2017 Season HILLCREST SKI CLUB October Picks of the Month.

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1 October Picks of the Month HILLCREST SKI CLUB Season The Club will go to Mohawk Mountain On the Friday Evenings of January 6 th; 13 th & 27 th This packet Is DUE no later than Wednesday, November 2nd 2016 fivesatins@hotmail.com

2 We are planning to take three (3) Friday trips to Mohawk Mountain in Cornwall, CT. If you wish to check out the mountain you may view it online at In order for your child to attend, you will need to complete all the paperwork included in this packet and return it to school with the appropriate payment no later than Wednesday, Nov. 2nd, The Ski Club can be no larger than 150 members (approximately 50 from each grade) each trip, so please make sure you take the time to complete the paperwork correctly and hand it in AS SOON AS POSSIBLE. We do date stamp the paperwork EACH day during collection to avoid any discrepancies about when your child actually handed the paperwork in. If a bus fills up prior to the deadline available seating will be determined based on a first come first serve basis and your child may be bumped to another grade level bus. We will leave Hillcrest directly after dismissal on coach buses and will ski until approximately 8:45 pm. We will return to school around 10:15 pm. Your children are notified about 15 minutes out to give you a call for pick up. Please understand that there can be NO ONE-WAY bus riding. All Ski Club members must ride to and from the mountain on the Hillcrest bus he/she is assigned to unless prior arrangements have been made. All Ski Club equipment MUST be labeled and transported to Hillcrest by a parent the afternoon of each trip. Ski equipment is NOT allowed to be brought on the regular school bus. Drop off of all equipment will be in the REAR of the school between 1:45 pm 2:30 pm. Equipment will be directly loaded onto your child s bus by you after checking in with a parent volunteer. Please note that Hillcrest Middle School, the Trumbull Board of Education &/or the club volunteers are not responsible for any lost or stolen items. Please note that we cannot run this club without the help of parent chaperones. Please consider chaperoning! Should you have any questions about the Ski Club, please contact one of the Chairs listed below: Nikki Satin Phil Simpson H: C: C: fivesatins@hotmail.com philsimpson@sbcglobal.net

3 General Club Information We will hold the following date as a backup ski day should we need to cancel any of our pre-set dates: February 3 rd. We will not refund any monies if you cannot make these trip dates. Should you not be able to attend a club trip that you are signed up to attend including makeup date; you may not transfer, swap &/or sell your spot unless such a transaction is approved at least 7 calendar days in advance of said trip by a Club Chair and such approval will be granted provided that the replacing person is already an eligible HMS Club Member with all of their paperwork completed. There are no refunds or credits for trips that your child is unable to attend for any reason.. Ski Club will automatically be cancelled if there is a Trumbull Public School announced snow day or an early dismissal. Ski Club will go on as scheduled if there is a Trumbull Public School delayed opening. Should we need to cancel Ski Club due to anticipated severe temperatures or weather, we will send out an E-blast notification If you are chaperoning, please do your best to be behind Hillcrest School on your scheduled date by 1:30 pm. We will have at least two teacher chaperones per bus for each trip. We will need 1 to 2 parent chaperones per bus as well. If some emergency arises and you absolutely cannot make the trip you signed up to chaperone, please text Nikki ( ) right away as we will need to try and schedule an alternate chaperone. If your child does not follow the RULES set forth by the Ski Club, the bus company, or the mountain, please be aware that your child will be removed from the Ski Club with no refund. You will be notified of any action taken by the school

4 Please note that all ski club correspondence will come via the PTA e- Blast server. Please read carefully NOTIFICATION Instructions on page 10. Our busses will leave HMS promptly at 2:45 we cannot wait beyond this time for parents dropping off equipment and we won t leave club children at Hillcrest. In the event you miss the bus we encourage you to meet us at the Mountain with their equipment so that your child will be able to ski. The lodge can get crowded so the children are required to check in all their belongings before skiing/boarding. They will receive a tag from the chaperones which they will label and place on their bags. They are also required to label their belongings prior to the trip and to not bring any valuables. Money for the canteen should be kept on the child s person so they don t need to uncheck and recheck their bag. The ski school requires that children, who wish to take lessons, do so consecutively, so that the group in which they are placed progresses at the same rate. If you wish to sign up for fewer than three lessons, the ski school asks that you select your dates consecutively, starting on the date of the first trip. If your child s first trip is the second or third club trip it may not be possible to accommodate lessons for them. There is a mid mountain restaurant with table service. We discourage club members from eating at this restaurant without adult supervision for a variety of reasons including calculating and the tipping of the wait staff. Please discuss this rule with your children. *********************NOTE*********************** Helmets are REQUIRED to ski/snowboard. NO ONE will be permitted on the slopes without one. If your child does not own one, please make sure to rent one.

