Sanction: Southeastern Swimming, Inc. of USA Swimming. Sanction Number: 18SEBAY11-3 Time Trial Sanction: 18SEBAY11-3TT

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1 2018 MARTHA BASS SWIM MEET USA Short Course Swim Meet November 3-4, 2018 This meet will be conducted under the auspices of Southeastern Swimming, Inc. of USA Swimming. USA Swimming technical rules and regulations will be followed with the exception of items specifically addressed in the meet information Sanctioned by Southeastern Swimming, Inc Sanction: Southeastern Swimming, Inc. of USA Swimming. Sanction Number: 18SEBAY11-3 Time Trial Sanction: 18SEBAY11-3TT Hosted by: Baylor Swim Club, x267, 171 Baylor School Rd, Chattanooga, TN Location: Baylor School Natatorium, Baylor School Road, Chattanooga, TN Pool: Indoor, 22-lane, 50 meter, 7' deep in the shallow end, 13 deep in diving well end, Nonturbulent lane ropes. There is seating for 700 in stadium. 2- Women s and 2- Men s locker rooms and restroom facilities are available. Additional area for seating will be in the Gymnasium adjacent to pool and on the pool deck. Ample parking available on Rike Field and in Fieldhouse parking lot. Timing: Fully automatic Daktronic Timing System with 2-10 Lane/Place/Time display boards. Manual backup. Hytek Meet Manager. Omega Touchpads A) The competition course has not been certified in accordance with C(4). B) Use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms or locker rooms. C ) Drones are prohibited over venues any time athletes, coaches, officials and/or spectators are present D) Except where venue facilities require otherwise changing into or out of swimsuits other than in locker rooms or other designated areas is prohibited. Certification: The competition course has not been certified in accordance with c (4) Concessions: A concession stand will be serving lunch and snack items. Officials: Meet Director Meet Referee Laura Pitman Larry Alexander 171 Baylor School Rd 1804 Connies Ln Chattanooga, Tn Hixson, Tn Phone: x 267 Phone: meets@baylorswimming.org larrydalexander@aol.com Admin Ref: Stephanie Wilson Stefwilson98@gmail.com Baylor Swim Club welcomes and encourages visiting officials to work this meet. Please let the meet referee know of your interest including days, sessions and any special requests.

2 2018 Martha Bass Invitational Page 2 Eligibility: All participants must be currently registered USA Swimming athletes, and registration numbers are required to be listed on the entry forms. No entry will be accepted without the registration number. There will be no on deck USA swimming registration. Rules. This meet will be conducted under the auspices of Southeastern Swimming, Inc. of USA Swimming. The 2018 USA rules will govern the conduct of the meet unless noted otherwise in the meet information sanctioned by Southeastern Swimming. All events will be timed finals. The 400 IM, 500 free and 1000 free will be deck seeded and swum fastest to slowest. Coaches: SES rules dictate, Coaches shall display, when requested, their USAS Membership cards to be allowed on deck at any SES sanctioned meet. Compliance shall be the responsibility of the host meet referee/director. Therefore, all coaches are required to sign in with the Clerk of Course and all coaches must be prepared to show their coaching credentials at any time to the Meet Director and/or the Meet Referee. Age: The swimmer's age on the first day of the meet will determine his/her age for the entire meet. Warm-up: USA and SES warm-up guidelines will be in effect. The Meet Director will post and announce the warm-up procedure prior to the start of the meet. All swimmers and coaches attending this meet will follow this procedure. Any swimmer entered in the meet, unaccompanied by a USA Swimming member coach, must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. It is the responsibility of the swimmer or the swimmer s legal guardian to ensure compliance with this requirement. 6/9/2010

3 2018 Martha Bass invitational Page 3 Schedule: Saturday: Session and seniors 7:15 AM warm-up and 8:15 competition begins Session & 10 & under 30 minute warm up immediately following the morning session. Competition to begin following warm-up. Session and Seniors A 30-minute warm-up session will follow session 2 and competition will begin at the end of warm up. Sunday Schedule Session and Seniors 7:15 AM warm up, competition begins at 8:15 AM Session and 10 & unders 30 minute warm up will begin immediately following the morning session. Competition will begin following warm-up. ** A timeline will be posted by Nov. 1 on baylorswimming.org. This will give you approximate start and finish times. Fees: $6.00 per event plus a Facility and Southeastern Swimming, Inc. surcharge of $18.00 per swimmer in the LSC and $20 per swimmer out of the LSC. The surcharge includes full access to online heat sheet. Late entry charge is $9.00 per event. Make checks payable to BAYLOR SWIM CLUB. No refunds will be made. Entry limits: All swimmers are limited to 6 events per day. Entries will be accepted on a first-come, first-serve basis. entries to meets@baylorswimming.org Please avoid PHONE or FAX entries.

