SAFARICOM MARATHON 2011

Transcription

1 DATE: SAFARICOM MARATHON 2011 EVENT INFORMATION SHEET Saturday 25 th June The race briefing for all runners will be held at 1800 hours on Friday 24 th June at the Safaricom Village. LOCATION: Lewa Wildlife Conservancy (LWC). Directions to LWC by road from Nairobi are as follows: Take the Thika road out of Nairobi. Pass through Thika, Makuyu, and Karatina. 11.5km after Karatina turn right (signposted to Buffalo Springs and Samburu) - if you reach Nyeri Town you have missed the turning. Pass through Naro Moru, Nanyuki, and Timau. Approximately 10km further on is the Meru/Isiolo junction. Turn Left at this junction heading to Isiolo. About 3km further on, at the bottom of the hill, on the left hand side is the main entrance to LWC. FUNDRAISING: The primary objective of the event is to raise funds for the conservation and community projects in Kenya. We are asking competitors to enter into the spirit of the event and do all they can to raise Ksh 50,000 or more per person to benefit these worthy causes. In 2010 Ksh 45,000,000 was raised and this year we hope to raise even more. The beneficiaries of the event are projects that work towards the conservation of Kenya s wildlife, provide education for children in rural areas, work with local communities to improve their livelihoods and provide healthcare. For more details visit or or visit the information tent at the event. ENTRY: Entry is strictly limited to 1,000 runners total. Applications for each race will be accepted on a first come first served basis. There are no exceptions. Entries will not be accepted without a signed disclaimer or completed entry form. The closing date for entries is Friday 20 th May If all places are filled before the 20 th May the entry process will close in advance of the deadline. FULL MARATHON RACE: This is an individuals race. The entry fee is Ksh 3,500 per person. The race will start at 0715 on Saturday the 25 th June. HALF MARATHON RACE: The half marathon is a team event. There are no individual entries. A maximum of 10, minimum of 5 people can enter per team. There are no restrictions on male / female split. Teams will be accepted on a first come first served basis. The entry fee for the team event is Ksh 100,000 per team. The race will start at 0715 on Saturday the 25 th June. CHILDREN S 5KM FUN RUN RACE: A 5km race is open for children aged years inclusive. The entry fee is Ksh 500 per child. The race will start at 0700 on Saturday the 25 th June. SPECTATORS: Each spectator is required to fill out a Spectator Form and complete a Spectator Disclaimer. All spectators staying at Lewa on the marathon weekend must pay full camping fees. COURSE: The course is a 21km loop run on dirt roads over an undulating route through the conservancy. The full marathon is run over two loops of the course and the half marathon over one loop. The course lies at an average altitude of 5,500 ft. MEDICAL SUPPORT AND WATER: Emergency medical support will be provided by AMREF, the flying doctors. A helicopter is on standby to carry out emergency medical evacuations from the course. A recovery tent is situated at the finish and will manned by medics from the Nairobi Equator Hospital, Red Cross and Nanyuki Cottage Hospital. Basic first aid is available at all water stations which are situated every 2.5km along the course. Please ensure that you bring a good supply of water for before and after the race. You are strongly advised to maintain your fluid intake prior to, during and after the race. Rehydrant drink will be available to all runners during the race. FESTIVAL IN THE PARK: A Festival in the Park will be held at the finish area after the race from 2-4pm. Please note there will be no evening event. For safety people not staying in one of the designated campsites will leave Lewa after the concert. PRIZES: Each runner will receive a medal and goody bag on finishing. Cash prizes are awarded in the full marathon male and female categories. The first five male and female full marathon runners will receive cash prizes as follows: 1 st - Ksh 150,000 2 nd - Ksh 80,000 3 rd - Ksh 60,000 4 th - Ksh 40,000 5 th - Ksh 20,000. The first three teams in the half marathon event will receive cash prizes as follows: 1 st - Ksh 80,000 2 nd - Ksh 40,000 3 rd - Ksh 20,000. A trophy will be awarded to the team that raises the most money. The first five community teams will receive cash prizes as follows: 1 st - Ksh 30,000 2 nd - Ksh 20,000 3 rd - Ksh 10,000 4 th - Ksh 5,000 5 th - Ksh 2,500. Prizes are also awarded in the first two male and female runners in the age categories Over 40, Over 50 and Over 60 event. Prizes are awarded to the first three boys and girls in the children s 5km fun run race.

