BGEPIL MINIMUM HSSE REQUIREMENTS

Transcription

1 BGEPIL MINIMUM HSSE REQUIREMENTS DOCUMENT NUMBER -. Rev B Aug 2015 Issued Rajesh Lade P. Murali / Gautam Chakrawarty / Sanjay Kundu / Shriniwas Rao Goutam Ghosh / Malay Datar Rev A Mar 2014 Approval P Murali Gautam Chakrawarty / Malay Datar / Sanjay Kundu Deepak Bakshi / L B Muralidhar 0 Feb 2014 First Draft Satish Pai Rev No. Date Description Prepared By Checked By Approved By

2 REVISION CONTROL SHEET Revision No Description of Change By 0 New Procedure for Minimum HSSE Requirement Satish Pai A Reviewed & Updated P Murali B Reviewed & Updated Rajesh Lade Review Responsibility Manager HSSE Next Review date Sep 2017

3 TABLE OF CONTENTS 1. PURPOSE OF THIS DOCUMENT: CONTRACTOR/PURCHASER ALIGNMENT AND ENGAGEMENT: UNDERLYING PRINCIPLES PROCESS STEPS Planning Prequalification Selection process Post Award Execution Close out ABBREVIATIONS AND DEFINITIONS General HSSE REQUIREMENTS HSSE POLICY: PLANNING : Hazard Identification, risk assessment and determining controls Legal and Other Requirements Legislation Compliance Register: COMPANY Obligations: IMPLEMENTATION AND OPERATION Resources, roles, responsibility, accountability & authority Communication, Participation and Consultation Operational Control Working in Hazardous Areas General Marine Vessel Requirements Marine Spread Audits Emergency Preparedness and Response CHECKING Performance Measurement and Monitoring Internal Audit

4 1. PURPOSE OF THIS DOCUMENT: This document has been developed to enable the CONTRACTOR/PURCHASERs to gain an understanding of the Panna Mukta Tapti Joint venture s MINIMUM HSSE requirements; it should be read in conjunction with the contract HSSE exhibit, (level 1, 2 or 3 depending upon the scope of work). It provides guidance and direction to CONTRACTOR/PURCHASERs, Sub-Contractors and vendors to ensure that all necessary HSSE activities are understood, planned and executed to meet the COMPANY s HSSE objectives and must be documented in the CONTRACTOR/PURCHASER/PURCHASERs HSSE plan(s). In addition it describes the process of alignment and engagement, and subsequent performance monitoring to allow the CONTRACTOR/PURCHASER to deliver against these expectations. The implementation of this document will be determined by the demand manager who will utilise the relevant sections of this document, as appropriate to the CONTRACTOR/PURCHASERs work scope. This document is therefore to be used as a reference document for providing the minimum requirements for HSSE expectations and shall be tailored to the individual work scopes by stating those sections that are relevant. 2. CONTRACTOR/PURCHASER ALIGNMENT AND ENGAGEMENT: 2.1 UNDERLYING PRINCIPLES The CONTRACTOR/PURCHASER is expected to utilize his own tried and tested procedures and processes, where available, to meet the JV expectations 2.2 PROCESS STEPS Planning The Demand manager will develop Scope of work, HSSE risk register Contracting strategy Prequalification CONTRACTOR/PURCHASER will complete a HSSE prequalification questionnaire Selection process CONTRACTOR/PURCHASER receives this HSSE Minimum Standards document and submits response in the form of HSSE plan. A Gap assessment is conducted by the CONTRACTOR/PURCHASER, in conjunction with the overall scope requirements 4

5 Field audit /review of CONTRACTOR/PURCHASER management systems will take place by the JV prior to award Post Award Contract kick off Meeting where the minimum requirements are reiterated and the CONTRACTOR/PURCHASER is required to present his 90 day start up schedule PMT JV and CONTRACTOR/PURCHASER will attend a HSSE workshop to develop: personal commitments together with the first 90 days expectations, A HSSE charter CONTRACTOR/PURCHASER submits HSSE plan and HSSE S Curve and other HSSE documents for review and approval CONTRACTOR/PURCHASER completes HAZID with PMT JV support and input CONTRACTOR/PURCHASER completes own safety workshop for his own team to develop the individual personal commitments CONTRACTOR/PURCHASER will demonstrate completion of all his own training requirements PMT JV completes construction readiness review with CONTRACTOR/PURCHASER prior to construction activities CONTRACTOR/PURCHASER / Company set up review processes, as a minimum Weekly CONTRACTOR/PURCHASER coordination meeting Monthly HSSE meeting Execution Monitoring current performance Development of a Safety leadership and Culture programme Successful completion of 90 day start up plan; HSSE improvement plan for life of contract Close out Close out report Lessons learned workshop 5

6 3. ABBREVIATIONS AND DEFINITIONS ALARP BBSO BG C&P CEMP CSF EEBD HAZOP HAZID HPI HSSE ITT IVMS JSEA KPI LTIFR MAH MTC NATA NDE OIF OH&S PEP PPE PTW RCD RWDC SCBA SIMOPS SSM As Low as Reasonably Practicable Behaviour Based Safety Observations BG Group Contracts and Procurement Construction Environmental Management Plan Critical Success Factors Emergency Escape Breathing Device Hazard and Operability Study Hazard Identification Risk Assessment High Potential Incident as defined in the BG HSSE Performance Monitoring and Reporting Standard Health Safety Security & Environment Information to Tender In Vehicle Monitoring System Job Safety and Environmental Assessment Key Performance Indicator Lost Time Injury Frequency Rate Major Accident Hazard Medical Treatment Case National Association of Testing Authorities Non-Destructive Examination Occupational Illness Frequency Occupational Health and Safety Project Execution Plan Personal protective equipment Permit to Work Residual Current Device Restricted Work Day Case Self-Contained Breathing Apparatus Simultaneous Operations Site Safety Manager 6

7 TRCFR VAF VMA VIFR Total Recordable Case Frequency Rate Value Assurance Framework Value Management Activity Vehicle Incident Frequency Rate 4. GENERAL HSSE REQUIREMENTS 4.1 HSSE POLICY: The COMPANY HSSE Policy, Appendix 1, is the principle health and safety document for all its activities. The policy is signed by the AGM and the management team and defines the COMPANY s HSSE objectives. It is expected the CONTRACTOR/PURCHASER will have its own equivalent HSSE policy that will be reviewed by COMPANY prior to contract award. In particular the CONTRACTOR/PURCHASER s policy must include engagement and support for all employees, sub-contractor/purchasers and other stakeholders in the shared responsibility of achieving the policy objectives. 4.2 PLANNING : Hazard Identification, risk assessment and determining controls. Structured risk assessments must be conducted for all activities to ensure that hazards which pose potential Health and Safety risks are identified, assessed and controlled by elimination or reduction to be As Low As Reasonably Practicable (ALARP) and tolerable as defined by the risk tolerability criteria Risk assessment Hazard Identification (HAZID) Workshops The CONTRACTOR/PURCHASER must ensure that formal HAZID workshops are conducted prior to the commencement of each phase of work and in particular whenever the scope or natures of the work changes or new hazards are introduced. These studies must systematically identify the health and safety hazards associated with all activities and specifically address known key risk areas relevant to the scope of work being assessed. The workshops must also assess potential emergency scenarios and the types of response, equipment and support required for control and recovery. HAZID workshops must include activities to meet the requirements of the BG Health Risk Assessment Guideline BGA-HSSE-OCH-GL-1503 and the BG HAZID Guideline BGA- HSSE- SAF-GL The pre-mobilisation CONTRACTOR/PURCHASER HAZID workshop with COMPANY in attendance; will include as a minimum the COMPANY life savers. 7

8 HAZID workshops outputs must be recorded in the CONTRACTOR/PURCHASER s HSSE Risk Register and include detail of identified hazards, recommended actions and any requirements for the conduct of further risk assessment studies. These actions must be closed off prior to work commencing. The HSSE Risk Register will be reviewed at the monthly COMPANY/CONTRACTOR/PURCHASER meeting. Foe work involving Simultaneous operations viz. Construction activities simultaneously with Production operations Construction activities simultaneously with drilling activities Production activities simultaneously with drilling activities A SIMOPs review workshop will be conducted where the activities will be reviewed, risk assessed and a SIMOPS matrix generated stating those activities that can or cannot be performed simultaneously Risk Mitigation Once hazards and risks have been identified, control measures (single or in combination) must be implemented to eliminate or reduce risks to be As Low As Reasonably Practicable (ALARP) Risk Management Actions generated from hazard identification / risk management processes must be recorded in the CONTRACTOR/PURCHASER HSSE Risk Register. The following information must be recorded for each hazard: The recommended actions; The person responsible for completion of the action; The target date for completion; The person responsible for monitoring satisfactory close out and effectiveness of actions. Actions sheets must be sent to the responsible person/s and their responses recorded on the system Job Safety and Environmental Assessment COMPANY believes the quality of this process is the key to achieving our safety targets and therefore will focus its assurance process on the quality of delivery. All CONTRACTOR/PURCHASERs must implement a process for Pre start JSEA s. The overall objective of establishing a JSEA process is to enable work groups to effectively manage the risks involved with completing certain work activities. The completion of a JSEA is an administrative measure, which is reliant upon the work group to have a good knowledge and understanding of the content of the JSEA and to put the required actions/controls identified in the JSEA into place when performing the work. 8

9 The CONTRACTOR/PURCHASER will ensure that all hazards associated with construction related activities are identified and managed through a JSEA process Personal Risk Assessment A personal risk assessment is a formal, documented pre task planning process that involves the individual work team member in hazard identification and control. A variety of processes exist to perform personal risk assessments such as: Unsafe Acts Prevention: What am I about to do? What could go wrong? How could I do it safely? Take 2 or Take 5 SLAM: Stop, Look, Assess, Manage. CONTRACTOR/PURCHASERs must ensure that a personal risk assessment process is in place for their Workforce Hazard reporting All CONTRACTOR/PURCHASERs must implement a Hazard Observation Reporting (HAZOB) Procedure to ensure all hazards are captured, rectified and reviewed. The hazard observations and actions must be retained in a hazard register. KPI s, the target number for completion will be set prior to work commencing. All hazard observations are to be documented in CONTRACTOR/PURCHASER Hazard Observation booklets or similar system, and processed by the CONTRACTOR/PURCHASER. All Hazard Reporting and Corrective Action forms must be reviewed and not be filed as complete until all recommended and approved remedial action items have been implemented, with feedback communicated directly to the person who submitted the hazard observation form. It is recommended that the person raising the hazard should attempt, where appropriate, to remedy the hazard themselves. Where this is not feasible they should communicate this hazard to those who may be affected and initiate close out before submitting the hazard observation card Communication of Reported Hazard The CONTRACTOR/PURCHASER must ensure that the Management team members discuss significant hazards that are reported on a Hazard Observation cards and the remedial action taken at the next management team meeting. Where an HSSE Committee has been established, all significant Hazard Reporting cards must be submitted to the HSSE Committee for review Communication of Hazard Reporting Procedure The Hazard Reporting Procedure and use of the Hazard Reporting cards must be discussed and explained as part of the induction program and continually discussed at toolbox meetings. All Hazards that have the potential to impact on other CONTRACTOR/PURCHASER s personnel or operations are to be reported to the appropriate CONTRACTOR/PURCHASER management team/s. The Hazard card reporting system is an essential component of the lead indicator process. Hazard awareness and action 9

10 will be encouraged and rewards given to both individuals and groups who show initiative in this process Legal and Other Requirements Legislation Compliance Register: The CONTRACTOR/PURCHASER must develop a legislation compliance register for their scope of work. In addition the CONTRACTOR/PURCHASER shall monitor and effectively respond to any relevant changes in legislation that may affect their scope of work. The CONTRACTOR/PURCHASER will also develop and maintain a legislation bridging document detailing where within the CONTRACTOR/PURCHASER s HSSE management system the relevant HSSE legislation compliance requirements are being met and setting out an appropriate assurance process COMPANY Obligations: As part of the HSE standard the COMPANY is obliged to consult with CONTRACTOR/PURCHASERs, about how construction work can be undertaken in a way that prevents and minimises all risks to health and safety to as low as reasonably practicable (ALARP). The COMPANY must ensure, so far as reasonably practicable, the workplace health and safety of all persons is maintained and not compromised as a result of: Likelihood of the hazard or the risk concerned occurring; Lack of hazard awareness by the individuals and thereby unaware of the risk and ways of eliminating or minimizing the risk; and No facilities to enable elimination, substitution or minimization of the risk. CONTRACTOR/PURCHASERs must ensure that they have formally appointed Site Safety Manager(s) (SSM). SSMs are responsible for the site management aspects and report to more senior management. Each SSM will have the authority for and be accountable to ensure: Systems, process and procedures are in place and understood by all employees at the site; Each person who enters the site to perform work is given an appropriate induction to ensure compliance with the COMPANY s HSSE Management System/ CONTRACTOR/PURCHASER requirements Each person on site complies with the safe operating procedures, emergency response procedures and other measures necessary for the safety of the site and persons; Each person working on site performs their functions safely and follows procedures for the plant; First aid, safety and other like equipment appropriate for the likely hazards of site is available for use and adequately maintained; and Site personnel are trained in first aid, emergency and safety procedures and these records are kept. The CONTRACTOR/PURCHASER is responsible for appointing its own SSM and providing assurances that the SSM has been appropriately trained and is accountable as 10

