Corporate Team Participation

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1 Corporate Team Participation About the Category Corporate Team is a category specially designed for companies who wish to field employee teams to participate in the TMM 2018 and raise funds for charity. Over 6900 employees in 250 teams from 151 companies had participated in the last edition of Mumbai Marathon. Besides raising substantial amounts of funds for a cause, over the years, this has emerged as an excellent employee engagement and team bonding activity. Corporate teams on race day are hosted in a special tent for a differentiated team experience and enjoy priority Dream Run line up over the general categories. Corporate Team Registration Date: Monday, 28th August to Thursday, 28th September, 2017 (or when all slots are filled) Companies participating in this category make a contribution towards an NGO of their choice while registering for team sizes of 15, 25 and 40 members A Corporate can register a maximum of 5 teams of any size Team size Total Contribution Breakup of Bibs Half Marathon Timed 10K * Untimed 15 3,00,000 Upto 5 Upto ,00,000 Upto 8 Upto ,00,000 Upto 15 Upto 10 No limitation on FM/HM timed/dream Run/CwD/ SCR *Timed 10K / Full marathon requires a valid timing certificate The company has a choice of contribution methods depending on whether they wish the contribution to be compliant under their CSR mandate. Option A- Make a single donation for the registration through one cheque. Option B- Split the donation into two cheques (split cheque amounts are mentioned in the below steps) Companies making the contribution from their CSR budget and wishing it to be in accordance with the CSR bill (which mandates contributions to be made directly to projects or programmes which are eligible as per the company s CSR agenda) can choose to split their cheques - All contributions irrespective of option chosen are eligible for 80G tax exemption receipts - Contribution is inclusive of donation to the chosen NGO, team members applicable event participation fees and UWM donation retention* - The corporate needs to specify the beneficiary NGO/s to whom the balance amount should go in the form - If the corporate comes under FCRA regulations, please note that the designated beneficiary NGO must have FCRA permission to receive the funds - If the registering entity is a branch of a company incorporated outside India and not registered under Indian Companies Act 1956, the contribution falls under foreign contribution regulatory act (FCRA) and we require an authorized declaration letter on the company letterhead with the registration form, without which our bankers will not be able to process the donation

2 Steps - Fill the Corporate Team registration form from here - Download and print the completed form and duly attest it - Make an upfront, non refundable contribution of the registration amount as a cheque(s)/bank transfer by the two options mentioned below Team Sizes Option A (Single contribution) Option B (Split Cheque contributions) In the name of United Way of Mumbai (Inclusive of applicable event In the name of United Way of fee, UWM donation Mumbai (inclusive of applicable retention* and donation to event entry fees and UWM In the name of the beneficiary NGO) donation retention*) beneficiary NGO Team 15 INR 3,00,000 INR 50,000 INR 2,50,000 Team 25 INR 5,00,000 INR 85,000 INR 4,15,000 Team 40 INR 8,00,000 INR 1,30,000 INR 6,70,000 *retained to defray administrative expenses. - Submit the form and/or cheques to UWM at - 309, Nirman Kendra, Famous Studio Lane, Dr. E. Moses Road, Mahalaxmi Estate, Mumbai , India - Registration is complete once the cheque is cleared Note In case actual event entry fees are less than provisioned, the saved balance is disbursed to the beneficiary NGO In the case where the event entry fee is higher, it will be adjusted against the final disbursement of the NGO Team Submission Closes on Friday, 10th November, 2017 The Employee Registration Module will allow editing and selection of final team members to the company coordinator and will also allow the company to run interesting employee engagement activities and challenges tied to the final team selection. Links will only get activated upon registration contribution to UWM and /or to the supporting NGO. - The Company Coordinator (CC) will receive login credentials to the Employee Registration Module and the Employee Registration Link - Using the Employee Registration Links provided on the mail, the CC get interested employees to fill the event forms online - Using the login credentials provided, the CC selects and submits the final team members by the mentioned deadline on the Employee Registration Module

