2.25 Work Equipment Policy and Procedure Table of Contents

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2 Table of Contents Section 1 - Policy Purpose Scope Requirements Responsibilities... 3 Section 2 - Procedure... 4 Section 3 - References Statutory Documents Abbreviations Definitions... 6 Appendix Appendix Appendix Work Equipment Policy and Procedure Page 2 of 10 January 2014

3 Section 1 - Policy 1.1 Purpose The Salvation Army Trading Company Ltd (SATCoL) is committed, so far as is reasonably practicable through good practice, to managing the risks from work equipment through the development of a proactive approach to the identification, management and where necessary the avoidance of any hazards associated with the use by employees of equipment in the workplace. 1.2 Scope This procedure applies to all SATCoL locations and activities including shops, warehouses and our head office facilities. Any equipment which is used by an employee at work is covered, for example, steps/ladders, photocopiers, hand held tools (ie tagging guns), lifting equipment, fork lift trucks, mobile equipment used at different locations and motor vehicles. No unauthorised work equipment is to be brought into the workplace. 1.3 Requirements To comply with the requirements of the Provision and Use of Work Equipment Regulations 1998 (PUWER) and Lifting Operations and Lifting Equipment Regulations 1998 (LOLER) 1.4 Responsibilities Everyone in the workplace has a part to play when it comes to reducing the potential to cause injury as a result of work equipment Property Services Are Policy and Procedure Owners Are available to provide advice and guidance where required All Line Managers including Location Managers Managers are responsible for ensuring that: This policy and these procedures are implemented and made known to all staff and volunteers within their area of responsibility They manage their teams with the objective to eliminate hazards and risks An assessment for their location is carried out for all tasks involving work equipment Refer also to:- o 2.10 Electrical Safety - Policy and Procedure o 2.20 Personal Protective Equipment Policy and Procedure Staff All staff have a responsibility to ensure their own safety and health and for working in a manner which is not detrimental to the safety of themselves and others. Staff, including volunteers, are responsible for ensuring that: 2.25 Work Equipment Policy and Procedure Page 3 of 10 January 2014

4 This policy and these procedures are adhered to at all times They follow the training they have been given If there are safety concerns stop using the equipment immediately and inform their manager NB: Staff are not allowed to bring their own equipment into the workplace Section 2 - Procedure Refer to:- INDG 291 (rev1) HSE Providing and Using Work Equipment Safely - A brief guide INDG 422 HSE Thorough examination of lifting equipment - A simple guide for employers To meet the requirements of PUWER any equipment must be:- suitable for use, and for the purpose and conditions in which it is to be used; maintained in a safe condition for use so that people s health and safety is not at risk; and inspected, by a competent person to ensure that it is and continues to be safe for use. Records must be kept of the inspection. Any risks created by using the equipment are eliminated where possible or controlled as far as reasonably practicable by: taking appropriate physical measures, eg providing suitable guards, personal protective equipment etc; and following safe systems of work and providing adequate information, instruction and training about the specific equipment. A combination of these measures may be necessary depending on the requirements of the work, your assessment of the risks involved, and the practicability of such measures. Line Managers including Location Managers will ensure that equipment is risk assessed to ensure that it is:- suitable for use, and for the purpose and conditions in which it is to be used is maintained and inspected by a competent person and records are kept No modifications are made to any item of work equipment They will also ensure that:- Information, instruction and training are provided to staff on the safe use of work equipment. They ensure that no equipment is used other than that sourced through SATCoL If there are safety concerns staff stop using the equipment immediately and disconnect the equipment from the power source (if applicable) 2.25 Work Equipment Policy and Procedure Page 4 of 10 January 2014