11 outlined above. The CONTRACTOR/PURCHASER SSM will have control over and direct all health and safety matters for the area under its control. 4.3 IMPLEMENTATION AND OPERATION Resources, roles, responsibility, accountability & authority Leadership and accountability: Objective To achieve good health and safety performance through visible leadership, assurance and by proactive engagement of all staff; CONTRACTOR/PURCHASERs and suppliers in our drive for continual improvement. In order to achieve this step change the COMPANY and its CONTRACTOR/PURCHASERs will: Develop HSSE systems and processes that drives a positive HSSE culture within the organisation to meet a Total Recordable Case Frequency Rate (TRCF) of XX or less; Make health, safety and environmental protection a personal value that guides behaviour, actions and decisions; Meet legal and moral obligations to keep people safe and protect the environment and community; Provide resources in terms of people, equipment, training and systems of work to prevent incidents and near misses in the workplace; and Learn from all incidents and near misses, taking action to prevent their recurrence. The COMPANY is committed to achieving good HSSE performance and believes this will happen through: Ownership from ALL employees and CONTRACTOR/PURCHASERs; Consistent application of documented processes and procedures; and Everyone consistently demonstrating the desired behaviours. The COMPANY has developed a HSSE charter highlighting its top strategies for achieving the step change. The CONTRACTOR/PURCHASER will be expected to do the same prior to work commencing Leadership The CONTRACTOR/PURCHASER must demonstrate a commitment to protecting the health, safety and wellbeing of all stakeholders and must demonstrate visible leadership and commitment to HSSE excellence through personal example. This may be achieved by: Ensuring adequate resourcing is available to achieve the desired HSSE outcomes; Communicating the importance of HSSE excellence to achieve a successful outcome; Encouraging a positive HSSE culture by promotion and commitment to the following HSSE beliefs: 11

12 Ensuring all Health, Safety, Security and Environmental hazards can be identified, assessed and controlled; Re-inforcing that all injuries are preventable; Ensuring that all personnel have the right and responsibility to stop or refuse work in situations that are not safe or may cause harm; Ensuring that all personnel are trained and competent in the tasks they are expected to perform; Encouraging all personnel to intervene and stop an activity or act if that person feels that the task may negatively affect the safety and/or health of persons involved in that activity; Developing a culture based on the principle that teamwork is essential in achieving HSSE excellence; Frequent involvement in HSSE activities such as risk assessments, management HSSE tours, work site inspections, audits, meetings discussing HSSE issues and topics; Reinforcement and recognition of positive behaviours in line with an HSSE Accountability Framework model for HSSE initiatives or outcomes, Timely and appropriate responses to circumstances requiring HSSE improvement Accountability The CONTRACTOR/PURCHASER is accountable for: Implementation of its HSSE policy, plans and practices as tailored to the work at hand; Ensuring staff and sub-contractor/purchasers adopt the behaviours as defined in Appendix 2; HSSE performance of the Work and in achieving the Work s HSSE Objectives, Critical Success factors and KPIs; Driving continual improvement in HSSE performance; and Ensuring that HSSE roles and responsibilities of employees and CONTRACTOR/PURCHASERs are defined, documented, and communicated through the organisation structure. For further information refer to HSSE Accountability Model BGA-HSSE-GEN-ST Safety Leadership and Culture Programme The COMPANY believes that to achieve good safety performance a Safety Leadership and Culture engagement process for everyone is necessary. All CONTRACTOR/PURCHASERs must appoint a number of SLC champions to: Measurement and Assess the CONTRACTOR/PURCHASER s Safety culture Develop programmes safety leadership for managers and supervisors; Assess the CONTRACTOR/PURCHASER s capability for Personal safety leadership; Assist in developing and monitoring Personal safety plans ; Develop HSSE Leadership skills and Review, Feedback and coach on actual Field performance The key outcomes from these programmes are as follows 12

13 Everyone will develop a personal commitment covering why it is important to them and what they will do to ensure it happens. These will be displayed in an office environment or be kept with them at all times if in the field. Observation and interventions or safety conversations will happen daily for all field supervisors and managers and weekly for all office based managers and supervisors Observation and Intervention - BBS The CONTRACTOR/PURCHASER must align with the Observation and Intervention programme to meets the following expectations: Measure safety through planned systematic behavioural observations; Score safe-unsafe behaviour to identify trends; Positively reinforce safe behaviours and identify drivers for unsafe ones by individual feedback; Formally review observation data trends to identify improvement opportunities; Conduct Root Cause Analysis (RCA) for unsafe behaviours; Develop prioritised improvement plans; Provide ongoing, two-way performance feedback; Set improvement goals; Modify environment - facilities, equipment, process to remove system barriers for safe behaviours; Recognise and reinforce improvements and goal attainment; and Review safety-critical behavioural measures. A comparison of the CONTRACTOR/PURCHASERs own system to the COMPANY s system will be undertaken to ensure it meets the same goals, where the CONTRACTOR/PURCHASERs own system will be used weekly data will be provided to the COMPANY to allow analysis to be undertaken Leadership Tours The COMPANY s expectation is that whenever a senior CONTRACTOR/PURCHASER manager visits site a formal health and safety inspection must take place and that each work site gets at least one senior management visit per month. It is preferred that these tours are jointly conducted by COMPANY and CONTRACTOR/PURCHASER. The CONTRACTOR/PURCHASER must develop a formal HSSE tour schedule across their area of control. The schedule should include interaction with management, supervisors, and representation from the workforce. Documentary evidence will be kept to demonstrate these tours have taken place together with the key findings Organization and responsibilities: Objective The CONTRACTOR/PURCHASER must develop and maintain an organisational structure with roles assigned detailing clear lines of HSSE authority and communication within the CONTRACTOR/PURCHASERs organisation and alignment with CONTRACTOR/PURCHASERs sub-contractor/purchasers and other stakeholders. 13

14 Interfaces The CONTRACTOR/PURCHASER must ensure that all work groups and interfaces with his scope of work are appropriately managed CONTRACTOR/PURCHASER The CONTRACTOR/PURCHASER s will develop an organisation chart and include it in CONTRACTOR/PURCHASER s HSSE Management Plan. The CONTRACTOR/PURCHASER s organisation chart must detail the lines of authority and communication for HSSE Management within the COMPANY. In addition roles and responsibilities will be documented for each position, these will include HSSE responsibilities and consistent with those defined for COMPANY personnel identified in Appendix A including SubCONTRACTOR/PURCHASER management; and COMPANY interface. The COMPANY takes the opportunity to reiterate the obligation (duty of care) placed on the CONTRACTOR/PURCHASER: provision of a safe workplace, plant/equipment and safe systems of work; provision of a workplace free from bullying and harassment; provision of information, instruction and training; consultation and cooperation with employees and sub-contractors; and provision of personal protective equipment. The obligation (duty of care) placed on the CONTRACTOR/PURCHASER requires employees & sub-contractors to: comply with HSSE instructions given by the CONTRACTOR/PURCHASER; use personal protective equipment provided by the CONTRACTOR/PURCHASER; not to wilfully or recklessly interfere with or misuse anything provided for health and safety at the workplace; not to wilfully place at risk the workplace health and safety of any person at the workplace; and Not to wilfully injure himself or herself CONTRACTOR/PURCHASER s Key Management Responsibilities The CONTRACTOR/PURCHASER must review HSSE Responsibilities for all of its key management roles consistent with those defined for COMPANY personnel Minimum Worker/Supervisor/HSE Advisor Ratio The ratio of work team members / supervisors is a key determinant of HSSE performance. Prior to mobilisation, CONTRACTOR/PURCHASERs must put in place sufficient numbers of suitably trained, qualified and field experienced supervisors in order to ensure that the following worker / supervisor ratios are achieved any variation from these ratios will be subject to the dispensation approved by the COMPANY: 14

15 During the first 3 months of contract mobilisation < 8:1 After 3 months of mobilisation <12:1. Ratio of worker to HSSE advisor ratio should be < 50:1 BGEPIL Minimum HSSE Requirements In addition HSSE admin and training resources need to be adequate; typically the ratio of worker to admin and trainer should be < 100:1 for up to the first 500 workers. The CONTRACTOR/PURCHASER is to provide the COMPANY with copies of CV s for proposed HSSE managers/advisors for review prior to contract award, the COMPANY have the right to veto HSSE managers/advisors if they do not have the suitable skills deemed necessary Selection, competency, training and orientation Objective HSSE skills, training and assessment needs must be identified for all roles so that personnel can be selected, trained where necessary, and their competency assessed and recorded to confirm their ability to carry out their duties in a safe, secure, healthy and environmentally sound manner. Sub - contractor and Consultant organisations used by the CONTRACTOR/PURCHASER must be similarly assessed HSSE Skills and Training Matrix A skills and training needs analysis must be completed by the CONTRACTOR/PURCHASER and summarised in a HSSE Skills and Training Matrix. A copy of the training plan must be submitted to prior to the contract being awarded and then reviewed and re-submitted prior to CONTRACTOR/PURCHASER mobilisation. The training matrix must be reviewed throughout the stages to reflect any changes to work scope. The CONTRACTOR/PURCHASER must ensure no one commences a job before they are properly trained, this will be checked as part of the assurance framework Role Based HSSE Training Competency Evidence of licences and certificates of competency required by personnel, as detailed in the HSSE Skills and Training Matrix, must be sighted, copied and recorded in a Skills and Training Register prior to, or at the time of, CONTRACTOR/PURCHASER induction. Evidence of appropriate training and instruction for the type of plant to be operated must include: A statement of attainment or other recognised competency; Training completed at an industry training school; On the job training conducted by an experienced and competent person; or Current relevant experience. The CONTRACTOR/PURCHASER shall implement a verification of competence process to ensure ALL operators of plant are assessed in accordance with the relevant unit of competency. This process must involve individual assessment of the operator performing tasks reflective of the activities that person was employed to perform. 15

16 The assessment must be documented and the individual deemed competent and authorised by the CONTRACTOR/PURCHASER to operate that specific piece of plant and demonstrated to the COMPANY Management/Supervisory HSSE Training In addition to the CONTRACTOR/PURCHASER s own management and supervision training, COMPANY requires the following to be included in the CONTRACTOR/PURCHASERs training matrix Base supervisor/manager training Application of Risk Management Processes Communication of HSSE Information Conduct Health & Safety Investigations Lifesaver Programs Safety Leadership and Culture Induction Program No person shall be allowed to commence work on the site until all relevant induction program elements have been successfully fulfilled and an Induction Acknowledgement Form is completed and signed. The inductions must be documented, competency based and assessed by a suitably qualified and competent person. Upon successful completion of the induction the participants must acknowledge attendance by signing an Induction Training Register. The trainer delivering the induction must ensure personnel understand the induction content and site-specific requirements by assessing all completed induction questionnaires. Where competency was not achieved the trainer must inform the person s supervisor and provide additional coaching. All personnel involved, CONTRACTOR/PURCHASER, sub-contractor and specialty consultants who are expected to spend in excess of eight hours in any one month on the site or who are performing any construction related activity must attend and successfully complete each of the following induction program elements: COMPANY HSSE Induction inclusive of assessment to achieve a BG offshore passport Site / Project Orientation including Operations Induction for work on brownfield sites where simultaneous operations occur. These inductions will be completed by all personnel bi-annually All inducted personnel who have not worked on a site for more than six months are required to re-do these inductions as a refresher before starting work. These expectations will be met by whoever is the lead for the worksite (CONTRACTOR/PURCHASER or COMPANY); in addition COMPANY as part of its assurance process will check content and quality of delivery CONTRACTOR/PURCHASER s Induction 16

