RULES UWI SPEC INTERNATIONAL HALF MARATHON 2017
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1 RULES 1. The 2017 edition of this event will take place on Sunday 29 th October at 5. 30a.m at The University of the West Indies Sport & Physical Education Centre (UWI SPEC). 2. All athletes will register online at ; there are two sections; Local athletes and athletes residing outside of Trinidad and Tobago. 3. Local registration is TTD$ for ages 15 to 19 years old and TTD$ for 20 years and over. Regional and international participants pay USD $40. All persons will need a credit or international debit card to complete registration. If you do not possess either of the two, you can purchase a registration code from First Citizens branches to complete this registration process. 4. Registration period for athletes residing in Trinidad & Tobago is Friday 8 th September Friday 29 th September 2017 at 5:00p.m. 5. Registration will automatically close when we have received 1300 applicants for the race even if this occurs before the stipulated deadline dates. 6. There will be no registration after the closing registration date including race day. 7. Each race category will be open to both male & female competitors and all race money will be equal for both male & female competitors in the respective categories. 8. The only exception to rule number seven is in the team/club category where a team/club can comprise of both male and female athletes combined. A team or club shall have a minimum of fifteen (15) athletes. UWI can ONLY enter this category as a campus i.e. St. Augustine, Mona Cave Hill or Open Campus. Prizes will be awarded to teams/clubs and not by gender. The ten (10) fastest athletes completing the race from any one team or club will determine the winner. If after selecting the ten fastest athletes there is a tie between two teams/clubs, the next fastest athlete(s) would determine the tie break. Team and Club members can also compete under the individual categories.
2 RULES 9. At the point of registration and also at the point of collection of packages athletes shall declare whether they are University of the West Indies students, University of the West Indies Staff, University students, UWI St. Augustine Alumni, First Citizens staff, physically challenged, wheelchair athletes or Special Olympics. All others will be placed into age group categories. Failure to provide accurate and complete information at either of these points will render you ineligible for the above category prizes. Your entry will become null and void. 10. At the point of registration and also at the point of collection of packages athletes shall also declare if they belong to a team. Failure to do so will render an athlete ineligible for the team category. All athletes, except wheelchair athletes, will automatically be placed into the open/international category so that you do not have to declare this category. 11. Students and Staff of the University of the West Indies will be considered bona fide students and staff of any UWI Campus in the region. Student and Staff Identification cards must be produced upon request. 12. University students will be deemed bona fide students of any tertiary level or post secondary institution. Student Identification cards must be produced upon request. 13. The categories for this year s race are: a) Open International b) University Student c) The UWI Student d) The University of the West Indies Staff e) First Citizens Staff f) NAAA National Championship g) Team/Club h) UWI STA Alumni i) years j) years k) years l) years m) years n) years o) years p) Over 80 years q) Physically Challenged r) Wheelchair athlete s) Special Olympics
3 b) RULES 14. The age group categories exclude the top five (5) finishers in the Open International category (male and female), the top three (3) finishers in The University of the West Indies student and staff categories and the University student category. 15. All athletes are eligible for the Open International category. In addition, the UWI student may also be awarded prizes in the University student category and the University of the West Indies student category. 16. The winner of the University Student category (which includes all post- secondary and post- high school institutions) and the UWI staff category may claim their prizes in these categories in addition to a place in the Open International category. 17. A University of the West Indies staff member, who is also enrolled as a university student, must register in the staff category. 18. The NAAA National Championship and First Citizens categories as well as the UWI St. Augustine Alumni trophy are deemed special prizes. 19. First Citizens staff category is open to all employees of the First Citizens Group. Membership for this category must be verified by First Citizens Management. 20. This race is the official national half- marathon championships of the NAAA. Only those athletes verified as members of the NAAA are eligible for prizes. This category is exclusive to NAAA ONLY. 21. A trophy will be presented to the first place UWI St. Augustine Alumni who is officially registered in this category. Only financial members of The UWI Alumni Association (T&T chapter) will be eligible for this prize. Winners will be verified by the Trinidad & Tobago Chapter of the UWI Alumni Association (UWIAA). 22. An athlete s age is the age that he or she is on race day. The minimum age for participation is fifteen (15) years. The race management will not be responsible for any person in breach of this rule.
4 23. The top five (5) male and female athletes in the Open International category will receive cash prizes. In all other categories, only the top four (4) male and female finishers will receive cash prizes. c) RULES 14. The race will be electronically timed so that only those athletes who wear their timing mechanism across the finish line will be considered as completing the course and would, therefore, be eligible for a prize. 15. Runners will have three and a half hours (3.30:00) to complete the race. The race course will be closed at 9:30a.m. Runners who are on the route after this time will be notified by route officials that the course is closed. The race management will not be responsible for any person who wishes to remain on the course after this time. 16. Sponsor logos on running shirts, vests and shorts (especially in the case of teams, clubs and groups) should not exceed 2.25 inches² or 1.5 x The UWI SPEC race organisers do not hold themselves responsible for inaccurate or insufficient supporting information given during the registration process and the impact of the outputted results based on this information. 18. All athletes shall sign the medical waiver. 19. The decisions of the race officials will be final.
