CHEMICAL HYGIENE PLAN. For OTTERBEIN UNIVERSITY. Originally Prepared by:

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1 Updated 7/26/12 CHEMICAL HYGIENE PLAN For OTTERBEIN UNIVERSITY Developed in conformance with OSHA Laboratory Standard 29 CFR Originally Prepared by: 140 North Otterbein Avenue Westerville, Ohio Reviewed and updated by: Otterbein University

2 TABLE OF CONTENTS 1.0 INTRODUCTION SCOPE RESPONSIBILITIES CHEMICAL HYGIENE OFFICER SAFETY AND COMPLIANCE MANAGER DEPARTMENTAL LABORATORY STAFF DEPARTMENTS OF ACADEMIC AFFAIRS AND OF BUSINESS AFFAIRS CAMPUS POLICE SERVICE DEPARTMENT GENERAL LABORATORY PROCEDURES PRACTICES IN THE LABORATORY AVOIDANCE OF ROUTINE EXPOSURES PERSONAL HYGIENE IN THE LABORATORY LIFTING DRUMS AND COMPRESSED GAS CYLINDERS HOUSEKEEPING CHEMICAL & EQUIPMENT PROCUREMENT& INVENTORY PROCUREMENT/RECEIPT INVENTORY/MSDS HAZARD IDENTIFICATION EXPOSURE MONITORING MAINTENANCE AND INSPECTIONS CHEMICAL HYGIENE OFFICER LABORATORY INSPECTIONS MEDICAL PROGRAM PERSONAL PROTECTIVE EQUIPMENT EYE PROTECTION GLOVES SHOES CLOTHING RESPIRATORS EMERGENCY EQUIPMENT EMERGENCY RESPONSE PRE EMERGENCY PLANNING PERSONNEL ROLES COMMUNICATION SYSTEMS EVACUATION PLAN HAZARDOUS OR TOXIC CHEMICAL RELEASE RESPONSE CHEMICAL CONTACT EMERGENCIES FIRES AND EXPLOSIONS CHEMICAL SPILLS... 14

3 13.0 ACCIDENT REPORTING RECORDKEEPING EMPLOYEE TRAINING TRAINING FREQUENCY CONTENT REFERENCE MATERIALS WASTE DISPOSAL PROCEDURES BROKEN GLASS BROKEN THERMOMETERS HAZARDOUS / NON-HAZARDOUS WASTE DISPOSING OF PERSONAL PROTECTIVE EQUIPMENT SAFE HANDLING OF WASTE VENTILATION GENERAL GUIDELINES MAINTENANCE AND INSPECTIONS ANNUAL MAINTENANCE VENTILATION FAILURE CHEMICAL HANDLING & STORAGE PROCEDURES FLAMMABLE LIQUIDS CORROSIVE CHEMICALS REACTIVE CHEMICALS COMPRESSED GASES CARCINOGENS, MUTAGENS, TERATOGENS, AND REPRODUCTIVE TOXINS WORK WITH SUBSTANCES OF MODERATE TO HIGH CHRONIC TOXICITY OR HIGH ACUTE TOXICITY REFERENCES APPENDIX A DEFINITIONS... 30

4 Otterbein University INTRODUCTION This document outlines the work procedures and policies that will be used to protect Otterbein University employees from potential health hazards associated with hazardous chemicals in the laboratories and classrooms. This Chemical Hygiene Program (CHP) is prepared in accordance with the requirements in the OSHA Laboratory Standard, 29 CFR The OSHA standard requires each laboratory employer to formulate and implement a CHP that must include the necessary work procedures and policies to ensure that employees are protected from all potentially hazardous chemicals handled in their work areas. These requirements will be met by: Implementing procedures Providing personal protective equipment Providing employee training and information Medical consultation and examinations as necessary Hazard identification Respirator use Recordkeeping 2.0 SCOPE This applies to Otterbein University staff involved in laboratory activities. 3.0 RESPONSIBILITIES PREAMBLE The ultimate enforcement of all written policies and procedures contained within this document will be determined by the Departments of Academic Affairs and Business Affairs. 3.1 Chemical Hygiene Officer The Chemical Hygiene Officer (CHO) is responsible for the development and implementation of chemical hygiene policies and practices in the laboratory. The CHO is responsible for the following: 1. Monitoring the use and disposal of chemical agents used in the laboratories. 2. Assisting Departmental Lab Staff with chemical inventories. 3. Maintaining an up-to-date chemical inventory.

5 Otterbein University 2 4. Ensuring appropriate inspections are conducted and maintained by designated Departmental Staff. 5. Assisting with the contact of external assistance in the event of an emergency, fire, or chemical release. 6. Assisting with the development of precautions and adequate facilities. 7. Being familiar with the current legal requirements concerning regulated substances. 8. Developing, implementing, and revising the. 9. Ensuring the completion of the emergency equipment and ventilation inspections as indicated in section 8.0 of this. 10. Assisting departments with selecting personal protective equipment, acquiring approved equipment,, and establishing cleaning and disposal procedures. 11. Assisting with the reporting and investigation of incidents that may occur in the laboratories. 12. Ensuring that appropriate training is provided. 13. Review the at least annually. 3.2 Safety and Compliance Manager The Safety and Compliance Managers (Departments of Academic Affairs and Business Affairs) are responsible for chemical hygiene and shall promote and provide continuing chemical hygiene support. The Safety and Compliance Managers shall: 1. Assist the CHO in the development of precautions, sampling, and adequate facilities. 2. Provide appropriate training. 3. Provide technical assistance if needed. 4. Enforce the. 5. Review the at least annually. 3.3 Departmental Laboratory Staff Laboratory staff is responsible for: 1. Planning and conducting all operations in accordance with the and procedures as well as any specified departmental safety procedures. 2. Developing good personal chemical hygiene habits. 3. Inspecting their personal protective equipment and local exhaust ventilation hoods prior to use. 4. Providing appropriate training per department to all students and staff working in their laboratories with guidance from the CHO. 5. Attending all applicable training. 6. Reporting all incidents, accidents and potential chemical exposures to the the campus police. The police will then notify the CHO if applicable. 7. Maintaining up to date chemical inventories per department on an annual basis and submitting them electronically to the CHO by August of each year.