17 The content of the CONTRACTOR/PURCHASER s induction should include an orientation to the Scope of Work and address known HSSE risks and communicate the requirements under the CONTRACTOR/PURCHASER health and safety management plan. The induction program must be updated from time to time to address any newly identified risks. In addition the inductions should reinforce the BG HSSE principles The CONTRACTOR/PURCHASER and sub-contractors will be responsible for engaging competent and experienced employees who hold the appropriate certification and competencies for the required tasks Site Orientation All personnel must complete the site orientation tour as part of this induction during which the following items are pointed out: First Aid personnel and equipment location; Emergency Response Facilities Alarm Activation Points, Emergency Contacts, Fire Fighting Equipment, Emergency Assembly Points, etc; Supervisors and key Personnel; and Site Amenities Site Offices, Toilets, Dining Facilities, etc New Start Program The CONTRACTOR/PURCHASER will implement a new start worker program to ensure that personnel employed are mentored until they are familiar with the work environment, COMPANY policies and safety requirements specific to the sites. Upon completion of the CONTRACTOR/PURCHASER induction, all new starts will be identified visually via e.g. helmet sticker, different helmet colour or equivalent mechanism. The identification will remain in place for a period of no less than six working weeks. This requirement applies when the following conditions exist: The worker has not worked on site in the construction industry prior to employment (new starter). The worker is new to the CONTRACTOR/PURCHASER or has been away for more than 6 months. The workers supervisor concludes in consultation with management that the person requires mentoring in a set roll or task and no specific supervisor is dedicated to monitor that person s safety Visitors All site visitors who do not meet the criteria defined of this procedure must complete, as a minimum, the site Visitor Induction. Site personnel receiving site visitors are responsible for ensuring that visitor inductions are pre-arranged and that visitor/s are aware of the requirement to complete the induction and have appropriate PPE. Visitors accessing the work areas must be accompanied by their visitor escort at all times. The visitor escort must be fully inducted and familiar with the scope and associated hazards. 17

18 Visitor induction acknowledgement forms must be filed by the site and be made available for auditing Competency Competency and assessment methods must be documented in a HSSE training plan and submitted to the COMPANY prior to commencement of works. Levels of competency are to be assessed to ensure personnel performing tasks are deemed competent to do so Records Records of personnel attending HSSE inductions must be maintained in a Skills and Training Register Communication, Participation and Consultation The CONTRACTOR/PURCHASER must establish and maintain effective HSSE communication throughout the organisation, including partners, sub-contractors, external HSSE organisations and support services, external stakeholders and regulatory authorities Communication, promotion and awareness The CONTRACTOR/PURCHASER must establish and maintain effective HSSE communication throughout the organisation, including partners, sub-contractors, external HSSE organisations and support services, external stakeholders and regulatory authorities Communications Overview Effective communication and interaction between the CONTRACTOR/PURCHASER Management Team and other stakeholders is a critical element in achieving the HSSE Objectives and ensuring that they are aware of and understand: HSSE Objectives, KPIs and Performance (including statistical data and trends for all incident occurrences and corrective actions, detailed information of high potential accident / incident occurrences); HSSE Processes; HSSE roles and responsibilities; Recommendations from Incident Investigations; High risk activities (identified and ranked); Relevant Standard Operating Procedures; Emergency procedures (e.g. first aid, medical assistance and medevac); and Methods for employee and CONTRACTOR/PURCHASER feedback. Communication methods will include but not be limited to: Induction and HSSE Training; Risk Assessment activities; HSSE meetings; Toolbox Talks; Event Reporting and Investigation; and HSSE Alert and notice-board postings 18

19 HSSE Alerts HSSE Alerts must be used to notify personnel of: Positive HSSE outcomes; Hazards or activities or conditions that have the potential to affect the health and safety of employees or cause or threaten environmental harm; and Near Miss or Incidents that have occurred on this or similar scopes. HSSE Alerts must be displayed on all safety notice boards and distributed via Meeting Timetable Structured HSSE meetings must be held on a daily, weekly and monthly basis as detailed below. All structured meetings must be minuted with minutes from HSSE Consultation and HSSE Committee Meetings communicated throughout the delivery team accountable for the HSSE performance as well as other interface groups that may be affected by outcomes. HSSE meetings are a two-way forum and active participation is expected from all personnel. All general meetings are required to address HSSE matters as the first agenda item. H&S Meeting Description Frequency Estimated Duration Pre-start Meetings Daily As required Toolbox Talks Weekly (Minimum) As required HSSE Committee Meetings Monthly As required (where established) HSSE Meetings Fortnightly As required Pre-Start Meetings Work crews must attend pre-start meetings prior to the commencement of each shift. The content of the meeting will vary but must, as a minimum, address the nature of work being undertaken, the hazards, top 5 risks and control measures associated with the work, any changes to Standard Operating Procedures or emergency response arrangements. All personnel attending the Pre-Start meeting are required to sign an attendance sheet. Work crews must also review and sign-on to Permits to Work and JSEA s at these meetings or prior to commencement of work. The CONTRACTOR/PURCHASER HSSE Manager and or HSSE Advisors are to be in attendance at pre start meetings each day and CONTRACTOR/PURCHASER Management personnel must attend and provide input Toolbox Talks The CONTRACTOR/PURCHASER will ensure that toolbox talks are conducted with employees and sub- contractors. 19

20 Typically Toolbox Talks will be held weekly ( as a minimum) and be themed to address current HSSE issues or training requirements. Unscheduled Toolbox Talks will also be held to discuss unforeseen events or circumstances (e.g. for the review of incidents, where there is a change in work process, procedures or environmental conditions). In all cases the Toolbox Talks must be minuted and all personnel attending the Toolbox Talk are required to sign an attendance sheet HSSE Representative/s and Committees HSSE representatives must be established. All committee meetings must be minuted and all action items arising from meetings recorded. The status of the action items must be followed up at subsequent meetings and closed out as appropriate. The HSSE representatives must be made known to the entire workforce through the postings on all notice boards, crib rooms, etc. A standing invitation to attend HSSE Committee meetings must be extended to the COMPANY HSSE Management Team HSSE Meetings Fortnightly HSSE meetings will be held and involve the Project Manager, Project HSSE Manager and HSSE Committee Chairperson. These meetings will address but not be limited to: Current HSSE statistics and performance; Risk register review; Review findings of all recordable incidents including High Potential Incidents; Status of HSSE related regulatory submissions or notifications; Areas of concern and associated improvement plans; and HSSE incentive scheme progress Documentation and recordkeeping Objective All HSSE documentation (paper and electronic) generated must be suitably available, controlled, and auditable in accordance with Document Control and Records Management. The CONTRACTOR/PURCHASER will ensure that all formal documentation is issued through Aconex or Procon Responsibility The Contractor is responsible for the generation, control and submission of HSSE documentation and records. Individual team member responsibilities must be determined by the CONTRACTOR/PURCHASERs Project Manager. In some circumstances it may be more appropriate to maintain records on behalf of a subcontractor and be responsible for the submissions. This is acceptable providing that such action does not breach any legislative requirements HSSE Statistic Reporting The CONTRACTOR/PURCHASER is responsible for generating a monthly HSSE statistics report and submitting it to through PerforMIS no later than three working days following the last day of the reporting month. The report will contain statistics relating to all 20

21 HSSE leading and lagging indicators occurring in that calendar month. It will be at discretion to request more frequent reporting based on the contractual requirements. Supporting this report will be the following: Hazard observation monthly report PerforMIS HSSE Reporting Based on the CONTRACTOR/PURCHASER scope of work and risk associated with that work COMPANY will instruct the CONTRACTOR/PURCHASER to report HSSE statistics and performance through PerforMIS, a web based computer system. This will allow BG Global to review the performance of each work stream within the asset in relation to group wide HSSE deliverables, KPI performance etc. these reports will be required to be submitted by the third working day of the following month for verification and acceptance by the COMPANY HSSE Documentation The key HSSE documents are listed in the table below: Document Document Number Recordkeeping The CONTRACTOR/PURCHASER is responsible for the management of records and documents associated with HSSE management. For audit purposes, all records and documents must be available via an accessible document control document management system HSSE Training Records HSSE training (i.e. induction, skill, safety awareness and competency) records that are generated on and off the site will be recorded the CONTRACTOR/PURCHASER document control management system and submitted to COMPANY on request. The CONTRACTOR/PURCHASER must assure the integrity and accuracy of training records. This must include: Retention, archival and retrieval of training records; Documented verification of qualifications and experience of personnel working; Enrolments and participation in training programs; Training and/or assessment materials; Compliance with regulatory and other requirements; Review and evaluation of training records for quality control purposes. A register must be kept of all personnel who attended the induction program and must also include the licenses and certificates of competency held by each person. The CONTRACTOR/PURCHASER must update the register on a weekly basis. 21

22 4.3.3 Operational Control Change management: The CONTRACTOR/PURCHASER must establish systems so that all changes to baseline documents, the type and nature of the work, work environment, personnel and regulatory requirements are identified, evaluated and managed so as not to present an unacceptable level of HSSE risk. As a minimum, CONTRACTOR/PURCHASER will submit for comment to COMPANY, documents such as Safe work method statements, engineering drawings and any changes to documents previously submitted Sub-contractors and support services management Objective The CONTRACTOR/PURCHASER must select, manage and monitor sub-contractors, suppliers and service providers to ensure that they comply with all their own and regulatory HSSE requirements. Sub-contractors must be selected and managed in accordance with the BG Standard BGA- HSSE-GEN-ST-0801 HSSE CONTRACTOR/PURCHASER Management. Sub-contractors engaged by the contractor must be pre-nominated to COMPANY and prior to awarding works to the sub-contractor pre-qualification documents must be issued and approved by COMPANY HSSE Management Plans The CONTRACTOR/PURCHASER must ensure that where sub-contractors are required to implement and maintain their own HSSE management plan due to the technical nature and scope of the work, that this is done so in accordance with the requirements of this document. The CONTRACTOR/PURCHASER is obligated to ensure the same level of training and HSSE governance specified in this document applies to sub-contractors Planning, procedures and equipment: Objective The CONTRACTOR/PURCHASER must establish, implement and maintain Safe Systems of Work which effectively manages the risks associated with the scope of work and those risks identified during the risk assessments COMPANY Life Savers The following Sections have been identified as activities that historically have proven to be high risk activities resulting in significant incidents within the industry. The COMPANY believes all incidents are preventable and our goal is zero harm. The COMPANY Life Savers provide specific guidance as to how we can achieve this. The COMPANY Life Saver rules are supported by the BG Group Standards which must be followed by all personnel. The CONTRACTOR/PURCHASER can choose to adopt the life savers or if he has his own in place already then a gap assessment and bridging process will be completed prior to work commencing. Where the adoption route is done the 22

23 CONTRACTOR/PURCHASER must develop specific procedures for the management of these key risks incorporating, as a minimum the controls listed under each of the elements in the COMPANY Life Savers. The best word to remember the Lifesavers is to memorise the phrase Hydrocarbons are moved using pipes that are connected using WELDS by All Employee...HCWELDSAE H is for H2S, C is for Confined Space Entry, W is for Working at Heights, E is for Excavation, L is for Lifting Operations, D is for Driving, S is for safes systems of work, A is for Arm & Violent crime and E is for Electrical H2S The CONTRACTOR/PURCHASER must ensure that all people working within the 500m zone of a live platform have been trained and competency assessed in protective measures to be taken in the event of a H2S release. The CONTRACTOR/PURCHASER shall ensure all vessels working within 500m zone have as a minimum adequate number of SCBA sets, a cascade air system, H2S detection and alarms and windsocks. The H2S Life Saver is relevant to all work activities within 500m of live producing Facilities. 23

24 Confined Space Entry The CONTRACTOR/PURCHASER must ensure where possible and practicable, confined spaces will be eliminated through design. All confined spaces must be identified. Where confined space entry is required then Safe Work Systems, must be established and implemented and works carried out in accordance with Working in Confined Spaces Lifesaver 24

25 Working at Height Working at height is working in any place where a person may be exposed to a fall which could result in an injury to that person. Specific PTW requirements are invoked when works are required more than 1.8 metres above the surrounding floor or ground level, 2 metres from an unprotected edge and 0.3 metre distance or greater between edges (2 x 2 x 0.3 metres). 25

