2015 PARTICIPANT S GUIDE

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1 Présenté par : 2015 PARTICIPANT S GUIDE NOTE : THE THE LEUCAN WINTER CHALLENGE ORGANIZING COMMITTEE RESERVES THE RIGHT TO CHANGE THE COURSE WITHOUT WARNING. Taking part in the Leucan Winter Challenge means joining a unique family that cancer-stricken children can count on daily. Défi hivernal Leucan Estrie 2015 Guide du participant Annexe 1

2 INTRODUCTION The Leucan Winter Challenge is happy to count you among the participants for the second edition of this event. You can get in touch with the one responsible for the Leucan Winter Challenge at all times : Julie Coupal, at # 222 or at We thank you for participating in this challenge that allows us to make a real difference in the lives of cancer-stricken children and their families. SCHEDULE 8:30 to 10:15 a.m.: Welcoming of the participants in the main chalet s bar. 9:00 a.m.: Opening of the transition zone. The participants will leave their racing equipment in their reserved space. 10:00 a.m.: Opening of the daycare service ($5); in the daycare situated in the main chalet, to the right of the ticket counter. 10:30 a.m.: Start of the race; behind the starting arch in the transition zone. 11:00 to 11:30 a.m.: Registration for the children s race ($5) by the inflatable games, next to the main chalet. 11:30 a.m.: Children s Race (no equipment required) 3 to 6 years : Animated games in the form of races 6 to 12 years : Obstacle course Medals handed out to each participant 1:30 to 3:00 p.m. : The After-Race; in the bar of the main chalet. Light lunch; served in the dining room of the auberge, second floor, accessed through the bar. Small beer; offered in the bar with a live band. Massages : offered in the dining room of the auberge, second floor, accessed through the bar. Medal and trophy ceremony; in the bar. Participation prize drawings; in the bar. 3:00 p.m. : Closing of the daycare service. Défi hivernal Leucan Estrie 2015 Guide du participant 1

3 RULES & COURSES 1. General Rules of the Leucan Estrie Winter challenge, presented by Sherweb, January 25 th, Each team or participant must collect a minimum donation amount for Leucan. This amount includes their participation in the race as well as a light lunch after the race, a beer and the chance to win amazing participation prizes. Here are the minimum amounts to be collected for: Solo participants: 250 $ Team of two: 400 $ Team of four: 600 $ Team of four/youth : 300 $ 1.1. Participants choose between two courses: pro or amateur. The pro course is twice as long as the amateur course (see the plan in Annexe 2) 1.2. There are three components to the Challenge: Youth Component: Is for teenagers between the ages of 12 and 17 years and is for teams of four only. The teams must complete the amateur course.. Adult Component: Is for any person 18 years or older. Participants can register as a solo, duo, or quartet and choose between the pro or amateur courses. Corporate Component: Is for participants wishing to participate in the name of their enterprise and to compete against other enterprises in the region. They must participate in a team of four and choose their preferred course. A corporate ranking will be put together at the end of the competition based on the performance and the amount raised for Leucan. Enterprises that provide their logo before January 9, 2015 will have a personalized race bib Each leg of the Leucan Winter Challenge must be completed by the same and only person. It is prohibited to complete a relay within one discipline of the race Each leg is completed from start to finish in the following order: running, cross-country skiing, snowshoeing, and climb followed by a downhill Each solo participant must complete all four legs of the race Each member of a team of two must complete 2 legs of the race Each member of a team of four must complete 1 leg of the race It is prohibited for any team members to warm up on the course after the start of the race There cannot be anybody accompanying any participant at any time during the race For all disciplines, with the exception of the descent with climb, participants must circulate on the right-hand side and pass on the left-hand side of the course. For the descent with climb, each participant chooses their line and participants who wish to pass must adjust their line accordingly Slower competitors must yield to faster competitors. Défi hivernal Leucan Estrie 2015 Guide du participant 2

