2013 Victorian Age Short Course Championships Information Booklet

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1 2013 Victorian Age Short Course Championships Information Booklet Melbourne Sports and Aquatic Centre (MSAC) Friday 30 August Timed Finals 5:30pm Saturday 31 August Heats & Timed Finals 9:00am Finals 5:30pm Sunday 1 September Heats & Timed Finals9:00am Finals 5:30pm The information in this booklet is correct at the time of publishing. Any updates / amendments to this booklet will be posted on the Swimming Victoria website in the same location this booklet can be found. 1

2 Table of Contents SECTION ONE: General Information Swimming Victoria Event Staff Swimming Victoria Event Calendar 2013/ SECTION TWO: Event Information Event Details Program of Events Warm Up and Competition Times Medal Allocation and Point Score Qualifying Times Entry Process Entry Methods Split or Relay Lead off times Long Course Times Faster Than Short Course Times Entry Fees By-Laws Day Rule Visitors Withdrawals Medical Certificates & Taping Accreditation Club Packages Applying for Club Packages Collecting Club Packages Parking Team Selection Warm Up Procedures Medal Presentations...9 2

3 2.13 Coaches Seating Ticketing Companion Cards Programs Timekeepers Lost Property SECTION 3: Appendices Appendix A Event Listing Appendix B Competition Bylaw Schedule A Appendix C Qualifying Times Appendix D Pool Setup

4 SECTION ONE: General Information 1.1 Swimming Victoria Event Staff NAME TITLE Kirsty Greening Manager Sport Development Heather Blackman Events Coordinator Ben McDonald Events Officer 1.2 Swimming Victoria Event Calendar 2013/2014 DATE EVENT LOCATION July Fri 19 & Winter Interclub MSAC Indoor Pool August Fri 2, 9 & Winter Interclub MSAC Indoor Pool Sat 3 Sun Victorian Open SC Championships MSAC Indoor Pool Sat 17 Sun Victorian Country SC Championships Wangaratta Indoor Sports & Aquatic Centre Fri 30 Sun 1 Sep 2013 Victorian Age SC Championships MSAC Indoor Pool October Sat 12 Sun Victorian Open Water Hazelwood Pondage Championships Sat 26 Sun Long Course Distance Competition MSAC Outdoor Pool November Sat Victorian 7 10 Country Competition MSAC Indoor Pool Sun Victorian 7 10 Metro Competition MSAC Indoor Pool Sat 23 Sun Victorian Qualifying Meet (week 1) MSAC Outdoor Pool Sat 30 Sun 1 Dec 2013 Victorian Qualifying Meet (week 2) MSAC Outdoor Pool December Sat 14 Thurs Victorian Age Championships MSAC Outdoor Pool January Fri 17 Sun Victorian Open Championships MSAC Outdoor Pool Fri 24 Sun Victorian Country Championships Wodonga February Sat 8 Sun Victorian Sprint Championships MSAC Outdoor Pool Sat Victorian Country Interdistrict MSAC Outdoor Pool March Sat 15 Sun 16 (TBC) 2014 All Junior Competition MSAC (Pool TBC) Sat 22 Sun 23 (TBC) 2014 All Junior Competition MSAC (Pool TBC) Sat 29 Sun 30 (TBC) 2014 All Junior Competition MSAC Pool (TBC) 4

