HAZARD COMMUNICATION AND NJ RIGHT-TO-KNOW PROGRAM

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1 Disclaimer This document must be regarded as an example only. It can be used as a guide for the creation of a manual only after careful consideration of the types of activities involving Hazard Communication in your institution and the Philippine Government regulatory requirements. The document is written to comply with specific United States Regulations that may differ from those in the Philippines. A manual is only one element of an effective Hazard Communication program. An effective program must also have adequate training procedures and a well supported management structure. The words PHILIPPINE ACADEMY are generic and do not refer to any specific entity. Please feel free to contact us if you have any questions or comments. HAZARD COMMUNICATION AND NJ RIGHT-TO-KNOW PROGRAM 2001 The policies and procedures described in this document meet the requirements of the US Department of Labor - OSHA Hazard Communication Standard (29 CFR ) and those of the NJ Worker and Community Right to Know Act (NJAC Title 8, Chapter 59). You should be familiar with its contents, including your rights under these regulations and your responsibilities. If you have questions or want additional information, see your supervisor or the PHILIPPINE ACADEMY Laboratory Safety Officer.

2 A MESSAGE TO OUR EMPLOYEES Your health and well being are of vital concern to the Philippine Academy. This guide was prepared especially for you. The program described here will inform you of the many ways in which we provide safe working conditions for all employees and protect the environment. We have safety information and equipment available that will not only protect you, but will also help you to protect your fellow workers and the environment from exposures to hazardous chemicals. However, we can maintain a healthy and safe place of employment only with your complete support and participation in this and PHILIPPINE ACADEMY s other health and safety activities. We expect you to plan and carry out all of your work activities in such a way that illnesses and injuries are kept to a minimum. If you have questions or need additional information to do so, talk with your supervisor or the ACADEMY Laboratory Safety Officer. Chief Executive Officer ii

3 TABLE OF CONTENTS I. Introduction...1 II. General Policy...1 III. List of Hazardous Chemicals...2 IV. Health Hazards...2 V. Material Safety Data Sheets...3 VI. Labels and Other Forms of Warnings...4 VII.Non-Routine Tasks...4 VIII.Information and Training...5 IX. Outside Contractors...6 A. Informing Contractors of Hazards...6 B. Hazardous Chemicals Used by the Outside Contractors...6 X. Employee Rights...6 XI. Glossary of Hazard Terms...7 XII. Appendices A. Hazard Communication/Right-To-Know Attendance Form...10 B. Specific Hazard Training Record Form...11 C. Contractor Hazard Notification Form...12 D-1. Contractor Hazard Statement Form...13 D-2 Contractor Hazard Approval Form...14 E. Right To Know Survey: Chemical Inventory...15 F. 29 CFR : OSHA Hazard Communication Standard...17 G. NJAC 8:59 New Jersey Worker and Community Right to Know Act...18 page iii

4 I. INTRODUCTION The purpose of the program described here is to inform all affected employees of the Philippine Academy about health hazards involved in the use of chemicals other than for research activities and to provide them with training and information about the proper storage and use of hazardous chemicals. A similar program covering the hazardous substances used in research activities is described in the PHILIPPINE ACADEMY Laboratory Safety and Chemical Hygiene Plan. The potential hazards due to exposure to bloodborne pathogens such as the AIDS virus (HIV) and Hepatitis B virus in human sera and tissues are described in the PHILIPPINE ACADEMY Bloodborne Pathogen Program Guide. A copy of each of these documents is available in the library or from the Laboratory Safety Officer. This program complies with the OSHA Hazard Communication Standard, (29 CFR ) and the New Jersey Worker and Community Right-to-Know Act (NJAC 8:59). In addition to this document, these regulations require the creation and maintenance of an inventory of hazardous chemicals used in the work activities of PHILIPPINE ACADEMY and a file of Material Safety Data Sheets (MSDSs) and other information for each of these chemicals. They also require that all containers of these chemicals be correctly and properly labeled and that all employees be provided with specific information and training about the hazardous materials they use. II. GENERAL POLICY This program applies to all non-laboratory work at PHILIPPINE ACADEMY where employees might be exposed to hazardous substances under normal working conditions or during an emergency. PHILIPPINE ACADEMY s Laboratory Safety Officer(LSO) has the ultimate responsibility for the operation of this program. The LSO must see that the program elements and activities described in this guide are properly carried out. The LSO will delegate many of the activities to supervisors and to individual employees who are expected to carry them out conscientiously. The LSO will investigate the circumstances concerning any injuries and illnesses that may be associated with the use of hazardous substances and will review and update the program as necessary. The Laboratory Safety Officer has all of the responsibilities of the Hazardous Materials Officer as described in the relevant regulations. Under this program, you will be informed of the contents of the OSHA Hazard Communication Standard and the New Jersey Worker and Community Right-to-Know Act, the hazardous properties of chemicals with which you work, safe handling procedures and the measures necessary to protect yourself from the hazards of these chemicals. You will also be informed of the hazards associated with non-routine tasks and the chemical hazards in confined spaces. 1