2 ACCOMMODATION and TRANSPORT INFORMATION SHEET There are three accommodation options for runners and spectators wishing to stay at the Lewa Wildlife Conservancy over the marathon weekend SELF CATERING CAMPSITE: Ksh 3,000 per person per night (children 5-12 years Ksh 1,500, children under 5 free, no reduction for camp staff) The campsite is equipped with water points, cold showers, firewood and long drop loos. Competitors and spectators wishing to use the campsite are required to bring ALL camping equipment and food for the duration of their stay. The Campsite is open from Friday 24 th June to Sunday 27 th June. There is an option to stay in a Quiet camping area. Please note this event is held in a wildlife conservancy and therefore space within the designated camping areas is restricted. Whilst the organisers have created a Quiet camping area we ask that all campers respect their neighbours and act with consideration. If you propose to use an independent safari operator you MUST inform the organisers so that space can be allocated for your camp. Please marathon@lewa.org SAFARICOM VILLAGE: Ksh 8,000 per person per night sharing. (Children 5-12 years Ksh 4,000 sharing with parents, children under 5 free). NB: There is a minimum of two nights stay at the Safaricom Village. The Safaricom Village consists of Igloo or similar type tents equipped with twin camp beds and bedding with one blanket. Spotlights are placed to illuminate the paths leading to the tents. You are required to bring your own torch and towel. Communual cold showers and long drop loos are situated behind the tents. Due to limited space there is no single occupancy of tents. It can be cold at night and in the early morning so bring warm clothing. Meals are served in a spacious semi open mess with buffet area. The food includes full breakfast, varied buffet lunches and three course meals in the evening. Water, tea and coffee are served with every meal. Meals are served on receipt of a meal ticket which are distributed at registration. The Pasta / Nyama Choma Party is inclusive for all those staying in the village. A wide selection of drinks are available at the cash bar. MARIDADI CAMP: Ksh 20,000 per person per night sharing. (Children 5-12 years Ksh 10,000 sharing with parents, children under 5 free) NB: There is a minimum of two nights stay at the Maridadi Camp. Single supplement of 8,000Ksh extra per night The Maridadi Camp is a traditional, comfortable, mobile tented camp with large walk-in tents with a verandah. They are fully equipped with twin beds, bedding, towels, side table, hurricane lantern, torch, table, wash basin, mirror and chairs. There is a hot bush shower and short drop loos attached in the rear shared between two tents. Meals are served in a spacious semi open mess tent with dining and buffet area. Meals consist of full English breakfast, buffet lunch and three course meals in the evenings. The Pasta / Nyama Choma Party is inclusive for those staying in the Maridadi Campsite. Water, tea and coffee are served with all meals. Other drinks can be bought from a cash bar. Please note the Maridadi camp is situated quite close to the headquarters, but it is not safe to walk out of the campsite and therefore transport is a necessity to reach the Start, Finish or race headquarters. To make reservations for the Maridadi Camp please contact the camp operator direct. Call Lorraine at Location Africa Safaris Ltd on mobile , landline / 8892 or reservations@locationafricasafaris.com TRAVEL TO AND FROM LEWA WILDLIFE CONSERVANCY: Road The organisers are unable to provide road transfers for competitors. To organise a hire car and/or transfers from Nairobi to Lewa. Please contact Express Travel Group on for more information. Please note all bookings, payment and contract to be made direct with Express Travel Group. Air Charter Safarilink, an air charter company, which operates a daily service between Nairobi and Lewa is offering discounted fares for marathon runners and spectators. Single fare US$147, Return fare US$221. To make a booking please marathon@ lewa.org. Confirmation of flights will be given on receipt of payment. CANCELLATION POLICY: Entry fees are non-refundable and non-transferable. There are no exceptions. Accommodation and transport fees are non-refundable and non-transferable if cancellation notice is received less than 30 days prior to the event. Cancellation received more than 30 days prior to the event will result in a refund of 70% of all accommodation fees. All flight bookings must be paid in full if cancellation received less than 96 hours before departure.

3 HALF MARATHON (TEAM) EVENT COVER SHEET Team Name: Team Race Rules: 1. The team event is run over the half marathon route only. The race will start at 0715 on Saturday 25 th June The entry fee for each team is Ksh 100,000. Please make cheques payable to Lewa Wildlife Conservancy Marathon a/c 3. Each team can enter a maximum of ten runners, minimum of five runners 4. The team event is a mixed male and female event 5. The first four members of the team to cross the finishing line will count for the team 6. Each team should nominate a team captain who will liaise with marathon organizers 7. Each member of the team MUST complete an entry form with their personal details and accommodation choice. Individual team member accommodation costs are to be paid in addition to the team entry fee 8. Due to accommodation arrangements it is ESSENTIAL that any substitute runners are the same sex as the runner they are replacing 9. NO substitutions can be made after Friday 27th of May There are NO exceptions. 10. Closing date for entries is Friday 20 th of May Cancellation after this date will forfeit 100% of all entry fees 11. All team entrants must sign a disclaimer to have their entry accepted 12. A Trophy and Cash Prize of Ksh 80,000 will be awarded to the winning team. The trophy will be rotated between winning team each year 13. A Trophy will be awarded to the company that raises the most amount of sponsorship money. The trophy will be rotated between winning teams each year Team Details: Team Managers Name Company Name (if applicable) Address Mobile No Work Tel N a m e s o f T e a m R u n n e r s : (maximum 10, minimum 5) For the team application to be accepted please ensure the following is returned to the marathon office: A disclaimer form, signed and dated, by each runner A Team Member Entry form completed by each runner and this cover sheet