5 SECTION TWO: Event Information 2.1 Event Details The 2013 Victorian Age Short Course Championships will be held at the Melbourne Sports and Aquatic Centre from Friday 30 August to Sunday 1 September. 2.2 Program of Events The 2013 Victorian Age SC Championships will consist of 160 events conducted over 2.5 days. The detailed Program of Events is included in Appendix A Event Listing The following events will be swum as Timed Finals: 50 freestyle and 100 IM for all age groups (Friday night session) Female 18/Under 800 freestyle, Male 18/Under 1500 freestyle (Friday night session) Male and Female 18/Under 400 freestyle (Saturday AM session) Male and Female 18/Under 400 IM (Sunday AM session) 200m events for swimmers aged 11/Under and 12 years (spread over Friday night, Saturday AM and Sunday AM sessions). All other Events will be swum as heats and finals. Appendix A Event Listing On Friday night, Saturday and Sunday morning events will be swum in two pools with females in one pool and males in the other. Pool allocations will be released in the week prior to the event Warm Up and Competition Times Session Warm Up Times Competition Starts Fri 30 August Timed Finals 4:00pm 5:15pm 5:30pm Sat 31 August Heats 7:30am 8:45am 9:00am Sat 31 August Finals 4:00pm 5:15pm 5:30pm Sun 2 September Heats 7:30am 8:45am 9:00am Sun 2 September Finals 4:00pm 5:15pm 5:30pm Medal Allocation and Point Score Medals will be awarded in accordance with Appendix B Competition Bylaw Schedule A.1 The 400m, 800m and 1500m events will be swum as 18 years and under events (timed finals) Medals and point score will be awarded in two age groups 14 years & under and 15 years & over. Medals will be presented at the conclusion of these events. Please note, when entering the 400m freestyle events the online entry system separates swimmers into multiple age groups, however as indicated above, there will only be 2 age groups (14 years & under, 15 years & over) for medals and point scores. 2.3 Qualifying Times Qualifying times may have been achieved in either a 25m or 50m pool. Converted times will not be accepted. Qualifying times must have been achieved after 1 st January Appendix C Qualifying Times 5

6 2.4 Entry Process Entries for the 2013 Victorian Age SC Championships will open on 24 June Entries will close at 5.00pm on Monday 19 August Age groups are determined by the swimmer s age as at Friday 30 August Entry Methods All entries must be lodged using the following methods: Online Entry Visit the Events Calendar on Swimming Victoria s website to enter online. This is the preferred method of entry. Please attempt this method before submitting a hard copy entry or Team Manager (TM)/Meet Manager (MM) file. Please note, if you are entering using a split or relay lead off time you will need to enter via a hard copy entry form or TM/MM file. Team Manager Meet Manager File MM & TM entry files are only accepted on behalf of a club, not an individual. MM & TM files can be accessed via the Events Calendar on the Swimming Victoria website. TM/MM entry files must be ed to events@vic.swimming.org.au. Hard Copy Entry Please attempt entering online before submitting a hard copy entry. The hard copy form can be downloaded from the event page of the Swimming Victoria website. Please note there is a $5 admin fee per hard copy form, (excluding if you are using a split or relay lead of time.) Further enquiries relating to entries should be directed to events@vic.swimming.org.au or Split or Relay Lead off times If you are entering using a spilt or relay lead off time you will need to enter via a hard copy form. See for further details Long Course Times Faster Than Short Course Times Long Course times are accepted at this event. If you have entered online and have a faster long course time (than your official short course time for a particular event) please your name, DOB, event and long course time to events@vic.swimming.org.au by Monday 19 August. Please also check the athlete roster on Swimming Victoria s website on Wednesday 21 August to ensure all updates are correct Entry Fees Entry Fees are $16 per individual event. Swimming Victoria will invoice clubs that enter via a TM or MM file. Do not submit payment until your club receives this invoice. 2.5 By-Laws Swimming Victoria By-Laws apply. A copy of the By-Laws can be obtained from the Swimming Victoria website. These By-Laws stipulate that refunds are not provided unless an entry is rejected. Refunds are not provided for any other reason; including medical grounds. 6

