2015 GROUP SAIL APPLICATION FORM: INSTRUCTIONS
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- Noreen Esther Spencer
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1 Nte: All sails in 2015 will carry a strict maximum f 50 passengers 2015 GROUP SAIL APPLICATION FORM: INSTRUCTIONS Thank yu fr chsing Hudsn River Slp Clearwater, hme t the vessel Clearwater, prudly listed n the Natinal Registry f Histric Places! Enclsed is yur applicatin t sail with Clearwater in Be as clear and specific as pssible when filling ut the applicatin, and please read all materials carefully- especially ur cancellatin plicy. N mney is due with yur applicatin. We lk frward t sailing with hundreds f grups each year, and realize that each grup has different needs. Please describe yur requirements n the applicatin, as any infrmatin abut yur grup s prgram gals r limitatins is helpful t ur staff. Whether yu are jining us fr an educatin sail r fr a private charter, we thank yu fr yur supprt! IF YOU ARE SUBMITTING YOUR APPLICATION AS PART OF AN EARLY BIRD ROUND OF APPLICATIONS (Befre the schedule is released): Cmplete yur applicatin with a range f acceptable dates and dcks. Be sure t advise us f any black-ut dates when yur grup cannt sail. Submit yur applicatin befre the deadline. If yu d nt receive an cnfirmatin frm us, please give us a call t make sure it arrived safely! Yu will receive cnfirmatin f yur sail date(s) and yur cntract package nce the schedule has been finalized. Once yu receive yur cntract package, please return ne signed cpy and yur Sail Prgram Infrmatin sheet immediately. Payment is due 8 weeks prir t yur prgram. IF YOU ARE SUBMITTING YOUR APPLICATION AFTER THE SCHEDULE HAS BEEN RELEASED: Have a lk at the sail schedule n ur website at t see which dates are still available. When yu have decided n yur pssible dates, please cntact the Sail Prgram Manager t reserve a date. Yu will then have five (5) business days fr yur applicatin t be received and apprved. Once yu receive yur cntract package, please return ne signed cpy and yur Sail Prgram Infrmatin sheet immediately. Payment is due 8 weeks prir t yur prgram. If yu are bking yur prgram within 8 weeks f yur prgram date, payment is due with yur signed cntract SAILING SEASON DEADLINES: Seasn Spring 2015 (April-June) Summer 2015 (July-August) Fall 2015 (September- Octber) Early-bird Applicatin Dates 09/16-11/15/ /02/ /21/ /03-04/28/2015 Schedule Psted (tentative) 12/15/ /14/ /19/2015
2 ESSENTIAL INFORMATION ABOUT SAILING WITH CLEARWATER NUMBER OF PARTICIPANTS: All sails can accmmdate an abslute MAXIMUM f fifty (50) peple, including infants and grup leaders. Yuth grups must bring an abslute minimum f tw (2) adult chapernes per sail- with ur strng recmmendatin t have mre chapernes the lwer the grade level f the students participating. TYPES OF PROGRAMS AND FEES: Clearwater s bats are available fr many different kinds f charters, frm educatin sails fr yuth grups and adults, t fundraisers fr nn-prfits, t private charters fr weddings and parties. Our staff and crew will wrk with yu t arrange ur nbard prgramming t fit yur needs. Yuth grups MUST be at least the 3rd grade level (9-10 yrs.) r lder t participate in ur nbard educatin prgrams. Children yunger than the 4 th grade level are welcme abard as lng as their number des nt exceed 1/4 f the ttal number f prgram participants. Grups charter Clearwater fr a flat, per sail fee. Standard sails are three hurs lng. Five-hur lng sails are available fr duble the sail fee f a regular three-hur sail. Clearwater s Dcks Rensselaer Cunty: Rensselaer Greene Cunty: Cxsackie Catskill Clumbia Cunty: Hudsn Ulster Cunty: Saugerties Kingstn Dutchess Cunty: Pughkeepsie Beacn PROGRAM FEES: Type f Grup Prgram Fee Educatin Prgram Yuth * $1, Yes Yuth