European Youth Orienteering Championships JUNE GRODNO, BELARUS. Bulletin 1. eyoc2019.by

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1 European Youth Orienteering Championships JUNE GRODNO, BELARUS Bulletin 1 eyoc2019.by

2 ORGANIZERS 2

3 ORGANIZERS International Orienteering Federation Belarusian Orienteering Federation Ministry of Sports and Tourism of the Republic of Belarus Grodno Oblast Executive Committee Grodno City Executive Committee Sapotskin Munitipal Executive Committee Yanka Kupala State University of Grodno ORGANIZING COMMITTEE Event Director Edvard Arodz Main Referee Siarhei Hurynovich Event Secretary Nikita Lappo CONTACTS P.O. Box 362, Minsk, , Belarus (Event Secretary) (organizational issues) EVENT CONTROLLERS IOF Senior Event Advisor Vitalijus Paulauskas National Controller Dzmitry Davidovich EVENT VENUE The 2019 European Youth Orienteering Championships will be held in Grodno and Grodno District of the Republic of Belarus. Grodno city is located in the west of Belarus, 30 km from the border with Lithuania, and 20 km from the border with Poland. 3

4 Distances to Grodno: 169 km from Vilnius, Lithuania 170 km from Kaunas, Lithuania 270 km from Warsaw, Poland 278 km from Minsk, Belarus 429 km from Riga, Latvia CLIMATE End of June in Belarus is moderately warm, with average temperatures between 21 C and 24 C, while maximal temperature up to 30 C is possible. Last decade of June middle of July is also the period most abundant in precipitation. In June, already during a course of many years, in days on average are rainy, with average monthly rainfall amount in Grodno 66 mm. EVENT CENTER Accreditation of teams will be organized in the event center in the city of Grodno. 4

5 PROGRAM Thursday, 27th June 2019 Team arrival Accreditation in Event center Model events Sprint, Long Team leaders meeting Dinner Friday, 28th June 2019 Breakfast Long Distance Final Lunch Public race Grand Prix Belarus Official Opening ceremony Prize-giving ceremony Team leaders meeting Dinner Saturday, 29th June 2019 Breakfast Relay Public race Grand Prix Belarus Lunch Prize-giving ceremony Team leaders meeting Dinner and Friendship party Sunday, 30th June 2019 Breakfast Sprint Distance Final Prize-giving ceremony, Sprint Prize-giving ceremony, Team Score Closing ceremony Public race Grand Prix Belarus Lunch Team departure 5

6 PARTICIPATION Competitors representing member Federations of the IOF, defined by the International Olympic Committee as belonging to the European continent, can compete in EYOC. Competitors representing other member Federations of the IOF can participate in EYOC but will not be eligible for European titles, medals or diplomas. CLASSES AND RESTRICTIONS M16 Men born 2003 or later W16 Women born 2003 or later M18 Men born 2001 or later W18 Women born 2001 or later Each country may enter a maximum number of 4 competitors in each class and one relay team/class. All participants must have a valid passport of the country they are representing. Maximum number of officials per team is not limited. VIP guests and media will have separate entries. ENTRIES Entries via IOF Eventor: - Until 27th April 2019 (preliminary entry - includes countries estimated number of competitors in each class and officials) - Until 14th June 2019 (payment and final entry) Late Entries, Changes of Team Size or Team Names Late Entries and changes will be accepted, if possible, up to event start date, 27th June at 23:59 hours.no late entries or changes will be accepted after that date. Late entries and changes will always have a defined extra cost (surcharge). Late entries and changes will always be treated equally and must be communicated directly to the organiser. The organizer makes the changes in IOF Eventor after deadlines. 28th April to 17th June: surcharge 10% on new entries and withdrawals receive an 80% refund. 18th June to 27th June: surcharge of 30% on new entries, withdrawals receive a 50% refund. Name changes in this period cost 10 euro. 6

7 ENTRY FEES Entry fee + accommodation type A single hotel rooms with bathrooms, WiFi, car parking, fun-fair 190 euro per 1 participant (competitor or official) Entry fee includes: -Start fee for three stages of EYOC and model event -Accommodation type A and full board, including buffet breakfasts, dinners on June, and lunches on June - Friendship party - Transportation from accommodation to event areasand back Entry fee 150 euro per 1 participant (competitor or official) + accommodation Entry fee includes: - Start fee for three stages of EYOC and model event type B double or triplehotel - Accommodation type B and full board, including continental breakfasts, dinners on June, rooms with bathrooms and lunches on June - Friendship party or showers, - Transportation from accommodation to event WiFi, areas and back fun-fair Entry fee + accommodation type C Double, triple or quadruple university hostel rooms with shared bathrooms, WiFi, fun-fair 120 euro per 1 participant (competitor or official) Entry fee includes: - Start fee for three stages of EYOC and model event - Accommodation type C and full board, including dinners on June and lunches on June - Friendship party - Transportation from accommodation to event areas and back ACCOMMODATION DETAILS Accommodation type A Hotel Tourist Single rooms. Capacity: 48 places. Hotel Belarus Single rooms. Capacity: 73 places. Accommodation Hotel Tourist Double rooms. Capacity: 140 places. Hotel Belarus Double and triple rooms. type B Capacity: 50 places. Accommodation Hostel of Yanka Kupala State University of Grodno Capacity: 150 places type C 7