5 RACE DAY INSTRUCTIONS FOR PARTICIPANTS We thank you for participating in our race. These guidelines are formulated to assist you in complying with the rules of the race, and to make it easy for you, the organisers and officials to enjoy a trouble free race. Read them carefully. 1. The race starts at 5.30 a.m. sharp on Sunday, October 29 th, 2017 in front of The University of the West Indies Sport & Physical Education Centre (UWI SPEC). You are advised to reach UWI SPEC no later than 4.20 a.m. 2. If you have your race number an electronic timing device will be attached to the back of the bib, we do advise that you proceed to the check in point to verify the functionality of your device on race morning prior to the start time you will have until 5:00am to complete this process. If for any reason you fail to finish the race and to return to the finish no time will be recorded against your name. The timing chips are no longer functional after the event and so not have to returned. 3. There is an adjacent tent where you may leave your regular clothes and other personal effects in a bag provided for that purpose. You can retrieve your bag after the race upon presenting your race number. 4. Announcements will be made counting down to the start of the race. Ensure that you have used the toilets and had some water. 5. Once you are at the START LINE, you can take your place anywhere except to the front of the race, which is reserved for elite athletes. For the eventual top ten male finishers and top ten female finishers, the time starts when the gun is fired. For the rest of the field, your time starts when you cross the START LINE, not when the gun is fired, so there is no need to rush to get to the front. Runners failing to obey instructions at the start line may be disqualified from participating in the race.
6 6. No one is allowed to cross the START LINE before the gun is fired. The computerized timing system is activated and can be triggered. You can be penalized for this. 7. The Wheel chaired racers will start five minutes before the start of the main event. 8. The race course is well marked so you will have no problem staying on course. RACE DAY INSTRUCTIONS FOR PARTICIPANTS 9. There are many water stations along the course. You are advised to drink a little at each station. 10. At the La Resource turn, there is a TIMING MAT which you must cross before you make the return run. IF YOU FAIL TO CROSS THE MAT, YOU MAY BE DISQUALIFIED FROM THE RACE. 11. If at any time during the race you feel unwell, seek help from any race official or volunteer. There will be ambulances accompanying the race and a major medical facility at the start/finish. Do not continue walking/running if you feel unwell. 12. At the finish line you must run across the TIMING MAT so your time can be recorded. Once you do not need medical assistance, you proceed to the officials who are collecting the timing devices. You must hand your devise to them and they will issue you with your medal. 13. You can have something to eat and drink, then proceed to collect your personal effects you left at the BAG TENT. You will need your race number to retrieve your bag. You may also proceed to use showers, change rooms and toilets in the indoor facility. 14. Prizes for the Open/ International category and prizes for international participants will be distributed on race day beginning at approximately 9 a.m. All other prizes will be distributed at an Award Ceremony at a later date. If you have any queries about the results or your eligibility for a prize, you may take this up with UWI SPEC officials at the finish. WE THANK YOU FOR CHOOSING OUR RACE AND ASK THAT YOU COMPLY WITH THESE GUIDELINES
7 A Sound Mind in a Healthy Body (WAIVER) I know that running and road racing are potentially hazardous activities that could cause injury or death. I shall not enter and run unless I confirm that I am medically fit and I have trained properly for this race. I assume all risks associated with running in this event, including, but not limited to, falls, contact with other participants, the effects of weather conditions (heat, humidity), traffic and conditions of roads on the course, all such risks being known and appreciated by me. I understand that bicycles, skateboards, baby joggers, roller skates or blades, animals and radio headsets are not allowed in the race and I will abide by this guideline. I understand that I have three and a half hours (3:30:00) to complete the race and that the race course will be officially closed at 9.30a.m. Having read this waiver, knowing these facts, and in consideration of your accepting my application, I, for myself and anyone entitled to act on my behalf, waive and release The University of the West Indies, its Sport and Physical Education Centre, the NAAA and all sponsors and or officials of the 14th Annual UWI SPEC International Half- Marathon 2017 from all claims of liabilities of any kind arising out of my participation in this event, even though such mishap may arise out of negligence or carelessness on the part of persons named in this waiver. I grant permission to all the foregoing to use any photographs, motion pictures and recordings of the event for legitimate purposes, including advertising. I accept that all fees are non- refundable. FIRST NAME LAST NAME DATE OF BIRTH SIGNATURE
UWI SPEC INTERNATIONAL HALF MARATHON 2016 PRESENTED BY. First Citizens
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