5 In case of exposure, spill, or other emergency, you should contact your supervisor immediately. The supervisor shall determine appropriate measures necessary to alleviate the problem and will contact the Laboratory Safety Officer(LSO) for further evaluation. The LSO will investigate each such case, determine the extent of exposure, take appropriate samples for analysis, if necessary, and make appropriate recommendations to prevent future occurrences. The records of exposure monitoring will be made available to employees in accordance with the applicable regulations. Exclusions: If you use only substances that are typically used in your home and you use them only occasionally then you may be excused from the formal requirements of this program. Examples include the use of cleaners such as Fantastic, 409, or Glass Plus on desk tops and equipment by office workers and the occasional use of non-hazardous substances such as white-out". Check with the Lab Safety Officer if you think that you may be excused. III. LIST OF HAZARDOUS CHEMICALS The Laboratory Safety Officer will maintain a current inventory list of all hazardous chemicals used in your work areas. A separate list, if necessary, will be prepared for work areas in which specific hazards exist. Each list also identifies the corresponding MSDSs for each chemical. A master list of these chemicals and the associated MSDSs will be available in the library. The NJ RTK Act requires that this inventory, called an RTK Survey be distributed to local police and fire departments and to various emergency response agencies annually. IV. HEALTH HAZARDS This section presents a brief summary of the hazards associated with exposure to hazardous substances. See the Laboratory Safety Officer, consult the Material Safety Data Sheets or other valid hazardous substance information sheets in the PHILIPPINE ACADEMY library or call the vendor of the chemical to obtain information about specific substances. In addition you should always read the instructions and information on the label of the container. This information should always be obtained before using any substance. There are three ways or routes a chemical can enter the body -- inhalation, ingestion and through the skin. Chemicals present as gases, vapors, dusts, mists and fumes can enter the body by inhalation. Once inhaled, they can irritate or damage the nose, respiratory tract and 2

6 lungs. From the lungs they can pass into the bloodstream, be distributed throughout the body and may damage other body parts. Eating or drinking with contaminated hands or in a contaminated place can lead to ingestion of hazardous chemicals. Contaminated dust in the air can also be ingested. Numbers of chemicals, such as paint thinners or graffiti removers, can be absorbed through the skin and enter into the bloodstream. Some chemicals, such as strong acids and bases, can damage the skin on contact. The toxic effects of a chemical on the body depend on several factors, such as concentration, duration of exposure, toxicity of the chemical, etc. Therefore, exposure to a chemical can have different effects under differing circumstances. Acute effects of a hazardous substance on the human body occur immediately after an exposure to that hazardous substance (usually in less than 24 hours). The reaction may be mild or severe, depending on the amount of chemical that enters the body and the toxicity of the material. Chronic effects occur after an exposure to a hazardous substance over a long period of time. Chronic effects or diseases may not show up for years after exposure. For example, long term exposure to asbestos may result in lung disease after several years. Local effects of a chemical may develop at the point of contact with the body. For example, contact with some solvents such as acetone, can cause a dryness leading to itching or skin disease. Systemic effects of a chemical occur somewhere in the body other than the point of contact. For example, lead in paints, if ingested or inhaled, can cause damage to the brain or kidneys. Often workers are exposed to more than one substance at a time. Such exposures may result in "synergistic effects" which are far more severe than those caused by exposure to each of these chemicals separately. V. MATERIAL SAFETY DATA SHEETS (MSDSs) AND OTHER INFORMATION ABOUT CHEMICAL HAZARDS MSDSs provide you with specific information on the chemicals you use. The vendor of the substances provides them. They are usually packaged and shipped with the product but the vendor must supply one upon request. Your supervisor must keep a copy of an MSDS for every substance used in your work area. You should request MSDSs for all substances that you will use or to which you may be exposed. The regulations require that they be given to you if you request them. The NJ RTK Act requires that this be done within five working days of your written request. You may choose not to work with a 3