4 Team Name: (and associated company if applicable) HALF MARATHON TEAM MEMBER ENTRY FORM Personal Details: Title First Name Family Name Address Mobile No Home/Work Tel Nationality Occupation Male Female Date of Birth (dd/mm/yy) Age on Race Day Accommodation Booking: (please indicate choice / number nights / number people each age group) Self Catering Campsite Arrival Date No. Adults Quiet Self Catering Campsite Departure Date No. children 5-12yrs Safaricom Village Number Nights No. children 0-4yrs Maridadi Camp NB: Two nights minimum stay in Safaricom Village & Maridadi Camp For MARIDADI CAMP bookings ONLY please contact Lorraine at Location Africa Ltd. Tel: or reservations@locationafricasafaris.com. For all other accommodation bookings please complete the form below. If your team is proposing to use a independent camp operator you MUST inform marathon@lewa.org Lewa will be open to runners and spectators from Friday 24 th June to Sunday 26 th June Pasta / Nyama Choma Party: (For Self Catering Campsite ONLY. Meal inclusive at Safaricom Village & Maridadi Campsite) Please give number of people who wish at attend the Pasta Party on the night of Friday 24 th June Number Adults Number Children Aged 5-12 yrs Payment Details: Please indicate number people and total amount paid No. Pax TOTAL PAID Half Marathon Entry Fee Self Catering Campsite - ADULT Self Catering Campsite - CHILD (5-12yrs) Safaricom Village - ADULT Ksh 100,000 (Please indicate which team member paying the entry fee) Ksh 3,000 per person per night (including camp staff) Ksh 1,500 per person per night Ksh 8,000 per person per night (min two nights) Safaricom Village - CHILD (5-12yrs) Pasta/Nyama Choma Party - ADULT Pasta/Nyama Choma Party - CHILD Ksh 4,000 per person per night (min two nights) Ksh 750 per person Ksh 375 per person Due to high bank charges please add KSH 200 if paying by non Nairobi or Nanyuki cheques TOTAL Payment by Cash or Cheque only. Please make cheques payable to Lewa Wildlife Conservancy Marathon a/c Your application can only be accepted if you sign and date a disclaimer form Please return your forms to: Safaricom Marathon, c/o Make a Difference Ltd: Unit Delta, Wilson Business Park, Wilson Airport, Nairobi or Safaricom Marathon, c/o Make a Difference Ltd, PO Box 20139, 00200, Nairobi Tel: marathon@lewa.org Web:

5 COMPETITORS DISCLAIMER SAFARICOM MARATHON and HALF MARATHON PLEASE READ THIS FORM CAREFULLY. Your application form will not be processed and you may not participate in the Safaricom Marathon / Half-Marathon unless you sign this form acknowledging that you have both read and understood it. Definitions: The Event is the Safaricom Marathon and Safaricom Half Marathon The Organisers are those persons organising the Event and may include the Directors of the Lewa Wildlife Conservancy, the Directors of Tusk Trust Trading Ltd, the Directors of Safaricom Ltd and any member of their respective staff or other person (including race officials and the medical team) appointed by any of them to assist in the organisation of the Event. 1. I understand that participating in the Event in Kenya, within the Lewa Wildlife Conservancy, is inherently dangerous and carries with it particular risks. Such risks include the possibility of encountering wild animals and those arising from running long distance over rugged terrain and at high altitude. Dehydration is a particular danger. 2. I am in good health and am not suffering from any medical condition, which might prevent me from or impede me in completing the Event successfully. 3. I have fully comprehensive medical insurance including that, which allows for emergency medical evacuation OR I have fully comprehensive medical insurance including that which allows for emergency medical evacuation and in the event of my requiring medical assistance or evacuation not covered by insurance, I accept full responsibility for any costs associated with such action 4. I will wear good quality, suitable and well fitting running shoes whilst taking part in the Event 5. I will obey all instructions of race officials and of any members of the medical team. I understand that such instructions may require me either not to participate in or to retire from the Event. 6. I will not deviate from the Event route. 7. I accept that the Organisers undertake no responsibility for my personal health and/or safety during my stay at Lewa and that such responsibility is mine alone. I understand the dangers of wild animals both within and outside designated areas and while the Organisers will take all reasonable precautions against the risk of accident or injury, no liability will attach to the Organisers in the event of any accident or injury caused by any wild animal. I undertake in any event not to walk out of designated areas in the conservancy and campsites and accept that should I do so it is entirely at my own risk. 8. I give permission for my photograph to be taken and for me to be filmed (for TV or otherwise), and used (without payment), in all publicity material relating to this and subsequent events. 9. I agree to participate in the Event at my own risk and accept that the Organisers are not liable for any personal injury (including death) or for any loss of or damage to property that I may sustain or incur whilst so doing howsoever such injury loss or damage may be caused. 10. I agree that any claim or claims whatsoever that I may have concerning or arising out of my participation in the Event against the Organisers shall be determined exclusively by the courts of Kenya and in accordance with Kenyan Law. I have read and understood the above: Signed:.. Print Name:.. Date: