PLANNED LIGHTING MAINTENANCE LTD METHOD STATEMENT & RISK ASSESSMENT REPLACEMENT OF LAMPS OR REPAIRS TO LOW LEVEL LIGHT UNITS

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1 PLANNED LIGHTING MAINTENANCE LTD METHOD STATEMENT & RISK ASSESSMENT REPLACEMENT OF LAMPS OR REPAIRS TO LOW LEVEL LIGHT UNITS Project: Insert Client Repair/ Replacement of low level light units/ low level using ladder access up to a working height not exceeding 5 metres. Contractor: Planned Lighting Maintenance Ltd Accompanying Documentation to this Method Statement: 1. Planned Lighting Maintenance Ltd Health & Safety Policy Document Part I 2. Planned Lighting Maintenance Ltd Health & Safety Policy Document Part II 3. Planned Lighting Maintenance Ltd Health & Safety Policy Document Part III 4. Site Induction Talk Prompt Sheet Supervisor specific briefing 5. Lamp Breakages Form 1001 General Information: All work to be carried out in accordance with the contract documentation and good working practice as defined by the Part III Health & Safety Policy Document and specific Risk Assessment attached. Reference numbers throughout this document relate to in the main the Company Health & Safety Policy Document Part III (Safe Working Practices) as attached. Brief Description of Scope of Work: i) The PLM team will book in and obtain the site specific safety information including any restrictions or special instructions ii) iii) iv) An initial brief site/works inspection will be conducted by the PLM supervisor to survey the scope of works Once the scope of work is surveyed and understood the supervisor will agree any required electrical isolation, identify the electrical isolation point and the strategy for maintaining secure work areas with the store management The PLM supervisor will carry out a site induction for the PLM engineering team in line with the site induction prompt card and the agreed electrical isolation v) The access equipment (ladders) will be checked and an in date inspection label identified on each piece of equipment (quarterly inspection) vi) When the agreed electrical isolation and area barriers are in place the low level work will be carried out by the engineers 1 of 8

2 vii) When the works are complete and the lighting is checked for correct operation the works area will be made good and the work area and electrical isolation control handed back to the store management. Detailed Sequence of Work: While this list is the intended sequence of work some tasks will take place concurrently and/or others may be brought forward or delayed depending on unforeseen problems that may arise. However, where these may affect safety revised risk assessments will be carried out to reduce risk so far as reasonably practicable. During all visits to site to carry out work the induction, equipment inspection and site inspection process will be carried out. 1. On arrival at site the PLM team will sign in at the Admin office, complete the site permit to work and obtain the required specific site safety information which will be included in the PLM supervisor s site induction. 2. The team in conjunction with the site representative will walk the work area and identify and agree the scope of work to be completed. This will include briefing and agreeing with the store management the exclusion barrier strategy, identification of electrical isolation points and agreement with electrical isolation programme for the works period including how these will be locked out/ controlled at the isolation point. 3. Prior to any work being carried out the PLM supervisor will complete a site specific induction for the PLM engineering team in line with the site induction prompt sheet. 4. Materials and tools will be delivered to the site work area using the correct manual handling techniques as laid down in SWP No Manual Handling to working areas. All lamps and replacement fittings will be kept in a suitable protective container and/or areas to avoid potential damage, breakages or being an obstruction to others. 5. The access equipment ladders will be checked for safe operation. All engineers will be checked to ensure they are wearing the correct personal protective safety equipment. 6. The work area route will be inspected on foot prior to the access equipment being placed at the start work position. At all times an engineer will be appointed to control and ensure suitable barriers are put in place as required to maintain exclusion zones. The movement of these will be co-ordinated by the appointed engineer who will additionally control customer movement away from any hazardous area. Ladders will be used in line with SWP No. 30 Ladders, Stepladders & Stools Prior to work taking place the electrical supply isolation points will be identified in preparation for the works to be carried out. Note: Isolation is not normally required for lamp changing as long as it is confirmed suitable RCDs are in place on circuits. 9. During the works and as required the electrical circuit will be confirmed as isolated by the engineering supervisor using suitable test equipment. In line with SWP No.17 Electrical Safety. This is to ensure suitable light levels are maintained for shop areas. 10. In sequence as decided by the PLM supervisor the light unit cover will be unfastened and placed in a safe position and the old units/ lamps removed. 2 of 8