26 The CONTRACTOR/PURCHASER must minimise the need to work at height; if the need cannot be eliminated the CONTRACTOR/PURCHASER must ensure that Safe Work Systems are established and implemented and the works are carried out in accordance with Working at Height Lifesaver Excavation The CONTRACTOR/PURCHASER must ensure that excavation work is planned and supervised by a person who is experienced and capable of assessing the risk of collapse. This person must be knowledgeable in relation to the type of excavation being undertaken, appropriate control systems, and where possible should have experience relating to local soil and rock conditions. Works to be conducted in accordance with the excavation Lifesaver. 26

27 Lifting Operations The CONTRACTOR/PURCHASER must ensure before conducting any lifting operations the lift has been risk assessed, with particular attention paid to the risk of dropped objects. All personnel must be adequately trained and assessed. Rigging work activities must be carried out by a certified rigger in accordance with the relevant certificate of competency requirements. 27

28 All lifting equipment must be: Inspected immediately before every use by a competent person Inspected every 3 months by a competent person Inspected every 12 months by an Independent Third Party All lifting equipment must be tagged and colour coded to identify the date of the lifting gear s last inspection Display a SWL or a Working Load Limit Documented maintenance records for the lifting gear must be available at the workplace. All lifting operations and tasks must be conducted in accordance with Lifting Operations Lifesaver Driving The CONTRACTOR/PURCHASER must ensure the Driving and Vehicle Safety hazards associated with the scope and comply with COMPANY Journey Management procedure BGEP-BGHS-M000-GEN-HS

29 Safe Systems of Work The CONTRACTOR/PURCHASER must ensure that adequate systems and processes are in place to ensure the works are carried out in a safe manner. This will ensure that a 29

30 thorough risk assessment has been undertaken and consideration has been given for activation of the COMPANY Permit to Work, robust isolation procedures, emergency plans and safety devices including PPE are selected correctly and inspected prior to use. Personnel selected to undertake the task must be competent, authorised and empowered to stop work immediately if they see anything unsafe or the task changes from what was approved. The Safe Systems of Work Life Saver is relevant to all work activities conducted Armed and Violent Crime 30

31 The CONTRACTOR/PURCHASER must ensure all security threats that may jeopardise that person s safety and wellbeing are identified and plans put in place to prevent and mitigate the risk. 31

32 Electrical Work The CONTRACTOR/PURCHASER must ensure all work on the installation, repair, alteration or removal of an electrical circuit, associated fittings, equipment, accessories and infrastructure or work must only be completed by persons holding an Electrical Technician's license of the relevant class. Any work in the vicinity of power lines or potential sources of induced voltage must be controlled by specific work instructions and or JSEA. The work instruction must include the mandatory use of a safety observer when exclusion zones cannot be maintained Works are to be conducted in accordance Electrical Lifesaver Where a pipeline or above ground facility is in close proximity to a power line, potential threats from induced voltage and induced or fault currents to personnel safety must be assessed and appropriate measures taken to mitigate risk to personnel and equipment. 32

33 General Safety The design, layout and maintenance of workplaces, offices, storerooms, warehouses and accommodation facilities are conducive to the achievement of good HSSE Performance. There are systems in place to protect the safety, security and health of workers and the environment. Work related equipment is operated responsibly and maintained appropriately. People, material and equipment are transported safely. Workplaces, offices and accommodation facilities will, as appropriate: Meet or exceed, applicable HSSE Legislative requirements Be provided with adequate amenities to cater for the current and forecast workforce Have safe access and egress routes for personnel, visitors and disabled persons as well as vehicles Be kept clean and tidy with particular attention to the removal of slip, trip and fall hazards Have adequate lighting to enable work to be undertaken safely and efficiently Provide protection from adverse weather conditions and extremes of temperature Have fire, gas and smoke detection and alarm systems Have fire-fighting and chemical/oil spill clean-up equipment Have clearly designated muster, laydown, waste storage, helicopter landing and parking areas Have medical facilities suitable to deal with the immediate response to reasonably foreseeable workplace injuries and non-work related medical conditions Personal Protective Equipment BG Guidelines for selection and use of PPE (BGEP-BGHSE-M000-GEN-HS ) shall be followed strictly. PPE for use by employees shall only be of an approved type. CONTRACTOR/PURCHASERs shall supply PPE to all employees including visitors and ensure they wear PPE at all time when on site. The CONTRACTOR/PURCHASER is responsible to ensure that all personnel including sub-contractor/purchasers wear the correct PPE. As a minimum, the following personal protective clothing shall be worn on site at all times: 100% Cotton Hi Vis Long Sleeve overalls embroidered with CONTRACTOR/PURCHASER COMPANY logo High ankle safety shoes Eye Protection Hard hats Gloves - (non-chemical) Mandatory at all times when on site Hearing Protection on person and worn as required or specified by the entry requirements of the area. Consumables such as ear plugs, gloves and eye protection will be made available through the CONTRACTOR/PURCHASER on request. Glove selection must be determined through the risk assessment process based on the task being performed and the type of hand protection required for exposures such as cuts, crush, chemical exposure, electrical etc. The gloves must be worn until that task has been completed. 33

34 Prescription safety glasses complying will be provided by the CONTRACTOR/PURCHASER who are site based or deemed regular attendees by their line manager. Those persons who visit site irregularly including visitors will be issued with over glasses for the duration of the time on site. Task based PPE requirements will be identified through a risk assessment process and may include but not limited to equipment associated with the following tasks: Welding Grinding Confined Space Working at Heights HV Electrical Work Abrasive Blasting Non-Destructive Examination Painting & Coating Chemical (hazardous material) handling and usage Permit to Work The CONTRACTOR/PURCHASER is responsible to ensure an effective permit to work system is implemented as a minimum for all safety critical operations, high-risk tasks for Greenfield Construction Sites. All works to be conducted on existing platforms will be classified as BROWNFIELD and all such works will be conducted in accordance with the COMPANY Permit to Work system. A permit-to-work is not simply permission to carry out a dangerous job. It is an essential part of a system which determines how that job can be carried out safely, and helps communicate this to those doing the job. It should not be regarded as an easy way to eliminate hazard or reduce risk. The issue of a permit does not, by itself, make a job safe. All construction activities / tasks undertaken within Greenfield sites will be risk assessed and completed under the control of a JSEA and subject to a step back assessment prior to the immediate commencement of the task. Specifically personnel required to issue, receive or approve work permits or have roles in implementing the work permit (e.g. atmospheric testers, fire watch and standby personnel) will be trained in their responsibilities Housekeeping The CONTRACTOR/PURCHASER must ensure high standards of housekeeping are established and maintained throughout all areas. Housekeeping inspections must be conducted and recorded at a minimum of weekly intervals. All personnel are responsible for maintaining high standards of housekeeping. COMPANY has the right to suspend works in areas where housekeeping is deemed unacceptable. 34

35 Manual Handling Manual handling techniques must be implemented in accordance with good practice for manual handling. Mechanical lifting and moving equipment i.e. forklifts cranes must be provided to avoid repetitive lifting of heavy objects and injuries from over-exertion. Certified riggers must be responsible for safe slinging of loads. Instruction on appropriate manual lifting and handling techniques must be provided as part of the HSSE Induction Fire protection The CONTRACTOR/PURCHASER will ensure that adequate fire protection equipment is provided to prevent fires, the spread of fire and injury to personnel Selection and installation of equipment and signage will be made with consideration of: Storage of dangerous goods Bunding Firefighting equipment and inspections No smoking areas Signage Emergency Procedures Firefighting equipment, preparedness and training will be the responsibility of the CONTRACTOR/PURCHASER. The CONTRACTOR/PURCHASER must take into account the activities being undertaken and the fire hazard that may result from the activity Safety Signage and Barricading The CONTRACTOR/PURCHASER must ensure barricading is used to prevent personnel from entering hazardous areas i.e. where persons are working above the area and or there is potential for falling objects or spillage. All barricades must have an information tag attached identifying the nature of the hazard and the person erecting the signage / barricade. Signage must be used to visually warn personnel of hazards or identify condition requirements i.e. no entry, confined space permit required, etc. Life Saver Point of Risk program or equivalent will be adopted by the CONTRACTOR/PURCHASER. The aim of this process is to enable personnel to understand the safety processes more clearly and simply at the point of greatest risk. Life Saver pictograms and supporting signage will be used at the worksites with the aim of ensuring that even the most inexperienced employee has an understanding of the dangers associated with the work site Safety Observers (spotters) If the works are to be performed in the vicinity of live HV lines or equipment or during works an assessment of the risks associated with the works determines that a Safety Observer shall be appointed, or the requirements of a relevant legislation and Codes of 35

36 Practice requires it, then one must be appointed and the supervisor must instruct the work group to follow the directions of the Safety Observer. The Safety Observer must: be appropriately trained and competent to perform the task; not perform any other work during the period while acting as Safety Observer; ensure that the control measures established for the activity are implemented; stop any work considered as being performed in a manner as to expose any person on the site to the risk of injury; and report any stoppage to the supervisor Lone Work Lone Work / Work in Remote Locations for this purpose will be defined as any situation or area where a worker is required to undertake work activities where they are isolated from the assistance of others due to time, location or nature of the work. It is the responsibility of the CONTRACTOR/PURCHASER to ensure that systems and processes are in place to ensure that workers in these situations are able to: carry out all work activities safely without direct support or supervision; manage events that are likely to occur when working alone; have communication systems in place to obtain emergency assistance if required at any time during the defined task; and Establish regular contact with a nominated person. If the above requirements cannot be adequately addressed the lone works activity must not proceed Journey Management, Road Safety & Traffic Management The CONTRACTOR/PURCHASER must submit a Safety Traffic Management Plan which identifies how it intends to execute the scope of the contracted works mitigating safety risks to ALARP Journey Management In accordance with the requirements established in doc. All personnel transportation vehicles will meet the specified functional, maintenance and safety requirements. Road transportation of personnel, material and equipment will be controlled via a journey management system, as detailed in BGEP-BGHS-M000-GEN-HS Journey Management Procedure It is a mandatory requirement that all motor vehicles engaged will be fitted with an invehicle monitoring system (IVMS) Air Transportation 36

37 Air Transportation of personnel offshore will only be undertaken by helicopters that have been subject to a pre-contact safety audit and ongoing in-service safety audits to ensure that they comply with relevant legislation and the BG Aviation Operations Standard (BGA- OPS-GEN-OS-0044) and the OGP Aircraft Management Guidelines. All landing sites must be approved by the COMPANY and will be subject to a trial landing Hazardous Work Working in Hazardous Areas Where work is being conducted under permit to work modes 1 or 2 and work is being undertaken in hazardous areas, zones 1 and 2, Explosive Gas Atmospheres, will be in accordance with the COMPANY Control of Work and conducted under the control of the COMPANY Permit to Work issued by the COMPANY Operations Permit Issuing body. Hazardous Materials Systems and processes must be established for the procurement, handling, storing, use and disposal of hazardous materials in the workplace and prevent occupational health and environmental incidents. The CONTRACTOR/PURCHASER is responsible for: Eliminating hazardous material hazards and where this is not possible, minimising the risk by other measures in accordance with the hierarchy of control Ensuring that prohibited substances are not used and prohibitions regarding substances are not contravened Ensuring that the requirements of the relevant legislation and codes of practice are met in relation to hazardous materials Ensuring a hazardous substances and dangerous goods register is established and maintained Ensuring a current MSDS is available for each hazardous substance and dangerous good Ensuring that a suitable location with containment is identified for storage and handling activities Ensuring that emergency plans take into account the hazards and risks associated with hazardous materials and that appropriate emergency equipment and procedures are in place Ensuring a scheduled inspection of the stored hazardous materials (including waste) is carried out every week. The inspection must include the status of the register and MSDS, conditions of the storage area i.e. housekeeping, compatibility signage, emergency equipment and procedures associated with hazardous materials approving the use of hazardous materials where necessary and ensuring that awareness training / briefing is provided and all necessary risk control measures are implemented and that appropriate PPE and equipment is made available where health surveillance and monitoring is identified as required, ensuring that the health surveillance and monitoring is carried out and records kept in accordance with legislative requirements; ensuring the disposal of hazardous materials is in accordance with the requirements of the material safety data sheets, environmental authorities and statutory requirements. 37

