km classical technique red colour Feeding and drinks stations 2

3 50 km course classical technique : approx. 11km, approx. 18km, approx. 30km, approx. 37km (only drinks), approx. 40km, FINISH Time limits Distance of 50-km CT has a strict time limit. After the participants will not be ranked. Postępowanie w razie nieukooczenia zawodów. Participant who is not able or does not want to finish the race should inform the support staff on the course, equipped with a means of communication and follow their instructions. Changing room Every participant can use a free locker or deposit room. The package received with a bib will also include a bag with a bib sticker. Bags can be taken form the changing room. The bag marked with a bib sticker can be left in room for deposits. Every participant can take his/her stuff back at any time after showing his/her bib. The bags with the contestants belongings left at the starting line will be delivered to the room for deposits where they can be picked up after the competition. The organize assumes no responsibility for the belongings left in the deposit room. Prize giving ceremony Prize- giving ceremony of the different races will take place according to the timetable available on the organizer s website: Protests. Protests should be submitted in writing in Polish or English, together with all evidences. 300 PLN must be deposited with the submittal of the protest. This deposit will be returned if the protest is upheld. Otherwise it goes to the account of the organizer. The time for the submitting of protest is 15 minutes after the unofficial results are placed on the official ranking board near the office of the competition in the Polana Jakuszycka. Protests should be submitted to the office in the Polana Jakuszycka. 7. Participation. Participations of this competition can be every person who is 18 years of age or more in March 1st 2015 (50CT), paid an entry fee and sign a declaration in the office of the Bieg Piastów that he/she take part in the race on his/her own responsibility according to the regulation of the Minister of Education and Sport of September 12 th 2001.(Oficial Journal, no 101, item 1095). Taking part in the race means that participants agree to have their personal data processed and their image used by The Bieg Piastów Association in publications, during TV, radio and internet broadcasts. In case of bad weather / lack of snow, the organizer has the right to change or shorten the distance. In case of cancellation of the competition, the organizing committee will provide participants who have registered and paid the fee for the 39 Bieg Piastów a 50% discount for the next year, at the same distance. In the case of the races for different professional groups, the final ranking is based on the separate rules. 3

4 8. Entry fees Worldloppet 50km CT - from to PLN; - from to PLN; - from to PLN; - from to PLN. Participant attending two Worldloppet runs pays for the other run only 75% of the full amount. Participants, who during the 38. and 37. Bieg Piastów took place from 1-10 (first 10 women and 10 men) at a distance of 50 km CT are exempt from the entry fee for this distance during the 39. Bieg Piastów. The registration is not considered as the entering to the Race! If the participant make only the registration, he/she has 48 hours to pay the fee, otherwise he/she will be removed from the registration list. VAT invoice for bank transfer payments will be issued on your request up to 7 days after receiving a notification that the payment was made into our bank account. The VAT invoice can be issued only to participants or entities that have made the bank transfer after providing us with their accurate personal details. The proof of payment should include: the participant s name and surname, distance of the race, date of birth, the town. Payments are accepted electronically or in the office of the Bieg Piastów Association. The entry fee includes: a bib, commemorative medal, meals during the race and at the finish line, access to the deposit locker room and changing room before and after the race, professional medical service, accident insurance, free transport by bus from Szklarska Poręba to Polana Jakuszycka, the results and an electronic diploma after completing the race. Note!!! There is no possibility of transfer fee to another participant and in the case of resignation,your entry fee is not refundable and not transferred to the next year s event. 9. Participant registration Participant registration for the 39 Bieg Piastów starts on The online registration form must be filled out correctly (all fields required) and the entry fee must be paid. Both filling in the form and paying the entry fee are necessary to consider your registration as valid. The organizer does not bear the responsibility for incomplete and improperly filled registration forms. Participants can change data in our data system, such as changing the distance, until after making a payment of 20 PLN. Note! Registration of participants will be accepted until or when the participants list reaches the limited number of skiers. The organiser reserves the right to close the start list 4

5 earlier. Telephone registration will not be accepted. Limit of participants: 50km CT-2500 persons 10. Bibs distribution Place: Start Bib Distribution Office in Ośrodek Szkolenia i Przygotowao Olimpijskich Biathlon in Jakuszyce. Date: From to , 9:00 18: , 09:00-09:45 In case you want to collect a bib for somebody else (a family relative, friend) you should present your ID, complete a declaration and sign it legibly. The organizer reserves the right to change the place and time of giving the bibs. In case of any change, the information will be available on our website Final ranking and prizes. 1. Ranking - Final ranking for woman and men. -Ranking for different professional groups (a separate regulation is applied) - Ranking of ages category, separate for women and men W ( ) W 20 ( ) W 30 ( ) W 40 ( ) W 50 ( ) W 60 ( ) W 70 (1945 and older) M ( ) M 20 ( ) M 30 ( ) M 40 ( ) M 50 ( ) M 60 ( ) M 70 (1945 and older) Prizes Financial prizes: for the first six women and men participating in the main race at a distance of 50-km CT. Sport s trophy: for the 1-3 place in each age category. All cash prizes will be paid in EUR or CHE. The prizes will be paid electronically no later than one week after the last competition. The exception to this is the delay caused by providing us with incorrect or incomplete personal data necessary to make a bank transfer. All financial prizes will be paid be paid after deduction of 10% flat-rate tax. When places ex-aequo are awarded, both prizes will be summed up, then divided and each participant will receive 50% of it. In case a participant is not present at the prize-giving ceremony or is late for it he/she Will not receive the in-kind prize and the financial prize will be reduced by 20%. The place and time of the prize-giving ceremony for races for different professional groups 5

6 are based on a separate regulation. 12. Results Unofficial results are valid until the winners of the each race are decorated. At this time we accept all kinds of protests and objections. After the prize-giving ceremony the unofficial results of the decorated winners are considered as valid ones. 13. Accommodation The organizer does not provide the participants with accommodation. More information: booking@bptrendytravel.pl tel.: or Transport On February 28, 2015 we provide the participants of the 39 Bieg Piastów with a free transport by buses on the bus line Szklarska Poręba - Jakuszyce- Szklarska Poręba on the bus line. A detailed timetable will be available on our website and in the Start Bib Distribution Office. There is a limited parking space, therefore only cars with at least three participants will be let in (bib should be put on a windshield.). All participants and spectators, who come individually are kindly requested to use a free buses or train service from Szklarska Poręba Górna to Szklarska Poręba Jakuszyce. 15. Final decisions The final and effective interpretation of the regulations lies with the organizer of the 39 Bieg Piastów In individual case the organizer reserves the right to allow participants, who do not fulfill the conditions set in paragraph 7 to take part in the competition. The organizer reserves the right to change the regulation without giving a reason. 6

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