5 Hillcrest Middle School/Mohawk Mountain Ski/Snowboard Club Application 2017 Season Deadline: All forms MUST be completed & returned no later than Wednesday, November 2nd 2016 Student: Address: Grade: Home Phone Number: Parent Address: Cell Phone: Mom: Dad: Work Phone Number: Mom: Dad: Ability Level: (Circle one) Beginner Intermediate Expert We will always call the parent phone numbers listed first in case of emergency. Please list someone other than yourself should we not be able to reach you! Emergency Contact: Home Phone: Cell Phone Please circle the Dates your child will attend: 1. January 6, January 13, January 27, 2017 Please list any allergies or medications we should be aware of: Medical Insurance Plan: Policy holder: Insurance ID Number: Agreement and Release of Liability I understand that injuries are a possibility and should they occur I will not hold responsible the program, organization, or any chaperone associated with the program. I further agree to give permission for the chaperones to act in my behalf in the case of injury to my child. I understand that my insurance will be used for coverage. Parent Signature: Date:

6 Rules & Safety Agreement HMS Ski Club at Mohawk Mountain Family Name: Mohawk Mountain believes that all skiers and boarders have the right to a safe and pleasant place to ski. Equally each skier and boarder has the responsibility to protect others rights to the same skiing/boarding environment. Therefore, the Management, the Rangers, the Ski Patrol and Ski School Instructors are authorized to rescind the skiing privileges of anyone who creates a nuisance or endangers themselves or others. Dangerous or Undesirable Conduct Includes: Foul Language &/or Fighting Lift Line Cutting Skiing/boarding out of control or above one s ability as to endanger others Skiing/boarding on closed trails Refusal to use the safety bars provided on all chair lifts Jumping from or bouncing on the chairlift Removing hazard markers, flags or poles Unauthorized skiing/boarding through race courses The use of e-cigarettes, alcohol or drugs Snowboarding without the use of a safety strap. Skiing/boarding at excessive speeds for the number of people on the slope or the prevailing conditions I have read and understand the above and I will abide by the rules stated above. Student Signature: Parent Signature: Date: Date:

7 The Ski/Snowboard Fees for the 2017 Season Please note that ALL tickets & fees MUST be paid for by the Club in November. There are NO cash refunds unless you provide a doctor s note stating that your child cannot ski for the trip or the remainder of the season for medical reasons. Please make checks payable to HILLCREST MIDDLE SCHOOL for the appropriate amount based on the worksheet below. Don t forget to include the bus fee in your calculations. Family / Child Name Please indicate if your child will be [ ] snowboarding or [ ] skiing Lift only $20.00 per trip x Total: $ (# of trips) Lift/Lesson $40.00 per trip x Total: $ (# of trips) Lift/Rental $40.00 per trip x Total: $ (# of trips) Lift/Lesson/Rental $60.00 per trip x Total: $ (# of trips) Bus Fee (mandatory) $25.00 per trip x (# of trips) Helmet (Rental /optional) $10.00 per trip x (# of trips) Total: $ Total: $ Total Owed: $ NOTE: If taking Lessons please indicate which trips they are for [ ] January 6, 2017 [ ] January 13, 2017 [ ] January 27, 2017

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9 Chaperones Needed!! Parents we need your help. We MUST have an adequate number of chaperones per trip in order to ensure the safety of the students. You don t have to ski to chaperone. If you choose to ski, you will be provided with a FREE PASS, compliments of the mountain. Chaperones need to be at Hillcrest by 1:35 pm to help with the loading of ski equipment, and attendance to and from the mountain. To provide as many seats as possible to our children there are a limited number of parent chaperone seats available on each bus if you are not selected to chaperone, we encourage you to drive up to the mountain and meet us. In addition we need one parent to drive ahead of the busses to pick up lift tickets, to reserve tables and to meet the busses upon our arrival to distribute tickets. Please circle which dates you are available to help chaperone below. Note that your requested dates are not a guarantee of available space on a bus on any particular date a confirmation will be sent to you after all forms are in. January 6, 2017 January 13, 2016 January 27, 2017 Please check here if you are willing to drive to the Mountain ahead of the busses to pick up the lift tickets and reserve table s Please check here if you would be willing to go to the hospital with a student being transported in the ambulance Please print the following information so we can contact you: Parent Chaperone Name: Parent Cell Telephone Number: Parent Do you intend to ski (circle one): Yes or No Please note: If you cannot make your scheduled date, please text Nikki ( ) or Phil ( ) ASAP so a replacement can be found!

