Registration and Membership in NC Swimming and USA Swimming. April 14, 2013 Greensboro, NC

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1 Registration and Membership in NC Swimming and USA Swimming April 14, 2013 Greensboro, NC

2 Who should be registered? * All swimmers practicing with a member club or competing in USA Swimming sanctioned events. Even if they never compete, they MUST be registered! * Coaches and Officials (including any coaching assistants if a registered coach is not on deck AND directly involved in the activity the assistant is helping with) * Chaperones, Meet Directors, Trainers, etc.

3 When should I get registered? * The registration year begins on September 1 of each year and ends on December 31 of the following year. * Seasonal registrations are only valid for 150 days. * Register your new and returning athletes at the end of September! Submit other registrations for late arrivals throughout the season. * Tryouts 30 day try out period for those who are not and have never been registered. At the end of the 30 days, the swimmer MUST be registered or your insurance coverage may be compromised. * Renewals of coaches, officials, non- athletes and returning athletes can be processed any time after September 1. The earlier the better! * Renew your Club any time after Sept. 1!

4 Why Register? * Required for participation in practice and USA Swimming- sanctioned events. * Liability and secondary accident medical insurance for both the individual, AND THE CLUB! * Splash magazine * An invalid registration (expired coach, certifications/ screens not current) jeopardizes the insurance provided for the whole team! IT IS THE RESPONSIBILITY OF THE COACH/OFFICIAL TO BE SURE THEIR CERTIFICATIONS ARE UP TO DATE! EXPIRATION DATES ARE PRINTED ON THE MEMBERSHIP CARD!!!!

5 Registering Athletes Submit to the Registrar: * A Registration batch file, generated by your team managements software (Hy- tek, Team Unify, etc.). You can register new and returning athletes at the same time. * A pdf of the registration batch file (also generated by the team management software) * A pdf of all Proof of Age/Birth Certificates for ALL new registrations (fax or mail copies if this isn t an option) * A pdf of all Transfer forms for anyone registered in the preceding or current registration year with another USA Swimming club (fax or mail copies if this isn t an option) * DO NOT submit paper or pdf copies of the USA Swimming Athlete Registration Form unless this batch must be manually processed. BY MAIL: Financial Summary Form: how many athletes (new/renew) and a CHECK for all FEES due with this batch

6 2013 REGISTRATION FEE Athlete Registration Forms (all on the NC Swim website) USA SWIMMING 2013 ATHLETE REGISTRATION APPLICATION LSC: NC PLEASE PRINT LEGIBLY COMPLETE ALL INFORMATION: LAST NAME LEGAL FIRST NAME MIDDLE NAME FOR NEW ATHLETE REGISTRATION ONLY North Carolina Swimming Athlete Certification NC SWIMMING TRANSFER REQUEST FORM PREFERRED NAME DATE OF BIRTH (MO/DAY/YR) SEX (M/F) AGE CLUB CODE NAME OF CLUB YOU REPRESENT (Bill, Beth, Scooter, Liz, Bobby) If not affiliated with a club, enter Unattached FATHER/GUARDIAN LAST NAME FATHER/GUARDIAN FIRST NAME MOTHER/GUARDIAN LAST NAME MOTHER/GUARDIAN FIRST NAME MAILING ADDRESS U.S. CITIZEN: YES NO CITY STATE ZIP CODE ARE YOU A MEMBER OF ANOTHER FINA FEDERATION? YES NO AREA CODE TELEPHONE NO. FAMILY/HOUSEHOLD ADDRESS IF YES, WHICH FEDERATION: HAVE YOU REPRESENTED THAT MAKE CHECK PAYABLE TO: DISABILITY: RACE AND ETHNICITY (You may FEDERATION AT INTERNATIONAL A. Legally Blind or Visually Impaired check up to two choices): North Carolina Swimming COMPETITION? YES NO B. Deaf or Hard of Hearing Q. Black or African American C. Physical Disability such as R. Asian MAIL APPLICATION & PAYMENT TO: amputation, cerebral palsy, S. White Registrar Sept. 1, 2012 through Dec. 31, 2013 dwarfism, spinal injury, T. Hispanic or Latino NC Swimming USA Swimming Fee $49.00 mobility impairment U. American Indian & Alaska Native D. Cognitive Disability such as V. Some Other Race P. O. Box LSC Fee $10.00 severe learning disorder, W. Native Hawaiian & Other Pacific Charlotte, NC TOTAL DUE $59.00 autism Islander USA Swimming occasionally makes its membership list available to HIGH SCHOOL STUDENTS Year of high school graduation: its marketing partners. If you do not wish to receive these mailings, please notify USA Swimming s Member Services Dept. at YEAR LAST REGISTERED:. IF YOU REGISTERED WITH A DIFFERENT USA SWIMMING CLUB IN 2012, ENTER THAT membership@usaswimming.org. Check if you would like to learn more about the USA Swimming CLUB CODE: LSC CODE: AND THE DATE OF YOUR LAST COMPETITION REPRESENTING THAT CLUB:. Foundation s initiatives SIGN Check if you would like to receive the electronic USA Swimming HERE x Newsletter (must be 13 years of age or older) SIGNATURE OF ATHLETE, PARENT OR GUARDIAN DATE REG. DATE/LSC USE ONLY It is essential for North Carolina Swimming to have accurate information for each new athlete member during the registration process. Please complete the information below and return it to your Coach. Registration for new athlete members will not be complete until this form is provided to the North Carolina Registrar. Please clearly print the following information. Name: First Middle Last Preferred Name: Date of Birth: month/year/date I hereby certify that the information provided on this form is true and correct. I understand that providing false information subjects the athlete to discipline under the North Carolina Code of Conduct and the USA Swimming Code of Conduct. I further agree to provide additional documentation if requested to confirm this information. Print - Parent or Guardian Date: MO / DAY / YR M/F Billy, Bob, Beth, Liz CURRENT REGISTRATION INFORMATION: Last Name First Name Middle Name Address City Zip State - Home Phone USA Swimming ID Number: Date of Birth / / Preferred Sex Age Name Club: LSC Code: Club Code: Club Name: Previous Last date of competition representing this club: Name of meet City State New Club: LSC Code: Club Code: Club Name: This will confirm that the above information is correct. I understand that the above athlete will remain Unattached for 120 consecutive days from the date of last open sanctioned competition in accordance with USA Swimming Rules and Regulations Signature of Athlete, Parent or Guardian Date Signature - Parent or Guardian Date: There is no fee for transferring into or within NC. The Registrar of the LSC into which the athlete is transferring will notify the old club that this transfer has occurred. The old club has the responsibility to notify the LSC Registrar within sixty (60) days if the club has obtained a court judgment in accordance with USA Swimming Rules and Regulation If there is a court judgment, the swimmer will be Unattached until such time as the judgment has been satisfied. For Office Use Only: Date Recvd: Date of Last Attached Swim Attach Date