3 Please note: - Once the Corporate Coordinator submits the team, they will not be able to access it or make any further changes - FULL MARATHON: A valid Timing Certificate, as per the rules and regulations of the TMM is mandatory across all categories - HALF MARATHON: Timing Certificate is mandatory as per the rules set by the TMM However, there are fixed numbers of Half Marathon that are allowed as per team composition, for people who do not meet the Timing Criteria - Timed 10k Run: This is a new race category where prior timing certificate is required. There are a fixed number of Timed 10k that are allowed as per team composition. Women's criteria is not applicable for corporate team participation Team 15: Five Half Marathon slots allowed without Timing Certificate + Three Timed 10k Bib, no restriction on other categories Team 25: Eight Half Marathon slots allowed without Timing Certificate + Six Timed 10k Bib, no restriction on other categories Team 40: Fifteen Half Marathon slots allowed without Timing Certificate + Ten Timed 10k Bib, no restriction on other categories Note: Corporate runners are eligible for timing relaxation in half marathon. To check eligibility, please check the below table

4 CONFIRMATION CRITERIA Please note: The course is measured either by an accredited IAAF-AIMS measurer using the calibrated bicycle method or by a local state athletic association representative using a Garmin GPS measurement. Measurement by Garmin has been found to underestimate course length by approximately 200m over a half marathon distance so the target reading for a Garmin-measured half marathon should be 1% more than the advertised distance, i.e km. Equivalent Garmin target lengths for other race distances would be: 10km: 10.1km; 20km: 20.2km; 25km: 25.25km; Marathon: 42.62km. The measurement report must be uploaded onto the official website of the event. All runners are compulsorily timed using the RFID technology. Timing tags must be pasted on to the bibs before handing over the running number bibs to the runners timing tags must not be handed out loose to the runners. The provisional timing results are displayed on the website within 12 hours of published close hour of the race. Race results should be available on the event website for a period of 24 months from the date of the event The Airtel Delhi Half Marathon, The Tata Steel Kolkata 25K and the TCS World 10K Bengaluru are the official qualifiers for the Mumbai Marathon. THE MUMBAI MARATHON DOES NOT ENDORSE ANY OTHER RACE AS AN OFFICIAL QUALIFIER and no advantage may be sought by any participant claiming a finish time from any such race. Please note, the final acceptance of timing certificate of an event for entry confirmation is at the sole discretion of Procam International. All applicants and confirmed participants of MUMBAI MARATHON 2018 are requested to visit the event website for regular updates. FULL MARATHON CONFIRMATION CRITERIA FOR CORPORATE PARTICIAPANTS 'Applicants' please note: You must have participated in a distance running event which fulfils the following requirements The running event must have been conducted within the period of 18 months preceding MUMBAI MARATHON 2018 race day, i.e. 21st January Timings of only marathon ( km), 25 km distance and the half marathon ( km) distances will be considered to qualify for the marathon race category. Timings of relay races/events will not be considered. The timing cut-offs for the marathon category for men and women are given below. Photocopy of applicable timing certificate needs to be submitted along with the application.

