RACE INFORMATION AGE GROUP TRIATHLON ITU WORLD TRIATHLON HAMBURG 2013

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1 RACE INFORMATION AGE GROUP TRIATHLON ITU WORLD TRIATHLON HAMBURG 2013 Be part of the world s biggest triathlon - the ITU World Triathlon Hamburg 2013! Do you always wanted to know how the elite triathletes feel while their race in Hamburg? how the water in the Inner Alster tastes? how long our transition area at Ballindamm really is? how cool the finish at Rathausmarkt is? how it feels to be cheered on by 300,000 spectators at the track? whether you are better than the 10,000 other participants of the Hamburg Triathlon? Then register now online for the ITU World Triathlon Hamburg and secure the lowest entry fee and one of the popular race slots until 21 February 2013! Experience has shown that some distances are sold out very shortly after the registration start already. What awaits you in Hamburg? Even in 2013, you have the opportunity to beat the unique competition course directly in the heart of Hamburg! Swimming in the river Alster, biking along the Elbchaussee and running along the Alster - and of course the spectacular finish at the Rathausmarkt. You can choose between the sprint distance (0.5 / 22 / 5km) and the Olympic distance (1.5 / 40 / 10km) as an individual or as a relay. In 2013, you can start at both distances on Saturday and Sunday. This means you can choose the day for your favorite distance to start. Be part of it and feel the spirit!

2 DISTANCES AND ENTRY FEE SPRINT DISTANCE OLYMPIC DISTANCE Swim 0,5 km 1,5 km Bike 22 km 40 km Run 5 km 10 km Date/ Starting time Saturday, 20. July 2013 / from 09:30 a.m. Sunday, 21. July 2013 / from 09:30 a.m. Saturday, 20. July 2013 / from 07:00 a.m. Sunday, 21. July 2013 / from 07:00 a.m. Open to Age Group 1997 and older Age Group 1995 and older Closing date 21. June 2013, subject to previous sold out 21. June 2013, subject to previous sold out Entry fee* Euro 75,00 until 21. February 2013 Euro 85,00 until 21. February 2013 Euro 85,00 until 21. June 2013 Euro 95,00 until 21. June 2013 *All prices inclusding VAT. Participants with residence outside of Germany have to pay an extra service charge at a price of Euro 2,50 incl. VAT. USE OF ENTRY FEE For the entry fee you will receive the following benefits: Swim cap, race number, race number belt Time keeping using a transponder system Kitbag Cordoned off race course Pasta party including drink (Service Fee: 1 ; registration is obligatory) Showers and change facilities Catering before, during and after the race Medical care in emergencies, massages Finisher medal ADMISSION CRITERIA The two distances are open to everyone provided there are no health concerns. The required time limit for the sprint distance is 2 hours, 15 minutes The required time limit for the Olympic distance is 3 hours, 30 minutes As regards equipment the DTU sports regulations shall be applicable Also observe the "10 commandments", which can be found in the internet at It is strictly forbidden to use an I-Pod, MP3-Player or similar in the race. Swimming Detailed information, such as wearing neoprene suits, can be found on the website. It is generally recommended to wear a neoprene suit for health reasons (protection against cold). If it is mandatory to wear such a suit due to the water temperature, the participant has to provide for such equipment. You will have the opportunity to borrow neoprene suits from our partner sailfish on the event weekend directly in front of the accreditation tent. But usually the following applies: Swimming in waters below 14 C is prohibited. Wearing of neoprene suits is usually on a voluntary basis. Any exceptions may be ordered by the race director if the weather conditions are bad. No neoprene suit shall be worn when the water temperature is above 22 C. Cycling Admitted will be all bicycles meeting the DTU requirements. Slipstreaming shall be prohibited. Triathlon handle bars are allowed. The race number must be worn on the back. Front and rear wheel brakes must function properly.

