AGENDA REPORT. For the Agenda of July 6, 2015

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1 AGENDA REPORT To: Mayor Pat Humphrey and the Clare City Commission From: Steven J. Kingsbury, MBA, CPFA, MiCPT Acting City Manager Treasurer, Finance and Technology Director Date: July 1, 2015 Regarding: Skate Park Equipment Purchase For the Agenda of July 6, 2015 Background. Following a presentation to both the City's Planning Commission as well as the City Commission a small group of very motivated youth have been actively raising funds over the past couple of years to purchase equipment for a skate park. Concurrent with the fund raising efforts an intentional and focused effort has been underway to find a location for the skate park equipment to be installed that is convenient and safe for those using it (preferably in a City Park) while simultaneously not being too closely located to any residential area. As of June 30, 2015 a total of $23, has been raised through fund raising efforts and donations which is being held within the City's Parks and Recreation Fund. The City's Parks and Recreation Advisory Board along with the youth, their parents and sponsors who have been spearheading the skate park have determined that the best permanent location for this equipment will be within the proposed new Multi-Purpose Recreational and Sports Complex to be located at the southern side of the City of Clare. Because the site development and construction at this location has not yet been approved or started a temporary site has been located for the skate park on the basketball pads located in Brookwood Park. Normally skate park equipment is sold in a complete configuration package that is much larger than the area that we currently have available and for a cost much greater than the funds that we now have available. During our efforts to solicit quotes we found that only one company (the American Ramp Company) is willing to sell the City the portions of an entire skateboard park that we have sufficient room to install. Therefore, this purchase will effectively be completed on a sole source basis since no other company will provide the desired quantity of equipment. Issues & Questions Specified. Should the City Commission approve the purchase of the skate park equipment with the funds that have been raised and donated for this purpose and allow the City's Parks and Recreation Department to install it at the Brookwood complex? Alternatives. 1. Approve the skate park equipment purchase. 2. Do not approve the skateboard equipment purchase. 3. Set aside the decision regarding this matter to a later date.

2 Financial Impact. The cost of the skate park equipment being proposed at this time is $16,500 which includes delivery and initial set-up. The required funds specifically raised and donated for this purpose/purchase are available within the Parks and Recreation Fund. This purchase was not originally included in the City's FY2015/16 budget and therefore a budget amendment will be required for the purchase. Recommendation. Based upon the significant commitment and success of the youth, their parents and sponsors in raising the funds for this parks and recreational enhancement I offer my wholehearted endorsement of this equipment purchase and the location of the skateboard park within Brookwood Park. Recommendation is that the City Commission approve the skate park equipment purchase by adoption of Resolution (copy attached).. Attachments. 1. Recreation Director Recommendation. 2. Skate Park Equipment Quote and Layout Design Schematic. 3. Resolution

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7 RESOLUTION A RESOLUTION OF THE CLARE CITY COMMISSION APPROVING THE PURCHASE OF SKATE PARK EQUIPMENT FROM DONATED FUNDS. WHEREAS, approximately two years ago two young members of our community and their parents/sponsors presented a plan to the City Commission to raise funds for the construction of a skate park for our youth to use in our community; and WHEREAS, following that presentation the youth, their parents and sponsors have been actively raising funds which as of June 30, 2015 total in excess of $23,000; and WHEREAS, a site well suited for the installation of the skate park equipment has been located; and WHEREAS, the City has requested bids from companies that provide this type of equipment and received one that meets the needs of the City; and NOW THEREFORE BE IT RESOLVED THAT, the Clare City Commission hereby approves the purchase of the skate park equipment from the American Ramp Company at a total cost of $16, NOW THEREFORE BE IT FURTHER RESOLVED THAT, the Clare City Commission hereby approves a budget amendment to include this equipment purchase as a capital improvement of the City's previously approved FY2015/16 Budget. ALL RESOLUTIONS AND PARTS OF RESOLUTIONS INSOFAR AS THEY CONFLICT WITH THE PROVISIONS OF THIS RESOLUTION BE AND THE SAME ARE HEREBY RESCINDED. The Resolution was introduced by Commissioner and supported by Commissioner. The Resolution declared adopted by the following roll call vote: YEAS: NAYS: ABSENT: Resolution approved for adoption on this 6 th day of July Diane Lyon, City Clerk