TELUS National Channel Team Meeting 2018 Request For Proposal_
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1 National Channel Team Meeting 2018 RFP Details RFP Name National Channel Team Meeting 2018 Response Due Date Decision Date RFP Type RFP Code Description Decision Factors Billing Information Concessions / Contractual Requirements Fri, 17-Mar-2017 Mon, 24-Apr-2017 Meeting Space and Sleeping Rooms M5NYTYTL5MT Annual Meeting Budget Meeting space/natural lighting Working space of meeting room Room & Tax to master Rooming list to be provided See questions Key Contact Information Contact Name Anastasia DeFrancesco Address anastasia.defrancesco@conf erencedirect.com Organization Direct Phone Title Preferred Contact Method Address Additional Information Global Account Executive Cvent, 76 Point Hope Place Whitby, ON Canada This is a shared account with Carolyn Poole & Anastasia DeFrancesco. Organization Information Organization Name Organization Type Corporate Industry Telecommunications Address Events / Year 0 Organization Information 25 York Street Toronto, ON M5J 2V5 Canada Telus Corporation is a Canadian national telecommunications company that provides a wide range of telecommunications products and services including internet access, voice, entertainment, healthcare, video, satellite and IPTV television. Stock price: T (TSE) $ (-0.17%) (as of Nov 15, 2016) Page 1 of 5
2 National Channel Team Meeting 2018 Event Information Event Name Total Attendees 150 Event Type National Channel Team Meeting Corporate Event Commission Yes % Event History Dates Flexible? Contract Signature Location The planner has indicated that this event is being held for the first time. Yes Event Dates Mon, 05 Feb Thu, 08 Feb 2018 Business Objectives Destinations Under Consideration Canada Some senior leaders will also attend. Attendees are travelling from across Canada. Toronto, ON Surrounding areas Sleeping Room Requirements Day Any (Run Of House) Single (1 Bed) Mon, 05-Feb Double (2 Beds) Suite Staff Tue, 06-Feb Wed, 07-Feb Thu, 08-Feb Room Occupancy - Single - Single Single Check-in Date Mon, 05-Feb-2018 Total Room Nights 380 Additional Information PLEASE PROVIDE SINGLE/DOUBLE RATES ROOM & TAX TO MASTER ROOMING LIST TO BE PROVIDED Thurs night stay overs for West coast travellers Peak Room Nights 130 Page 2 of 5
3 National Channel Team Meeting 2018 Meeting Room Requirements Start Date Mon, 05-Feb-2018 Day Time Agenda Item Room Request Mon, 05-Feb :00 AM-11:45 PM Mon, 05-Feb :00 AM-11:45 PM Green room Tue, 06-Feb :00 AM-9:00 AM fast fast Tue, 06-Feb :00 AM-5:00 PM General session Tue, 06-Feb :00 AM-5:00 PM #1 Tue, 06-Feb :00 AM-5:00 PM #2 Tue, 06-Feb :00 AM-5:00 PM #3 Tue, 06-Feb :00 AM-11:45 PM Tue, 06-Feb :00 AM-11:45 PM Green room Tue, 06-Feb :30 AM-10:45 AM AM break Tue, 06-Feb :00 PM-1:00 PM Buffet Tue, 06-Feb :45 PM-3:00 PM PM break Tue, 06-Feb :30 PM-10:00 PM Awards Dinner Dinner Wed, 07-Feb :00 AM-9:00 AM fast fast Wed, 07-Feb :00 AM-5:00 PM General session Wed, 07-Feb :00 AM-5:00 PM #3 Rounds of 8 (Room Required) Page 3 of 5
4 National Channel Team Meeting 2018 Wed, 07-Feb :00 AM-5:00 PM #2 Wed, 07-Feb :00 AM-5:00 PM #1 Wed, 07-Feb :00 AM-11:45 PM Wed, 07-Feb :00 AM-11:45 PM Green room Wed, 07-Feb :30 AM-10:45 AM AM break Wed, 07-Feb :00 PM-1:00 PM Buffet Wed, 07-Feb :45 PM-3:00 PM PM break Thu, 08-Feb :00 AM-9:00 AM fast fast Thu, 08-Feb :00 AM-5:00 PM #1 Thu, 08-Feb :00 AM-5:00 PM General session Thu, 08-Feb :00 AM-5:00 PM #3 Thu, 08-Feb :00 AM-5:00 PM #2 Thu, 08-Feb :00 AM-5:00 PM Thu, 08-Feb :00 AM-5:00 PM Green room Thu, 08-Feb :30 AM-10:45 AM AM break Thu, 08-Feb :00 PM-1:00 PM Buffet Thu, 08-Feb :45 PM-3:00 PM PM break A/V Needs Basic AV requirements at this time /projector in all meeting space More details to follow May bring in own projectors Page 4 of 5
5 National Channel Team Meeting 2018 Additional Questions 1. Can you offer 1 complimentary guest room for every 40 occupied? 2. Can you offer 2 staff room at 50% group rate? 3. Can you offer complimentary wifi in each guestroom? 4. Can you offer a discounted parking rate? If so what is your regular rate and what can you offer? (Comment) (Required) 5. Can you meet all meeting space requirements? Please disclose any space issues, ie pillars, obstructions etc. 6. Can you offer 5 complimentary upgrades with Welcome Amenity? 7. Can you offer complimentary Wifi in all meeting spaces? Each guest will have 1-2 devices for basic checks? 8. What is the sq footage of the general session & ceiling height? 9. Does the general session space have natural lighting? 10. Does the general session space have any obstructions, pillars, walls, poles etc? Please describe if you do 11. Is the general session space & breakout room on the same floor? Please describe. 12. Did you submit all dates you have available? 13. Have menus been attached? 14. Have you attached meeting room floor plans? 15. No patch fee's if client brings in own AV equipment? 16. Can you offer 25% off AV services/rental equipment if the group decides to use your inhouse services/equipment? 17. Are you holding space & until what date?. Page 5 of 5
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