38 Pressure Testing Pressure testing is performed to verify mechanical integrity of vessels, equipment, piping and joints. Testing will be controlled by written work instructions and when conducted offshore shall be managed under the COMPANY permit to work system During pressure testing, the work area is to be isolated in order to minimise potential exposure of non-involved personnel. Pneumatic pressure testing is not allowed. In certain circumstances following a detailed risk assessment, which is documented, reviewed and signed off by the COMPANY Pneumatic pressure testing may be allowed Equipment Safety Appropriate controls must be established to ensure that all plant and equipment is fit for service and only operated by appropriately qualified and experienced personnel. A plant hazard assessment must be completed for all plant and equipment prior to its introduction to site and a pre-start must be completed and documented daily when the plant is being operated. This includes equipment supplied on day hire basis through plant and equipment hire companies. The CONTRACTOR/PURCHASER must establish service arrangements with suppliers that can provide equipment that meets the requirements of this procedure Cranes All crane lifts must be conducted by an appropriately licensed and competent operator supported by a licensed rigger. Lifting operations will be classified as Routine or Critical. Routine lifts require: JSEA Preparation of a work method statement for a high risk construction activity Documented Lift Studies and work method statement must be prepared for all Critical Lifts. Critical lifts are defined as lifts: which are 7 tonnes or above requiring two or more cranes Any lifting of personnel Any lift where the crane is set up over water or lifting over water conducted over live or sensitive operating equipment Further site-specific criteria may be developed to identify Critical Lifts and may include criteria imposed by site or lifting loads which require exceptional care in handling because 38

39 of size, weight (e.g. all lifts over 5 T.) maxi, close- tolerance installation or high susceptibility to damage as well as lifts using multiple pieces of lifting equipment. Where the crane lift is being carried out in connection with a high risk construction activity, the documented lifting procedure must also include the information required for a work method statement. Issues considered in the preparation of Lift Studies, JSEAs, Work method Statements and or Permits should include but is not limited to the following: Operator Certification/Licence Crane Set Up Crane Log Books Exclusion Zones Maintenance Lifting Overhead Operator s Manual Overhead Personnel Protection Load Charts Lifting on Two Hooks Crane Safety Systems Multi Crane Lifts Annual Inspection Non Compliance Communication SubCONTRACTOR/PURCHASER and Hire Cranes Movement of Cranes Handling and Transporting of Boom Sections Free Falling of Loads Lifting of Personnel A licensed and competent person must carry out an inspection of all cranes prior to arrival on site and the following items will be checked during on-going use: Operator certification i.e. driver s license, certificate of competency Currency of crane registration paperwork Crane load charts and operating manuals Crane log book records Maintenance records General visual inspection of crane condition and damage. A procedure must be developed by the CONTRACTOR/PURCHASER that includes training and competency requirements for lifting and rigging, the requirements for records, details of when a lift study is required and requirements related to: Design and manufacture of lifting equipment i.e. lifting beams, lifting cages, etc. Purchasing or hiring of lifting gear Lifting gear register Modification, repair of lifting equipment Removing from service Correct use of lifting gear Overloading of lifting gear Failure of lifting gear Inspection and three monthly colour coding of lifting gear 39

40 All lifting equipment must: Be inspected immediately before every use by a competent person Be inspected every 3 months by a competent person be inspected every 12 months by an Independent Third Party Be tagged to identify the date of the lifting gear s last inspection Display a SWL or a Working Load Limit Be added to a lifting equipment register, available at the worksite, which documents The maintenance records of lifting gear Elevated Work Platforms The following minimum requirements must be established for safe working and operating of elevated work platforms (EWP) irrespective of height capability: Competency of operators Daily inspections of equipment and recording All EWP occupants must wear a harness with a lanyard connected to a fixed point in the EWP (with the exception of scissor lifts) at all times. (100% tie off) Portable Ladders Rung, access and extension ladders should be used to gain access only and should not be used to perform work. Step ladders are not to be used for continued work at heights or construction work activities however they may be used for access and light duties of short duration such as changing light bulbs etc. Platform ladders or alternate methods must be used in all other instances to perform these tasks. When used; all ladders must be Industrial rated and inspected prior to use. Rung, access and extension ladders must not be used at slopes greater than 4:1 and the top must extend at least 1 metre past the landing. Ladders must be firmly secured, or tied off (top and bottom). Where it is not practicable to secure or tie off a ladder, the ladder must be footed at the base by another person keeping both hands on the stiles to prevent movement or overturn Scaffolding Scaffolding must be erected, modified and dismantled by a certified scaffolder. When erecting scaffold; scaffolders to wear a harnesses and ensure lanyards are connected while working at greater than 1.8 metres above a floor. Ensure Scafftag is displayed on all scaffold structures. A scaffold register must be maintained by the scaffolding co-ordinator or the HSSE department and updated on a weekly basis or whenever a new scaffold is introduced or an existing scaffold configuration is altered. All scaffolds must be inspected in recurring 7 calendar-day (maximum) periods starting from the original erection date. Scaffold must be inspected immediately in the case of any 40

41 incident that may impact on the safety of the installation. This may include situations where the installation has been undermined, members impacted or removed, overloaded. Refer Appendix 5 for scaffolding material inspection checklist Temporary Power Distribution The general requirements relating to temporary power distribution are as follows: Flexible extension leads and flexible cables must be: placed where they cannot be damaged supported out of liquid i.e. water, damp ground supported 2 metres from the floor or ground across an access way or passageway supported off the floor or ground where the lead is more than 10 metres from the power source to which it is connected hung on insulated hangers where the leads are in contact with scaffold and handrails all leads must pass through the bottom opening of power distribution boards. All electrical equipment must be inspected and tested on a frequency of 3 months Portable RCDs must be tested using the inbuilt test button daily or at each use Voltages extra low means 32V or less low means more than 32V but not more than 1000V high means 1000V or greater Electrical Equipment and Hand tools All electrical equipment and hand tools purchased, hired or introduced must have been inspected and tested by a third party Knives The correct tool must always be selected when tasked with cutting. Where cutting can be performed with implements other than knives, this is preferable e.g. scissors or the use of hooked blades for cutting twine. Where the use of a knife is necessary, the type of knife will be governed by the task being performed. Knives with retractable spring loaded blades are strongly preferred and must have a metal handle. Deviation from this type of knife must be justified through a documented risk assessment. The use of home made knives e.g. sharpened hacksaw blades is strictly prohibited. Only trained and competent personnel may use knives appropriate to their work task. Where possible, cutting actions must be away from the body to avoid injury if the knife slips. Cut/slash resistant gloves must be worn with any activities involving knives Jewellery The wearing of jewellery whilst performing construction and manual handling activities on offshore platforms is prohibited. Jewellery refers to finger rings, dangling or hooped earrings, facial attachments such as chains and rings. The wearing of medical bracelets should be subject to risk assessment. 41

42 Abrasive Blasting All abrasive blasting must be conducted by suitably qualified and experienced CONTRACTOR/PURCHASERs. Each blasting operation must engage a dedicated pot tender who is able to manage the operation of the grit and air supply and provide assistance to the blaster if required Welding The following standards must apply for all welding activities: Welding screens must be used to minimise possible impact of welding arc to personnel in the vicinity. Firefighting equipment must be assessable and in the vicinity of the task being performed. A spotter must be considered when undertaking hot works and deployed based on the level of risk identified. Minimum eye protection (PPE) for welding must be medium impact safety glasses and hard hats with detachable hood. All skin must be protected from heat radiation including neck area exposed under helmet Welding gloves must be changed if they become wet to avoid electric shock during rod changes Welding in confined spaces or hazardous areas can only be conducted under the control of the appropriate Permit to Work; ensuring control of major hazards weld fume, oxygen depletion, hot work, potentially gaseous environment, etc. Welding leads must be restricted to 30 metres (max) in length The return lead must be connected as close as possible, but not more than 2 metres from the arc strike area Exposure to welding fume in enclosed areas, and particularly confined spaces, is to be minimised using ventilation, extraction and PPE. Ventilation or a cross breeze should be sufficient to maintain that weld fume does not rise up into the welders face. Suitable PPE (in the form of disposable facemasks or powered respiratory equipment) must be suitable to filter thermal & metal particulates and ozone gas in the welding fume. Use of Angle Grinders The following standards apply with respect to the use of angle grinders: 9 Grinders are not permitted to be used. An Angle Grinder - Safe Work Procedure must be prepared. All persons using angle grinders must be trained and competent in the understanding and application of the SWP Minimum eye protection for angle grinder use is medium impact resistant safety glasses and face shield or safety glasses and hard hats with detachable welding hood if welding. Hearing protection must be worn when using an angle grinder. Spark containment is a requirement while using a grinder. Screens, fire blankets, etc. are to be used Grinders are to be unplugged before changing discs with grinder key. Grinders must not be modified i.e. removal of handles or guards 42

43 Pneumatic Tools and Equipment All pneumatic equipment and hand tools purchased, hired or introduced must be checked Where necessary, equipment registers, training in the safe storage and operation of pneumatic tools, and risk assessments will be addressed. Pressure hose restraints (whip checks), are to be fitted to air hose connections to restrain the hose in the case of hose fitting failure where the hose diameter is greater than or equal to 25mm NB and the operating pressure is greater than or equal to 110psi. Whip checks are also to be used where there is an identified risk of injury to workers if the hose diameter and pressures are less than those mentioned. Whip checks are to be fastened to a suitable mounting point, supplied for that purpose with shackles or other appropriate fittings. The shackles are to be rated to the same or greater strength than that of the whip check. Ratings are to identify maximum hose operating pressures, and the rating is to be marked on the whip check. Where any doubt exists regarding the suitability of a whip check mounting point and / or associated shackles, fittings etc., an engineer is to be consulted to ensure suitability / strength rating/s etc. Mounting points are to be positioned in an appropriate location, protected from damage and excess wear. Where an application requires two hoses to be joined together this is to be accomplished by either: Fitting each hose with a separate whip check and shackling the two together; or Using one whip check to overlap the joint Cargo Handling Units The term Cargo handling units refers to any freight container used to transport goods to and from offshore inclusive of service containers, Waste skips, and offshore portable units. These CHUs are normally lifted by Crane and as such present a significant Dropped Object risk. These CHUs have to be certified in accordance with DNV For non-compliant CHUs, until December 2013 need to be inspected to check fitness for purpose. The acceptance criteria for the non-compliant CHUs are stipulated in BGEP- BGPM-000-EG revision Diving Operations All diving operations required to execute the WORK will be conducted in accordance with COMPANY standard: The CONTRACTOR/PURCHASER s diving entity shall be a member of International Marine Contractor s Association (IMCA). The diving methodology shall conform to IMCA International Code of Practice for Offshore Diving (IMCA D 014). The CONTRACTOR/PURCHASER will be required to undertake Saturation and Surface supplied orientated diving (Air or Oxy-Nitrogen Mixtures) in executing the WORK. 43

44 Air Diving Spread shall be utilized for construction activities only up to 30 m depth of sea water. (Air Dives below 30m to a maximum of 50m is only permissible when approved by onboard COMPANY Diving Representative and only under exceptional circumstances.) The diving systems shall comply with IMCA D 023 Surface Supplied Air Diving and IMCA D 024 (bell) diving systems. CONTRACTOR/PURCHASER shall provide adequate numbers of qualified and certified divers for the WORK. All activities shall be witnessed by COMPANY. CONTRACTOR/PURCHASER shall: Ensure current measurement and monitoring devices are installed on the vessel prior to commencing diving operations. Develop a Diving Manual highlighting all the applicable safety requirements and a copy of the manual shall be available at site for reference\review by CONTRACTOR/PURCHASER s PERSONNEL and COMPANY. Ensue that a Risk Assessment is prepared for all diving activities Maintain redundancy in the critical equipment utilized for diving services. Develop and implement an Adverse Weather Working Policy Provide adequate numbers of DMT (Diver medic technicians) as specified by BG Standard and IMCA D Diving Equipment All equipment shall conform to IMCA D 014 and IMCA Design Audits (IMCA D018/D023/D024) or similar and be certified by a third party inspection agency (IRS/DNV/BV/GL/ABS). Prior to the mobilization of any diving system, the CONTRACTOR/PURCHASER shall ensure that an audit is conducted in accordance with the Diving Equipment and Systems Inspection Guidance Note (DESIGN), issued by AODC as Guidance Note 052. The completed checklists shall be available to COMPANY for review. Once the audit is conducted, the COMPANY has the right to perform an Verification audit, verifying the diving system certification is valid, observing diving system function tests, especially on emergency backup systems, launch and recovery systems and winches. The diving gases being used should conform to international standard and be verified by a Third party Agency. The Diving Team shall carry its own suitable Zodiac boat along with 40 HP OBM and spares. With the exception of divers utilising dry suits and full-face band-mask/helmet, all divers are required to wear a full ' skin suit ' incorporating systems to ensure the suit does not ride up the arms and/or legs of the diver during use. The ' skin suit ' must be in good condition without holes or tears. Where the skin suit does not incorporate a hood a seal is required between the skin suit's neck and the neck dam of the helmet or skirt/hood of the band-mask. The diver's booties and gloves shall be secured / sealed to the skin suit in a manner that prevents the ingress of marine organisms. CONTRACTOR/PURCHASER shall ensure that Alternate and independent depth measurement mechanisms are utilized for ascertaining the depth of the diver. 44

