UCI Para-cycling Road World Cup Baie-Comeau August 2018

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1 UCI Para-cycling Road World Cup Baie-Comeau August 2018 GENERAL INFORMATION ON THE REGION General information on the region and city Located in the heart of the Manicouagan-Uapishka World Biosphere Reserve, Baie-Comeau perfectly combines urban life and wide spaces. Founded in 1937, the City of Baie-Comeau is the central city of the Manicouagan RCM. With a population of approximately 22,000, Baie-Comeau is home to 35,000 residents of Manicouagan and almost 100,000 to the North Coast. The Host City If Baie-Comeau dominates the St. Laurent River from its advantageous geographical point of view, it should also be noted that the city is located in the heart of a UNESCO World Biosphere Reserve, which is to say the World Conservation Reserve of the Manicouagan-Uapishka biosphere. The region is not only renowned for the quality of its biodiversity, but also for its "model region in sustainable development" program. Baie-Comeau is a two-hour drive from one of the 10 most beautiful bays in the world, Tadoussac Bay, and boasts the second highest annual hours of sunshine in Canada, an advantage when it comes the time to enjoy exceptional views of mountains, forests and the sea. 11/05/2018 Page 1

2 Welcome to the North Cost Area / Manicouagan! During your stay with us, take the opportunity to visit the area and see the country. There is plenty to do around Baie-Comeau! World Biosphere Reserve designated by UNESCO since 2007, the greater region of Baie-Comeau welcomes you in a landscape marked by the phenomena of post glaciation. From west to east, the region offer attractions and exceptional sites to visit. In addition, its hinterland will charm you with its immensity, whose main access are the Toulnoustouc and Trans-Quebec-Labrador roads. The latter leads to the Monts Groulx through the Jean-Lesage (Manic 2) and Daniel-Johnson (Manic 5) dams. The area offers a range of outdoor attractions and tourist activities for all tastes. 11/05/2018 Page 2

3 GENERAL INFORMATION ON THE EVENT The athletes' village and the central point of all competitions (road race and time trial) will be located on Joliet Boulevard, directly opposite Serge Bouchard High School in Baie-Comeau. ORGANIZING COMMITTEE Gestion SPACT inc. 59, place Lasalle Baie-Comeau (Québec) G4Z 1J8 Phone: (418) post 1 paracyclisme@gestionspact.ca For more information on the UCI Para-Cycling Road World Cup in Baie Comeau, please visit the following website : 11/05/2018 Page 3

4 TRANSPORTATION Transportation to Baie-Comeau from Montreal is structured and supervised by the Organizing Committee. To reduce the cost of transporting delegations, luxury coaches have been chartered and will all depart from Pierre Elliott Trudeau Airport from Montreal to Baie-Comeau, a journey lasting approximately 9 hours. To maximize the comfort of all during the ride, these luxury coaches are not suitable or accessible for wheelchairs. We therefore ask for the teams' cooperation during the boat trip for team members with reduced mobility. A stop in a restaurant is planned halfway, however note that meals are at the expense of delegations. Race equipment shall be stored in a specific room at the Montreal Pierre-Elliot-Trudeau Airport between your arrival in Montreal and your departure to Baie-Comeau. Subsequently, a transport truck will be parked near the coaches and the Organizing Committee will put your equipment into the same truck. It will then be the responsibility of the Organizing Committee to unload the equipment in the warehouses provided for this purpose, once arrived in Baie-Comeau. Also, the organizing committee got a special rate for air transportation. However, we must quickly know your needs and your dates of arrival and departure. It is also possible to rent a vehicle directly at the airport to ensure your transportation to Baie-Comeau. You will be able to have this vehicle throughout your stay and during your return to Montreal. We also have a special rate. Places in coaches are limited. It is therefore necessary to proceed to the booking of your package as soon as possible. Onsite, a shuttle service will be available in the morning and evening from 15 to 19 August from the hotels. Price and procedure to book your transport The schedule of packages developed by the Organizing Committee as well as the registration form can be found on the following website: ACCOMMODATION The Organizing Committee selected several hotels for the teams. Reservations must be made through the Organizing Committee which has already booked all rooms available within a 50km radius. UCI Official hotel: Le Grand Hôtel 48, place Lasalle Baie-Comeau G4Z1K /05/2018 Page 4

5 Teams hotels: Reservations must be made via the Organizing Committee. Please note that not all rooms are wheelchair accessible. It is therefore important to book rooms for your nation as soon as possible with the Organizing Committee. The accommodation of athletes and accompanying persons is at the nations costs. Note that prices vary depending on the hotels and type of room. We ask that you collaborate to assign two people per room since the number of accessible rooms for people with reduced mobility is limited. How to book your accommodation Please fill in the accommodation registration form and send it to the organizing committee. The form is available on the website: Please note that your credit card details are mandatory during the accommodation registration process. MEALS An agreement has been made with a caterer to serve lunch and dinner at the athlete village. The proposed menus will respect the energy quantities necessary for athletes to perform. The various packages offered by the Organizing Committee explain the choices you can make. Depending on the package you chose, meals will be included totally or partially. Meal vouchers will be issued at the same time as your accreditation upon your arrival in Baie-Comeau A list of restaurants in Baie-Comeau will also be available at check-in. Please note that in Quebec, gratuities are not included in bills and it is recommended to calculate an additional 15% gratuity. If you need a tailor-made package, we invite you to complete the intent form on the website and return it to us by June 1st. 11/05/2018 Page 5