4 1.12. It is important to respect the number of laps required to complete each leg of the race. A participant who misses a lap will be automatically disqualified as well as his/her team It is prohibited to wear headphones and/or listen to music with a portable music player on the race course At the start, pro participants will be placed in front of the amateurs. 2. Welcome and Registration 2.1. Participants will be welcomed in the bar of the main chalet. Leucan flags will indicate which door to enter through Upon arrival, the team captain must collect the liability releases for every member of his/her team. They will be available throughout the bar, especially on tables nearest to the entrance Every team member must sign the liability release and return it to their captain Once the forms are completed, the captain must go to the welcoming table with the forms in hand Only the team captain goes to the welcoming table The captain must hand in the money collected by the team (if such is the case), the donation collection forms (if such is the case) and the liability release forms to the volunteers The volunteers will give the captain their participation kit which includes: The bibs The electronic stopwatch chip, one per team and handed out to the team captain Energy and protein bars Coupons for the after-race lunch Coupons for an after-race beer The schedule for the day along with the race rules Défi hivernal Leucan Estrie 2015 Guide du participant 3

5 3. Transition Zone and Electronic Stopwatch Chips 3.1. The transition zone is an integral part of the course. (see plan in Annexe 1) 3.2. Participants must only use the space that is assigned to them; they must not encumber the other participants in any way The transition zone will open ninety minutes before the start of the race Participants must set up their own equipment in the transition zone in the space assigned to them (team number) To access the transition zone, wearing the race bib is mandatory There is only one access to the transition zone and a single exit Only the participants are allowed into the transition zone at all times, with the exception of unique escorts for certain solo participants (identified by a specific bib) It is prohibited to circulate in the transition zone wearing cross-country skis, downhill skis or snowboards attached to your feet. This equipment must be put on your feet in the boarding area of the transition zone only. For cross-country skis, they must be removed in the dismount area of the transition zone For teams of two or four, the relay of the electronic stopwatch chips must be completed in the team s designated space in the transition zone without encumbering the other participants We ask you to go pick up your equipment in the transition zone immediately after the race, before heading to the bar for the «after-race» The electronic stopwatch chip must be worn on the ankle to ensure that it will be read accurately by the stopwatch carpet At the end of the final leg (climb/downhill), volunteers will be present to collect the electronic stopwatch chips. Please make sure you give them your chip. Défi hivernal Leucan Estrie 2015 Guide du participant 4

6 4. Running 4.1. All types of shoes are permitted, including spikes The starting line is behind the arch, near the transition zone. Pro course: 8 km. There will be a turn-around and control point at the 2 km mark. This 4 km course will be completed twice. 90 meters of vertical drop. At the mid-point of the race, you will have to pass under the starting arch and complete a half-turn towards the left without entering the transition zone. Amateur and youth course : 4 km. There will be a turn-around point at the 2 km mark. 45 meters of vertical drop The path follows the Chemin du Mont Owl s Head, then the Chemin Owl s Head 5. Cross-Country Skiing NEW FOR 2015 In addition to classical-style skiing, we are adding the skate-style to our cross-country skiing trail. Pro course: approximately 12.6 km with a 260 m vertical drop. Amateur or youth course: approximately 6.3 km with a 130 m drop The course resembles a lollipop! Pro participants must complete the course two times. At the mid-point of the race, you will have to pass under the starting arch and complete a half-turn towards the right without entering the transition zone. Amateur participants must complete the course once There will be a control point at the loop s junction The loop is completed in a counter-clockwise direction There will be a steep slope right before crossing Chemin Owl s Head. Volunteers will be stationed there for your safety to stop local traffic in this area The skis must be put on upon exiting the transition zone and removed in the dismount area in the landing zone. Défi hivernal Leucan Estrie 2015 Guide du participant 5