4 2018 Martha Bass Swim Meet page 4 Entry: Computer Entry: Entries should be via hy-tek or team unify. Please be sure to include a hard copy for proofreading purposes. Please complete team Liability Waiver and Entry Recap as well. The Meet Director on or before October 22, 2018 must receive zip file or entry forms, summary sheets, entry fees, and surcharges. If mailed by overnight mail, please waive signature required on receipt. Please make one check payable to BAYLOR SWIM CLUB. Late entries may be accepted at the discretion of the Meet Director; however, they will be accepted on a "lane available" basis and may not appear on the heat sheet. This is an OPEN meet. The swimmer s best competitive short course time should be entered. Times will not be changed because of new times achieved after the entry deadline. Seeding: All events will be pre-seeded except the 400 IM, 500 and 1000 free events, which will be deck-seeded. Swimmers participating in the 400 IM, 500 and 1000 Freestyle must check in with the Clerk of Course as per the following schedule: 400 IM- 7:45 AM Saturday 500 Free- At the conclusion of the morning session Free- 8 AM on Sunday Awards: Ribbons for places 1-8 in all 12&U events will be awarded. Special Notes: Use of audio or visual recording devices, including cell phone, is not permitted in changing areas, rest rooms or locker rooms. Except where venue facilities require otherwise, changing into or out of swimsuits other than locker rooms or other designated areas is not appropriate and is prohibited. The meet host reserves the right to conduct the meet in one course based on the number of entries. If this change is made coaches will be notified of the new start time and schedule of events. The information will be posted on our website by Monday prior to the meet. In accordance with Southeastern Swimming Guidelines, overhead starts, whistle starts, and the "no recall rule" will apply. The Meet Director reserves the right to combine heats and/or events in order to facilitate the conduct of the meet.

5 2018 Martha Bass Swim Meet page 6 Special notes Continued The Meet Director reserves the right to limit the 400 IM and the 500 and 1000 Freestyle to the fastest 32 swimmers. The meet director reserves the right to conduct competition in a single course or two courses based upon the number of entries. Swimmers signing in for a deck seeded event and not swimming will be scratched from their next event unless relieved by cause from the meet referee. Swimmers with disabilities must complete the attached information form for disabled swimmers and submit with entry. In the interest of safety, all coaches and swimmers are asked to observe all posted pool and facility rules and conduct themselves in a safe and prudent manner. All coaches must be currently certified to USA Swimming requirements. Should there be any questions, meet officials will recognize coaches or their designated representative ONLY. Results will be provided on a disk provided by the visiting team at meet conclusion. Hard copies will be provided only upon request. Evaluations: Any comments, suggestions, or evaluations should be mailed to: Phil Kraus P.O. Box Pensacola, FL ses.general.chair@gmail.com

6 Martha Bass Swim Meet November 3-4, 2018 Baylor School Natatorium Saturday, November 3, /14 and Senior Morning Session Warm-Up: 7:15 am Start: 8:15 am WOMEN EVENT MEN 1 13/ Breaststroke 2 3 Senior 100 Breaststroke / Freestyle 6 7 Senior 200 Freestyle / Butterfly Senior 100 Butterfly Senior 400 IM 14 There will be a 5- minute break between events 12 and & Under and 11/12 Afternoon Session Warm-Up:30 min. Immediately following session 1. Start: 10 minutes after warm up ends WOMEN EVENT MEN & Under 100 Freestyle / Freestyle & Under 50 Breaststroke /12 50 Breaststroke & Under 100 Butterfly / Butterfly & Under 100 Backstroke / Backstroke & Under 50 Freestyle /12 50 Freestyle & Under 100 I.M / I.M & under 200 Free / Free 42 13/14 and Senior Afternoon Session Warm-Up: 30 min session following Session 2 Start: Immediately after warm up WOMEN EVENT MEN 43 13/ Breaststroke Senior 200 Breaststroke / Backstroke Senior 100 Backstroke Senior 500 Freestyle 52 There will be a 5 minute break between events 50 and 51

7 Sunday, November 4, /14 and Senior Morning Session Warm-Up: 7:15 am Start: 8:15 am WOMEN EVENT MEN 53 13/ I.M Senior 200 I.M / Freestyle Senior 100 Freestyle / Backstroke Senior 200 Backstroke /14 50 Freestyle Senior 50 Freestyle / Butterfly Senior 200 Butterfly 72 73* Senior 1000 Freestyle 74* There will be a 5 minute break between events 72 and 73. Swimmers must provide their own counters for the 1000 Free. Check-in for the 1000 closes at 8 AM. 10& under and Afternoon Session Warm-Up: 30 min Immediately following Morning session Start: Immediately following warm up WOMEN EVENT MEN & Under 200 IM IM & Under 50 Backstroke /12 50 Backstroke & Under 100 Breaststroke / Breaststroke & Under 50 Butterfly /12 50 Butterfly & Under 500 free 92 Check in for events 91 and 92 closes at the end of the afternoon warm up session.