7 If less than 4 entries are received for any event, that event will not be conducted Day Rule The following is an extract from the Swimming Victoria Competition Bylaws Section 1.8 Entries: Registered members of a club affiliated with SV (or a border club as defined in schedule D of SV s General Bylaws) may enter Victorian Championship Meets if they:- a) Have been registered with that club for at least 90 days prior to the closing date for the meet being entered or from the commencement of the current season, whichever is the less. OR The cut-off date applicable for this rule for each Victorian Championship meet will be declared in the conditions of entry for that particular meet. b) have joined a club affiliated with SV for the first time and have not previously been a member of any other Club or Federation affiliated to FINA A competitor whose registration with a Club affiliated with SV is not processed prior to this cut-off date will swim as unattached. Unattached swimmers do not earn points but they are eligible to win medals and may be eligible for other individual awards All swimmers not included in or will be regarded as visiting competitors. Please note, the 90 day date for these Championships is 21 May Visitors The following is an extract from the Swimming Victoria Competition Bylaws Section 1.9 State and Country Championships: No more than two (2) visiting competitors shall be permitted to swim in the final of either a State or Country Age Group Championship. This does not include members of Border Clubs referred to in Schedule D of the General Bylaws Withdrawals The following is an extract from the Swimming Victoria Competition Bylaws Section 1.2 Withdrawals: Competitors wishing to withdraw from a final shall do so in writing, signed by the competitor or an authorised representative within thirty (30) minutes of the posting of the finalist list for that event A competitor not having withdrawn as specified, and who does not compete in the Final shall be deemed a late withdrawal, and as such, shall be debarred from competing in his next individual event If the late withdrawal occurs in the competitor s last individual event of the competition he shall be fined The penalties for late withdrawal may be reviewed if there are medical grounds or the competitor can prove hardship for not competing. A competitor who is added to an 7

8 event final following the withdrawal of another competitor, and who can show that he was unaware of the change may claim hardship. Withdrawal forms will be available at the Sport Information Desk. Completed forms should be lodged with the Technical Director. 2.6 Medical Certificates & Taping All competitors, parents and coaches need to be aware that Swimming Victoria enforces the FINA Rule relating to Medical Taping: SW10.8 provides that any sort of tape on the body is subject to approval of the Sport Medicine Committee. Swimming Victoria is implementing this rule in modified form in that we require a certificate from a medical professional (doctor, physio, etc) specifying why the taping is required. The certificate must be presented to the Technical Director of the Meet BEFORE the swimmer wearing the taping begins competing at that meet. It need only be presented once for the duration of that meet. The certificate must be dated and will be acceptable by SV for 30 days from the date of issue. The certificate should state that the swimmer is fit to swim and that the taping does not provide any competitive advantage to the swimmer. The Technical Director will check that a certificate is presented and further that the taping does not provide any advantage to the competitor. 2.7 Accreditation An accreditation system will be implemented to provide access control at the 2013 Victorian Age Short Course Championships. All athletes and team managers must wear their accreditation in a visible position whilst in the competition area. All athletes will automatically be provided with accreditation, team managers must apply. See 2.8 for further details. Coaches must display their current asctavic licence at all times. 2.8 Club Packages Applying for Club Packages Club package applications must be lodged using the Club Summary Form found on the event page on the Swimming Victoria website. Club package applications will close at 5:00pm on Monday 19 August Clubs can apply for up to two free Team Manager Passes. A $25 fee will apply to any additional Team Manager passes requested. Swimming Victoria will consider a club s entry numbers before providing additional Team Manager Passes. Club packages will consist of athlete and team manager accreditation plus withdrawal slips. 8