45 Offshore Logistics CONTRACTOR/PURCHASER shall: a) Prepare and execute a Logistics Support Plan which shall define the source, method of transportation and route for the supply of all permanent and temporary equipment, spare parts and consumables required for MARINE VESSEL SPREAD. b) Be fully self-sufficient for all phases of the offshore installation work and shall be responsible for the supply of all crew (except COMPANY team members) and supporting them twenty four (24) hours per day, seven (7) days per week with all necessary equipment and services including, but not limited to, fully-crewed and equipped support and accommodation vessel(s), fuel, food, water, HSSE requirements, Medivac facilities, accommodation, logistics, communications, consumables, crew-changes, crew-change helicopters, supply/support vessel(s), tow-tugs and AH tugs and all the required loose lifting gears and containers to carry the materials. c) Ensure that all pipe-lay and installation barges have a fully operational helideck which fully conforms to the requirements of CAP Marine Vessel Spread General The marine spread shall comprise, but not be limited to barges, anchor handling tugs, tow tugs, survey vessels, fast rescue craft (zodiac, of international standards) and supply vessels of required capacity, suitable for the Panna environmental conditions. CONTRACTOR/PURCHASER shall: a) Supply a fully outfitted, safe, classified and fit for purpose MARINE VESSEL SPREAD in compliance with COMPANY Standards. The spread shall including all necessary marine vessels and equipment to transport and install the jackets, piles, topsides, pipelines and shipped loose items to the installation site location. The entire marine spread and permanent and temporary equipment shall be subject to approval by MWS and COMPANY. Any equipment, which is found to be unacceptable, shall be replaced at no extra cost to COMPANY and with no schedule impact. b) Ensure the vessels have sufficient deck space for deployment of sub-sea diving facility as per IMCA guidelines and COMPANY Standards, grouting spread and other spreads required to execute the WORK. c) Ensure the vessel is fully self-contained and operational and capable of operating twenty-four (24) hours per day without interruption. d) Ensure The vessel(s) are equipped with lifesaving equipment and firefighting systems compliant to SOLAS and equipped with navigation and communication equipment, and all other equipment necessary to carry out the WORK, e) For all vessels working in close proximity to the live platforms, fixed (with Audio visual Alarm) and portable H2S detection, Breathing Air Cascade with filling arrangement. Provision shall be provided for all persons on board with 20% additional compressed air tapping/ connecting points. There should be a competent H2S technician available 45

46 on board (Total 120%). The vessel shall be installed with windsock at conspicuous location. These equipment shall be compliant to SOLAS requirement. f) For the project personnel/s working at platform, the H2S escape hood approved by BGEPIL shall be provided. g) For all vessels working in close proximity to the live platform, H2S detection and SCBA/EEBD sets shall be provided for all persons on board with 20% additional SCBAs/EEBD (Total 120%) with the connection arrangement with the breathing air cascade system h) Ensure Muster stations are clearly identified with definitive paint markings and all personnel shall undergo a safety induction course when they board the vessel. i) Ensure Safety Muster Practise Drills are conducted throughout the installation campaign and these drills shall cover both working shifts. j) Acquire all the regulatory, statutory and mandatory clearances of the vessel, for which COMPANY will provide all required assistance. k) Ensure that the Crew is competent in running anchors and damage prevention buoys. l) Ensure Sufficient buoys with jewellery are available with the anchors for marking the position of all the anchors m) Detail out specific anchor pattern plan for marine spread considering the existing facilities for COMPANY review and approval before commencement of the field work. n) Provide, install and maintain offshore surface navigation and positioning systems, which shall receive differential corrections by a satellite link and provide a multireference station capability. The system shall be provided with 100 per cent back-up Marine Vessel Requirements CONTRACTOR/PURCHASER shall: a) Ensure a valid CMID is submitted to COMPANY and which shall remain valid during the term of the vessel s charter. Any high observations (as defined by IMCA) noted in the inspection shall be rectified prior to the Vessel being chartered/contracted. b) The Installation / Pipe-lay barge(s) and the AHTS will also be inspected the COMPANY and MWS and observations noted in the inspection shall be rectified prior to the Vessel being mobilized c) Ensure the mooring system is monitored at all times by Closed Circuit Television (CCTV) monitors in the barge control bridge, which receives pictures from remotely operated CCTV cameras monitoring the anchor winches. The mooring system must have real time load monitoring system. Installation / Pipe-lay Barges CONTRACTOR/PURCHASER shall: d) Ensure Installation and Pipe-lay barges are less than 20 years old or a dispensation has been granted for age by the COMPANY. e) Ensure the Installation and pipe-lay barge(s) shall have as minimum an adequate 8- point mooring system f) Carry sufficient spare anchors having rated capacities, wire rope and winch parts to ensure that the mooring system is fully operational at all time to suit the 46

47 environmental conditions. g) Ensure all anchors wires have real time tension meter with remote monitoring system. Calibration certificates not more than 1 year old for the tension meters are to be available. Recalibration shall be arranged by the CONTRACTOR/PURCHASER if any of the tension meter readings are considered suspect h) Ensure all mooring winches are provided with a local and remote readout of the length of wire paid out of the drum. Operations of all the mooring winches is to be from a remote location. CCTV cameras must be in location with monitors at the remote operating station. i) Ensure that the Installation and Pipe-lay barges have, as a minimum an operational helideck suitable for a Bell 412 helicopter. The Helideck shall be CAP 437 compliant. j) Provide suitable positioning and position monitoring system for its Installation and Pipe-lay barges, Anchor Handling Tugs and anchors k) Ensure The vessel(s) shall be equipped with certified life saving equipment, H2S and Gas detectors, SCBA (Self Contained Breathing Apparatus) for Panna H2S sour conditions, l) Ensure sufficient number of damage prevention buoys are available to avert any damage to subsea objects when anchor wires are expected to cross the subsea structures. m) Anchors are capable in providing adequate holding capacity in Panna soft sediments and inclement weather conditions. n) Ensure having suitable anchors preferably Delta Flipper to provide high holding capacity in inclement weather conditions. o) Ensure the vessels shall have adequate crane of rated capacity for lifting and installation of components as per scope of work and adequate pipe-laying and riser installation. p) Ensure the Pipe-lay vessel shall have stinger of rated capacity for pipeline installation operations, proper welding stations with facility of NDE, a minimum of two tensioners. The Vessel shall have adequate space for storage of sufficient number of line pipes and facility to align, fit-up and welding for proper installation of pipeline q) Ensure the Installation and Pipe-lay Barges have a zodiac facility conforming to international standards. r) Ensure that the Installation and Pipe-lay barges Limiting Weather condition for holding position and performing duties are a minimum of 2.5 Meters swell and a wind speed of 30 Knots. s) Ensure that the Barges nominated for the pipe-lay (HOLD) and Installation (HOLD) shall not be changed during the period of this CONTRACT without explicit approval from the COMPANY t) Ensure compliance to the COMPANY Permit To Work system and a Technically Responsible Authority shall be appointed for all critical operations like anchor handling, personnel transfers, hot work within 500 mtrs of the platform, major maintenance works, crane operations, confined space entry u) Carry out dynamic mooring analysis for all the locations, using actual field parameters. The mooring analysis vendor shall be approved by COMPANY or its approved third party/mws. Dynamic mooring analysis along with the single worst 47

48 case scenario (loss of one mooring line) shall be provided. Vessel s trajectory immediately following each single point failure should also be calculated (transient analysis). Limiting weather parameters and operating envelope with respect to metocean conditions shall be derived form the mooring analysis. v) Utilise the existing Panna, Mukta field layouts, Soil data and 1 year weather conditions as provided by the COMPANY. Operations in the field shall be carried out within the limiting weather parameters specified in the dynamic mooring analysis w) After setting, anchors should be proof load tested at 1.5 times the operating load limit to ensure adequate embedment. Proof loads should be maintained for at least 15 minutes x) Where buoys are used to provide clearances, means to detect their loss should be provided e.g. tension monitoring, transponders, etc. The operating procedures should document the loss monitoring procedure and the remedial actions required. Suitable spares should also be readily available and stored on the vessel. All buoys and jewellery required as per the mooring analysis should be provided by the CONTRACTOR/PURCHASER y) Produce detailed Procedures for the anchor laying and retrieving operations. Detailed Emergency response procedures in case of line failure are to be provided. z) Not permit an anchor wire to come in contact with a pipeline, cable or subsea structure while running out or retrieving an anchor. aa) Demonstrate the Anchor laying and removal procedure via a mooring analysis to understand the sequence of anchors and associated vessel movement. bb) Ensure that Line tension limits for intact condition shall be 60% and design safety factor shall be Line tension limits for redundancy check shall be 70% and design safety factor shall be Anchor holding capacity shall be at least 1.5 times of the maximum expected loads in the intact condition. The above safety factors are applicable to wire, chain and fibre rope mooring lines Mooring Line Catenary requirements Allowance for anchor placing inaccuracy Anchor horizontal distance from a subsea asset like pipeline etc. Horizontal distance to pipeline or asset in line of anchor drag (when the asset/pipe line is between the anchor and the vessel) Line horizontal to subsea wellhead, manifold or other asset Line/Vessel horizontal to platform* Line above pipeline (Vertical clearance) Line to line (vertical distance in case of crossed lines that is to be avoided) 50 m (Max) 200 m 400 m 100 m 10 m 20 m 20 m (30 m - if repositioning by winching) Marine Vessels CONTRACTOR/PURCHASER shall a) Provide suitable Anchor Handling Tugs of rated capacity for running and repositioning of the anchors. b) Anchor Handling Tugs working shall, as a minimum,: 48

49 Be of less than 15 years of age during the duration of the CONTRACT, Joystick control; Twin controllable pitch propellers; High lift rudders (or equivalent); Two bow thrusters; Single stern thruster. Double anchor handling drum; Hydraulic towing pins; Hydraulic Sharks Jaws/Karm Forks; c) Submit a copy of the Bollard Pull certificate not more than six months old, issued by Vessels Classification Society.If the bollard pull certificate is more than 6 months old, bollard Pull test is to be conducted in presence of BGEPIL representative,. Marine Spread Audits a) CONTRACTOR/PURCHASER shall perform Vessel Fitness Audits a maximum of three (3) months prior to the commencement of mobilisation of the vessels for the WORK. COMPANY and MWS may attend the vessel audits. Certification validity and maintenance record review will be required in addition to inspection during typical operations. b) COMPANY shall have the final say on fitness of a vessel to perform the WORK. CONTRACTOR/PURCHASER shall provide contingency planning to ensure that any potential COMPANY rejection does not result in slippage to schedule, whilst an alternate vessel is proposed and audited. CONTRACTOR/PURCHASER shall submit a Vessel Fitness Audit Procedure complete with checklists for COMPANY review and approval. Vessels to be audited shall include as a minimum the following. Derrick Lift Barge(s) and lifting crane with main and auxiliary having adequate capacities for proposed WORK Pipe-lay Barge(s) Dive Support Vessel Tow Tugs Barge Anchor Handling Tug(s) Cargo barges Supply boats Survey vessels and equipment c) CONTRACTOR/PURCHASER shall follow-up audit findings and report to COMPANY and MWS the close-out of Action Items no later than two (2) weeks prior to the commencement of vessel mobilisation to the WORK. d) During the audit if COMPANY considers it necessary it shall request for a sea trial of the pipe-lay vessels/ diver support vessels. On request CONTRACTOR/PURCHASER shall prepare and submit for COMPANY approval a detailed procedure for sea trials. The sea trial shall be performed prior to-mobilisation. CONTRACTOR/PURCHASER shall be required to function-test all mechanical, electrical, operational and communication systems and anchoring and vessel handling systems. These tests shall as far as practical simulate the most severe operating conditions to be encountered and demonstrate to satisfaction of COMPANY that all required redundancy systems are operational. 49