Educatin $1, Yes Stream (ne class) Adult Nn-Prfit $1, Optinal Private Individual $2, Optinal Charter Business/Crprate Charter $3, Optinal *Yuth sails shuld be cmprised f at least 50% yuth f cllege age r yunger FINANCIAL ASSISTANCE: Clearwater has a limited number f schlarships and grants available t grups wh cannt affrd the full sail fee. Yuth and adult nn-prfit grups living/wrking in underserved and envirnmental justice cmmunities will be given pririty cnsideratin. The standard schlarship amunt granted is $ Educatin prgrams bked thrugh Clearwater are eligible fr state aid. Schls in Dutchess, Putnam, Westchester and Rckland Cunties shuld btain the crrect frm at Schls in ther Cunties shuld check with their lcal BOCES ffice t verify eligibility. Orange Cunty: Newburgh West Pint Putnam Cunty: Cld Spring Rckland Cunty: Haverstraw Piermnt Westchester Cunty: Verplanck Ynkers New Jersey: Alpine CANCELLATION AND WEATHER POLICY: Prgrams are rarely cancelled r pstpned because f inclement weather, and Clearwater cannt schedule rain dates in advance. Except in rare cases, Clearwater s captains d nt cancel sails based n weather frecasts; cancellatins generally ccur the day f yur scheduled prgram. If the weather is such that we are still able t cnduct prgrams but nt t g sailing, yur grup will be given the ptin f participating in dckside prgramming, at a 40% discunt f yur sail rate. We highly recmmend that, fr event-centered sails that cannt be rescheduled- weddings, birthday parties, etc.- an alternate, land-based lcatin be bked. SERVICE AREA New Yrk City: West 79 th St. Bat Basin Pier 25- TriBeCa Brklyn-Red Hk Brklyn Bridge Park Lng Island: Oyster Bay Shuld the grup need t cancel a sail fr any reasn, if Clearwater is given fewer than eight weeks ntice f a grup s cancellatin, a 20% penalty fee will be deducted frm the refund. If Clearwater is given fewer than three weeks ntice f a grup s cancellatin, a 50% penalty fee will be deducted frm the refund. Grups canceling with ne week s ntice r less will nt receive a refund.
3 Clearwater s In Class Prgrams: The Best Way t Extend the Impact f Yur Clearwater We believe that ur Hudsn River sailing prgrams can make an impact n students befre their 3-hur sail has begun, and lng after it is ver. T simplify this prcess fr teachers, we ffer yu In Class Prgrams- sequenced prgram ptins that have been designed t lead teachers and students alike t a greater depth f understanding and a higher cmmitment t change the wrld. Inviting Clearwater educatrs int yur classrm fr pre- and pst-trip prgrams, and using ur nline lessn plans and resurces prvides an in-depth, place-based learning path fr yur students. Our prgram cmpnents are based n gradeapprpriate Cmmn Cre standards and Regents exam tpics t fulfill yur grup s curriculum requirements. Hw much des it cst fr ne class* t participate in an In Class Prgram? Sail Prgram: $1, Stream: $ $1, An In Class Prgram is cmprised f: A hands-n in-class prgram led by a Clearwater educatr, either befre r after yur trip- r bth! (Assembly prgrams pssible fr larger grups) A three-hur Sailing Classrm Prgram n Clearwater r the Mystic Whaler Online Lessn Plans and Hudsn River resurcesincluding a cpy f Clearwater s Key t Hudsn River Fishes and a cpy f The Hudsn, an Illustrated Guide t the Living River A Clearwater Classrm Membership, with a mnthly newsletter, and fllw-up actin activities t help students apply what they have learned t imprve their hmes, schls, cmmunities and envirnment *Additinal classes fr each day cst $100 each. Fr grups with mre than 4 classes, assembly prgrams and additinal discunts are pssible. Each In Class Prgram is apprpriate fr grades 4- cllege and reflects Cmmn Cre Standards and Regents exam tpics. Chse the In Class Prgram which best suits yur grup s