8 Hotel Tourist Hotel Belarus Hostel of Yanka Kupala State University of Grodno 8

9 TERRAINS LONG Temperate broadleaf and mixed forest with different runnability. Hilly terrain withslopes up to 60 meters. There are ruins of World War II defensive structures. Hydrography is poorly represented. This area was never mapped. RELAY Terrain of glacial origin with small landforms. Slopes up to 30 meters. Mixed forest, runnability from good to difficult. This area was never mapped. SPRINT Center of the old town with lots of small streets. MAPS LONG RELAY SPRINT Scale 1:10 000, e=5m, according to ISOM new map Scale 1:10 000, e=5m, according to ISOM new map Scale 1:4000, e=2.5m, according to ISSOM previous map from 2014 PUNCHING SYSTEM AND GPS TRACKING SportIdent punching system will be used in all races.organizer will provide AIR+ SI cards for all competitors. GPS-trackers will be used for top athletes at the discretion of the Organizing Committee PRELIMINARY COURSE DATA LONG RELAY Approx. winning time W16 W18 М16 М min min min min Approx. Approx. Approx. winning length length per leg time 4.5 km 5 km 5.5 km 7 km 75 min 90 min 90 min 105 min 3.5 km 4 km 4.5 km 5 km SPRINT Approx. winning time Approx. length min 2 km min 2.2 km min 2.4 km min 2.8 km 9

10 PREVIOUS MAPS There are no old maps for relay and long distance. These maps are new. Old maps from sprint distance terrain are included below. 10

11 Old map from sprint distance terrain 11

12 Old map from sprint distance terrain 12

13 EMBARGOED AREAS Visit our Google map to see all embargoed areas 13

14 TRAININGS The organizers can organize individual training camps upon request by Competitions. Open Grodno Cup 2019 (12 14 April 2019) will be held on similar terrains as EYOC Other opportunities. There are a lot of different training maps and terrains within 35 km in Grodno area. Laser print maps 2 EUR / piece. OCAD file 100 EUR / map. Visit our Google map to see all training areas. Accommodation and meals are arranged individually. No Map name Scale Augustow Canal Tartak 3 Prygodzichi GilibertPark Zamkavaya Sanniki Contour interval Author 2.5 Usenko S./ Vorobej S. 2.5 Usenko S. 5 Year of issue Distance from Grodno Distance type 35 LONG 35 RELAY 1 LONG Efimenko A. 2016/ Zakharchuk S SPRINT 2.5 Dolinin Y SPRINT 5 Efimenko A LONG/RELAY PUBLIC EVENT A public event (Grand Prix Belarus) will be organized during EYOC2019. It will include 3 stages with total classification for classes from W/M-10 to W/M-80. All information about competition will be published at EYOC2019 website. VISA SUPPORT Citizens of EU countries do not need visa to Belarus for 5-days stay if they come via Minsk National Airport. The visa-free regime does not apply to people arriving to Belarus by planes from Russia. Grodno has a visa-free regime for 10 day visits. Visitors can entry to Belarus via Rudawka Liasnaja (Poland), Kuźnica Bruzgi (Poland), Švendubrė Pryvalka (Lithuania) and Raigardas Pryvalka (Lithuania) border checkpoints, as well as Grodno railway station. Participants must contact the organizers together with final entry. The Belarusian Orienteering Federation will render necessary visa support and issue documents for crossing the border of all participants. 14

15 HEALTH INSURANCE The Event Organizer will not bear any responsibility related to the cost of medical services for participants. Each Federation is responsible for the health insurance of all their delegates. For Belarus emergency phone number is 112. TRANSPORTATION The organizers will provide free of charge transportation from accommodation to model event, event arenas and to all other official activities. The organizers will arrange upon request transportation from and to airports. Transportation is possible from the airports of Minsk, Warsaw, Vilnius, and Kaunas. Preliminary cost for a bus with 20 places is 350 euro. Order for transportation should be sent till 14th June 2019 at info@eyoc2019.by SPONSORS 15

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