6 RACE DESCRIPTION You can find both courses, their altimetry and their specifics by visiting 11/05/2018 Page 6

7 RACE PERMANENCE The race permanence will take place at the Serge Bouchard High School. Date Times From August 10:00-22:00 From August 10:00-17:00 11/05/2018 Page 7

8 ACCREDITATIONS Accreditation / Registration Centre A room at Serge Bouchard High School (Athletes' Village) will be reserved for accreditation. Direction to get there will be posted onsite. The accreditations will be available as per the official team lists only. Date Times Tuesday 14 August 9:00-17:00 Wednesday 15 August 9:00-17:00 Thursday 16 August 9:00-17:00 Friday 17 August 9:00-17:00 MEDIA ACCREDITATIONS All media need to register through the following website: OFFICIAL TRAINING SESSIONS Official training sessions will take place on Wednesday 15 August from 10:00-16:00 RIDERS REGISTRATIONS National Federations must register their athletes via the UCI online registration system which is available through the following link: The online registration system will be open from July In case of problem, please contact track-para@uci.ch. Late registrations will not be accepted. Registration fees Please visit the website to find out all packages available. Payment procedure Payment must be done during registration. For nations that have an amount of more than $ 10,000 to pay, an invoice will be sent and must be paid within the specified time. Only nations in good standing will receive their accreditation and may compete. No payment on site will be accepted. NB: do not forget to mention the name of the people you are paying for. INSURANCE Each team is responsible for insuring its athletes. It is complusary that this covers: damage to property, personal injuries and /or health problems, third-party liabilities MEDICAL Medical care for entrants is the responsibility of the Organiser during the event at the event site and within the confines of the race routes. However, any other costs incurred should there be illness or injury including patient transportation by either road or air as well as admission costs to emergency units / hospitals are the responsibility of the federation or the athlete. In the event that costs for medical care cannot be funded by the patient s medical aid, these funds will be paid by the patient in his/her private capacity. 11/05/2018 Page 8

9 A copy of the valid International Medical Insurance Certificate / medical insurance card is required to validate the completion of the entry process for competitors. Please note that we strongly recommend that you bring with you pennants or small flags to put on your bike during practices. It is very important to be clearly visible for your safety as well as that of the drivers. It is also important to note that you are responsible for paying for medical expenses if you visit the hospital, as well as for any other health care consultation. CLASSIFICATION / MEETINGS A room at Serge Bouchard High School (Athletes' Village) will be reserved for the classification. Directions to get there will be posted on site. Classification schedule Monday 13 August: 9:00 to 17:00 Tuesday 14 August: 9:00 to 17:00 PI CLASSIFICATION To be confirmed VI CLASSIFICATION To be confirmed For both (PI & VI classification) provisional Classification schedule To be confirmed Athletes are requested to come at the classification with their bicycle, cycling clothes and medical documents. The detailed classification schedule will be published on the UCI website ( three weeks before the event. CONFIRMATION OF STARTERS Wednesday 15 August: NATIONS FORUM Serge Bouchard High School (schedule to be confirmed) TEAM MANAGERS MEETING Wednesday 15 August: DOPING CONTROLS Serge Bouchard High School 11/05/2018 Page 9

10 VISAS Each federation is responsible for obtaining the necessary documentation to gain entry into Canada. MISCELLANEOUS Official Languages: French (first language), English (second language) Power Supply: 110 volts Local time: GMT -5 Currency: Canadian Dollar Climate: (August) between 15 Celsius and 23 Celsius Change: on 23 mars 2018, 1,00 EURO = 1,58 $ Canadian It is recommended to change your money before arriving in Canada, or otherwise at the Montreal Airport. Interpreter Service In Quebec, although the spoken language is French, restaurant and hotel services are generally available in English. In order to accommodate teams that are not able to communicate in one of the two official languages, the Organizing Committee will offer interpreter service, as long as the information is transmitted well in advance and resources are available. Please indicate on the registration form the language spoken by your team if applicable. A festive Cup! Cultural activities on the official website will be scheduled during the World Cup Final. Visit the website for all the details of the program. We invite you to stay onsite since shows and various animations will follow the races! UCI OFFICIALS FOR THE EVENT Classifiers: Chief Classifier MOORE Terrie (CAN) Member BOURKE Katie (AUS) Member GIRARD Annick (CAN) Member THIRIONET Laurent (FRA) Member BURKE Stephen (CAN) International Commissaires: President DIEDEREN Thierry (CAN) Secretary BEDARD Josee (CAN) Member REES Ingo (GER) Technical Delegate: Doping Control Officer: BARBEAU Louis (CAN) SOULARD Hélène (CAN) The UCI remain available for any further information. You can contact the UCI headquarters in Aigle, Mrs. Tiziana Lardieri, Event Coordinator, tiziana.lardieri@uci.ch or Christopher Bifrare, Sport Coordinator christopher.bifrare@uci.ch tel ; Information is also available on UCI website: 11/05/2018 Page 10