7 substance if you do not receive the MSDSs or a reasonable explanation within this time. Copies of the MSDSs and additional information are also kept in the PHILIPPINE ACADEMY library and by the LSO. The State of New Jersey maintains a list of some 2000 substances which are considered hazardous. For these substances, the NJ Department of Health has prepared Hazardous Substance Fact Sheets which you may also request. These sheets contain hazard information similar to that in the MSDSs. When it is possible to do so, you should obtain copies of both documents for a substance. The HSFSs sometimes contain more accurate and complete information than the MSDSs. The information contained in the MSDS should be used to develop appropriate storage, handling and disposal procedures for the substance. Upon request, the LSO will assist you and your supervisor in doing so. Common sense and prudence require that these procedures be developed and approved by the LSO before the substance is used. VI. LABELS AND OTHER FORMS OF WARNINGS Each supervisor MUST ensure that all containers of chemicals in the work areas are properly labeled. The labels must be written in legible English and must at a minimum, list the chemical identity, the five most hazardous substances in a mixture, display the appropriate hazard warning, and the name and address of the manufacturer, distributor or other responsible party. The Laboratory Safety Officer is available to assist you in verifying label information. Labels should not be defaced or removed and must be updated when necessary. For hazardous chemicals produced within the work area such as carbon monoxide or welding fumes, warning notices must be posted as the situation demands. Labels are not needed on portable or temporary containers of hazardous substances if they are intended only for your immediate use and used only during that work shift. However, you should not abandon control of the unlabeled container while it contains any hazardous chemicals. Pipes or piping systems may not be labeled but their contents will be described in the training sessions if the contents are hazardous. VII. NON-ROUTINE TASKS If you are required to perform a non-routine task involving a specific hazard (such as entering a confined space) the supervisor must determine what hazards are present or may be created by the task so that a special training session can be conducted prior to start of the work. This training will inform you about any hazardous substances to which you might be exposed and the proper precautions to take to reduce or avoid exposure. The supervisor will make sure that any special equipment and/or personal protective equipment is available and used to perform the task. 4

8 VIII. INFORMATION AND TRAINING Any person who works with or may be exposed to hazardous substances will receive initial basic training on the relevant regulations and the proper and safe use of those hazardous chemicals. When a new hazardous substance is introduced into the workplace, training for that substance will be provided. This training and information must be provided prior to working with hazardous chemicals. The training will be coordinated by the Laboratory Safety Officer and it may utilize audio-visual aids and distribution of written material as necessary. Records of attendance at and the content of training sessions will be maintained by the LSO. A formal refresher session is required each year. The training program will emphasize the following items: A summary of the OSHA Hazard Communication Standard (29 CFR ) the NJ RTK Act and the PHILIPPINE ACADEMY hazardous materials hygiene program elements. The chemical and physical properties of hazardous materials (e.g., flash point, reactivity) and methods that can be used to detect the presence or release of chemicals (including chemicals in unlabeled pipes). The physical hazards of chemicals (e.g., potential for fire or explosion, etc.). Health hazards, including symptoms associated with exposure to chemicals and any medical conditions known to be aggravated by such exposures. Procedures and equipment for protection against hazards (e.g., personal protective equipment required, and its proper use and maintenance, work practices or methods to assure proper use and handling of chemicals and procedures for emergency response). Location of MSDSs, how to read and interpret the information on labels and MSDSs, and other information and training on specific hazards in their workplace. Location of and right to access to information about personnel exposure measurements and monitoring. Information about hazards associated with work at PHILIPPINE ACADEMY by outside contractors. The Laboratory Safety Officer will review the training program and revise or update it as necessary. As part of the assessment of the training program, we invite your suggestions and comments. 5