8 2018 Martha Bass Swim Meet Page 8 ««SAFETY»» In the interest of safety and accident prevention, coaches and swimmers are asked to observe all posted pool and facility rules referred to in this meet information and to conduct themselves in a safe and prudent manner. The Baylor Swim Club, Baylor School, and any meet sponsors are not responsible for any injury, damage, or loss of valuables during the meet. Lodging Holiday Inn Express and Suites W. Martin Luther King Blvd., Chattanooga - (423) The Sheraton Read House, Homewood Suites A newly renovated all suites hotel with Breakfast located 10 minutes away in the Hamilton Place mall area Hampton Inn Downtown: The Chattanoogan Hotel: Others: Wingate Inn, Comfort Inn East Ridge, Chattanooga is becoming a regional tourist center and offers many attractions, including: The Tennessee Aquarium; Children s Discovery Museum; IMAX Theater, Coolidge Park with its carousel and water garden; shopping at Tennessee s largest mall, Hamilton Place Mall; Outlet Mall shopping at Warehouse Row; and the Bluff Arts district.

9 2018 Martha Bass Swim Meet page 9 ENTRY FORM SUMMARY November 3-4, 2018 TEAM NAME: ABBRV: TEAM ADDRESS: TEAM COACH: TELEPHONE#: TEAM REP: TELEPHONE#: AGE GROUP SEX SWIMMERS EVENTS 10 & UNDER GIRLS BOYS GIRLS BOYS GIRLS BOYS SENIOR GIRLS BOYS Total Number of Swimmers X$18.00 SURCHARGE for in LSC = $ Total # Swimmers X $20 Surcharge for out of LSC swimmers=$ Total number of events X $6.00 per individual event = $ TOTAL DUE = $ PLEASE LIST PARENTS ON YOUR TEAM WHO ARE USA OFFICIALS ON YOUR TEAM WHO WOULD LIKE TO WORK THIS MEET: OFFICIALS NAME: PHONE #: OFFICIALS NAME: PHONE #: OFFICIALS NAME: PHONE #: OFFICIALS NAME: PHONE #:

10 2018 Martha Bass Invitational page 10 WAIVER, ACKNOWLEDGMENT AND LIABILITY RELEASE: I, the undersigned coach or team representative, verify that all of the swimmers and coaches listed on the enclosed entry are registered with USA Swimming. I also acknowledge that I am familiar with the rules of USA Swimming and Southeastern Swimming, Inc. regarding warm up procedures and meet safety guidelines, and that I shall be responsible for the compliance of my team s swimmers with those rules during this meet.:.1 All Clubs, including seasonal clubs, shall ensure that all athletes and coaches participating in USA Swimming sanctioned competition(s) are members of their LSC and USA Swimming..2 All coaches of USA Swimming clubs, including seasonal clubs, shall join USA Swimming as coach members and shall satisfactorily compete safety training required by USA Swimming. And as False Registration A host LSC may impose a fine up to $ per event against a member coach or a member club submitting a meet entry, which indicates a swimmer, is registered with USA Swimming when that swimmer or the listed club is not properly registered. The Baylor School, Baylor Swim Club, Southeastern Swimming, Inc. and USA Swimming, their agents, officers, representatives, employees and coaches shall be free from any liability or claim for damages for any and all injuries, illnesses or damage to valuables which may be sustained at this meet or while in transit to and from this meet. I also acknowledge that by entering this meet, I am granting permission for the names of any or all of my team s swimmers to be published on the internet in the form of Psych Sheets, Meet Results or any other documents associated with the running of this meet. Signature of coach or club official Club: Date: Title: USA Swimming Registered Coaches Attending This Meet:

11 2018 Martha Bass invitational page 11 ENTRY FORM Times should be in Short COURSE Yards Please duplicate as needed NAME OF SWIMMER EVENT # EVENT NAME BEST TIME EVENT # EVENT NAME BEST TIME USS REGISTRATION NO. DATE OF BIRTH SEX NAME OF SWIMMER USS REGISTRATION NO. DATE OF BIRTH SEX NAME OF SWIMMER USS REGISTRATION NO. DATE OF BIRTH SEX NAME OF SWIMMER USS REGISTRATION NO. DATE OF BIRTH SEX

12 2018 Martha Bass page 12 INFORMATION FORM FOR SWIMMERS WITH A DISABILITY This non-mandatory form is for accommodation purposes. Name Address Team USA Registration # Age and Birth date: Events to be swum: / / / / / / / / / / / / / / / Type of Disability Blind Cognitive/Intellectual Deaf Physical Other Extent of Disability: Be specific e.g. totally or partially blind, totally or partially deaf, loss of one or more limbs, multiple disabilities, etc. The following person(s) will accompany the swimmer for any needed assistance: Accommodations requested, Examples: Lane #, inside lane, starter side preference, assistance to the blocks, water start, hand signals, etc. Information gathered on this form will only be used for swimmers accommodation during Meet, and forwarded to the SE LSC Disability chair for purposes of evaluation and tracking Swimmers attendance and performance. The Disability Chair welcomes any feedback and or comments concerning your Meet experience. Meet Director meets@baylorswimming.org Meet Referee larrydaleaxander@aol.com Disability Chair Robin Heller, robin@seastarsaquatics.org