9 2.8.2 Collecting Club Packages Club packages can be collected from the Swimming Victoria office from 11:00am on Wednesday 28 August 2013, or at the accreditation desk located near the lift at the MSAC indoor pool reception when warm up commences. 2.9 Parking Swimming Victoria recommends the use of public transport to travel to and from the MSAC. If required, paid parking is available in the Lakeside car park which is located off Aughtie Drive. For further information please visit the MSAC website Team Selection The Victorian Team for the 2013 State Teams Age Short Course Championships will be selected from performances at the 2013 Victorian Age SC Championships. When available, selection criteria can be found on the Swimming Victoria website under Sport Development > High Performance Warm Up Procedures Pool layout is included in Appendix D Pool Setup Warm Up Procedures Indoor Competition Pool: Please follow signage when conducting warm up Initial warm up with no dive entries. Feet first entry into water only. Swimmers must swim in a clockwise direction. Swimming in an anti-clockwise direction will not be tolerated. Sprint warm ups are to be conducted in lanes 0 and 9 only (under coaching supervision) and are walk-back lanes. Turns are not to be practised in sprint lanes. If timing pads are installed, swimmers must not touch, grab or climb over them. Warm-up ceases 15 minutes before starting time. The countdown will be 10 minutes, 5 minutes, 2 minutes, 1 minute. It is the responsibility of each coach to ensure their swimmers are aware of the warm up termination time frame Medal Presentations Dress requirements for medal presentations are tracksuit, preferably Club or State, or Club or State T-shirt with appropriate tracksuit pants or shorts. Footwear is optional. Towels and/or head wear are not to be worn. Swimming Victoria requests the cooperation of all swimmers and coaches in the presentation of medals. Medal presentation for finals will be held immediately after the following event has been swum. Finalists should use the baskets provided on pool deck to store their clothing. At the conclusion of each final, place getters are to remain on the pool concourse, dry off and wait for the presentation of medals. Medal presentations for timed finals will be held as soon as possible after the event. Placegetters should proceed to the presentation area without delay Coaches Seating Limited Coaches seating will be available on pool deck. Alternatively there will be seating roped off in the grandstand for coaches only. 9

10 2.14 Ticketing Tickets are only available to purchase at the door. Prices per session are as follows: Adults $8.00 Child $5.00 Concession $ Companion Cards Swimming Victoria is a Companion Card Affiliate. If a Companion Card is presented at our event, activity or meet, it is because the cardholder is a person who, due to their disability, requires attendant care type support from a companion in order to participate at our venue or event. SV will recognise it and issue a Companion (second) ticket for the cardholder's companion at no charge; this complies with existing anti-discrimination legislation Programs Event programs will be available to download from the Swimming Victoria website from Wednesday 28 August Programs for the finals on Saturday and Sunday night will be available for sale during warm up for these sessions Timekeepers In addition to the ongoing support provided by our Swimming Victoria officials, the smooth running of this meet is also reliant on volunteer timekeepers. All clubs are encouraged to identify parents or friends who can assist with timekeeping duties for this meet. All clubs will receive a timekeeper s roster closer to the event date with club allocations on it. On the competition days, all timekeepers should report to the timekeepers desk situated on pool deck near the AOE Room. Three free entry passes will be distributed per lane at the conclusion of each session Lost Property At the conclusion of each session, all property left on seats will be removed from the grandstand and handed in to the MSAC reception. 10

11 SECTION 3: Appendices Appendix A Event Listing Friday 30 August 2013 at 5:30pm *Timed Finals Day Session Event Gender Age Distance Stroke 1 1 1* Male Freestyle 1 1 2* Female Backstroke 1 1 3* Male 11&U 200 Freestyle 1 1 4* Female 11&U 50 Freestyle 1 1 5* Male 18&U 1500 Freestyle 1 1 6* Female 17/18 50 Freestyle 1 1 7* Male Freestyle 1 1 8* Female IM 1 1 9* Male Freestyle * Female IM * Male Freestyle * Female IM * Male Freestyle * Female IM * Male Backstroke * Female Freestyle * Male 11&U 100 IM * Female 11&U 200 Breaststroke * Male 17/18 50 Freestyle * Female 17/ IM * Male IM * Female Freestyle * Male IM * Female Freestyle * Male IM * Female Freestyle * Male IM * Female Freestyle * Male Butterfly * Female IM * Male 11&U 200 Breaststroke * Female 11&U 100 IM * Male 17/ IM * Female 18&U 800 Freestyle * Male IM * Female Butterfly * Male 11&U 50 Freestyle * Female 11&U 200 Freestyle 11