5 They complete the Action Log (Appendix 3) for any faulty item of equipment They arrange for the faulty item of equipment to be repaired or replaced through Property Services or other normal procurement route Staff, including volunteers, are responsible for ensuring that:- They ensure that no equipment is used other than that provided by SATCoL No modifications or repairs are attempted to any item of equipment unless via a SATCoL approved supplier or contractor They use equipment only for the purpose it has been provided and in accordance with any information, instruction or training received Carry out User Visual Checks of equipment (including when issued with new equipment) as outlined in Appendix 1 prior to using an item Immediately report to their line manager/supervisor any fault or defect to equipment. If there are safety concerns stop using the equipment immediately and disconnect the equipment from the power source (if applicable) Do not bring their own equipment into the workplace Section 3 - References 3.1 Statutory Documents Document Ref. Statutory Document Title Provision and Use of Work Equipment Regulations 1998 (PUWER) Statutory Document Lifting Operations and Lifting Equipment Regulations 1998 (LOLER) Statutory Document Health and Safety at Work etc Act 1974 Statutory Document The Management of Health and Safety at Work Regulations 1999 INDG 291 (rev1) INDG 422 HSE Providing and Using Work Equipment Safely - A brief guide HSE Thorough examination of lifting equipment - A simple guide for employers 3.2 Abbreviations Abbreviation Definition PUWER Provision and Use of Work Equipment Regulations Work Equipment Policy and Procedure Page 5 of 10 January 2014

6 LOLER Lifting Operations and Lifting Equipment Regulations Definitions Staff - refers to any persons carrying out SATCoL business whether they are paid or unpaid. The definition is extended to include volunteers, and contractors. Work equipment - Work equipment is any machinery, appliance, apparatus, tool or installation for use at work (whether exclusively or not). The scope of work equipment is therefore extremely wide. The use of work equipment is also very widely interpreted and '...means any activity involving work equipment and includes starting, stopping, programming, setting, transporting, repairing, modifying, maintaining, servicing and cleaning'. Competent Persons - A competent person is someone who has sufficient training and experience or knowledge and other qualities that allow them to assist you properly. The level of competence required will depend on the complexity of the situation and the particular help you need. Appendix 1 User Visual Checks Visual inspections are important components of a work equipment safety regime. The majority of potentially dangerous faults can be picked up by such inspections. Any visual inspection should critically examine the equipment to check that it appears to be in sound condition. User visual inspections should not include taking any equipment apart. When carrying out a visual inspection ensure the electrical equipment is turned off (if applicable) and check for: Damage to plugs (e.g. cracked casing or bent pins) Damage to the external cover/casing of the equipment, loose parts or loose/missing screws Damage to outer coverings/insulation to leads, wires or cables (apart from light scuffing). Cable located where it might be subject to damage or forced into a tight bend as it exits equipment or over stretched. Inadequate joints, including taped joints in the cable Burn marks, staining or discoloration that may suggest overheating Whether the equipment has been subjected to conditions for which it is not suitable, e.g. spillage of fluids or solids, overly dirty or dusty, or excessively contaminated in some other way. Ensure no containers (jugs for re filling steamers,etc.) are located such that spillage could occur to equipment. The absence of inappropriate pieces of equipment or foreign objects on or inside the equipment Should a visual inspection indicate equipment to be unsafe for use it should be reported to management and immediately taken out of use. This action should be noted on the Action Register and arrangements made for any necessary repair or replacement Work Equipment Policy and Procedure Page 6 of 10 January 2014

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8 Appendix 2 Name: Work Equipment - RISK ASSESSMENT Assessed by: (Name) Signature: Date: Hazard: Existing Controls already in place: Yes No Initial Risk Rating HML Further Improvements required to Reduce Risks are: (Management action plan) By Whom? By When? Residual Risk Rating HML Done H= High M= Medium L=Low Persons at Risk ( ) Add as Appropriate: All employees Volunteers Young worker (under 18) Other visitors Cleaner Shop staff Customer Disabled worker Contractors Other:

9 Appendix 3 Work Equipment Action Log Action No 1 Action Required Date Required By Date Actioned Signature Notes

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