9 IX. OUTSIDE CONTRACTORS A. Informing Contractors of Hazards The Philippine Academy will include in the bidding specifications, and final contract or purchase orders, the Contractor Hazard Notification Form (see Appendix C). This form instructs the outside contractor to discuss with the Laboratory Safety Officer the hazardous chemicals and/or conditions to which the contractor's employees may be exposed while working in PHILIPPINE ACADEMY facilities and the appropriate protective measures required. Before the contract or purchase order is authorized, the contractor will acknowledge receipt of this information by signing the form and returning it to the Vice President for Administration. A copy will be forwarded to the Laboratory Safety Officer for review. B. Hazardous Chemicals Used by The Outside Contractors PHILIPPINE ACADEMY will include in the bidding specifications and final contract or purchase order, the Contractor Hazard Statement Form (see Appendix D) that requires the outside contractor to list all proprietary chemicals he/she will bring into the PHILIPPINE ACADEMY facility in the performance of the contract. The contractor will return a signed copy of the completed form with his bid to the Purchasing Agent. After the bid is accepted, a copy of this form along with MSDSs of all proprietary substances must be sent to the Laboratory Safety Officer for review. A written copy of the program document pertaining to the specific work activity may also be required. PHILIPPINE ACADEMY employees can receive information on health hazards of these chemicals from the LSO. The Contractor must not be allowed to begin work or bring any hazardous chemicals into the work site until the Laboratory Safety Officer gives approval. All containers must be labeled in accordance with Section VI. X. EMPLOYEE RIGHTS Each PHILIPPINE ACADEMY employee has the right, without prejudice or discipline, to obtain from their supervisor or the LSO any or all of the following: copies of this document, the OSHA Hazardous Communication Standard, The NJ RTK Act, applicable MSDSs or the hazardous chemicals inventory list. He or she also can obtain information relating to any exposure monitoring from the Laboratory Safety Officer. Employees also have the right to file a complaint against PHILIPPINE ACADEMY for not complying with the NJ RTK Act. Your name will be kept confidential. 6

10 XI. GLOSSARY OF HAZARD TERMS Chemical or substance Common Name Hazardous Chemical Hazard Warning Hazardous Waste Immediate Use Label LC 50 LD 50 Any element, chemical compound or mixture of elements or compounds. Any word or other such identification as its popular name, code name, brand name or generic name used to identify a chemical. Any chemical that has a physical hazard, health hazard or both. Any words, pictures, symbols, alone or in combination, appearing on a container label, a separate page accompanying the package or other appropriate form of warning that convey the hazards of the chemicals in the container. Any waste or combination of wastes that poses a potential threat to human health or the general environment. Hazardous wastes must be disposed in a legal and appropriate manner. The use of a hazardous chemical under the control of and/or by the person who transfers it from a labeled container only during the workshift in which it is transferred. Any written, printed or graphic material displayed on or affixed to a container of a hazardous chemical. The median lethal concentration (in air) of a chemical required to kill half of an experimental animal population The median lethal dose (e.g., mg/kg of animal body weight) of a chemical required to kill half of an experimental animal population. 7