12 Saturday 31 August 2013 at 9:00am * Timed Finals Day Session Event Gender Age Distance Stroke Male 17/ IM Female 17/ IM Male Butterfly Female Butterfly Male IM Female IM Male Backstroke Female Backstroke Male Breaststroke Female Breaststroke Male 17/ Butterfly Female 17/ Butterfly Male Freestyle Female Freestyle Male Breaststroke Female Breaststroke Male Freestyle Female Freestyle Male Butterfly Female Butterfly Male Freestyle Female Freestyle Male 11&U 100 Butterfly Female 11&U 100 Butterfly Male 17/ Breaststroke Female 17/ Breaststroke Male Backstroke Female Backstroke Male Freestyle Female Freestyle Male IM Female IM Male Backstroke Female Backstroke * Male Breaststroke * Female Breaststroke * Male 11&U 200 Backstroke * Female 11&U 200 Backstroke Male 17/ Freestyle Female 17/ Freestyle Male IM Female IM Male Backstroke Female Backstroke Male Butterfly Female Butterfly Male Freestyle Female Freestyle Male Butterfly Female Butterfly Male 11&U 100 Freestyle Female 11&U 100 Freestyle Male 17/ Backstroke Female 17/ Backstroke Male Breaststroke Female Breaststroke Male Butterfly Female Butterfly Male Breaststroke Female Breaststroke * Male 18 & U 400 Freestyle * Female 18 & U 400 Freestyle 12

13 Saturday 31 August 2013 at 5:30pm Day Session Event Gender Age Distance Stroke Male 17/ IM Female 17/ IM Male Butterfly Female Butterfly Male IM Female IM Male Backstroke Female Backstroke Male Breaststroke Female Breaststroke Male 17/ Butterfly Female 17/ Butterfly Male Freestyle Female Freestyle Male Breaststroke Female Breaststroke Male Freestyle Female Freestyle Male Butterfly Female Butterfly Male Freestyle Female Freestyle Male 11&U 100 Butterfly Female 11&U 100 Butterfly Male 17/ Breaststroke Female 17/ Breaststroke Male backstroke Female Backstroke Male Freestyle Female Freestyle Male IM Female IM Male Backstroke Female Backstroke Male 17/ Freestyle Female 17/ freestyle Male IM Female IM Male Backstroke Female Backstroke Male Butterfly Female Butterfly Male Freestyle Female Freestyle Male Butterfly Female Butterfly Male 11&U 100 Freestyle Female 11&U 100 Freestyle Male 17/ Backstroke Female 17/ Backstroke Male Breaststroke Female Breaststroke Male Butterfly Female Butterfly Male Breaststroke Female Breaststroke 13

14 Sunday 1 September 2013 at 9:00am * Timed Finals Day Session Event Gender Age Distance Stroke Male Breaststroke Female Breaststroke Male Backstroke Female Backstroke Male 11&U 100 Breaststroke Female 11&U 100 Breaststroke Male 17/ Butterfly Female 17/ Butterfly Male Freestyle Female Freestyle Male Butterfly Female Butterfly Male Backstroke Female Backstroke Male Freestyle Female Freestyle Male 17/ Backstroke Female 17/ Backstroke Male Breaststroke Female Breaststroke Male Backstroke Female Backstroke Male Freestyle Female Freestyle Male IM Female IM Male Breaststroke Female Breaststroke Male 11&U 100 Backstroke Female 11&U 100 backstroke Male 17/ Freestyle Female 17/ Freestyle Male Butterfly Female Butterfly Male Freestyle Female Freestyle Male Butterfly Female Butterfly Male Backstroke Female Backstroke * Male Freestyle * Female Freestyle * Male 11&U 200 Butterfly * Female 11&U 200 Butterfly Male 17/ Breaststroke Female 17/ Breaststroke Male Backstroke Female Backstroke Male Breaststroke Female Breaststroke Male Breaststroke Female Breaststroke Male Butterfly Female Butterfly * Male IM * Female IM * Male 11&U 200 IM * Female 11&U 200 IM * Male 18&U 400 IM * Female 18&U 400 IM 14

