The Corporation of The Township of Stone Mills Council Agenda April 20, 2015 Centreville Municipal Office 6:30p.m

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1 Council Agenda Centreville Municipal Office 6:30p.m The four hundred and eleventh meeting of the Council of The Corporation of the Township of Stone Mills was called to order on at in the Municipal Council Chambers in Centreville, Ontario. Members Present: Reeve Clarence Kennedy Deputy Reeve Eric Smith Councillor Martha Embury Councillor Deb Thompson Councillor Wenda Lalande Councillor John Wise Staff Present: Deputy Clerk, Hogan CAO/Clerk, Brooks Treasurer, Beaushaw Public Works Manager, Miller Regrets: Councillor, Doug Davison Members of the public were present to observe the meeting. 1. Call to Order - Reeve Kennedy called the meeting to order at 6:30p.m. 2. Agenda 1. Agenda of

2 Motion Number Motion Number M. Embury THAT Council accept the agenda of with the addition of an item under 8.6b - CBO Reports - pertaining to the request to construct a 10' x14' structure at the Stone Mills Soccer Field and a report under Public Works Manager under 8.4b pertaining to tender results crushing of stone. 3. Conflicts of Pecuniary Interest or the General Nature Thereof - None Noted 4. Minutes 1. Minutes of April 7, 2015 Stone Mills Council meeting Motion Number Motion Number THAT the Minutes of April 7, 2015 Stone Mills Council meeting be accepted as presented. 5. Delegations, Deputations and Presentations 1. Vicki Leakey, KPMG to present the Township of Stone Mills 2014 Draft Financial Statements Vicki Leakey, KPMG presented a Powerpoint presentation of the 2014 Draft Financial Statements for the Township of Stone Mills.

3 Motion Number Motion Number THAT Council receive the report from Vicki Leakey, KPMG and endorse to the 2014 Draft Financial Statements. 6. By-laws and Resolutions 7. Financial Accounts 1. Year to Date Draft financials - Up to March 31, 2015 Treasurer Beaushaw presented the 2015 Year to date financials up to March 31, 2015 for the Township of Stone Mills Motion Number Motion Number E. Smith THAT Council receive the draft financials from up to March 31, 2015,as presented by Treasurer Beaushaw. 8. Staff Reports 8.1. Deputy Clerk Hogan 8.2. Treasurer Beaushaw 8.3. C.A.O./Clerk Brooks

4 a. AMO Conference Registration Forms - August 16-19, 2015 Motion Number Motion Number M. Embury E. Smith THAT Council authorize 3 members of council( Councillor Thompson, Councillor Lalande and COuncillor Davison) to attend the 2015 AMO Conference. FURTHER THAT all interested attendees contact the CAO/Clerk for registration as soon as possible. b. Discussion on altering the Summer Council schedule to 1 meeting per month in July and August ( July 20 & August 10, 2015) Motion Number Motion Number THAT Council alter the Council schedule of July and August to a "1 scheduled meeting per month". FURTHER THAT the 2015 meetings meetings be scheduled for July 20, 2015 and August 10, Public Works Manager Miller a. Meeting correspondence with the Ministry of Environment, AECOM and Township Management regarding the Sheffield and Moscow Landfills ( deferred from the April 7, 2015 Council meeting)

5 Council members discussed the context and outcome of the discussions with the Ministry of Environment and AECOM with Public Works Manager, Miller. Motion Number Motion Number J Wise THAT Council receive and file the correspondence of the AECOM, MOE and Township of Stone Mills meeting of March 2015 regarding the Sheffield and Moscow Landfills. b Tender for Crushing Granular Material & Manufactured Winter Sand Motion Number Motion Number E Smith THAT the report dated by Keith Miller entitled Tender for Crushing Granular Material & Manufactured Winter Sand be received. FURTHER THAT VIC Priestly Contracting Limited be awarded the Crushing and Sand Tender for 2015, 2016 and 2017 with the option of an additional 2 years if agreeable to both parties. Recorded vote: C. Kennedy- In favour E Smith - In favour J Wise- not in favour D Thompson - In Favour M Embury- In Favour W Lalande- Not in favour

6 8.5. Fire Chief Haylow 8.6. Chief Building Official Detlor a. Stone Mills Rooftop Solar Panels Update CBO, Detlor discussed with Council the performance of the Panel project to date. Council members requested that representatives from Enphase and Strathcona Solar attend future council meeting. Motion Number Motion Number THAT Council instruct the Properties management/cbo to continue to monitor solar output and that this item be deferred to the May 4, 2015 Council meeting. b. Stone Mills Soccer Association Building Request Motion Number Motion Number E. Smith THAT Council authorise the Stone Mills Soccer Association to construct a 10' x 14' ft canteen storage building at the Tamworth Soccer Field. FURTHER THAT council provide the $ permit fee for the construction.

7 9. Committee/Board Reports and Minutes 10. Items for Consideration 11. Items for Information 1. Notice of event - Stone Mills Community Declutter & Plant Sale - May 23, 2015 Motion Number Motion Number THAT Council receive and file the notice of event- Stone Mills Community Declutter and Plant sale. 12. New Business and Statements for Members - Councillor Embury thanked council for the opportunity to attend the " Meeting Series" AMO training session that took place on April 17, 2015 in Kingston. Council were updated on the Hazardous Waste Day to take place on April 25th, Closed Meeting 1. A Personnel item in accordance with Section 239 of the Municipal Act,2001 Motion Number Motion Number

8 THAT in accordance with Section 239(2) of the Municipal Council rise and move In-Camera to discuss personnel information pertaining to Personnel matters of an easily identifiable individuals and a property acquisition matter. Motion Number Motion Number M. Embury E. Smith THAT Council return to open session. Motion Number Motion Number THAT Council authorise the increase in entitled hours of Kim Fenwick- Burns to accommodate the janitorial/custodian duties of the Municipal Offices and Public Works buildings. 14. Confirming by-law 1. By-law being a by-law to confirm the proceedings of the Council meeting. Motion Number Motion Number THAT By-law being a by-law to confirm the proceedings of the April 20th, 2015 Council meeting be read a first, second and third time and passed this 20th day of April 2015.

9 15. Adjournment - The Council meeting of April 20th, 2015 was adjourned at 8:10p.m Signatures affixed to the original minutes by: Clarence A. Kennedy, Reeve and Bryan Brooks, C.A.O/Clerk