3 11. The new fitting/ lamps will be installed and connected. At the conclusion of the installation the electrical power will be switched back on where isolation was required. 12. The light unit will be switched on and checked for correct operation. 13. At the end of the works all equipment/ lamps, etc will be removed for onward disposal and the area made good. SITE SPECIFIC SAFETY 14. Engineers will park in the designated areas and report to the site reception/ admin office before starting works. 15. Low level works will be conducted mostly during normal operating hours and suitable exclusion zones set around the working area. Where the risk assessment walk round inspection indicates the risks are high the supervisor may advise the store management that the works may need to be carried out when the store is closed. 16. Areas in close proximity to the works that could be potentially contaminated will be fitted with a suitable protective cover. 17. When required electrical works will be carried out under controlled isolation by trained competent engineers. 18. Suitable and sufficient personal protective equipment (PPE) will be worn by operatives to include safety footwear, cotton gloves and hi-visibility waistcoat. 19. The Planned Lighting Maintenance Ltd supervisor will carry out a simple toolbox talk at the beginning of each shift where the work period exceeds one day to include: a reminder of site safety rules and emergency procedures. 20. All waste, lamps, fittings, etc will be returned to the vehicle for removal from site and appropriate Hazardous Waste streaming. 21. Any breakages to lamps during the works will be reported and recorded on PLM Form Isolation of electrical circuits will be carried out either under the Clients system (where this exists) or the Company Permit to Work System using PTW/F No re-lamping works are to be completed in food preparation areas or the petrol filling station without compliance with the safe working procedures. 24. The café tables will be cleaned of any debris caused during the relamping work, however the client will be responsible for cleaning/sanitising the surfaces before customer use. Welfare 25. All welfare, toilet, first aid facilities and emergency evacuation procedures will be established at the survey stage and details passed on to the team during the induction. 26. Engineers must ensure they maintain good hygiene standards by washing before eating, drinking, etc. 27. No drink or food will be consumed outside of the designated areas and/or where they might be cross-contaminated. 28. No smoking is permitted on site at any time. 3 of 8

4 Security 29. Equipment, tools, etc will be secured in the vehicle when not in use and removed from site daily. The elevated work platform will be parked in the agreed designated area. Emergency Evacuation 30. The emergency evacuation procedures for the area are to be detailed during the site induction and employees reminded by the Team Supervisor on the daily toolbox talks. Miscellaneous 31. Prior to any works a copy of the building asbestos register should be obtained to confirm the presence or otherwise of asbestos containing materials. Where these have been identified and affect the working areas these will either be removed or suitable control measures implemented. Throughout the works if any hazardous materials are discovered work will cease and be reported immediately. An investigation will take place and risk assessments carried out by the Planned Lighting Maintenance Ltd Safety Officer. (See SWP No.20 Asbestos Awareness) Storage 32. No items will be stored on site where they can become a trip hazard or nuisance to others. No potentially combustible packaging materials or materials which could cause an obstruction will be left on site overnight other than in authorised areas. Originally prepared by: GMD Associates June 2017 UNDER NO CIRCUMSTANCES WILL OPERATION CONSIDERATIONS TAKE PRIORITY OVER SAFETY. UNDER NO CIRCUMSTANCES WILL HAZARDOUS MACHINERY, EQUIPMENT OR WORK AREAS BE LEFT UNATTENDED. 4 of 8

5 RISK ASSESSMENT Site: Assessor GMD Associates Date June 2017 Serial Hazard With No Control Measures Hazard With Control Measures Working in close proximity to site employees/ Where practicable carry out works out of normal staff and members of the public operating hours Keep employees, members of public away from working areas by setting suitable exclusion zones Policy Reference Number Comments Falls from height when using stepladder Use correct safe working procedures Policy Nos: 29 Working at Train engineers Use stepladders for short duration works only and only up to 5 metres Height and 30 Ladders, Stepladders and Stools 03 Injury while manual handling materials Train engineers Policy No: 15 Manual Use risk assessment procedure Handling Wear appropriate PPE gloves/ safety boots 04 Injury from incorrect use of handtools and Use correct safe working procedures Policy Nos: 14 Handtools Power tools Wear appropriate PPE and 35 Portable Power Tools Select tools of high quality and power tools without residual risks (noise, vibration) use battery powered DC equipment 5 of 8 Rev

6 RISK ASSESSMENT Serial Hazard With No Control Measures Hazard With Control Measures Policy Reference Number Comments Working with electrical equipment Engineers to isolate electrical supply and confirm Policy No. 17 Electrical Safety using appropriate test equipment Permit to Work 03 Permit to work system to be used, otherwise for lamp changing only, engineers to confirm light unit fitted with MCB/RCD prior to work Conduct work out of hours if no MCB/RCD fitted and isolate electrical supply Use non-conductive stepladder Handling of hot lamps Switch off where practicable and allow lamp to cool before handling Engineers to wear suitable gloves Handling of broken lamps Store lamps in suitable container Engineers to wear suitable gloves Broken lamps to be removed to sharps bin or similar for correct disposal Contamination or damage to product Where practical areas to be cleared of products by Clients staff Engineers to fit suitable protective covers Exposure to asbestos containing materials Consult building asbestos register prior to works Policy No. 20 Asbestos and implement suitable controls Use safe working procedure Awareness 6 of 8 Rev

7 Where risks are identified their likelihood of occurrence will be classed as 1 to 5 as follows: 1. REMOTE Very Unlikely to Occur 2. POSSIBLE Unlikely to Occur 3. PROBABLE Probably Will Occur 4. FREQUENT Very Likely to Occur 5. CERTAIN Extremely Likely to Occur Where risks are identified they will further be assessed for potential severity as 2 to 10 as follows: 2. NEGLIGIBLE Negligible Injury or Consequence 4. MINOR Minor Injury or Consequence 6. SIGNIFICANT Significant Injury or Consequence 8. MAJOR Major Injury or Consequence 10. CRITICAL Critical Injury or Consequence These will then be transposed to the Risk Assessment Form where each figure is multiplied by the other to assess risk before and after control measures are employed. 7 of 7 Rev