5 Distance participated in Finish time cut-off(for Men applicants) Finish Time Cut-off(for women applicants) Marathon ( km) 7 hrs 7 hrs 25K Run 3 hrs 18 min 3 hrs 35 min Half Marathon ( km) 2 hrs 45 min 3 hrs Note: 1) The qualification timings mentioned above will be considered only for confirmation eligibility of an applicant in the marathon race category. However for race day, TATA MUMBAI MARATHON 2018 timing results, rankings and certificates will be generated only for runners who complete the marathon distance within 6 hours and 30 minutes from start time 2) Confirmed applicants of the marathon race category will be eligible for priority line-up on race day within the line-up area, based on the finish times mentioned in the timing certificates submitted along with respective application forms HALF MARATHON CONFIRMATION CRITERIA FOR CORPORATE PARTICIPANTS Limited number of applications for half marathon race category will be accepted without timing certificate per Corporate Challenge team. Team 15: Maximum of 5 Half Marathon slots allowed without Timing Certificate Team 25: Maximum of 8 Half Marathon slots allowed without Timing Certificate Team 40: Maximum of 15 Half Marathon slots allowed without Timing Certificate Timed half marathon applications will be required to fulfil the appended timed runner s criteria: You must have participated in a distance running event which fulfils the following requirements The running event must have been conducted within the period of 18 months preceding MUMBAI MARATHON 2018 race day, i.e. 21st January Timings of only marathon ( km), 25 km, half marathon ( km) and 10 km distances will be considered to qualify for the half marathon race category timing cut-offs of each distance basis age of applicant (men and women) to apply for the half marathon category at MUMBAI MARATHON 2018 as given below. Recognized timed relay races, where an individual runner covers a distance of minimum 10 km, will also be considered to qualify for Half Marathon race category only.

6 Timing cut-offs Age Group Distance participated in Finish time cut-off for Men applicants Finish time cut-off for Women applicants Age 18 to under 30 Marathon distance ( km) Under 5 hrs 54 min Under 6 hrs 26 min 25 km distance Under 3 hrs 24 min Under 3 hrs 41 min Half Marathon distance ( km) Under 2 hrs 50 min Under 3 hrs 05 min 10 km distance Under 1 hrs 17 min Under 1 hrs 24 min Age 30 to under 35 Marathon distance ( km) Under 6 hrs 15 min Under 6 hrs 47 min 25 km distance Under 3 hrs 35 min Under 3 hrs 53 min Half Marathon distance ( km) Under 3 hrs 00 min Under 3 hrs 15 min 10 km distance Under 1 hrs 22 min Under 1 hrs 28 min Age 35 to under 40 Marathon distance ( km) Under 6 hrs 36 min Under 7 hrs 07 min 25 km distance Under 3 hrs 47 min Under 4 hrs 05 min Half Marathon distance ( km) Under 3 hrs 10 min Under 3 hrs 25 min 10 km distance Under 1 hrs 26 min Under 1 hrs 33 min Age 40 to under 45 Marathon distance ( km) Under 6 hrs 57 min Under 7 hrs 28 min 25 km distance Under 3 hrs 59 min Under 4 hrs 17 min Half Marathon distance ( km) Under 3 hrs 20 min Under 3 hrs 35 min 10 km distance Under 1 hrs 31 min Under 1 hrs 37 min Age 45 to under 50 Marathon distance ( km) Under 7 hrs 07 min Under 7 hrs 39 min 25 km distance Under 04 hrs 05 min Under 4 hrs 23 min Half Marathon distance ( km) Under 3 hrs 25 min Under 3 hrs 40 min 10 km distance Under 1 hrs 33 min Under 1 hrs 40 min Age 50 to under 55 Marathon distance ( km) Under 7 hrs 18 min Under 7 hrs 49 min 25 km distance Under 4 hrs 11 min Under 4 hrs 29 min Half Marathon distance ( km) Under 3 hrs 30 min Under 3 hrs 45 min 10 km distance Under 1 hrs 35 min Under 1 hrs 42 min Age 55 to under 60 Marathon distance ( km) Under 7 hrs 28 min Under 7 hrs 59 min 25 km distance Under 4 hrs 17 min Under 4 hrs 35 min Half Marathon distance ( km) Under 3 hrs 35 min Under 3 hrs 50 min 10 km distance Under 1 hrs 37 min Under 1 hrs 44 min Age 60+ Marathon distance ( km) Under 7 hrs 49 min Under 8 hrs 20 min 25 km distance Under 4 hrs 29 min Under 4 hrs 47 min Half Marathon distance ( km) Under 3 hrs 45 min Under 4 hrs 10 km distance Under 1 hrs 42 min Under 1 hrs 49 min