3 All participants must wear a homologated helmet. Running The running circuits are areas exclusive for participants. Any form of mobile escort is strictly forbidden. The race number must be worn during the run on the front It is strictly compulsory to do the run circuit completely clothed. Competition rules The ITU World Triathlon Hamburg will be subject to the Deutsche Triathlon Union (DTU) sports regulations. For the competition and other rules see: -> DTU -> Ordnungen CLASSIFICATIONS In addition to the overall classification there will be individual classifications for the following age groups (m/f): Youth A: years (sprint distance only) Senior 3: years Junior: years Senior 4: years Age group 1: years Senior 5: years Age group 2: years Senior 6: years Age group 3: years Senior 7: years Age group 4: years Senior 8: years Senior 1: years Senior 9: years Senior 2: years There will be the following additional classification: Team classification REGISTRATION Registration procedure Every athlete is responsible to register herself/himself. There are two possible ways to register. You may either register ONLINE by visiting the website at or you complete the registration form and return it by mail to the organiser s address. Registrations by fax, or as a copy will not be accepted. With your registration, you also confirm that you have read and accepted the General Terms and Conditions. The entry fee will be collected from your account by way of direct debiting. You will be charged with euros if the timing chip gets lost or is not returned. The use of your own timing chip is prohibited due to organisational reasons. Closing date, later registration and race slot transfer Registration will be closed as soon as all race slots will be sold, but not later than 21 June If the maximum number of participants has not been reached up to that date, it will be possible to register at the accreditation with a late registration fee of euros incl. V.A.T. For more details, please visit our homepage. A race slot transfer will only be possible online until 21 June 2013 or at the accreditation tent. After receiving your official entry confirmation, you can personally appoint a substitute, who will be acquiring all of the booked services. An administrative fee of euros will be charged for the processing of the substitution. A race slot can only be transferred once. Please note the following opening hours for accreditation (depending on your starting date): - Start SATURDAY ( ): Start SUNDAY ( ): Cancellation insurance for race slot Within the scope of the registration, we offer you cancellation insurance for your race slot, in conjunction with the HanseMerkur Reiseversicherung AG insurance company. The insured risks are illness, accident or death, in addition to loss of one s employment; however the insurance does not cover cancellation due to personal reasons. The only possibility to obtain a cancellation insurance policy for your race slot is together with your registration for the ITU World Triathlon Hamburg, for an insurance premium of 9.00 euros. In addition, there is a service charge of 2.90 euros. You will find exact

4 information on the insurance and on the General Terms & Conditions of Insurance of HanseMerkur Reiseversicherung AG at If you have obtained an insurance policy and cannot participate in the ITU World Triathlon Hamburg, for one of the reasons named in the conditions of the insurance policy, the full participation fee (WITHOUT additional services) will be reimbursed to you. If you have reason to make a claim against the insurance policy, please immediately send the original confirmation of registration, together with a declaration stating the reason(s) and a corresponding official document of proof (medical certificate etc.) to the insurer, HanseMerkur. Same start wave with partner To make sure that you and your partner can start in the same start wave, both of you have to indicate the same individual code word on the field "Start wave code". Please make sure that the code word on both registrations is spelled identically. Team classification All team members shall indicate the same team name on the registration form. It is essential to use identical spelling of the team name. A team consists of minimum three and maximum four members. Teams of less or more participants will not be classified. All participants will appear in the individual rankings, and the fastest 3 members of a team will be ranked in the team classification. All members of one team will start in one start wave. THE OFFICIAL MERCHANDISING COLLECTION 2013 ZOOT SPORTS For the ITU World Triathlon Hamburg 2013 we offer you again in close collaboration with our partner Zoot Sports the official merchandising collection which you can order during your registration process! BEFORE THE RACE Accreditation and race documents You will be informed of the opening hours for accreditation on your official entry confirmation. Upon presenting the official entry confirmation and your identity card/passport, you will receive: Race number race number belt Swim cap Frame number (for bike), 1 helmet number Handbook with all important race information 1 kitbag Timing chip If you are unable to pick up your starting papers personally, another person presenting a written and signed authorisation from you and a copy of your ID card may pick the papers on your behalf. For the exact procedure, please refer to your entry confirmation. Race briefing The race briefings will take place on the evening before your race during the pasta party. The exact place and time will be stated on your race information. This briefing is very important for all competitors because they will be given the latest developments and will be informed about changes, if there are any. Time keeping Time keeping will be in real time through a timing chip to be attached to the participant s ankle. Your time will be taken at the start and finish lines and the check points at the end of the distances, as well as at the entrance and exit of the transition area. Your final times will be made available on the homepage after the competition. Bike check in and transition area The exact check-in time will depend on your start time and will be published on the internet. Please also refer to the