6 Otterbein University Departments of Academic Affairs and of Business Affairs The Departments of Academic Affairs and Business Affairs will have the ultimate authority to enforce policies developed and implemented by the Chemical Hygiene Officer in this written program. They will be responsible for the following: 1. Providing assistance for environmental monitoring of the laboratory environment. 2. Determining the need for medical surveillance. 3. Copies of training records will be retained by Business Affairs. 3.5 Campus Police Campus Police will be responsible for the following: 1. Reporting all chemical related incidents to the CHO. 2. Completing all accident reports. 3. Annual testing of fire alarm system and monthly inspections of fire extinguishers. 4. Emergency notifications. 5. Serving as the campus authority for handling all Emergency Response Situations involving fire, medical, or spills until a higher jurisdiction arrives on campus. (Section 13.0). 3.6 Service Department Service Department will be responsible for the following: 1. Conducting annual fire suppression system inspections (fire panels, all smoke detectors and alarms, backup power systems, etc.) in conjunction with the campus police and outside contractors. 4.0 GENERAL LABORATORY PROCEDURES 4.1 Practices in the Laboratory 1. Laboratory personnel should act in a professional manner at all times. 2. Avoid working alone in the laboratory. If after hours work is essential, try to have at least two trained laboratory personnel working together. If this is not possible, have an individual periodically check on you, for example the Campus Police. 3. Escort visitors to and through any Otterbein laboratories. All safety policies must be observed. 4. All Otterbein University safety and general conduct rules must be followed according to departmental safety policies.

7 Otterbein University Avoidance of Routine Exposures 1. Skin contact with chemical agents should be avoided. 2. Do not smell or taste chemicals. 3. Never pipette by mouth. Use a vacuum or pipette bulb. 4. Laboratory tests and procedures that may discharge or release toxic chemicals must be performed in the laboratory hoods Personal Hygiene in the Laboratory 1. Eating, drinking, gum chewing and cosmetic application are not permitted in the laboratory. There are certain laboratories that fall outside this rule, which are described in the individual department laboratory safety manuals. These labs are designated as clean labs with no hazardous chemical use. 2. Smoking is only allowed in designated smoking areas outside of the building. 3. Food may not be stored in any refrigerator or freezer within the laboratories. Food items intended for laboratory use can be stored in laboratory refrigerators and freezers however, they must be labeled For Lab Use Only. Gloves must be removed and hands must be washed before leaving the laboratory. 4.4 Lifting Drums and Compressed Gas Cylinders 1. Lift heavy objects by bending at the knees - use your legs, not your back. 2. Hold heavy objects close to your body. 3. Get help in handling objects that are too heavy or too bulky for one person to lift safely. 4. All compressed gas cylinders must be moved with a hand cart and contain a cylinder cap. 4.5 Housekeeping 1. Lab areas are to be kept clean and uncluttered to help prevent spillage, breakage, personal injuries and unnecessary contact of chemicals. 2. To avoid clutter and to help maintain a safe work environment for all employees and students, avoid storing chemicals on bench tops, except for those chemicals being currently used. Chemicals should be segregated from other incompatible chemicals and each lab should provide a definite storage location for the chemicals and return the chemicals to that location after each use. 3. Avoid storing chemicals and equipment on top of cabinets. Maintain at least 18 inches from the sprinkler heads to allow for proper functioning of the sprinkler system. Chemicals should be stored in such a manor to avoid overreaching, do not store on top of cabinets or high shelves. Contaminated glassware should be washed ias soon as possible after use, Avoid accumulation of contaminated glassware on or near the sink.

8 Otterbein University 5 4. Spills are to be cleaned up immediately from work areas and floors. Refer to section for spill procedures. 5. Floors must be kept clean and free of slipping hazards. 6. Doorways and walkways are to be kept free of tripping hazards. They should not be blocked or used for storage, and extension cords should not be placed across walk areas and work areas. Access to exits, emergency equipment, and utility controls should never be blocked or impeded. 5.0 CHEMICAL & EQUIPMENT PROCUREMENT& INVENTORY 5.1 Procurement/Receipt 1. All chemicals purchased by departmental staff will be approved by each specific departmental chair. Documentation will be kept through purchase orders. 2. Before a new hazardous substance is used or a significant change in laboratory procedures is made, new hazard information will be presented to those who will be handling the material or completing the new protocol. This new information will be documented in the laboratory training. 3. No chemical shall be accepted without a proper identifying label. The label must include, at a minimum, the identity of the substance or agent, the appropriate hazard warning, and the name and address of the chemical manufacturer, importer, or other responsible party. 4. All chemical containers must have a legible, firmly attached label. If labels start to fall off of containers, a new label should be placed on the bottle with the same hazard information. The date received must be marked on the container as the shipment is unpacked. 5.2 Inventory/MSDS 1. Each department will maintain achemical inventory for all laboratories or areas where chemicals will be used/stored within the department. This chemical inventory will need to be electronically shared with the Chemical Hygiene Officer each year in August. The CHO will maintain a campus wide chemical inventory. The inventory will include at a minimum the product name, CAS #, storage location and quantity of material stored within the specific department. 2. MSDS will be maintained for all chemicals in the inventory. Each department will keep MSDS specific to the chemicals being used per department. Hard or electronic copies should be made available to all students and employees working in the department. The location of the MSDS needs to be accessible to all students and employees during their work shift. 3. Each department will perform an annual review of their chemical inventory, to ensure that all chemicals are kept current and have a MSDS. 6.0 HAZARD IDENTIFICATION

9 Otterbein University 6 1. All chemical containers including secondary and waste containers must have a legible, firmly attached label marked with the name of the contents and associated hazard on the container. Chemicals placed in very small bottles or unknowns used for student testing are permitted to have a different form of labeling, chosen by the department, however these bottles must be recorded on a list to indicate their true identification and kept within the working area, if needed in case of an emergency situation, so that the material can quickly be identified. 2. Labels on incoming containers of hazardous chemicals should not be removed or defaced. Once a container is empty, the label should be marked empty or containers may be used for other purposes as long as the container is thoroughly cleaned, existing label removed, and relabeled. 3. The two types of labeling systems typically seen on chemical containers are the NFPA or the HMIS label. The HMIS label is used primarily for labeling hazardous chemicals and was developed to comply with hazard communication programs and employee warning systems. The NFPA label is used primarily for emergency response personnel and for emergency planning. 4. Chemical substances should be assumed to be hazardous in the absence of other information. 7.0 EXPOSURE MONITORING

10 Otterbein University 7 1. Employees exposures to OSHA regulated substances should not exceed the permissible exposure limits (PELs) specified in 29 CFR Part 1910, Subpart Z. 2. Employee exposures to any substance regulated by an OSHA standard should be measured when there is reason to believe that exposure levels may exceed the PELs and/or action levels. 3. If initial monitoring results indicate that employee exposures are in excess of the action level or the permissible exposure limit, corrective action will be taken while monitoring requirements of the relevant standard are followed. 4. Affected staff will be notified by the CHO of monitoring results in writing within 15 days of receipt of the results. (Some OSHA standards require notification in less than 15 days. This will be documented in the requirements in specific chemical standards.). 5. If a change in laboratory procedure occurs, recommend re-monitoring to document potential new exposure.

11 Otterbein University MAINTENANCE AND INSPECTIONS 8.1 Chemical Hygiene Officer The Chemical Hygiene Officer (CHO) or campus designee will assure the following inspections are conducted, documented, and the results of the inspections are maintained at the intervals specified below (items will be replaced as necessary): 1. After each use Spill response materials 2. Monthly Fire extinguishers Eyewashes 4. Quarterly Laboratory Inspections First aid kits Safety Shower 5. Annually Fire Suppression System Local exhaust ventilation hoods (see Section 17 for specifics) Campus Police and Service Department in conjunction with the CHO must insure that the fire extinguishers, fire suppression systems, and fire alarms are inspected and serviced in a timely manner as specified by the manufacturer. 8.2 Laboratory Inspections Quarterly laboratory inspections will be conducted by designated personnel within each specific department and or by the CHO. Inspection records are to be retained by the CHO. 9.0 MEDICAL PROGRAM 1. Medical surveillance including medical consultation and follow-up will be provided under the following circumstances to Otterbein University employees; a. If exposure monitoring is greater than or exceeds the PEL or action level for an OSHA regulated substance that has medical surveillance requirements.

12 Otterbein University 9 b. If a laboratory employee develops signs or symptoms that may be associated with a hazardous chemical to which the employee may have been exposed to in the laboratory. c. If a spill, leak, or explosion results in the likelihood of a hazardous exposure as determined by the Chemical Hygiene Officer. 2. All examinations are to be provided at no cost to the employee, without loss of pay, and at a reasonable time and place. 3. First aid kits are available throughout the Science Center.. Medical assistance beyond first aid, if required, would be rendered by a Physician or Other Licensed Health Care Professional (PLHCP) after transport to an appropriate professional medical facility. 4. If a change in laboratory procedure occurs, recommend re-monitoring to document potential new exposure.

13 Otterbein University PERSONAL PROTECTIVE EQUIPMENT It is the responsibility of each person performing work in the laboratory to use the PPE appropriate to the hazard and/or project specific protocols, and/or safety assurance procedures: Employees who are required to wear PPE are to receive formal instruction on the proper selection, use, limitations, and maintenance of the equipment during the documented laboratory training. PPE is to be visually inspected for any impairments or defects prior to each use. If deficiencies are noted, the equipment is to be cleaned, repaired, or replaced as necessary before use Eye Protection 1. Safety glasses must be worn in accordance with the Otterbein Safety and Health policies and meet the requirements of ANSI Z Chemical splash goggles or a face shield with safety glasses underneath are to be used when transferring or pouring acidic or caustic materials and solvents. Goggles should also be worn to lessen potential eye irritation when working with formaldehyde. 3. Before each use, eye and face protection are to be inspected for damage, i.e. cracks, scratches, debris. If damaged or if vision is affected, the eye and face protection must be repaired or discarded. 4. Refer to departmental safety manual for specific requirements Gloves 1. Chemical resistant gloves are to be worn whenever the potential for hazardous skin contact exists. The material safety data sheet for the substance or glove selection charts should be referenced to determine the appropriate gloves for the chemicals being used. 2. Gloves should be removed before touching other surfaces (door knobs, faucet handles) and prior to exiting the laboratory. 3. Heat resistant gloves should be used for handling hot objects only. 4. Before each use, gloves are to be inspected for damage and contamination, i.e. tears, punctures, discoloration. If gloves are damaged or defective, the gloves should be properly discarded and replaced. All gloves can be disposed of in the normal waste containers, unless they are grossly saturated with hazardous materials, i.e. from a hazardous spill clean up. If gloves are saturated with a hazardous material, they should be disposed of as hazardous materials in the designated containers. 5. Refer to departmental safety policies for specific requirements.

14 Otterbein University Shoes 1. No sandals or open-toed shoes are to be worn by laboratory staff according to departmental safety policies. Faculty responsible for the specified laboratory will not permit student access with open toed shoes during laboratories where chemical or biological hazards are present. Some physical hazards should also be considered when determining shoe allowance into a work area. 2. Refer to departmental safety manual for specific requirements Clothing 1. Laboratory coats should be worn by laboratory employees in designated work areas and removed before leaving the work area according to departmental safety policies. 2. If a spill occurs on the clothing, it must be laundered before reuse. 3. The commercial launderer of any contaminated work clothing should be notified of potentially contaminating substances. 4. Contaminated work clothing will not be taken home to launder. 5. Refer to departmental safety policies for specific requirements Respirators 1. Respirators are only to be used by individuals who are trained and approved and in accordance with 29 CFR and Otterbein University s Respiratory Protection Program. The Department of Human Resources is responsible for issuing the appropriate respirator and filters or cartridges to employees who are required to wear respirators by Otterbein s written Respiratory Protection Program EMERGENCY EQUIPMENT Emergency equipment is located throughout the individual departments in many laboratories. It is the responsibility of each faculty in charge of the designated laboratories to share this emergency information with all students and staff working in their laboratories. Personnel who perform work in the laboratory must be familiar with the location, application, and operation of the following equipment, as applicable to their work: 1. Fire extinguishers and pull-down alarms 2. Chemical spill neutralizers and clean up supplies, if applicable 3. Fire doors 4. Safety showers 5. Eye wash stations 6. First aid kits 7. Emergency telephones

15 Otterbein University Natural gas shut off valves All safety equipment is to be inspected and maintained in accordance with the appropriate safety assurance and safety protocols. Inspection records are kept by the designated department

16 Otterbein University EMERGENCY RESPONSE 12.1 Pre Emergency Planning No universal emergency plan will do all things for all emergency situations. The most important component of emergency planning is prevention. Prevention measures range from employee training and facility inspection programs to engineering design of hazardous processes. The risks present throughout the laboratories include chemical releases/spills, fires, and explosions. The local emergency response agency is responsible for responding to major chemical spills and structural fires. Annual facility inspections are performed by the Westerville Fire Marshall to assist in compliance with fire and life safety codes. When a violation is found, they are to be corrected within 30 days of the citation Personnel Roles 1. Personnel who perform work in all laboratories are to be trained to identify and clean-up incidental spills and releases. Faculty are responsible for training teaching assistants working in the laboratory, if they are expected to assist with chemical spills. 2. All hazardous chemical spills must be reported to the person in charge of the laboratory and the Chemical Hygiene Officer if assistance is needed. 3. Campus Police must be notified in the event of a major spill. They will then notify the Westerville Fire Department as the emergency responder in case of a major spill or release Communication Systems 1. Fire Alarms - An audible and visual notification is the designation for evacuation of the facility. Drills are conducted annually at a minimum. 2. Emergency Notifications - Otterbein uses Rave Alert to notify employees of all emergency situations on campus. This notification is sent out via both and phone Evacuation Plan Evacuation routes are identified on evacuation maps. Maps are to be posted throughout the individual Department. All employees/students must be aware of the evacuation route for their area. Procedures for site security must be coordinated with the local fire, police, and emergency response agencies Hazardous or Toxic Chemical Release Response

17 Otterbein University 14 Employees are to follow the Campus Emergency Operations Plan (CEOP), applicable safety assurance, and safety protocols depending on the type of release involved. General evacuation procedures are as follows: 1. Anyone observing any type of alarm condition should notify his/her Lab Manager or Instructor immediately and then evacuate the area. 2. The Lab Manager or Instructor will assess the situation and determine whether to notify the Campus Police. 3. If a total evacuation is initiated, follow the evacuation procedure for the facility affected. campus ERP Chemical Contact Emergencies If an employee comes in contact with any chemical, he or she should: 1. Yell for assistance. 2. The first responder is to assist the victim to the nearest eyewash, safety shower, or sink and then help him or her to flush the contacted skin with copious amounts of water for at least 15 minutes. 3. Designate someone to dial to summon Westerville EMS 4. Designate someone to locate the appropriate Material Safety Data Sheet (MSDS). A copy of the MSDS is to accompany the injured individual to the emergency facility Fires and Explosions In the event of a structural fire or explosion, the discoverer should initiate the following actions: 1. First, someone should sound the fire alarm to notify emergency responders. If the area is safe and you are not in any immediate danger and you are trained in the use of a fire extinguisher, you can completely extinguish the fire. 2. If the fire is, or becomes uncontrollable, you are to immediately evacuate the building. If a Pull-Down is not readily available, yell to the others to evacuate. Use a facility phone to dial 911, or if unable to use a land line, a cell phone, if available, to dial 911 as soon as you are a safe distance from the fire. Give the dispatcher the pertinent information. 3 Refer to specific departmental safety policies CHEMICAL SPILLS

18 Otterbein University 15 Anyone finding a chemical spill should first report it to the person in charge of the laboratory. The spill should then be classified into one of the following categories: small, conditional, or large. Small spill If the spill is less than 4 liters and not life threatening, it is a small spill. The person that created the spill should clean it up, if properly trained to do so; if not they should report the spill to the person in charge of the area to clean it up. Maintenance personnel are permitted to clean up chemical spills if properly trained. Small spills are typically the small amount of a chemical that is commonly used in a work area. The person cleaning the spill would wear the normal PPE worn when using the chemical, during the cleanup. The area should also be neutralized if the spill was a strong acid or base. Please note: if the spill is flammable material, please disconnect or extinguish sources of ignition. After the spill has been cleaned, if it is a hazardous material, it should be collected for hazardous waste disposal. The container should be labeled as follows: Hazardous Waste Chemical Name (Spill Cleanup) Hazard Associated with the material (e.g. toxic) Approximate amount of material and Date Conditional Spills A conditional spill is something that requires a specified spill kit made for that particular material. The area containing the spill should be isolated to prevent spreading the material. If the spill is a small, less than 5 ml, notify either the Biology or Chemistry storckroom personell that you need the proper spill kit for the material. Post signs to warn others of the spill, until it is properly cleaned. If you already have the specified spill kit, clean the spill according to the instructions provided with the kit. An example of a conditional spill would be Mercury. If the spill is larger than 5 ml, the area again should be isolated to prevent spreading of the material. If it was possible that you got the material on your shoes, you must remove your shoes before exiting the area and call 911 to alert the Westerville Fire Department of the incident. You must also notify the Franklin County Board of Health at Large Spills

19 Otterbein University 16 A large spill is anything that is immediately life threatening. This type of spill is typically greater than 4 liters. In the case of a large spill, please evacuate all personnel from the area. Call 911 to report the spill to the campus police, so that they can secure the area. Wait until the emergency response crew arrives at the area so that you can notify them of the situation and provide them with the proper MSDS for the spilled material. The campus police will notify the Chemical Hygiene Officer of the incident to assist in dealing with the situation. The CHO in conjunction with the campus police are responsible for alerting and directing personnel in the event of a major spill inside of the Science Center. The Service Department will also be notified of the incident, so that they can assist with determining if special ventilation or other building procedures need to be in place. Note: If the spill is flammable material, please disconnect or extinguish sources of ignition immediately after finding the spill ACCIDENT REPORTING 1. All accidents and incidents resulting in injury, illness, or damage, must be reported immediately or as soon as possible but no later than within 24 hours to Campus Police. All near miss laboratory incidents will be reported to the faculty in charge of the lab where the incident occurred. The faculty will work with the CHO to ensure that near miss incidents are addressed properly to lessen the chance of repeat occurrences.. Any incident that involves the death or inpatient hospitalization of three (3) or more employees must be reported immediately to OSHA. The nearest OSHA office must be contacted by Senior Management within 8 hours of being notified of the incident. 2. Accident report will be completed by Campus Police. 3. Lessons learned and appropriate preventative / corrective actions are to be communicated to all who might benefit by the CHO in conjunction with Campus Police RECORDKEEPING 1. Accident/incident reports and medical records will be retained in accordance with Otterbein University policy EMPLOYEE TRAINING The objective of training is to adequately inform laboratory staff about the work in the laboratories, its risks, and what to do if an accident occurs. The Chemical Hygiene Officer will conduct the Campus training with each department that has employees with potential health hazards associated with hazardous chemicals in laboratories and classrooms. These designated departmentas will be expected to

20 Otterbein University 17 provide and document the information from thistraining to all students and staff working in their laboratory areas.. A new hire or new student training checklist will be provided to each department to use during these training sessions Training Frequency Training is to be provided at the time of an employee or student s initial assignment to a work area where hazardous chemicals are present and prior to assignments involving new exposure situations. Refresher courses will be provided annually to all lab staff. Appropriate changes in training requirements will be determined by Business Affairs as required by OSHA regulations and are applicable to the work being performed Content The training is to include at a minimum: a. Hazards of chemicals in the work area b. Methods and observations to detect the presence or release of a hazardous chemical c. Proper handling and disposal of hazardous chemicals d. Use of fire extinguishers, fire prevention and response e. Emergency evacuation procedures f. Interpretation of a MSDS g. Use of engineering and administrative controls h. Personal hygiene practices i. The proper selection, use, and limitations of personal protective clothing j. Applicable laboratory standard operating procedures k. The contents of this program l. Refer to specific departmental Safety Policies Employees will be provided an opportunity for interactive questions and answers with the person conducting the training session Reference Materials Reference materials on the hazards, safe handling, storage and disposal of hazardous chemicals are located in the laboratory area and or are available through the lab manager, instructoror Chemical Hygiene Officer.

21 Otterbein University WASTE DISPOSAL PROCEDURES 16.1 Broken Glass 1. Broken glass is to be promptly swept up and disposed of in containers designated for Broken Glass. Always use mechanical means to pick up broken glass. Never pick up by hand. If broken glass is contaminated with biohazard materials, then they should be disinfected (using the laboratory approved disinfectant) in a strainer prior to disposal in a broken glass box. When broken glass containers are full, they should be closed properly, tapped shut and labeled for housekeeping to remove and dispose of. Broken Mercury Light Bulbs These bulbs contain very little harmful mercury. If you break a mercury light bulb, please use you spill cleanup materials to sweep up the broken glass and collect the materials in a leak proof container. The area can then be wiped down with wet toweling. The waste container can be taken to the universal waste area at the end of the month during the universal waste collection. All Mercury waste needs to be labeled as universal mercury waste, not as hazardous waste. Refer to the Campus Waste Management Program for further details Broken MercuryThermometers 1. Immediately informthe person in charge of the laboratory. That person should first isolate the area so that people are not walking through the area spreading possible contamination. The instructor should obtain a mercury spill kit from either the Biology or Chemistry Stockrooms and following the instructions on the box for cleaning of the area. The waste generated from a mercury spill should be collected and labeled as Universal Mercury Waste in a leak proof container, date the container and call the CHO for proper disposal of this material.. Do not handle mercury by hand Hazardous / Non-Hazardous Waste 1. Never mix a hazardous waste with a non-hazardous waste. 2. Follow the regulation set forth in the Columbus City Code Regulations of Sewer Use and the Rules & Regulations by Order of the Public Utilities Director (summarized in Appendix A of the Hazardous Waste Policy for Laboratory Use).

22 Otterbein University Keep waste or discarded chemical in the original container. Use the smallest container that will hold the volume of waste if the original container is no longer available. 4. Solvents are not to be evaporated in fume hoods as a means of disposal. 5. Never mix incompatible waste together in same container. 6. Most acids and alkaline chemicals may be neutralized to a neutral ph (generally ph 5 to 9) and be disposed of down the drain with tap water, but only if the neutralized solution is not in violation of the Columbus City Code or Regulations. 7. Ask the person in charge of the lab or CHO if unsure as to how to safely handle waste Containerized Chemicals 1.. Individual department designees can store chemical waste containers in Sattelite Accumulation Areas until they reach ¾ full at which time they should be moved into the designated campus accumulation area (CAA), which is currently the Chemistry Stockroom. Once the waste bottle reaches the CAA, it needs to be labeled with an accumulation start date and held for disposal no more than 180 days. All waste containers need to be clearly labeled with the words Hazardous Waste, the chemical name, the hazard associated, and the accumulation start date.. Hazardous waste should never be allowed to reach the maximum limit of 50 gallons in any sattelite accumulation area, as then Otterbein only has 3 days to remove from the waste from the site. 2. Each individual department is responsible for taking their own universal waste such as aerosol spray cans and batteries to the service department for proper disposal on the last Friday of every month unless otherwise posted on the EH&S webpage. A notice will be sent out for a reminder. Fluorescent light bulbs will be picked up from each individual department by the environmental cleaning services as needed. See campus waste management plan for more details. 3. The appropriate color-coded DOT Hazard Class sticker to the container will be done by the Waste Hauler, outlined as follows: The waste will be placed held in the campus accumulation area, until a waste pick up is arranged by the CHO Disposing of personal protective equipment Uncontaminated gloves and chemical protective equipment worn during routine laboratory activities or PPE exhibiting signs of deterioration should be disposed of in a normal garbage receptacle.

23 Otterbein University 20 Gloves and chemical protective equipment worn during a spill response and clean-up can be disposed of in the normal waste stream. Gloves that are grossly contaminated may need to be disposed of as hazardous waste, consult the laboratory instructor or Chemical Hygiene Officer if unsure Safe Handling of Waste Chemical waste When disposing of or handling laboratory wastes for disposal, the following protective equipment must be worn: 17.0 VENTILATION 17.1 General Guidelines gloves lab coat or apron safety glasses chemical goggles or face shield with safety glasses for pouring large volumes 1. Local exhaust ventilation must not be located near open doors, windows, air diffusers, fans and/or other sources of cross drafts. 2. All reactions that produce unpleasant and/or potentially hazardous fumes, vapors, or gases must be performed with local exhaust ventilation, e.g. in lab hoods. 3. Reactions with corrosive fumes are to be conducted with a local exhaust ventilation, e.g., lab hoods. 4. When possible, the sash of the hood is to be lowered to the posted height that yields the maximum air flow when the hood is in use (typically half sash). 5. Only hoods that are operating properly are to be used when ventilation is required for the work to be conducted. 6. All local exhaust ventilation points located in the Chemistry Instrumentation Lab must be operating in conjunction with the equipment being used within the area Maintenance and Inspections 1. Inspections Prior to Use a. Visually inspect the hood area for storage and other visible blockages. b. Ensure that the hood is on and has adequate face velocity by using the paper check method. Tape a piece of tissue paper to the front of the hood to see if the hood s velocity moves the tissue paper. If there isn t any

24 Otterbein University 21 movement do not complete the hazardous procedure, and notify service immediately. c. When placing a large amount of equipment in a hood, position the equipment to maintain air flow. Use the velocity meter to check the velocity after the equipment is in place. 2. Periodic inspections The quality and quantity of ventilation should be evaluated upon installation, annually, and if a change in local ventilation devices is made. The Service Department is in charge of scheduling these periodic inspections and maintains the results. A label stating the last date an inspection was performed and the results should be posted on each hood. a. Capture velocity is to be measured with a velocity meter. The capture velocity at the face of the hood should be fpm. Velocity measurements must be taken with the sash raised to a full open position. The face velocity should be determined by averaging the velocity of the readings taken in multiple areas of the fume hood face 1. Face velocity calculations are performed by the a contractor annually. This service is scheduled through the service department. The CHO will ensure that this service is maintained. b. Exhaust hoods are to be smoke tested by generating smoke several inches in front of the sash with the sash in operating position. Observe if all of the smoke is adequately captured. Smoke should also be generated at several points at and above the interior working space to locate any dead or turbulent spots Annual Maintenance Overall maintenance of all local exhaust ventilation is to be performed annually by a qualified person through the Service Department. 1. Exhaust fan maintenance. The necessary maintenance (lubrication, belt checking, fan blade deterioration, speed check) should be recommended by the fan manufacturer. 2. Ductwork. All ductwork should be checked for corrosion, deterioration, and buildup of liquid or solid condensate. Dampers should be lubricated and checked for proper operation. 3. Air cleaning equipment. If used, in-line exhaust charcoal or HEPA filters should be monitored for contaminant buildup. Mechanical or absorbent filters not 1 ANSI/AIHA Z Laboratory Ventilation

25 Otterbein University 22 equipped with differential pressure gauges, or audible alarms, should be leakchecked. 4. Work Orders shall be submitted for other needed maintenance Ventilation Failure Employees should be trained in the following procedures to follow if hood failure occurs. 1. Close the sash on the ventilation system to contain hazardous materials. 2. Turn off powered equipment, fuel sources etc. that can be disengaged without endangering employees. 3. Evacuate the area at the discretion of the Instructor or Teaching Assistant depending on the toxicity and volatility of the chemicals in use in the hood. 4. If evacuation is warrantednotify other laboratory employees not to enter the area. 5. Post a DO NOT ENTER sign. 6. The instructor or teaching assistant will call the the campus police to start the emergency response plan CHEMICAL HANDLING & STORAGE PROCEDURES Know as much as possible about the chemical you are handling. Read the label on the container and in the Material Safety Data Sheets. Consult with the Instructor and/or Lab Manager if you are unsure of how to properly handle a chemical. General chemical handling procedures are as follows: 1. The Chemical Hygiene Officer or designee (at least annually) should conduct periodic inspections to remove and properly dispose of unneeded items. 2. Storage of chemicals at laboratory benches or other work areas should be limited to amounts necessary or practical for the current project work. 3. Labs containing chemical fume hoods that are used for safe chemical handling are not to store chemicals inside the fume hoods. They are to be used for current projects/work only. 4. When opening a chemical container for the first time, record the date of opening on the container.

26 Otterbein University Flammable Liquids Examples of Flammable Liquids 1. Acetone 2. Toluene 3. Alcohols 4. Hexanes 5. Xylene 6. Formaldehyde Storage 1. All flammables should be stored in a flammable materials cabinet when not in use. 2. The amount of flammable liquid used outside of an "approved" cabinet or storage room should be as small as possible. NFPA 30 allows the combined sum of the following quantities to be located in a general work area. 25 gallons of Class I-A liquids in containers, 120 gallons of Class I-B, I-C, II or III-A liquids in containers. 3. Storage Cabinets. Storage cabinets for flammable materials should be designed appropriately and approved for flammable storage. Storage inside the cabinet should not exceed 60 gallons of Class I or Class II liquids or 120 gallons of Class III liquids No more than three flammable cabinets are permitted in the same fire area unless they are 100 feet apart Controls 1. Work in the hood as much as possible. 2. Transfer from drums only when both drum and safety can are grounded and bonded. 3. All spills must be cleaned up immediately, and the spill area properly decontaminated. 4. Emergency showers and eye wash stations should be used when skin or eye contact occurs. Get first aid attention immediately.

27 Otterbein University Hazards 1. Vapor can form an ignitable mixture in air. 2. Many flammable liquids are solvents and are potentially hazardous by inhalation. 3. Skin contact should be avoided because irritation or skin absorption is possible with some chemicals in this group. 4. Damage to the eyes range from irritation to severe damage Waste Characteristics 1) Characterized as Waste Code D001; 2) A liquid that has a flash point of less than 140 o F; 3) Any non-liquids that are capable of causing fire through friction, absorption of moisture, or spontaneous chemical change that creates a hazard when ignited; Waste Code D001 will be found within all Science Laboratories, Art Department, Theater Department and Services Department. Examples of ignitable wastes are residual liquid found in aerosol cans, acetone, toluene, alcohols, hexanes, and xylene Corrosive Chemicals Examples of Corrosive Chemicals 1. Acids (Hydrochloric, Hydrofluoric, Nitric, Phosphoric, Sulfuric) 2. Alkalis (Sodium hydroxide, Potassium hydroxide) Storage 1. Store in Corrosive Cabinets when not being used. 2. Always store concentrated acids and bases in appropriate drip trays or a plastic carrier if used frequently. 3. Always transport concentrated acids and bases in a plastic carrier. 4. Always store oxidizing acids (nitric and sulfuric) away from organics, other chemicals, paper, wood, or flammables. 5. Drip tray residue must be cleaned up promptly.

28 Otterbein University Controls 1. As a minimum, wear chemical resistant gloves and safety glasses under chemical goggles. 2. In case of splash, flush affected area with large amounts of water for at least 15 minutes. Remove contaminated clothing and discard. Seek medical attention if needed. 3. Never add water to concentrated mineral acids or bases Hazards 1. Contact with the skin, eyes, respiratory or digestive tract causes severe irritation or burns Waste Characteristics 1) Characterized as Waste Code D002; 2) An aqueous liquid that has a ph of 2 or less or 12.5 or more; 3) A liquid that corrodes steel at a rate of 6.35 mm or more per year as determined by the National Association of Corrosion Engineers. Waste Code D002 will be found within all Science Laboratories, Art Department, Theater Department, and Services Department. Examples of corrosive wastes are acids (hydrochloric, hydrofluoric, nitric, phosphoric, sulfuric), alkalis (sodium hydroxide, potassium hydroxide) Reactive Chemicals Examples of Reactive Chemicals 1. Sulfides 2. Cyanides 3. Water sensitive Sodium, Potassium, Metal alkyls 4. Pyrophors Phosphorus, Metal alkyls Storage 1. Water sensitive - Store according to directions on the label. 2. Pyrophors - Store in an atmosphere of inert gas or under kerosene; exclude air.

29 Otterbein University Purchase the minimum quantity necessary Controls 1. Wear proper personal protective equipment as specified by the PPE Hazard Assessment. 2. Read precautionary label. 3. Use only in a hood Hazards 1. Water sensitive React violently in the presence of water. 2. Pyrophors Ignite in air at or below room temperature in the absence of added heat, shock, or friction Waste Characteristics 1) Characterized as Waste Code D003; 2) Instability and readiness to under go violent change; 3) Violent reactions with mixed with water; 4) Formation of potentially explosive mixtures when mixed with water; 5) Potential generation of toxic fumes when mixed with water or acids; Waste Code D003 will be found within only the Science Department. Examples of reactive wastes area sulfides, cyanides, water sensitive (sodium, potassium) Compressed Gases Examples of Compressed Gases 1. Methane 2. Oxygen 3. Hydrogen 4. Argon Storage 1. Compressed gases must be stored in the upright position with caps in place and secured with a strap or chain. Oxygen cylinders shall be separated from fuel-gas cylinders or combustible materials, at a minimum

30 Otterbein University 27 distance of 20 feet or by a non-combustible barrier at least 5 feet high having a fire-resistance rating of at least one-half hour Controls 1. Transport only with cap in place and in a suitable carrier. 2. Use only appropriate fittings and regulators. Each gas type has special fittings. 3. Do not permit gases of one type to contaminate another type. Use check valves and/ or regulators. 4. Always open valves slowly and cautiously. 5. Do not let cylinder go completely empty. 6. Return "empty" cylinders to storage, clearly marked Hazards 1. Compressed gases contain large amounts of energy that can cause serious injury and physical damage. 2. Compressed gases may also be flammable, toxic, or corrosive Carcinogens, Mutagens, Teratogens, and Reproductive Toxins Examples of Carcinogens, Mutagens, Teratogens and Reproductive Toxins, Toxics 1. Ethidium Bromide 2. Formaldehyde/Formalin Storage 1. Store these chemicals in the hood or designated area within specific lab (i.e. Molecular Biology Fume Hood) 2. Purchase the minimum quantity necessary. 3. Dispose of waste in appropriate containers and locations indentified by the CHO or designee Controls 1. Work in a designated area. (See Section 20.0). 2. Wear protective clothing. 3. Work only with adequate engineering controls, such as hoods, glove boxes, etc.

31 Otterbein University Hazards 1. Exposures can potentially induce carcinogenesis, mutagenesis, and adverse reproductive outcomes Waste Characteristics 1) Characterized as Waste Code D004-D043; 2) A waste that exhibits toxicity characteristics using the Toxicity Characteristic Leaching Procedure (TCLP). If one or more toxic agents found within 40 CFR Part at concentrations greater than those specified in the Maximum Concentration of Contaminates for the Toxicity Characteristics Table also found at 40 CFR Part Waste code(s) D004-D043 will be generated within the Science Departments, Art Department, and Theater Departments. Examples of toxic waste may include formaldehyde and heavy metals WORK WITH SUBSTANCES OF MODERATE TO HIGH CHRONIC TOXICITY OR HIGH ACUTE TOXICITY 1. A documented hazard assessment must be performed. A safety protocol or laboratory procedure written, and affected personnel trained. 2. A designated area must be established for work with "select carcinogens," reproductive toxins, and substances which have a high degree of acute toxicity. 3. The following procedures must be followed for all work with "select carcinogens," reproductive toxins, and substances of high acute toxicity: a. The designated areas in the laboratory include the laboratory hoods. b. Work with these highly hazardous materials requires strict adherence to the protocol and/or safety procedures. The Laboratory Instructor or Manager must approve all procedures requiring the use of these materials. c. Use and store these materials only in designated areas. d. Always avoid skin contact by use of gloves and long sleeves (and other protective apparel as appropriate). Always wash hands and arms immediately after working with these materials. e. Be prepared for accidents and spills. Assure that at least 2 people are present at all times. Store breakable containers storing these substances in chemically resistant trays. If a spill occurs outside the hood, evacuate the area immediately and summon the Police and Chemical Hygiene Officer.

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