50 e) The vessel shall not be deemed mobilised until the following conditions are met. All equipment is in working order and in compliance with regulatory requirements. All equipment is safe to operate MWS has signed-off Fitness to Operate Certificate Vessel is cleared for sailing to COMPANY by all regulatory authorities this includes custom clearances, SPL, SPS, NSC, and PC. The CONTRACTOR/PURCHASER shall be solely responsible all the above clearance. All statutory clearances including MOHA, of all the foreigners and PCC clearance for Indians nationals are obtained. CONTRACTOR/PURCHASER shall be responsible for obtaining these clearances. All the crew shall have a valid HUET, basic sea survival training and medical fitness certificate prior to commencement of job. All personnel need to have HUET certificate from the following JV approved institutes: o Naval Maritime Academy INS Kunjali, RC Church, Colaba, Mumbai Tel / o Suraksha Marine Suraksha Marine At - Poman, P.O. - Kaman, Taluka Vasai, Chinchoti Anjur Pahta Road, Next to HP Petrol Pump, Dist. Thane, Maharashtra , India. Tel. No. (91) , o Survival Systems India Sterling Centre, 4th Floor, Dr. Annie Besant Road, Worli, Mumbai. Tel No f) CONTRACTOR/PURCHASER shall arrange, coordinate and be responsible for, MWS inspections to be performed on the vessels Occupational health Objective The CONTRACTOR/PURCHASER must ensure that all potential human health hazards in or arising from, the work place or accommodation are identified and that effective strategies are developed and implemented to eliminate or control the risks Health Personal health issues that occur while the person is actively engaged in work and require the support of resources to mitigate the possibility of escalation of that person s condition must be recorded and reported purely to provide COMPANY and the CONTRACTOR/PURCHASER knowledge and history of health issues associated with 50

51 the construction workforce dynamics. It is not expected that personal details such as the names of persons be provided for this reporting requirement. The CONTRACTOR/PURCHASER will develop a specific Health Management Plan which will be submitted for review by the CONTRACTOR/PURCHASER to COMPANY prior to mobilisation. The plan will also address wellbeing issues associated with the work and accommodation environment and define what strategies will be implemented to ensure no persons heath is negatively affected. The Health Risk Assessment must address but not be limited to the following potential exposures: Exposure to the environment Noise; Air borne diseases; Hand-arm or whole body vibration; Hazardous chemicals, fume, dust, vapour or aerosols; Biological Hazards (micro-organisms (bacteria, viruses, parasites), flora and fauna); Ionising radiation; Non-ionising radiation; Ergonomics and manual tasks, musculoskeletal; Psychosocial aspects including occupational violence, stress, fatigue, drug and alcohol misuse Workplace Hygiene The CONTRACTOR/PURCHASER must have an adequate Health Risk Management Programme including a health risk assessment for their activities and completed medical fitness assessment of their employees and sub-contractor/purchasers, for both the activity and location. The Health Risk Management Program must be in compliance with the BG Health Risk Assessment Guideline BGA-HSSE-OCH-GL Where a possible health hazard is identified in the working environment appropriate control measures must be implemented and the hazard monitored on an ongoing basis in accordance with acceptable limits and survey frequency. Where health surveillance and monitoring is identified as required (as an outcome of risk assessment or as a legislative requirement) the CONTRACTOR/PURCHASER must ensure that the health surveillance and monitoring is carried out and records kept in accordance with legislative requirements Workplace Amenities Toilets The CONTRACTOR/PURCHASER must ensure workers have reasonable access to toilets. Reasonable access for a workplace would be a toilet in the workplace s site compound boundaries. For other workplaces where construction work is performed over a larger spread, within the site boundaries. There must be 1 toilet available for each 15, or part number of workers. 51

52 Where females are employed on the site a separate facility will be provided with sanitary disposal facilities. Meal Areas The CONTRACTOR/PURCHASER must ensure workers have reasonable access to a room or sheltered area to eat meals or take breaks. The area must: Present no health or safety risk; Be hygienic; If there are 15 or more workers at the site, have adequate space, seating and facilities for washing and storing utensils, boiling water and storing food in a cool place. Drinking Water CONTRACTOR/PURCHASER must ensure workers have access to drinking water that is of acceptable quality. Ice, which is free from contaminates will also be readily available from either the point of departure prior to commencing the shift or on the construction site. Stay well hydrated by drinking frequently and avoid large amounts of caffeine based drinks which will lead to dehydration. Accommodation Hygiene Accommodation hygiene assessments must be conducted to identify potential health hazards. Where a possible health hazard is identified appropriate control measures must be implemented and the hazard monitored on an ongoing basis in accordance with acceptable limits and survey frequency Assessments may include but not be limited to the following: Water quality; Food safety Biological hazards; Noise; Stress; Presence of vermin and mosquitoes; and Infectious disease. Pre-Employment Medical Prior to mobilisation the CONTRACTOR/PURCHASER will be responsible for ensuring all personnel mobilised undergo thorough health checks provided by a medical practitioner. The purpose of the pre- employment medical examination shall be to verify that the prospective person is both physically fit and capable of performing the inherent duties of the position and to help guard against work related injury or illness. 52

53 Any medical information that may affect that person s ability to perform their job safely shall be provided to those responsible for health and safety of that work group on site. This information must be held in the strictest confidence. Injury management and Return to Work Plan The CONTRACTOR/PURCHASER will develop and submit an injury management, rehabilitation and return to work procedure. The procedure will ensure that injured persons are effectively managed from the time the injury or illness occurred and are supported in the rehabilitation process and have access to a nominated person who is a qualified return to work coordinator. The CONTRACTOR/PURCHASER will ensure it has a process in place for ensuring prompt attention is given to all injuries to avoid escalation of the workers condition. It is expected that the CONTRACTOR/PURCHASER will develop a relationship with a medical provider that understands injury classification mitigation. Health and Wellbeing The CONTRACTOR/PURCHASER must conduct health and wellbeing programs. HSSE notice boards must display health and hygiene topics encouraging staff and employees to participate in available health and fitness activities. The programs for use on the site should include: Hearing Protection; Fatigue Management; Personal Protective Equipment; Alcohol & Drugs; Smoking; Skin care program; Diet awareness program; Personal health awareness; Stress Management; and Health and wellbeing diet, lifestyle, exercise. Fatigue Management The CONTRACTOR/PURCHASER is responsible for developing and implementing a Fatigue Management Plan which addresses the potential for fatigue among personnel and incorporates a risk based approach to the identification and management of conditions and personnel behaviour that may give rise to fatigue. The Fatigue Management Plan must consider: Environmental conditions; Duration and work cycles; Accommodation location and daily travel time; and Accommodation conditions 53

54 Fitness for Work The CONTRACTOR/PURCHASER must develop and implement a Fitness for Work policy that ensures that all personnel are fit for duty before commencing work and remain so for the time they are at work. The Fitness for Work policy must include zero (0.000) BAC (blood alcohol content) and zero illegal drug tolerance policy for all personnel. The CONTRACTOR/PURCHASER must demonstrate how this policy is applied and measured (i.e. Random and for cause Drug and Alcohol Testing), and the means of ensuring personnel who breach the policy are appropriately managed. This policy must describe the following: Minimum testing targets Drug Testing Alcohol Testing Response to positive results 1% of the total construction workforce per week 1% of the total construction workforce per day Alcohol, <= 0.05 three strikes and you re out, >= 0.05 dismissal, Drugs dismissal, For return, medical certificate confirming the presence of drugs below threshold values with RTW plan and continuous counselling and monitoring to be in place. The policy must also include the safe management of prescription drugs at work, e.g. notifications and reallocation of duties First aid services: Objective The CONTRACTOR/PURCHASER must ensure that all work groups have access to medical and first aid facilities of sufficient standard to manage the possible injuries identified through the risk assessment process, including the possibility of injury/illness escalation. The CONTRACTOR/PURCHASER will conduct a risk assessment which will take into account location, accessibility, activity and external emergency provider facilities and service. The CONTRACTOR/PURCHASER will develop a medical / first aid performance standard which will determine the level of coverage Facilities Equipment and Personnel As a minimum the following will apply: Installation barges will have a fully equipped first aid facility with 24/7 access to medical support. In determining first aid facilities and first aiders the following should be determined: How often employees are exposed to the identified causes of 54

55 injury/illness - the hazards of your workplace; How long employees are exposed to hazards while at work; BGEPIL Minimum HSSE Requirements The potential severity of the outcome of any injury/illness - ranging from minor cuts or bruises to long-term injuries or death. As a minimum there should be at least two first aiders per workgroup {Workgroup defined as 25 people or less at a workplace} o o o o o Trained first aid personnel means either: a person who holds a current first aid certificate issued after successful completion of an approved first aid course; or a registered nurse; or a level 3 or greater ambulance officer; or a medical practitioner. HSSE personnel employed will be trained in Occupational First Aid. Paramedics employed will have, at a minimum advanced care paramedic competencies. At least one first aid person from the designated work group to have a suitably comprehensive first aid kit which will be maintained by that person Security The CONTRACTOR/PURCHASER shall ensure that all CONTRACTOR/PURCHASER s Personnel and Subcontractors shall abide by all, security procedures and rules of the COMPANY when entering, working at and leaving COMPANY sites. This includes but is not limited to: COMPANY site access control procedures; Use of prescribed routes between COMPANY site entrance points and CONTRACTOR/PURCHASER sites where the CONTRACTOR/PURCHASER sites are located within a wider COMPANY perimeter; Use of access cards compatible with the COMPANY Access Card Hardware Guideline on sites where the CONTRACTOR/PURCHASER sites are located within a greater COMPANY perimeter and where COMPANY has chosen to delegate the issue of site access control cards to the CONTRACTOR/PURCHASER; and Implementing security incident reporting procedures Access Control and Personnel Accounting CONTRACTOR/PURCHASER shall be responsible for control of access to all CONTRACTOR/PURCHASER sites including, but not limited to verifying that individuals are authorized to be on CONTRACTOR/PURCHASER sites; and authorisation remains current CONTRACTOR/PURCHASER will be responsible at all times for maintaining accurate data on CONTRACTOR/PURCHASER Personnel, Subcontractors and visitors on CONTRACTOR/PURCHASER sites and must be able to provide that data to COMPANY upon request (including in the event of an incident) Security Planning 55

56 The CONTRACTOR/PURCHASER shall undertake an assessment of the security risks to their operation, and develop and implement a robust security programme to mitigate the identified risks to their people, premises, materials, equipment and information. A copy of this assessment and plan should be provided to the COMPANY. The Assessment should include the following: Identified threats and resultant potential risk events; Identified vulnerabilities to the risk events; Potential consequence of the risk events; Controls that will be used; and Pre and Post treatment risks. The plan should clearly detail the following: Key threats and risks identified in the assessment; Objectives of the security approach; Critical Factors required to be met to meet the objectives; Physical areas of responsibility in particular boundaries between CONTRACTOR/PURCHASER and COMPANY areas; Responsibilities related to the securing of equipment and material on and off site; Security personnel numbers and equipment to be utilised including the man power provider, qualifications of security personnel and technical details of equipment; Access control procedure for the CONTRACTOR/PURCHASER site; and Security communication plan including reporting, meeting schedules and security radio communication frequencies and networks. The CONTRACTOR/PURCHASER shall appoint a security manager/representative to be the focus on all aspects of Security and to liaise with the COMPANY s security manager/representative. The CONTRACTOR/PURCHASER shall provide security awareness training for all staff commensurate with the identified risks. The CONTRACTOR/PURCHASER must notify COMPANY of any security threats or incidents and where required, work with authorities and COMPANY security personnel conducting any associated investigation Emergency Preparedness and Response Emergency management: The CONTRACTOR/PURCHASER must establish and implement an Emergency Response Plan (ERP) to ensure that there are decisive and effective responses to all credible HSSE incidents and emergencies. This plan must align with the COMPANY Incident Management Plan and Emergency Management plan. The CONTRACTOR/PURCHASER ERP must be approved prior to mobilization and an emergency response drill schedule developed for the scope of the based on credible risks. The CONTRACTOR/PURCHASER shall appoint an emergency response manager/representative to be the focus on all aspects of emergency management and to liaise with the COMPANY s emergency management representative Risk Assessment 56