10 MANDATORY FOR ALL VOLUNTEERS This electronic process must be completed for any parent or guardian volunteering with the ski club. This process must be completed each school year - To complete the process please visit the following link which will take you to the electronic form. SKI CLUB E-BLAST/COMMUNICATION Please note that all ski club correspondence will be done via the PTA e- Blast server. To make sure that you receive up-to-date information, ski club trip instructions, as well as any last minute cancellations due to weather or any other unforeseen cancellations please take the time to register any contact addresses (home, work, spouse, etc.) directly online on the Hillcrest Website: Please be sure to check on the Ski Club list. E-blasts for this club are only sent to this list.

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13 2016/2017 Rental Agreement Form Attach completed forms to the Group Sign Up Sheet A completed rental agreement is required to deliver equipment. Arbitration I hereby agree to submit all claims against the manufacturers or distributors of the rental equipment rented and/or used by me at Mohawk to binding arbitration. I further agree to submit any other dispute with Mohawk, which arises from use of the equipment and/or skiing at Mohawk Mountain Ski Area, Inc. to binding arbitration. For any dispute submitted to binding arbitration pursuant to this agreement, there shall be a three-member arbitration panel, consisting of two party-appointed arbitrators (one arbitrator to be appointed by each party) and one neutral arbitrator (collectively, the Panel ), to be chosen by the partyappointed arbitrators. In the event that the two party-appointed arbitrators are not able to agree on a third, neutral arbitrator, the neutral arbitrator shall be appointed by the United States District Court, for the District of Connecticut. Each party shall pay its own costs, including the costs associated with the partyappointed arbitrators, and the parties shall share equally the costs associated with the neutral arbitrator. The arbitration proceeding shall proceed in West Hartford, Connecticut and shall be governed by the Federal Rules of Evidence. The Panel shall establish a reasonable and appropriate discovery schedule to expeditiously resolve this matter. With regard to disputes between me and Mohawk, if the dispute arises from a personal injury or death, the first phase of the arbitration shall be to determine whether said injury or death arose from a hazard/risk inherent in skiing. In the event that the Panel determines the alleged injury/death arose from a hazard/risk inherent in skiing, the claim shall be deemed barred, as a matter of law, and the Participant shall be barred from recovering any compensation from Mohawk. In the event that the Panel determines the alleged injury did not arise from a hazard/risk inherent in skiing, the Panel may, at its discretion, allow for additional discovery and evidence, and then it shall decide any remaining issues on the merits. GENERAL TERMS Daily rentals end at the close of business on the date that the equipment is rented. All equipment rented on a daily basis must be returned to Mohawk on the same date. Seasonal rental equipment must be returned to Mohawk by no later than May 1, For any equipment returned after May 1, 2017, a Late Fee of $10.00 per week, per piece of equipment, shall be assessed. Mohawk reserves all rights to commence legal action to recover any and all rental equipment that is not returned in a timely manner, or to recover damages for equipment returned in broken or damaged condition (not including normal wear and tear), including reasonable attorneys fees incurred in any action to recover same. THIS DOCUMENT IS A LEGALLY BINDING CONTRACT which supersedes any other agreements or representations by or between the parties. It shall be interpreted to provide as broad and inclusive a release of liability as is legally possible, but is not intended to assert any claims or defenses which are prohibited by law. If any part of this agreement is deemed void or unenforceable, the remainder shall be given full force and effect. The specific rights of the parties under this contract may vary from state to state. I have read, and understand, and agree to the terms of this Warning, Liability Release and Arbitration Agreement. Skier s (Renter s) Signature Date Parent/Guardian* Date *(parent or guardian signature must accompany minor signature) For Office Use only Date Received: EZ Rent Group name: Dates of visits: Attach EZ Rent Receipt here: , v. 2

14 Packet Checklist Family Name: [ ] R - Ski Club Application completely filled out & signed (pg 5) [ ] R - Rules and Safety Agreement signed by you and student (pg 6) [ ] R - Ski Club Fee Worksheet and total amount for trips (pg 7) [ ] R - Check payable to HILLCREST MIDDLE SCHOOL for the correct amount (from pg 7) [ ] R Rental/lessons Agreements - Only if your child is renting or taking lessons (pg11-13) [ ] R TPS Field Trip Permission Slip signed and dated (pg 8) [ ] R - Chaperone Sheet if interested (pg 9) [ ] D - School Volunteer Security Check process [ ] D Sign-up for e-blasts [ ] R Return this packet checklist with all the R forms (page 14) R Return stapled together D Process to complete / do PLEASE DO NOT SEND THIS PACKAGE BACK UNTIL YOU HAVE ALL COMPLETED FORMS ALONG WITH THIS CHECKLIST AND THE APPROPRIATE PAYMENT For Office Use Only Date Stamp Check # / $