11 PHYSICAL HAZARDS Physical Hazard A chemical that is a combustible, a compressed gas, an explosive, or flammable, an oxidizer, a pyrophoric (burns spontaneously upon contact with air), a water-reactive, an organic peroxide, unstable or reactive or any combination of them. These chemicals may produce sudden releases of energy that may result in burns or other injuries. Combustible Liquid Any liquid having a flashpoint at or above 100 o F. (37.8 o C) and below 200 o F (93.3 o C). Compressed Gas Explosive Flammable Liquid Flammable Solid Flashpoint Oxidizer Pyrophoric A gas or mixture of gases in a container having an absolute pressure exceeding 40 psig at 70 o F, exceeding 100 psig at 130 o F, or a liquid exceeding 40 psig at 100 o F. A chemical that causes a sudden, almost instantaneous release of energy, pressure, gas, and heat when subjected to sudden shock, pressure, or high temperature. Any liquid having a flashpoint below 100 o F (37.8 o C). A solid, other than an explosive or blasting agent, that can cause fire through friction, absorption of moisture or retained heat from manufacturing or processing which can be ignited readily. And when ignited, burns so vigorously and persistently as to create a serious hazard. The minimum temperature at which a material ignites when exposed to a source of ignition such as a flame or spark. A chemical that either supplies oxygen to substances or removes electrons from them. Oxidizers often cause fires or explosions through such reactions. Hydrogen peroxide, potassium nitrate (saltpeter) and chlorine are examples of oxidizers. A chemical that will ignite spontaneously in air at a temperature of 130 o F (54.4 o C). Water-reactive A chemical that will either react violently with water to generate large quantities of heat, produce flames or an explosion or will release a gas that is either flammable or toxic. 8

12 HEALTH HAZARDS Health Hazards Carcinogen Corrosive Exposure Irritant Mutagen Sensitizer Teratogen Chemicals for which there is significant evidence that acute or chronic human effects may occur. This term also includes chemicals that are carcinogens, toxic or highly toxic agents, reproductive toxins, irritants, corrosives, or sensitizers, and agents which can damage internal organs. A substance that can initiate or promote the development of malignant neoplasia or is a Special Health Hazard Substance is defined as a carcinogen. A chemical is considered to be a carcinogen even if it has been determined to be only a potential carcinogen by the International Agency for Research on Cancer (IARC), by the U.S. National Toxicology Program (NTP), or is regulated by OSHA as a carcinogen. A chemical that causes visible destruction of, or irreversible alterations in, living tissue by chemical action at the site of contact. The subjection of an employee to a hazardous chemical in the work place in the course of work activities. A chemical that is not corrosive but causes a reversible inflammatory effect on living tissue at the site of contact. A chemical capable of disturbing the integrity of hereditary mechanisms of cells. A chemical that causes an allergic reaction in normal tissue after repeated exposure. A substance that acts during pregnancy to produce a gross physical deformity or functional defect in the offspring. 9

13 Threshold Limit Value (TLV) The concentration of an airborne hazardous material given as a time weighted average to which nearly all workers can be repeatedly exposed for eight hours per day over an extended period of time without adverse health effects. 10

14 DATE: APPENDIX A PHILIPPINE ACADEMY HAZARD COMMUNICATION/RIGHT TO KNOW TRAINING ATTENDANCE SHEET INSTRUCTOR: SIGNATURE: When you sign here you acknowledge that you have received and understood the information given on this date. PRINT NAME (LAST, FIRST) (Nombre) Signature (Signatoria) Supervisor (Supervisor) Social Security Number (S.S. Numero) Telephone Extension (Telefono) 11

15 APPENDIX B SPECIFIC HAZARD TRAINING RECORD Name: S.S. No.: Supervisor: Date: This record certifies that the named employee has been informed of the requirements of 29 CFR (h) titled "Employee Information and Training" and the NJ RTK Act. This information includes any operations in his or her work area where hazardous chemicals are present and the location and availability of the written document, including the required list of hazardous chemicals, and MSDSs, required by this section. This training has been given either before being assigned to the workplace, as refresher training or when a new hazard was introduced into the work area. It further certifies that the training received included: 1. Methods and observations that may be used to detect the presence or release of a hazardous chemical in the work area, such as monitoring conducted by the employer, continuous monitoring devices, and appearance or odor of the substances when they have been released. 2. The physical and health hazards (as listed below) of the chemicals in the workplace. 3. The measures employees should take to protect themselves from these hazards, including specific procedures the employer has implemented to protect employees from exposure to hazardous chemicals, such as appropriate work practices, emergency procedures, and personal protective equipment to be used. 4. Non-routine tasks involving hazardous chemicals. 5. Spills and clean-up. 6. The specific safety rules and guidelines of the PHILIPPINE ACADEMY. The details of the Right-To-Know Program, including an explanation of the labeling system used and MSDSs and how employees can obtain and use the appropriate hazard information. WORKPLACE CHEMICAL HAZARDS (check all that apply) Flammable Unstable (reactive) Water-reactive Corrosive Oxidizer Pyrophoric Sensitizer Organic Peroxide Carcinogen Irritant Compressed Gas Toxic Target Organ (specify) I certify that I have received and understood the information given in this session. Employee Signature: Trainer Name: Signature: 12