57 An appropriate risk assessment must be conducted prior to the commencement of each work task to identify potential hazards, controls and emergency response procedures should an emergency occur Emergency Response In the event of an emergency it is expected that the CONTRACTOR/PURCHASER and subcontractor/purchasers will: Respond to those incidents for which they trained and competent to manage (provision of First Aid, extinguishing minor non-gaseous fires) Evacuate and assemble personnel to a safe place if required Mobilise Emergency Services if required Notify COMPANY Duty Officer as required Support the COMPANY Emergency Management Team or On Scene Controller as directed Training and Drills The process to be used and the specifics relating to emergency preparedness such as muster points and communications must be communicated during the induction or prior to each task. Periodic Emergency drills must be performed to ensure all CONTRACTOR/PURCHASERs and subcontractor/purchasers are aware of their roles and responsibilities during an emergency. As a minimum the CONTRACTOR/PURCHASER must: 4.4 CHECKING Prior to commencement of work undertake an exercise involving individuals and teams. The exercise can be a desktop exercise (i.e. conducted away from the work site) or involve a simulated incident at a work site and should be designed to test communications, procedures, equipment, response times and contingency arrangements. Undertake an initial emergency evacuation drill based on a realistic scenario must be conducted no later than 14 calendar days following the commencement of work. On-going quarterly exercises The CONTRACTOR/PURCHASER is responsible to ensure that drills/exercises are carried out to test the adequacy of their ERP and the competency of response personnel Performance Measurement and Monitoring Leadership Tours: The COMPANY s expectation is that whenever a senior CONTRACTOR/PURCHASER manager visits site a formal health and safety inspection must take place and that each work site gets at least one senior management visit per month. It is preferred that these tours are jointly conducted by COMPANY and CONTRACTOR/PURCHASER. The CONTRACTOR/PURCHASER must develop a formal HSSE tour schedule across their area of control. The schedule should include interaction with management, 57

58 supervisors, and representation from the workforce. Documentary evidence will be kept to demonstrate these tours have taken place together with the key findings Implementation and performance monitoring Objective The CONTRACTOR/PURCHASER, in conjunction with COMPANY, will review weekly/monthly quarterly sufficient lead and lag Key Performance Indicators (KPIs). This measurement must include performance of sub-contractor/purchasers. In addition the CONTRACTOR/PURCHASER will maintain a Health and Safety performance improvement plan for the length of their scope of work Key Performance Indicators COMPANY has developed the KPI s that need to be submitted monthly into the BG Performis system. The CONTRACTOR/PURCHASER will be trained on how to do this prior to work commencing. The KPI s are included in Appendix 3 with definitions of each provided in Appendix 4. Targets of key KPI s will be set prior to work commencing. The COMPANY as part of its assurance programme will assess the veracity of the data. The CONTRACTOR/PURCHASER will develop a HSSE S Curve and will report against it on a weekly basis Reporting In conjunction with COMPANY the HSSE reporting requirements associated with the scope of work will be decided prior to work commencing and documented in the contract/hsse plan. The criteria to be used are as follows:- Modes 1 and 2 (measuring CONTRACTOR/PURCHASER degree of control or influence of the safety outcome as defined in the Oil and Gas Producers (OGP) HSSE management Guideline for Working Together in a Contract Environment (Report No.6.64/291) Mode 3, which generally applies for supply of goods only contract will be adopted Where this is the case the CONTRACTOR/PURCHASER will exclude the HSSE statistics accrued as a result of Mode 3 works from its overall HSSE performance report This does not exclude the CONTRACTOR/PURCHASER from its duty of care to ensure works are carried out in a safe manner Recognition and Reward CONTRACTOR/PURCHASERs must have in place a formal recognition and reward process that enables the nomination of individuals or teams as potential recipients of an HSSE improvement award. This reward scheme must be proactive and reward leading indicators, Observations, near miss reporting. CONTRACTOR/PURCHASER shall not 58

59 have a scheme based on lagging indicators viz. man hours achieved without LTI etc. CONTRACTOR/PURCHASERs are also encouraged to submit nominations to the COMPANY s recognition and reward scheme Incident Investigation: Objectives The CONTRACTOR/PURCHASER must establish and implement systems which ensure that incidents and near misses are reported, investigated and analysed in accordance with Incident Reporting and Investigation Procedure and to ensure that findings from incident investigations are used to establish control measures to minimise impact and prevent recurrence General The CONTRACTOR/PURCHASER is responsible for taking preventative actions, and recording these to stop hazards escalating into an incident. They are also responsible for reporting, investigating and implementing remedial actions for all incidents, including near misses. Hazards and Incidents should be reported to for recording and analysis. It is expected that the CONTRACTOR/PURCHASER will also analyse this information and identify any trends that may require further preventative action. They are also expected to communicate any areas of concern or valuable lessons learned. The CONTRACTOR/PURCHASER will be expected to maintain records of all Hazards, Incidents and Near Misses, their respective corrective actions, including evidence of their close out. These will be subject to audits and where applicable, verification that these actions have been applied and are effective on site will be reviewed Incident Investigation and Reporting The CONTRACTOR/PURCHASER is responsible for reporting, investigating, completing a root cause analysis and implementing remedial actions and controls for all incidents where their employees or sub-contractor/purchasers are involved. The CONTRACTOR/PURCHASERs must maintain a database of all incidents and retain copies of all incident reports and investigation documentation on site for auditing and review purposes. All incidents and near misses, irrespective of their actual or potential severity, must be reported and investigated in accordance with BG Incident Reporting and Investigation Standard ( BG-ST-HSSE-EFF-001) so that suitable actions can be taken to prevent a recurrence. Incidents include work related injuries and occupational illnesses, spillages, equipment damage, motor vehicle events, security incidents and near misses. When any incident occurs the CONTRACTOR/PURCHASER must initiate communication with COMPANY as follows Reporting All incidents must be reported to COMPANY within the timeframes 59

60 The timeframes and reporting requirements are based on actual and potential severity as per the matrix in Appendix. Reporting should consist of a phone call and electronic communication using the notification form in Appendix. The CONTRACTOR/PURCHASER must modify and adopt his own process to include each of these three expectations Investigation For all recordable (MTI and greater) injuries and injuries/incidents of potential Lost time injury or greater the following activities must take place A safety review is held within 24 hours, including representation to agree the investigation terms of reference, actual and potential severity of the incident, investigation team composition, and agreement on the root cause analysis tool to be used, time for investigation to be completed. A second safety circle is held within 10 days to review the draft investigation report. An incident review panel is held within 28 days to finalise the investigation and develop any lessons learned. In order to communicate that a significant incident has occurred, Incident Flashes will be issued by based on information provided by the CONTRACTOR/PURCHASER. After completion of the incident investigation will also issue an Incident Flashback so that CONTRACTOR/PURCHASERs can communicate incident lessons within their organisation and assess the applicability of corrective actions for implementation. The CONTRACTOR/PURCHASER, will be responsible for reporting notifiable safety incidents in accordance with their legislative obligations. Environmental incidents are to be reported to which, in turn, will notify the Regulator. The CONTRACTOR/PURCHASER is expected to perform trend analysis on their own incidents to ensure that further preventative measures are implemented as required. They should also inform of any areas of concern or lessons learned To improve the safety standard, the CONTRACTOR/PURCHASER will be expected to implement lessons learned, where appropriate from incidents not directly related to their own contract High Potential Incident Investigation and Reporting In addition a high potential incident is defined as an incident or near miss where under different, plausible circumstances the most serious credible outcome is one of the following: A person, or persons, would have been fatally injured; Major site shutdown leading to significant production loss or delay; Severe environment damage or extended breach of statutory requirement (including oil spill > 25 Tonnes); and 60

61 Major national or international impact to COMPANY reputation. BGEPIL Minimum HSSE Requirements Where it is determined through joint consultation that the incident or near miss may have resulted in one of the above scenarios the incident will be investigated in accordance with the BG Guideline, Classification and Reporting of High Potential Incidents BGA-HSS- GEN-GL Hazard Reporting This is detailed in HSSE risk assessment and management section, any hazard observations of serious potential i.e. lost time injury or greater should be raised as a formal incident report and processed accordingly Non-conformity, Corrective & Preventive Action Where the CONTRACTOR/PURCHASER fails to comply with the COMPANY HSSE MS Standards and Procedures a non-conformance notice may be issued. On completion of the scope all non-conformances will be reviewed and considered for inclusion in the decision process of future contracts with Internal Audit Auditing and review Objective The HSSE Manager must ensure that appropriate HSSE auditing is conducted on the activities of the CONTRACTOR/PURCHASER and all CONTRACTOR/PURCHASER, service providers and suppliers used. The CONTRACTOR/PURCHASER may also be subject to independent audit by COMPANY s Corporate HSSE group to assess compliance with the HSSE Management Execution Strategy, the HSSE Minimum standards (this document), and the COMPANY Corporate HSSE Management System General Continuous improvement auditing (internal and external) of the CONTRACTOR/PURCHASER and subcontractor/purchasers will ensure compliance to legislation and best practices. The CONTRACTOR/PURCHASER s inspection/supervision personnel have an obligation to regularly review the work sites under their area of responsibility and to provide feedback on safety aspects to people working in that area Audit Schedule In consultation with the CONTRACTOR/PURCHASER will develop a baseline audit schedule that will be executed during the scope of the construction activities. As a minimum a mobilisation audit will be conducted within one calendar month of the commencement of the contracted works Workplace Inspections 61

62 Documented workplace inspections must be conducted daily using inspection checklists or performance Close out of action Items All action items resulting from the workplace inspections are completed and verified then the Project Manager or his delegate must close out the Workplace Inspection checklist. All completed Workplace Inspection Checklists must be retained in a register on site. Any outstanding actions must be included in the CONTRACTOR/PURCHASER HSSE action register which will be reviewed weekly in the management meeting CONTRACTOR/PURCHASER Internal Audits The CONTRACTOR/PURCHASER must conduct internal audits to evaluate the level of compliance of its HSSE Management Plan to this document. These internal audits must occur prior to the commencement of construction activities and at intervals not exceeding 6 months or as requested by COMPANY CONTRACTOR/PURCHASER Audit Reports and Action Item Lists At the completion of any Internal or External audit, COMPANY and or the CONTRACTOR/PURCHASER must prepare a report including the following: Summary/Overview; Audit Guide / Worksheet / Criteria; Results; Recommendations; Project Manager's Comments; Action Item List (Including Due Dates, Priorities and Responsibilities); Any additional information deemed necessary by the COMPANY. The CONTRACTOR/PURCHASER must submit a weekly update on the close out and action in progress of audit action item lists. Where appropriate action has not been taken by the CONTRACTOR/PURCHASER to control a hazard associated with an item, then COMPANY may direct work to cease. All weekly action item list updates must be signed and approved by the CONTRACTOR/PURCHASER Manager. 62

63 Appendix 1 COMPANY HSSE POLICY 63

64 64 BGEPIL Minimum HSSE Requirements

65 Appendix 2 HSSE Behaviours BGEPIL Minimum HSSE Requirements

66 Appendix 3 KPI metrics To be made project specific (Sample given below) BGEPIL Minimum HSSE Requirements Sl. No HSSE Elements MS Leading Indicators Leadership & Accountability Risk Assessment and Management Performance Improvement Planning Key Performance Indicators Senior Management Tours % Close out of HAZCON recommendations before project starts. % actions closed out for HSSE review & audit recommendations related to projects Units Number/ project life % % Target Barge 90 Work Boat Hazard Hunt Monthly Life Saver Compliance Checklist Daily HSSE Meeting (Project Mgmt Team) Daily Pre-start planning visits Number/ project life 4 95 Stretch Total (Barge +WB) Competency Training and Behaviors Communication and Documentation Operation and Maintenance Competency Verification % BG HSSE induction All POB All Personnel % Completion of Training Plan % Safety Alerts Discussed Weekly Weekly Safety Meeting Weekly Waste management compliance % 100% Tool Box Talks Every Activity As per activity 7 Contract Services Supplies Management & Monthly CONTRACTOR/PURCHASER's Meeting (committee meeting ) including Marine Monthly Crisis and Emergency Management Emergency Drills Weekly Management of Change Deviations Managed through MOC As & When -

67 Target Stretch Sl. No. HSSE Elements MS Key Performance Indicators Units Barge Work Boat Total (Barge +WB) Performance Measurement and Monitoring Incident Management, Reporting and Analysis HSSE Plan progress % PERFORMIS reporting & approval on time Overdue Synergi Actions (HIPO) (DPR) % % BBS Observations Weekly Near Miss Hazard Alert and safety suggestion Reporting As and when occurs - Weekly HSSE Audits (Risk Based Approach) Monthly Audits Inspections and Health & Hygiene Audit Weekly HSSE Inspection Weekly Management Review Review of HSSE Performance Monthly meeting with Project CONTRACTOR/PURCHASERs at base BG House Monthly Lagging Indicators 14 Total Recordable Case Frequency Number Environmental Spills Number HIPO Cases Number

68 Appendix 4 HSSE Accountability Framework 68

69 Appendix 5 69