5 information on your information handbook. Kitbag The kitbag that is handed out to you at the accreditation containing your personal items can be dropped at a central collection point immediately before the race begins. For race clothes a box next to your bike in the transition zone will be provided. These clothes must be deposited there when the bike is checked in. Start wave Start wave allocation will usually depend on the age, category and sex. However, participants of team classifications will start in one start wave. Participants having indicated the same code word in the field "Start wave code" will also start in one start wave. Shower and change facilities The change facilities will be in the transition area at Ballindamm and in the inner city. Prior and after the race change and shower facilities, as well as a massage service, can be found at the Athlete's Village (Gerhart-Hauptmann-Platz). THE COMPETITION Saturday, 20. July 2013 Sunday, 21. July :00 09:00 a.m. Olympic Distance 07:00 08:30 a.m. Olympic Distance 09:30 11:10 a.m. Sprint Distance 08:40 09:00 a.m. Relays Olympic Distance 11:15 11:30 a.m. Relays Sprint Distance 09:30 11:30 a.m. Sprint Distance The exact start times will be given upon accreditation and also on the internet before the event. The start location will be at Binnenalster in the inner city of Hamburg. The transition zones for the two changes will be situated in Ballindamm. For an overview of the entire race course, go to our website: Catering There will be several catering points along the race course and at the finish. For detailed information, please refer to your race information handbook. Time limit Sprint distance Swim/Bike: 1 hour, 55 minutes Swim/Bike/Run: 2 hours, 15 minutes Olympic distance: Swim/Bike: 2 hours, 45 minutes Swim/Bike/Run: 3 hours, 30 minutes

6 AFTER THE RACE Finish area The finish will be at Rathausmarkt. After you have received your medal, you have to leave the race course immediately in the direction of the catering point, so as not to impede the oncoming participants. Timing chip return The timing chip has to be returned to the check-out point as you leave the transition area to check out your bike. Please keep the receipt issued there until the end of the year for verification purposes. If a participant fails to return the timing chip during bike check-out, a penalty fee of euros will be charged by the organiser. This will be collected by direct debiting, or credit card (VISA or Mastercard) if the participant has no German bank account, after the event. If for some important reason the timing chip cannot be returned immediately after the race, it must be sent back by mail to the organiser s address by 27 July Medal engraving We offer all participants the opportunity to have the finisher medal custom engraved (name, distance, time). The medal engraving can be ordered directly during the registration process for 8.50 euros. You will find more information on locating the medal engraving booth at the venue in due time on our homepage, or on the race information handbook. Check-out times Important: Collection of bikes and clothes from the transition zone will only be possible from 1:00 a.m. to 5:00 p.m.! Please note that these times cannot be changed, as they are there to prevent the disturbance in the transition zone of the ongoing competition. Please plan your departure times and arrangements accordingly. Checking out your bike at an earlier time is only possible for select cases and circumstances. We will publish so-called emergency check out times in the race information handbook. Online Service: Results, photos of participants, certificates The results will be released on the homepage soon after the race. Your personal photos and your certificate including photo can be ordered online through our photo partner. Detailed information can be obtained from the website and upon accreditation. Hamburg Sports Foundation (Stiftung Leistungssport Hamburg) support young sports talents Upsolut Event GmbH supports the Stiftung Leistungssport Hamburg. The foundation is tasked with finding young talent and encouraging their development in close cooperation with clubs and federations. Without financial help we can do nothing please help, by adding 1 euro to your starting fee payment. It just takes one tick in the box. This money goes directly and without reduction to the developing talent. More to this at Defrauding the Organiser by Participating Under a False Name Participants who have transferred their own race slot to other persons to participate with, without ensuring that said slot was not rightfully transferred to the acquiring person's name, will receive a ban to race at the organiser's event for at least 3 subsequent years. Furthermore, the organiser reserves the right to pursue further legal measures. Participants that race under a false name shall generally receive a lifetime ban from participating in the organiser's event. In addition, the organiser reserves the right to charge a fine of 500 euros, as well as pursue further legal measures for such transgressions. The fine will be donated for charitable purposes.