needs: Arts and Literature: Thusands f peple have been inspired by the beauty f the Hudsn River Valley t create music, art and literature. Thrugh place-based educatin, students explre the creative wrks f thse wh have cme befre them, and discver hw the arts inspire and supprt envirnmental and scial mvements. Students experience the majesty f the ship and river frm the decks f Clearwater t draw inspiratin fr their wn creative wrks. By expressing themselves thrugh music, artwrk r literary creatins, students draw attentin t and teach thers abut pertinent envirnmental issues. Histry and Time: Sailing abard an histric tall ship leads students n a jurney thrugh time. Students discver hw the mighty estuary was carved by glaciers; abut the peple wh have called the river s banks hme; and hw the Hudsn River has played a significant rle plitically, scially and envirnmentally thrughut histry. Hands-n practice f traditinal maritime skills cupled with place-based educatin while sailing past histrically significant landmarks gives students a new appreciatin f their place in histry. Understanding hw histry has affected their lives prepares students t take actin t create a better future. Science and Inquiry: The decks f Clearwater are transfrmed int a sailing labratry where crew lead students thrugh inquiry-based explratin f the Hudsn River using the scientific methd. In-class wrk lays the fundatin fr students t cmplete fieldwrk research abard the ship, where the tls t cllect data and interpret it are prvided. Each research prject prepares students fr the unique pprtunity f taking envirnmental actin measures based n scientific research in their cmmunity.
4 Office Use Date rec d: ACK: New? GROUP SAIL APPLICATION 2015 SPRING 2015 SUMMER 2015 FALL 2015 ABOUT YOUR GROUP ORGANIZATION NAME: WHAT TYPE OF GROUP? YOUTH ADULT NON-PROFIT INDIVIDUAL BUSINESS/CORPORATE MAILING ADDRESS: CITY, STATE, ZIP: If yur grup is a schl, is it: PUBLIC PRIVATE CHARTER TITLE 1 CONTACT PERSON: TITLE: TELEPHONE: DAY ( ) Ext. EVE ( ) ADDRESS: ALTERNATE CONTACT: DAY ( ) EVE ( ) HAS YOUR ORGANIZATION SAILED WITH CLEARWATER BEFORE? YES NO IF SO, FOR HOW MANY YEARS? 1 year 2-5 years 6-10 years 11+ years IF NOT, HOW DID YOU HEAR ABOUT US? WHAT IS THE AGE RANGE/GRADE LEVEL OF YOUR GROUP? ABOUT YOUR SAIL Hw Many Sails? Hw many Peple Will be participating? There is a strict limit f 48 participants n each sail -- including grup leaders and infants. Length f Sail(s): 3 hurs 5 hurs Overnight/Multi-Day Indicate Yur Preferences: Weekday Weekend Time: Mrning Afternn Evening Preferred Sail Dates: Black-ut Dates: Preferred Hudsn Dcks River Fr Slp detailed Clearwater, dck directins, Inc * 724 please Wlctt cnsult Avenue, ur Beacn website NY at * : * fax: *
5 Will yur sail be an Educatin sail? Yes N ABOUT YOUR PROGRAM- EDUCATION GROUPS Will yu be participating in a Stream prgram? Yes N IF SO: Which Stream will yu be fllwing? Arts & Literature Histry & Time Science & Inquiry Wuld yu like yur in-class prgram t be: Befre yur sail After yur sail Preferred dates fr in-class prgrams: Black-ut dates fr in-class prgrams Will yur grup be paying fr yur sail(s), r is funding cming frm BOCES r anther agency? Are yu applying fr a schlarship frm Clearwater? Yes N If s, please describe yur grup s needs, and attach any supprting dcumentatin t this applicatin: ABOUT YOUR PROGRAM- PRIVATE CHARTERS Briefly describe yur event: Will yur event invlve: Caterers Musicians Guest Speakers Media If yur sail is a fundraiser fr yur rganizatin, hw much will yu charge per persn? Wuld yu like t participate in any elements f ur nbard educatin prgram? Yes N Is yur event able t be rescheduled in case f a weather-related cancellatin? Yes N ADDITIONAL COMMENTS:
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