7 10K CONFIRMATION CRITERIA FOR CORPORATE PARTICCIPANTS Entry to the Timed 10K race category is only against a valid timing certificate for corporate team participation. You must have fulfilled the requirements mentioned below, under each criterion, in order to apply for the timed 10K race category. Please go through all details mentioned in this overleaf and the Application Form before submitting your application. Your entry to the Timed 10K Run category will be confirmed based on the confirmation criteria explained in details below. I] TIMING CRITERIA: Applicants please note: You must have participated in a distance running event which fulfils the following requirements The running event must have been conducted within the period of 18 months preceding Tata Mumbai Marathon 2018 race day, i.e. 21 st January Timing of only Marathon ( km), 25 km, Half Marathon ( km), and 10 km distances will be considered for Timed 10K race category. Timing certificate of a recognized timed relay race, where an individual covers a distance of minimum 10 km, will be considered to qualify for Timed 10K race category. The timing cut-offs for timed runners are given below. Photocopy of applicable timing certificate needs to be submitted along with the application. To be eligible for this confirmation under this criterion, your timing certificate needs to show your finish time as specified below: Distance participated in Finish Time Marathon ( km) 06:54:00 or faster 25 Km Run 3:58:00 or faster Half Marathon ( km) 3:18:35 or faster 10 Km 1:30:00 or faster Corporate Team Participation Benefits: Some of the benefits that members of the Corporate Team can look forward to are: Being hosted in a special Corporate Tent, separate from general race on the race day Company Name will be mentioned on the running bibs of the runners Regular newsletters and pre race day communication Invitation to the pre-race day workshop Participants will be lined up ahead of general category on race day during the Dream Run Team acknowledgement on website and event docket Pledge raising workshop conducted by UWM and beneficiary NGO, upon prior request, for the team members

8 A trophy will be awarded to the corporate which has raised the highest and second highest amounts (donation as a part of the registration + employee fundraisers) Corporate Challenge Employee Fundraising This sub category aims to encourage companies and their employees to voluntarily raise funds together as a team for various causes. Corporate teams raising funds would be recognized and celebrated on social media as well as through the rewards and recognition program Employee Fundraising Process: Note: Employees are encouraged to create their own personalized fundraising page on the UWM website in the TMM section ( These personalized and feature rich pages will allow your employee to customize appeals, set targets, receive all important communication on the dashboard, receive donation notifications and updates and are easy to share on social media While creating the fundraising page, each employee is requested to select the corporate they are associated with so that the funds they raise reflects under Corporate Challenge Category 100% of online funds gets disbursed to the supporting NGO, UWM absorbs the payment gateway charges Offline retention: 2% of offline funds raised Awards and Benefits: Any company raising above INR 3 Lakh through employee fundraising is eligible for the following: Logo presence at the special featured section in the Corporate Tent on the race day Logo presence in the special featured section of TMM on UWM website Logo presence on the TMM 2018 UWM newsletter Social media story by UWM Quarter page feature in the TMM 2018 Charity Docket Priority line up in the Dream run category Grand Stand Pass for the company CXO TMM Charity Awards Nite invite for the company CXO TMM Charity Awards Nite invite for the company SPOC Citation certificate to the highest fundraiser of the Corporate Citation certificate to the participating corporate for the amount raised through Corporate Challenge Any company raising above INR 5 Lakh through employee fundraising is eligible for the following: All rewards mentioned above, additionally the below mentioned rewards Logo plus 80 words write up about your company on the TMM 2018 UWM newsletter Half page feature in the TMM 2018 Charity Docket Additional TMM Charity Awards Nite invite for the company CXO CORPORATE AWARDS: Highest Employee Fundraising Company (Trophy) Second Highest Employee Fundraising Company (Trophy) Third Highest Employee Fundraising Company (Citation Scroll) Highest Corporate Contribution (Trophy)

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