7 6. Snowshoeing 6.1. The course takes place on trails. Pro course: approximately 5.4 km. 160 m vertical drop. Pro participants must complete the course two times. At the mid-point of the race, you will have to pass under the starting arch and complete a half-turn towards the right without entering the transition zone. Amateur or youth course: approximately 2.7 km. 80 m vertical drop Participants must wear their snowshoes at all times on the course once they leave the transition zone Participants must put on their snowshoes in their assigned space in the transition zone It is prohibited to take shortcuts on the course. Participants must stay on the path defined by the organizers. Any breaking of this rule will result in disqualification of the participant and his/her team. 7. Downhill With Climb 7.1. Uphills take place on the Outside Edge track Downhills take place on the Shady Lady track The pro course of an approximately 3 km distance and 320 m elevation gain, has to be walked up and skied down the twice There will be a checkpoint at the start of the route. That is where the pro participants will also start the second climb There will also be a checkpoint at the top of the track The amateur and youth route of an approximately 1.5 km distance and 160 m elevation gain, has to be walked up and skied down only once Participants may choose their equipment and method for the climb: snowshoes, spikes, seal skins Participants must carry the necessary equipment for the descent, if different than what is used during the climb Participants may choose their equipment for the downhill portion (all equipment accepted) : skis, telemark, snowboard, split board Participants must carry the equipment they used for the climb during the downhill portion if the equipment used is different Skis or split boards must be strapped to the feet in the boarding zone upon exiting the transition zone or further on the course Skis or split boards must be removed in the landing zone, at the entrance of the transition zone This is the final leg of the race. It ends under the finish line arch, situated at the bottom of the Shady Lady track. Défi hivernal Leucan Estrie 2015 Guide du participant 6

8 ADDITIONAL INFORMATION Supplies, Lunch, Refreshments You will receive several items such as energy and protein bars offered by Clif Bar in your participant s kit. We recommend that you carry them with you on the course, if necessary. We also recommend that you read the manufacturer s instructions on the packaging. There will be a refreshment zone at the exit of the transition zone. We will be offering sports drinks, water, and hot beverages. A light lunch will be served at the after-race in the dining room of the auberge, situated above the bar (accessed through the bar). You ll need to give the red coupon, which will be in your participant s kit You will also be offered one ice cold beer offered by the Creemore Spring brewery. You will need to use the other coupon found in your participant s kit.. Défi hivernal Leucan Estrie 2015 Guide du participant 7

9 The After- Race We ask that you please collect all your equipment from the transition zone as soon as the race is over before going to the after-race get together. The after-race will take place in the bar of the main chalet where a live band will be performing and you will be able to enjoy a nice cold beer as you wait for all the pro participants to finish their race. The light lunch will be served in the dining room of the auberge, situated above the bar (accessed through the bar). Massages will also be offered at this location. Around 2:30 p.m. in the bar: Medals will be awarded to: the first three finishers from the solo PRO category (men and women, for all ages). the first three finishers from the solo AMATEUR category (men and women, for all ages). the first three teams from the PRO category (men, women and mixed, for all teams of two or four). the first three teams from the AMATEUR category (men, women and mixed, for all teams of two or four). Medals will be awarded to the first three teams from the YOUTH category (all boys, girls and mixed). Four trophies will be awarded: The «Outstanding Winter Ladybug» trophy will be presented to the team that completes the PRO course with the fastest time. This team will leave with the «Winter Ladybug» for the year ahead. But be careful! This team will also commit to defend their title the following year and to pass the trophy to the next winning team. The «Generous Winter Ladybug» trophy will be presented to the team having collected the most monetary donations for Leucan. This team will leave with the Winter Ladybug» for the year ahead. But be careful! This team will also commit to defend their title the following year and to pass the trophy to the next winning team. The «Youth Winter Ladybug» trophy will be presented to the youth team having completed the amateur course with the fastest time. The «High-Performance Winter Ladybug» trophy will be presented to the solo participant having completed the pro course with the fastest time. Défi hivernal Leucan Estrie 2015 Guide du participant 8

10 There will also be a drawing for various participation prizes: A package for two at l Auberge de montagne des Chic-Chocs. This package includes : welcome and transfer starting at Cap-Chat, three-night stay, meals and snacks, services from experienced tour guides as well as the outdoor equipment.* A family pass for the ski season at Owl s Head.** Two avalanche level 1 training sessions, offered by Expé Aventures. Many other participation prizes offered in collaboration with Boutique Atmosphère de Sherbrooke.*** * For this participation prize, only adult participants having completed the challenge without disqualification and whose team collected the minimum donation amount established in the Winter Challenge rules are eligible for this contest. This package is valid for the winter season (excluding February 2 until March 14, 2015), for the 2015 summer season and for the winter season (excluding February 1 until March 14, 2016) and depending of availability upon reservation. This prize is non-redeemable for cash and at no point may be modified or transferred to another person. ** For this participation prize, all the Leucan Winter Challenge participants having completed the challenge without disqualification and whose team collected the minimum donation amount established by the Winter Challenge rules are eligible for this contest. This prize is non-redeemable for cash and at no time may be modified or transferred to another person. *** For the participation prizes, winners must be present during the drawing to win their prize. Défi hivernal Leucan Estrie 2015 Guide du participant 9