7 CONTACT Organiser Upsolut Event GmbH Friesenweg Hamburg Germany Athletes Management Hotline: +49 (0) BIKE INSURANCE IMPORTANT: A participation in such events is usually not covered by your existing insurance unless you are covered by a sports club insurance. Our official insurance broker offers a unique BIKE insurance which comprises not only third-party liability and casualty insurance but also comprehensive bike insurance for cycling events and other activities. More information: Phone +49 (0) (14 cts/min from German landlines and maximum 42 cts/min from mobile phone networks) October February: Monday Friday 9:00 a.m. -3:00 p.m. March September: Monday Friday 9:00 a.m. 6:00 p.m. For written enquiries, please write to us via the contact form, which you can find at

8 Conditions of Participation / General Business Terms ITU World Triathlon Hamburg 1 REQUIREMENTS (1) Everyone properly registered and accredited and having an official race number of the ITU World Triathlon Hamburg 2013 can take part in the race. (2) For the sprint distance only athletes born in 1997 and for the Olympic distance athletes born in 1995 or earlier will be admitted. Participants under the age of 18 will need a declaration of consent signed by a parent. No club or federations membership will be required. (3) For the sprint distance relay races only athletes born in 1998 or earlier (swimmer) and 2000 or earlier (cyclist and runner) will be admitted. For the Olympic distance relay races only athletes born in 1997 or earlier (swimmer) and 1999 or earlier (cyclist and runner) will be admitted. (4) Every participant shall take part in the race briefing. Please observe the information on special hazardous points on your starting information (you will receive upon accreditation). 2 OBLIGATIONS (1) Every participant shall make sure that his/her health is in a condition that allows him/her to take part in the event, and consult a doctor if necessary. He/she shall have proper equipment and wear a helmet during the entire competition. This helmet must be in compliance with the DTU regulations. (2) The guidelines and recommendations by the organizer and instructions by the organizer, the officials and race marshals shall be strictly followed. If a participant fails to do so thus disturbing the race or the safety of other participants, the organizer shall be entitled to expel or disqualify such participant from the event. (3) After the race all timing transponders have to be returned to one of the collection points. If participants fail to do so, a fee amounting to will be charged by the organizer. This will be collected by direct debiting after the event. If for some important reason the transponder cannot be returned immediately after the race, it can be sent back by mail to the organizer s address by 27 July CONTRACT (1) The application that constitutes a binding offer of a contract vis-à-vis the organizer, can be filed by sending the completed and signed registration form or ONLINE under (2) Each participant may only enter himself. Double entries will not be accepted i.e. if the same person is entered twice, there is no right of a second starting position, or of return of entry fee. (3) The contract shall be considered concluded when the registration form bears the signature of the participant or he/she accepted the conditions of participation and the regulations by clicking the relevant field in the ONLINE registration form. In case of minors the registration form must be signed by a parent or guardian who at the same time confirms his/her acceptance of the participation conditions also on behalf of spouse. To be allowed to start, the entry fee must have been received by the organizer and the participant must have received the official registration confirmation. 4 PAYMENT (1) Participants having a German bank account may pay by way of debiting (collection order) or credit card. Payment by credit card (VISA or Mastercard) will only be possible for those having a foreign account (no debiting possible). Cash payment will, of course, be possible. (2) If the money cannot be collected due to insufficient cover of account or revocation by participant (also at a later date) the organizer shall be entitled to withdraw from contract after having set a time limit and charge the participant with the costs of withdrawal. Costs that arise from a return debit note, which include an administrative charge in the amount of 7.50 for the Organiser, as well as the corresponding charge of the respective credit institute, will be assumed by the participant in every case. 5 ACCREDITATION (1) Upon accreditation (in the city centre) each participant will receive his/her starting papers only against presentation of the registration