15 Sunday 1 September 2013 at 5:30pm Day Session Event Gender Age Distance Stroke Male Breaststroke Female Breaststroke Male Backstroke Female Backstroke Male 11&U 100 Breaststroke Female 11&U 100 Breaststroke Male 17/ Butterfly Female 17/ Butterfly Male Freestyle Female Freestyle Male Butterfly Female Butterfly Male Backstroke Female Backstroke Male Freestyle Female Freestyle Male 17/ Backstroke Female 17/ Backstroke Male Breaststroke Female Breaststroke Male Backstroke Female Backstroke Male Freestyle Female Freestyle Male IM Female IM Male Breaststroke Female Breaststroke Male 11&U 100 Backstroke Female 11&U 100 Backstroke Male 17/ Freestyle Female 17/ Freestyle Male Butterfly Female Butterfly Male Freestyle Female Freestyle Male Butterfly Female Butterfly Male Backstroke Female Backstroke Male 17/ Breaststroke Female 17/ Breaststroke Male Backstroke Female Backstroke Male Breaststroke Female Breaststroke Male Breaststroke Female Breaststroke Male Butterfly Female Butterfly 15

16 Appendix B Competition Bylaw Schedule A.1 In this schedule all indicated events marked X are swum by both male and female competitors, those marked F are swum by female competitors only and those marked M are swum by male competitors only. Events marked O are swum as mixed events. Medals will be awarded for the indicated events unless otherwise stated. A.1 Victorian Short Course Championships Open MC 18/u 17/ /u Freestyle 50m X X X X X X X X X 100m X X X X X X X X X 200m X X X X X X X X 400m X X 800m X F 1500m X M Backstroke 50m X X 100m X X X X X X X X X 200m X X X X X X X X Breaststroke 50m X X 100m X X X X X X X X X 200m X X X X X X X X Butterfly 50m X X 100m X X X X X X X X X 200m X X X X X X X X Ind. Medley 100m X X X X X X X X 200m X O X X X X X X X 400m X X The following medals will be awarded in combined age group events: 18/U 400 Free 14/Under, 15/Over 18/U 800 Free - 14/Under, 15/Over 18/U 1500 Free - 14/Under, 15/Over 18/U 400 IM - 14/Under, 15/Over 16

17 Appendix C Qualifying Times 2013 Victorian Age SC Qualifying Times MALE years 16 years 15 years 14 years 13 years 12 years 11/Under FREE 50m 27:60 27: : m : : : : m 2: : : : : : m** 4: : : : : : :20: m 18:00:00 18:40:00 BACK 100m 1: : : : : : : m 2: : : : :40:00 2: :58.00 BREAST 100m 1: : : : : : : m 2: : : : : : :30.00 FLY 100m 1: : : : : : : m 2: : : : : : :15.00 IM 100m 1: : : : : : : m 2: : : : : : : m 4: :10:00 5:25:00 FEMALE years 16 years 15 years 14 years 13 years 12 years 11/Under FREE 50m :00 30: m : : : : m 2: : : : : : : m** 4:32:00 4:32:00 4:32:00 4:38:00 4: : : m 9: :45.00 BACK 100m 1: : : : : : : m 2: : : : : : :00.00 BREAST 100m 1: : : : : : : m 3: : : : : : :28.00 FLY 100m 1: : : : : : : m 2: : : : : : :15.00 IM 100m 1: : : : : : : m 2: : : : : : :00:00 400M 5: :10:00 5:25:00 NOTE: Age specific QT s exist for 400 Free and 400IM in some age groups, however the event age remains the same (refer to event listing in entry information for event age groups). 17

18 START & FINISH END START & FINISH END Appendix D Pool Setup BLUE Pool x 10 lanes ORANGE Pool x 10 lanes Warm Up and Cool Down Pool 18

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