Toronto, Ontario, Canada April 19 th April 21 st, 2018
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1 W E E K E N D M E E T I N G S C H E D U L E P r e p a r e d f o r R u g b y C a n a d a P R O V I N C I A L U N I O N S Please find attached a detailed outline of the Fiscal 2017 Rugby Canada Annual General Meeting (AGM). Please take special notice of the times noted in this schedule / agenda. Any changes to the schedule or agenda will be posted at the registration desk, which will have a Rugby Canada staff member present throughout the weekend. All times shown are Eastern Standard Time. Key Contact Numbers: Allen Vansen avansen@rugby.ca Scott Asselstine sasselstine@rugby.ca Host Hotel: Courtyard by Marriott Toronto Downtown 475 Yonge Street Toronto, ON M4Y 1X7
2 Thursday, April 1 9 t h, Business Sessions 1:00 PM START Rugby Canada Afternoon AGM Business Session 1:00 PM 6:00 PM Official Welcome & Overview Collective Collaboration Workshop It Starts with Why Simon Sinek How do we work as a collective Union to achieve our vision 1:00 PM 1:05 PM 1:05 PM 2:00 PM Rugby Canada 2018 Budget Overview 2:00 PM 2:15 PM 2:15 PM 3:30 PM 3:30 PM 3:45 PM Respect in Sport Presentation Mark Allen, Ontario Director - Respect Group Inc. 3:45 PM 4:00 PM 4:00 PM 5:15 PM Overview of AGM Weekend & Closing Remarks 5:15 PM 5:30 PM Immediately Following Business Session / PERSONAL TIME Provincial Union Delegate Meeting Dinner Provided (5:45-7:00pm) Rugby Canada s New Organizational Structure 6:00 PM 9:00 PM 6:00 PM 8:30 PM (6:00pm to 6:30pm) Alexander C
3 Friday, A pril 20 th, 2018 Busi ness Sessions 9:00 AM START Check-in at Registration Table (Registration opens at 8:30 AM) (Registration Table is located outside of the meeting room) 8:30 AM Conference Foyer Rugby Canada Morning Business Session 9:00 AM 12:30 PM Provincial Union Feedback Session Provinces to provide outcome and topics discussed at Provincial Union Delegate Meeting National Senior Men s 15 s Program Road to Rugby World Cup 2019 Kingsley Jones, Head Coach, National Senior Men s 15s Team 9:00 AM 9:30 AM 9:30 AM 10:30 AM What Does the Future of Canadian Rugby Look like? Strategic Planning Session Tim Powers, Chairman of the Board Kathy Henderson, Vice-Chair of the Board Doug Campbell, Board Director World Rugby & Rugby America North Presentation Tom Jones, World Rugby Regional General Manager Jennifer Gray, Rugby Services Manager-Rugby Americas North 10:30 AM 10:45 AM 10:45 AM 11:00 AM 11:00 AM 12:00 PM 12:00 PM 12:30 PM LUNCH 12:30 PM 1:00 PM Rugby Canada Afternoon Business Session 1:00 PM 5:45 PM Awareness Workshop: LGBTQ+ Inclusion in Sports Stephanie Sapienza, The Canadian Centre for Gender & Sexual Diversity 1:00 PM 2:15 PM PlaySmart / Rowans Law Panel Paul Hunter, Manager National Coach Development Gordon Stringer, Rowans Law Ambassador Stephanie Cowle, Manger of Knowledge Translation, Parachute Canada 2:15 PM 2:30 PM 2:30 PM 3:15 PM 3:15 PM 3:30 PM
4 Twitter Takeover with the Chairman & CEO 2:30 PM 3:30 PM Rugby Canada Leadership State of the Union Address Tim Powers, Chairman of the Board *This presentation will be streamed on Facebook Live 3:30 PM 3:45 PM 3:45 PM 4:30 PM National 7 s Talent Identification & Program Update Meaghan Howat, Director, Rugby 7s Operations 4:30 PM 4:45 PM 4:45 PM 5:30 PM Member Q&A Overview of AGM Weekend & Closing Remarks 5:30 PM 5:45 PM Immediately Following Business Sessions RUGBY CANADA SOCIAL EVENT Dinner & Social 7:30 PM 10:00 PM Scaddabush Italian Kitchen & Bar 382 Yonge St, Toronto, ON M5B 1S8 Twitter Takeover with the Chairman and CEO On Friday, April 20 th from 2:30 3:30 PM EST, Rugby Canada s Chairman, Tim Powers, and CEO, Allen Vansen, will be taking over account for a live Q&A. The rugby community will have an opportunity to connect directly with Rugby Canada s leadership and have their questions answered live on Twitter.
5 Saturday, April 21 st, Rugby Ca nada Annual General Meeting AGENDA 9:00 AM START Check-in at Registration Table (Registration opens at 8:30 AM) (Registration Table is located outside of the meeting room) Rookie Rugby Delivery Workshop 8:30 AM Conference Foyer 9:00 AM 9:45 AM 9:45 AM 10:00 AM Rugby Canada Fiscal 2017 Annual General Meeting (AGM) 10:00 AM 12:00 PM 1. Call to Order 2. Roll Call / Official Welcome 3. Honouring the Departed 4. Confirmation of Voting Delegates and Number of Votes 5. Additions or Deletions to the Agenda 6. Approval of Minutes of the Fiscal 2016 Annual General Meeting held in Toronto, Ontario on April 2 nd, Financial Statements for the period January 1 st, 2017 to December 31 st, Confirmation of Dues 9. Appointment of Auditor (BDO Dunwoody Ottawa) 10. Notice of Motions and Recommendations to the Board 11. Elections to the Board of Directors for Rugby Canada 12. Approval of Honorary Life Membership Recipients 13. Acceptance of Acts and Proceedings of the Board of Directors 14. Special Recognitions 15. AGM Summary Session What, so what, now what? 16. Scheduling of Fiscal 2018 Annual General Meeting 17. Adjournment
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