7 Transferring Athletes * Submit a Registration batch file. If the athlete has not been registered for the current registration year, registration type is Renew. If they have already been registered for the current year, registration type is Change. Regardless, a batch file should be submitted. * Submit completed transfer form. One for EACH athlete (even if siblings). Pdf, fax or mail.

8 Registering NEW Coaches * Cannot be registered with a batch file; I MUST GET THE FORM! * Request a Level II background screen * Submit the Non- athlete Registration form * For NEW coaches, copies of CPR, First Aid and Coaches Safety Training certificates or course record. If using Lifeguarding, complete online Coaches Safety Training. Check the list of approved courses to be sure you get certified by an acceptable provider. * Once entered in SWIMS, complete Athlete Protection Training and Foundations of Coaching 101

9 Renewing Coaches * Submit a Non- Athlete Registration Form (pdf, fax, mail) * Copies of any updated certifications. Remember, if using Lifeguarding, take the online Coaches Safety Training. * Update Background Screen and Athlete Protection Training, if necessary * If registering for your second year as a coach: * If registered before February 4, 2013, complete the old Foundations of Coaching test (180 questions) * If registered after February 4, 2013, complete Foundations 201 and Rules and Regulations tests

10 Registering Officials and Other * Request a Level II Background Screen (Officials) or a Level I background screen (meet directors, chaperones). Watch those expiration dates! * Submit Non- Athlete Registration form. a pdf, fax or mail. * Complete Athlete Protection Training.

11 Transferring Non- Athletes * Submit completed Non- Athlete Transfer form. There is no fee. * If effecting your transfer at the time of renewal, no transfer form required (not true with athletes) * Coaches transferring in from other LSCs attach copies of current certifications

12 Registering your CLUB * Club Registrations must also be renewed EACH year * Submit the current copy of the Club Application, together with the current fee. * Be sure to sign the Pre- employment Screening section on page 1. I MUST have a signed form! * ALL info on the form shows up in your Club Portal be sure it is correct!

13 Registration Financial Summary NCS-Registration Financial Summary (for use beginning 9/1/2012) Revised 7/12/2012 Club Code: Date: Batch No. Year Round Athletes: Number Amount Due ($59 per athlete, $5 per Outreach athlete) # New Registrations: $ # Renewal Registrations: $ # Outreach Athletes $ Individual Season Athletes: Number Amount Due ($39 per athlete-150 days; $5 per Outreach athlete) # New Registrations: $ #Renewal Registrations: $ # Outreach Athletes $ Remember that ALL new athlete registrations require an Affidavit of Proof of Age, copy of a birth certificate or equivalent document. ALL transfer athletes (registered with another USA Swimming team since 9/1/2011) require a completed NC Swimming Transfer Form Non-Athlete Applications: Number Amount Due Single Non-athlete applications: $ ($59 per member) Family Non-athlete applications: $ ($ per family) Club Application ($95): Late Penalty ($100 if renewing after 12/31/2012) Total Amount Due to North Carolina Swimming: Prior credit (minus) $ $ $ $ Prior Balance due (plus) $ Amount Included Make all checks payable to North Carolina Swimming Submitted by: Mailing Address: City: State: Zip Phone number & best time to call: address: $ Completed Financial Summary Form should be submitted with ALL registrations athletes, non- athletes, club and should be accompanied by MONEY!!!!!!! Office Use Only: Check No. Amount $ Date Received

14 Meet Recons * Submit a Meet Backup file to me at least ONE WEEK prior to the meet start! * Recon results will be ed back, with an annotated report. All clubs with errors will be copied on the . * Submit any required registrations at least 2 DAYS prior to the start of the meet, including any missing transfer forms, proofs of age, etc. * Make any required corrections to your team database (if you have no middle initial, but I have one, we will ALWAYS have an error) * Meet Host makes any noted corrections to the meet database. * New entries? Submit a NEW meet backup for recon!

15 Fees * $60 for Athletes and Non- Athletes. * $40 for Seasonal Athletes. * $95 for Club memberships.