confirmation and identity card/passport. If a participant cannot appear personally, he/she has to make sure that the starting papers are picked by a person being in the possession of a written authorization. In addition to the completed authorisation form, the authorised person must present a copy of the ID and the official registration confirmation at the registration area. The starting papers cannot be sent by mail. (2) If the participant has lost his/her official entry confirmation or is unable to present said document, a replacement confirmation shall be handed out by showing the identity card/passport. A flat charge for processing and material expense in the amount of 1.00 shall be collected for this, which is to be paid for in cash by the participant upon accreditation. (3) Every participant is obliged to check his/her starting documents, received at accreditation, directly after receiving them, to ensure that they are complete. Later claims cannot be considered. 6 WITHDRAWAL BY PARTICIPANT (1) A free-of-charge withdrawal will be possible up to two weeks after registration. A later cancellation is not possible. The entry fee will not be refunded, should the withdrawal be conducted at a later time. (2) However, at registration the participant can make use of the possibility of a cancellation insurance policy. This can be obtained for an insurance premium of In addition, there is a service charge of All additionally booked services are excluded from the cancellation insurance. In the event of an insurance claim it is exclusively the participation fee which is reimbursed by the insurer. The cancellation insurance is not a service provided by Upsolut Event GmbH. The cancellation insurance policy is subject to the General Terms & Conditions of Insurance of the insurance company providing the policy. (3) In addition, a participant who has already received his/her official entry confirmation can personally appoint a substitute, who will be acquiring all of the booked services, in written form by 21 June 2013 or personally between 18 July and 19 July (all starter ) or 18 July and 20 July 2013 (all starter ) upon accreditation in the city centre. An administrative fee of will be charged for the processing of the substitution. A race slot that has already been transferred cannot be retransferred onto a new participant. 7 CANCELLATION OF EVENT / NO-SHOW If the event is cancelled because of circumstances of force majeure, the participant will not be entitled to any refunding of the entry fee and compensation of other losses, such as travelling or accommodation expenses. All claims will be forfeited for no-shows. 8 LIABILITY (1) Participation will be at the participant s own risk. (2) The organizer s liability also towards third parties will be limited to wilful and negligent acts only. This shall also apply to firms and helpers commissioned by the organizer. Any liability of organizer with respect to other damage than those from injuries to life and body or health of participant shall be excluded unless such injuries can be attributed to wilful or coarsely negligent acts by the organizer or his legal representatives or agents. (3) No liability will be accepted by organizer for loss of equipment in transition zone, or other lost items of participant unless this can be attributed to wilful or coarsely negligent acts by the organizer or his legal representatives or agents. A relevant insurance should be taken out for such cases. (4) By receiving the race number every participant will state in a binding manner that there are no health concerns as regards his/her participation in this race. 9 COLLECTION AND USE OF DATA (1) The personal data indicated upon registration will be stored and used for the event only. (2) Participant agrees that the data indicated in the registration form can be collected and passed on for time keeping, placing and results, and any photos, films and interviews in connection with the event may be published with no claim for compensation. (3) Participant also agrees his personal data to be disclosed for the purpose of sending him/her s from the official photo partner with a link to the participant s photos taken on the race course and at the finish, produced by the firm commissioned by organizer. The photo partner deletes all data after sending the s. There shall be no obligation for the participant to buy such photos. 10 COMPETITION RULES The sports rules, Federal League rules, anti-doping rules and referee rules competition of Deutsche Triathlon Union shall be applicable and the legal regulations and procedures as well as disciplinary codes. By his/her registration the participant accepts these rules as binding.

9 ORGANIZER: Upsolut Event GmbH Friesenweg Hamburg Germany