Personal Protective Equipment Policy & Procedure

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1 Title: PPE Policy and Procedure Effective Date: 11/17/2014 Control Number: THG_0010 Revision Number: 2 Date: 10/28/2015 Annual Review Completed: 5/13/2015 CONTENTS Personal Protective Equipment Policy & Procedure I. POLICY STATEMENT II. PURPOSE III. SCOPE IV. DOCUMENTATION V. RESPONSIBILITIES VI. CARE AND MAINTENANCE VII. SAFETY MANAGER VIII. ENVIRNOMENTAL HEALTH & SAFETY/RISK MANAGEMENT IX. TRAINING REQUIREMENTS X. PROCEDURES XI. EYE AND FACE PROTECTION XII. HEAD PROTECTION XIII. FOOTWEAR XIV. HAND PROTECTION XV. WEARING APPAREL XVI. RESPIRATORY PROTECTION XVII. HEARING PROTECTION XVIII. ELECTRICAL PROTECTION XIX. CARE AND MAINTENANCE of PPE APPENDIX A JHA FORM Page 1 of 10

2 I. POLICY STATEMENT a. It is the policy of The Hillis group, LLC to assess workplace hazards and provide personal protective equipment as required, to protect employees from work place hazards. b. This Personal Protective Equipment Policy and Procedure, based on the Occupational Safety and Health Act, CFR Part , Personal Protective Equipment Standard, is part of the overall occupational safety and health program for our employees. c. It is the responsibility of all employees to follow the requirements of this policy and procedure where they pertain to their respective activities and job duties. II. III. PURPOSE a. The purpose of this program is to help employees work safely in their environments by identifying and assessing workplace hazards, eliminating or reducing the hazards where feasible through engineering and administrative controls, then providing for the proper use of personal protective equipment to further reduce the potential for exposure to workplace hazards. b. It requires the participation of administration, supervisors, and all affected employees to: i. Identify and assess workplace hazards ii. Identify, evaluate and assess workplace improvements to reduce hazards iii. Provide personal protective equipment based on hazard assessment iv. Ensure proper use and maintenance of personal protective equipment SCOPE a. This policy and procedure applies to all The Hillis Group, LLC employees whose job may expose them to an environment where potential for exposure exists to physical, chemical, radiological, or mechanical irritants capable of causing injury through absorption, inhalation or physical contact. b. It applies to the use of personal protective equipment for eyes, face, head, extremities, protective clothing, respiratory protective equipment, and hearing protection. c. The following procedures are not all inclusive; however the use of the hazard assessment and good judgment will further define circumstances in which PPE will be necessary for the protection, health, and safety of employees. IV. DOCUMENTATION a. The hazard assessment will be performed utilizing The Hillis Group, LLC s Job Hazard Analysis Procedure. (See Appendix A) i. The JHA Form will be completed by the Supervisor and all affected employees. ii. The assessment will be conducted: 1. prior to beginning a new task; 2. when the conditions or the PPE changes; 3. when the employee demonstrates: a. lack of proper use of the PPE; b. the skill needed to safely complete the tasks; or c. The lack of understanding the tasks required. iii. The completed JHA will be signed and dated by all employees involved in the analysis. iv. The JHA will be approved and signed by the Safety and Health Department Manager and will be implemented prior to the affected task being performed. v. The completed, signed and dated form will be kept on site and utilized for training of new employees or retraining of affected employees. V. RESPONSIBILITIES a. Administrators Page 2 of 10

3 i. Provide financial and administrative support to the supervisors and employees to ensure the Personal Protective Equipment Policy & Procedure is effectively communicated and implemented to achieve the purpose(s) as stated above. b. Supervisors i. Ensure hazard assessments are conducted and documented for operations within their operations ii. Will provide required personal protective equipment to affected employees based on hazard assessment, and iii. Ensure employees receive required training on proper use of personal protective equipment, and ensure compliance with the use of equipment by employees under their supervision. c. Employees i. Will attend all required training. They will demonstrate: 1. They understand the limitations of the PPE; 2. the correct procedure for putting on, adjusting, and removing the PPE; and 3. The proper care, maintenance, and the useful life of the PPE. VI. VII. VIII. IX. CARE AND MAINTENANCE a. Cleanliness of PPE is of importance particularly when dealing with eye protection where fogging, scratches, or dirt can render the PPE a hazard rather than protection from a hazard. b. Unique PPE required for job performance such as hard hats, respirators, ear plugs, safety goggles, etc. will be supplied to the employees. c. The employees are responsible for maintenance of the equipment issued to them. d. Items of PPE that are damaged or non-functioning should be turned in for repair or replacement. e. For personal comfort and to eliminate nuisance noises and nuisance respiratory conditions that are not at or above the threshold level for required protection, dust masks and ear plugs may be used at any time. f. Notify supervisor of any concerns regarding the need for hazard assessments or specific needs for PPE. SAFETY MANAGER a. The Safety Manager maintains the required training records. b. He/she will work with supervisors to ensure new employees receive required personal protective equipment training. ENVIRNOMENTAL HEALTH & SAFETY/RISK MANAGEMENT a. Provides technical support for hazard assessments upon request from supervisors. Provide assistance with selection of proper personal protective equipment based on hazard assessments and assist with providing required training. TRAINING REQUIREMENTS a. All affected employees shall receive instruction on requirements for personal protective equipment; and proper selection, use and care of personal protective equipment. b. Training shall be offered to all affected employees upon implementation of the policy, then upon initial assignment to a position requiring the use of personal protective equipment. c. Training will include: i. When PPE is necessary; ii. What PPE is Necessary; iii. How to properly wear and adjust PPE; iv. Limitations of PPE; Page 3 of 10

4 v. Proper care, maintenance, useful life and disposal of PPE d. Retraining will be required whenever i. Changes in the workplace render previous training obsolete; ii. Changes in the types of PPE to be used render previous training obsolete; iii. An employee's knowledge, failure to use, or improper use of PPE indicates the employee has not retained the required understanding or skill. e. Training records will be retained to document and certify names of employees trained, date(s) of training, and subject of training. X. PROCEDURES a. HAZARD ASSESSMENT i. A hazard assessment will be made on all job sites to determine what types of personal protective equipment (PPE) are appropriate. A major part of this hazard assessment will be determining what PPE needs can be eliminated through feasible engineering controls or work procedures. Types of hazard categories that are considered are: 1. Impact 2. Penetration 3. Compression 4. Chemical 5. Heat 6. Harmful dust and, 7. Light radiation. ii. The focus of PPE is to eliminate eye hand, foot, limb, and head injury. 1. Visitors exposed to the identified hazards will be loaned appropriate PPE (and given instruction in its use) prior to hazard exposure. 2. Personal Protective Equipment will be selected and provided based on the assessment. XI. EYE AND FACE PROTECTION a. The type of eye and face protection required is based on the type of hazard. Safety glasses are the most common form of protective eyewear; however other types of protection such as goggles and face shields may also be required based on the hazard assessment. b. Eye or face protection is required when employees are exposed to eye or face hazards from flying particles, molten metal, liquid chemicals, acids or caustic liquids, chemical gases or vapors, or potentially injurious light radiation. c. SAFETY GLASSES i. Safety glasses are required to be worn by all personnel whenever they perform, observe, or supervise work operations where there is a reasonable possibility of injury to the eyes that could be prevented by such protection. ii. Side shields are required on all Safety Glasses. iii. Safety Glasses are required for the following operations: 1. Electrical work 2. Soldering 3. Working with hand or power tools 4. Working in dusty conditions 5. Working with chemicals 6. Working overhead where particles could fall in eyes 7. Working wood chipping/cutting equipment. iv. Employees who wear prescription lenses while engaged in operations that involve eye hazards are required to wear prescription safety glasses or wear eye protection that can Page 4 of 10

5 be worn over the prescription lenses without disturbing the proper position of the prescription lenses or the protective lenses. d. SAFETY GOGGLES AND FACE SHIELDS i. When working with hazardous chemicals, goggles with splash proof vents are required. If there is a danger of splashing, a face shield is required in addition to the goggles. ii. Grinding or chipping operations require either impact type goggles or a face shield. If the hazard warrants, both goggles and a face shield may be necessary. Face shields provide an additional measure of protection for the face and eyes when used with safety glasses or goggles. iii. Safety goggles shall be worn over eyeglasses when the work being performed requires them. iv. Specific examples of work operations requiring safety goggles instead of safety glasses include: 1. Drilling, chipping, or operating power saws 2. Working where dust and shavings are likely to be generated 3. Handling solvents or chemicals v. Specific examples of work operations requiring use of face shields include: 1. Grinding and string trimming operations. 2. Welding operations require welding helmets with appropriate filter lenses. 3. Welder's helpers and observers are also required to use either welding goggles or welding helmets during welding operations. 4. Operating chainsaws, chippers/grinders. vi. Eye and Face protection equipment shall comply with ANSI Z standard, "American National Standard Practice for Occupational and Educational Eye and face Protection." All eye and face protection equipment shall display the ANSI stamp or marker. XII. HEAD PROTECTION a. HARD HATS i. Hard hats must be worn whenever employees perform, observe, or supervise work operations where there is a potential for head injury from falling objects. The hard hat to be used is a class "E" type due to working around electricity. Some examples of work operations or locations requiring a hard hat include: 1. Possibility of impact or penetration by stationary, falling, or flying objects 2. Work areas assigned as hard hat areas 3. Working in excavations 4. Entering or working in utility holes 5. Working in confined spaces (steam/sewer tunnels). 6. Flagging traffic 7. Possibility of electrical contact 8. Working aloft, such as in aerial lift trucks 9. When workers are overhead 10. Bicycle Helmets a. When a bicycle is ridden during employment hours an approved bicycle helmet is required. XIII. FOOTWEAR a. Employees are required to wear protective footwear when working in areas where there is a danger of foot injuries due to falling or rolling objects or of objects piercing the shoe. Page 5 of 10

6 b. Boots must have perpendicular heels when working on round rung ladders. c. General considerations for appropriate footwear are: i. Soles and heels of footwear made of material that will resist penetration and does not create a slipping hazard d. Maintain all footwear in good condition. Footwear that has deteriorated to the point that it does not provide the required protection will not be used. e. Never wear shoes made of canvas or other thin materials, soft sole, open toed sandals, or similar types of shoes in the work environment. f. Management is responsible for determining what constitutes proper footwear in the local environment and assuring that appropriate footwear is used. XIV. XV. XVI. XVII. HAND PROTECTION a. Work gloves shall be worn when hazardous conditions exist that could case hand injury. Examples include: i. Handling equipment with rough edges ii. Using shovels iii. Handling jackhammers iv. Working with rakes v. Climbing ladders. vi. Chemical resistant gloves must be worn to protect the hands from chemical exposure according to the chemical's material safety data sheet (MSDS). WEARING APPAREL a. Wear appropriate shirts and long pants that offer protection from work place hazards. b. Do not wear clothing that has loose or surplus material. c. Secure long hair out of the way of machinery or other snag hazards. d. Never wear scarves and jewelry around power equipment. RESPIRATORY PROTECTION a. Respiratory protection is required when exposure to potentially hazardous air contaminants, such as vapors from chemicals or paints exceed OSHA's Permissible Exposure Limits (PEL) and cannot be controlled by engineering methods. b. Disposable respirators or dust masks may be worn to protect from nuisance dusts only. Do not use dust masks for protection from chemical or paint vapors. c. Employees are not allowed to wear a respirator unless authorized in accordance with The Hillis Group, LLC Protection Program. Refer to the H&S Policy on Respiratory Protection. In general, authorization requires: i. Identification of approved respirators with proper filters for the hazard presented ii. Initial medical evaluation and scheduled program for continued evaluation iii. Fit Test and training by EH&S HEARING PROTECTION a. Hearing protection is required to protect against noise induced hearing loss from excessive exposure to high noise levels. Sound Levels at 85 decibels or above are considered high noise levels as defined by the OSHA Hearing Conservation Standard and require the use of hearing protection. b. Always use hearing protection: i. When the work area is excessively noisy, or whenever normal conversation is not easily understood at a distance of five feet Page 6 of 10

7 ii. If you are working within 20 feet of equipment or work areas labeled for hearing protection iii. When operating a jack hammer iv. When operating tractors and power tools in excessively noisy environments c. Note: A separate safety policy on Hearing Conservation defines specific requirements for hearing protection, based on the Occupational Health & Safety Standard, (See THG_0027, Hearing Conservation) XVIII. XIX. ELECTRICAL PROTECTION a. The following equipment care and inspection is required: i. Insulating Gloves 1. Check expiration date 2. Check inside of gauntlet for sharp particles 3. Squeeze rubber gloves to test elasticity 4. Pull fingers apart and look for yellow to show through 5. Pull gloves inside out and pull fingers apart again, looking for black to show through 6. Turn right side out air up and feel for leaks with cheek ii. Storing Gloves 1. Place cotton liners face to face 2. Place rubber gloves with palms facing cotton liners 3. Place leather gauntlet gloves with palms facing away from rubber gloves 4. Place gloves in storage bag, insert open end of gloves in bag first. 5. Store bag by hanging gloves in the position so that the glove fingers will be facing upward so that any moisture will drain from gloves. CARE AND MAINTENANCE of PPE a. Personal protective equipment must be inspected daily before use and maintained properly. Equipment that is damaged or excessively worn should be disposed of. b. For eye protection: i. Inspect lenses for scratches and any other damages. ii. Maintain in good, clean condition. iii. Store in appropriate location, and iv. Replace when damaged. c. For hard hats, i. the hard hat shell should be inspected daily for: 1. cracks 2. dents 3. cuts or scratches 4. gouges, or 5. Abnormal color or pattern. ii. Hard hat suspension should be inspected daily for signs of wear on all parts, twisted or frayed straps, cracks or tears on plastic clips. iii. If any part of a hard hat does not pass inspection, replace the shell, suspension or both. If a hard hat sustains a hit by an object, or is dropped with enough force that damage is likely, it should be replaced even though there may not be visible signs of damage. iv. Clean both the shell and suspension of the hard hat on a regular basis. Use mild soap and water only, not petroleum based cleaning agent or solvent. Cleaning prevents dirt and stains from hiding small cracks or flaws. d. Employee Owned Equipment Page 7 of 10

8 i. When employees provide their own protective equipment the supervisor must be informed. ii. Equipment must be assessed to assure its adequacy, including proper maintenance, and sanitation of such equipment. Page 8 of 10

9 APPENDIX A Page 9 of 10

10 Controlled Document Review and Approval Procedure Number THG_0010 Revision 1 Effective Date: 1/28/2012 Originator: S.C. Brockman Signature Date Safety Committee Review Date: Chairman: History Revision Number Effective Date Pages Revised Reason for Revision 1 10/10/2015 All Revised Procedure Format 2 10/28/15 9 Added JHA Form Appendix A Page 10 of 10

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