11 LEUCAN 101: SOME IMPORTANT FACTS Our mission: Help cancer-stricken children and their families believe in a brighter future. Why the LADYBUG? The ladybug is a symbolic little critter that was chosen by the children to represent them. For, although without hair just like many of the children during treatment, it is still cute and very lovable. The ladybug also has other qualities. She is a type of beetle, and in ancient Egypt, these insects symbolized regeneration. Furthermore, based on a legend from the Middle-Ages, this insect is considered a symbol of good luck. The little ladybug therefore symbolizes the healing potential for our children. Leucan is a Big Family Over families Over volunteers About 70 employees Head office in Montréal and 8 regional offices (Abitibi-Témiscamingue, Estrie, Laurentides-Lanaudière, Mauricie-et-Centre-du-Québec, Montérégie, Outaouais, Région Québec, Saguenay-Lac-Saint-Jean) As soon as a child is diagnosed, Leucan welcomes, supports and accompanies every member of the family. 231 children have become members of Leucan. To decrease the financial weight caused by sickness, Leucan offers financial help to those families. $ $ has been given to families. Leucan regional, inter-regional and provincial socio-recreational activities promote sharing and caring between families while offering them moments of rest. Close to 500 participants were present at the Vol d été Leucan-CSN 2011 camp. To accompany cancer-stricken students in their schools and to help educate their peers on pediatric cancer, Leucan offers an in-school service. Thousands of students have benefitted from this service throughout Québec. The end-of-life and bereavement follow-up service is carried out with varied services, support groups, respite activities for couples and families who are mourning and commemorative ceremonies. There are over 300 participants in various activities. Défi hivernal Leucan Estrie 2015 Guide du participant 10

12 Leucan offers massotherapy for the child in treatment as well as brothers, sisters and parents in hospital centers, at home and during many of Leucan s activities. Over massages have been given. In pediatric oncology centers, Leucan is there to animate and accompany in the hospital playrooms in order to create a safe and warm environment for the children as they spend a lot of time there undergoing treatment or going for check-ups. Over children s visits plus parents and siblings at the CHU Sainte-Justine, at the Mother Child Center at the CHUQ, at the CHUS, in addition to the many workshops animated in the playrooms of the Montréal Children s Hospital, the CUSM and the CHEO in Ontario. The Leucan Information Center provides people touched by pediatric cancer as well as medical and psychosocial teams from pediatric cancer centers with access to a real and virtual space where they can find varied quality information. Over 600 books, brochures and DVDs and thousands of internet links are available about pediatric cancer. By financially supporting clinical research in pediatric oncology, Leucan contributes to the improvement of treatments made available to children everywhere. Over $ has been invested. Défi hivernal Leucan Estrie 2015 Guide du participant 11

13 Annexe 1 : Plan zone de transition Défi hivernal Leucan Estrie 2015 Guide du participant Annexe 1

14 Annexe 2 : Parcours Le parcours pro équivaut à faire deux fois le parcours amateur, en passant par la zone de transition. Course à pied Départ, arrivée et zone de transition Point de contrôle Ski de fond Ascension et descente Points de contrôle Raquette Points de contrôle Le parcours de ski de fond s effectue dans le sens Le parcours de raquette s effectue dans le sens antihoraire Défi hivernal Leucan Estrie 2015 Guide du participant Annexe 2

15 Le Défi hivernal Leucan Estrie remercie chaleureusement SherWeb, présentateur de l événement depuis ses tout débuts. Merci également à nos partenaires et commanditaires. Et un merci tout particulier aux nombreux bénévoles participants et donateurs. Défi hivernal Leucan Estrie 2015 Guide du participant

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