16 APPENDIX C CONTRACTOR HAZARD NOTIFICATION I,, acting as the responsible agent for certify that in the acceptance of Purchase Order, I have been notified that in the performance of the contracted work, there may be exposure to the chemicals listed below at the work site. I further certify that before the work is started, I shall discuss with the PHILIPPINE ACADEMY Laboratory Safety Officer or his designated representative, the possible hazardous conditions and chemicals present in or around the worksite and the required protective measures. I shall inform all employees of my company working on this job and/or the employees of any subcontractor(s) hired to perform any of the work contracted for and any person(s) that I cause to be present on the job site of these chemicals and their hazards and will inform them of the location of the applicable Material Safety Data Sheets. I further certify that I and all the aforementioned parties are or will be trained according to any applicable Federal and/or State Laws or Regulations governing the handling and/or exposure to the hazardous chemicals and in the use of any personal protective equipment required in their handling and emergency spill or in case of exposure to them. Special Hazardous Chemicals and/or Conditions Contractor Agent: Date PHILIPPINE ACADEMY Laboratory Safety Officer Date 13

17 APPENDIX D-1 CONTRACTOR HAZARD STATEMENT I,, acting as the responsible agent for, certify that in the acceptance of Purchase Order, that only the hazardous materials listed below will be brought onto the job site. These materials include chemicals, mixtures containing hazardous chemicals and materials (i.e., welding rods) that in their use may produce hazardous by-products. I further certify that all of the employees working on this job and/or the employees of a subcontractor(s) hired to perform the work contracted for and any person(s) that I caused to be present on the job site will be informed of hazards of this materials and have been properly trained to use them and and I will make available to them copies of the Material Safety Data Sheets for these materials. I further certify that I and all the aforementioned parties am or will be trained according to any applicable Federal, State and/or Local Laws or Regulations governing the handling and/or exposure to chemicals, the use of any personal protective equipment required in their handling and the appropriate emergency spill or leak response procedures. Copies of the Material Safety Data Sheets for the chemicals listed below have been supplied to the PHILIPPINE ACADEMY Laboratory Safety Officer. POTENTIALLY HAZARDOUS SUBSTANCES Please list below any hazardous material that may be brought into the PHILIPPINE ACADEMY facility in the course of your contracted activity. If there is a doubt, list the material. Supply a MSDS for each material listed. Name: (proper or common name. No abbreviations or initials) CAS Number Quantity( in a convenient unit; lbs. Gms, gal. units.) Contractor Signature: Date PHILIPPINE ACADEMY LSO: Date 14

18 APPENDIX D-2 CONTRACTOR HAZARD APPROVAL The chemical(s) or chemical product(s) listed on the attached contractor hazard statement form have been reviewed by the undersigned and: The contract/p.o. can be authorized. (The material presents no significant hazard to our employees or property). The contract/p.o. can be authorized only under the limitations listed below and this form is returned countersigned by the contractor. The contract/p.o. cannot be authorized. (The material reviewed is considered so hazardous that its use constitutes an unacceptable risk to our employees or PHILIPPINE ACADEMY property.) Name (print) Signature Date LIMITATIONS I certify that I have read and agree to the limitations listed above in the performance of Purchase Order Contractor Signature: Date: 15

19 APPENDIX E WORKPLACE CHEMICAL INVENTORY LIST page of Location: Inventory Date Exact Label Name or Chemical Name CAS No. Manufacturer or Supplier Quantity stocked 16

20 APPENDIX F. 29 CFR OSHA HAZARD COMMUNICATION STANDARD 17

21 APPENDIX G. NJAC 8:59 NEW JERSEY WORKER AND COMMUNITY RIGHT TO KNOW ACT 18

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