2016 Last Chance Meet January 23 24, 2016
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1 2016 Last Chance Meet January 23 24, 2016 Meet Sanction: Host Club: Meet Director: Meet Referee: Meet Entries to: Safety Marshal: Held under the sanction of USA Swimming issued by SC Swimming: Hilton Head Aquatics (H2A) Julie Allen Carol Hammond Julie Allen Jessica Weaver Facility: Island Recreation Center, 20 Wilborn Road, Hilton Head Island, SC 29926, Phone (843) , website: The Island Recreation Center is an outdoor 8 lane 25 yard pool. The competition course has been certified in accordance with C(4). The copy of such certification is on file with USA Swimming. Pool is striped and targeted with a fully automatic Colorado Timing System. 6 lanes will be used for competition with one lane blocked off and a lane open for continuous warm-up and warm-down. The water depth of the competition course is 8 to 5 feet, measured from 1 meter to 5 meters on the starting end of the course and 4 to 5 feet, measured from 1 meter to 5 meters at the turn/far end of the course. Facility Rules: *NO glass containers allowed in the pool area or in locker rooms. *NO camera or electronic recording devices are allowed in locker rooms or changing areas. *Folding chairs are allowed on deck in designated areas. Bleacher seating will be available. *Spectators limited to designated areas, all other areas will be considered the deck, on which swimmers, coaches and meet personnel are allowed. Rules: Athlete Eligibility: Entry Fees: Meet to be conducted in accordance with the current USA Swimming and SC Swimming Rules and Regulations and information herein. The Meet Referee reserves the right to adjust the warm-up times and start times. Use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms, or locker rooms. Use of these devices is also not allowed behind the starting blocks.. Changing into or out of swimsuits other than in locker rooms or other designated areas is prohibited. This competition is open to any USA Swimming registered athlete. All swimmers and teams must be currently registered members of USA Swimming, Inc. Age is to be determined by the first day of the meet. Any swimmer entered in the meet, unaccompanied by a USA Swimming member coach must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. It is the responsibility of the swimmer or the swimmer s legal guardian to ensure compliance with this requirement. Athletes may enter up to four (4) individual events per day. $10.00 per swimmer Pool Fee $ 3.50 per Individual Event Fee $ 7.00 per Time Trial Event Fee $ 6.00 per Deck Entry Fee $ 2.00 per swimmer SCLSC Travel Fund/Program Fee $ 2.00 per swimmer SCLSC Sports Development Fee $ 2.00 per swimmer Out-of-State SCLSC Travel Fund/Program Fee (only for out-of-state swimmers)
2 Meet Format: Meet management reserves the right to adjust number of heats and lanes and warm-up times based on number of entries. Events may be combined, but awarded separately by sex and age group as needed. Meet management reserves the right to move an age group to another session based on the time line and number of entries. Meet management reserves the right to make any necessary changes during the meet to provide the best competition environment for the athletes. All events will be contested as Timed Finals. The meet is limited to the first 250 swimmers entered in the meet. Positive check in will close 30 minutes before the start of each session. Late entries will be taken at the discretion of the meet director. Deck entries to pre-seeded individual events will be permitted only on a lane available basis. No heats will be added for the event. The 1650, 1000 and 500 Free events and the 400 IM will be deck seeded. Positive check in will be required. They will be swum fastest to slowest, females first, then males, but meet management reserves the right to combine heats of females and males depending upon entry numbers. Swimmers must provide their own counters for the 1650, 1000 and 500 freestyle events. Timers will be provided by the host team and other volunteers for all events EXCEPT the 1650 freestyle event. Time Trials will be offered at the end of each session at the discretion of Meet Management. Time Trial fees must be paid upon entry at the Clerk of Course. Meet Management may allow time trials for swimmers entered in the meet if they do not exceed their maximum allowable event entries per day. Notification of time trial requests should be given to Meet Management within one half-hour after the start of each session. General warm-up procedures apply. All SCLSC and USA Swimming safety guidelines will be enforced. Specific warm-up procedures will be posted on deck, provided in the coaches packets and/or on the host website Coaches are advised to closely supervise their swimmers at all times. Diving is permitted only during specific warm-up times, as announced. Running and horseplay are prohibited. The use of pull buoys, paddles, kickboards, bands, tubing and other equipment is prohibited. Any swimmer positively checked-in for an event and does not swim will be ineligible for his/her next individual event. Entries received by the deadline date will be considered team entries and no refunds for no shows will be issued. All 25 yard events will be started at the shallow end of the pool and will be in water starts with swimmer holding onto the edge facing forward for all events except backstroke. Time of the Meet: Saturday, January 23 th, 2016 Warm-up: Timed Finals: 12:00 pm 1:00 pm Sunday January 24 th 2016 Warm-up Timed Finals 9:00 am 10:00 am
3 Entries: HY-TEK Meet Manager software will be used. Please submit entries in HY-TEK TEAM MANAGER format. Please use swimmer s full name, age, and short course yards entry times. Times must be listed to the 1/100 th. Entries will not be accepted without payment, hard copy of individual entries by name and meet reconciliation form. Also include the signed and dated release form and summary found attached to this announcement. Entry Deadline: All entries must be received by midnight, Friday, 01/15/16. Mail completed entries to: Julie Allen Hilton Head Aquatics PO Box Hilton Head Island, SC Electronic entries should be sent to juliecallen@comcast.net. ed entries must also be accompanied by Word or PDF document export summaries of individual entries by swimmer and fees. Makes checks payable to Hilton Head Aquatics Swim Team. Late entries will be treated as deck entries. Late entries will be accepted at the discretion of the meet director and those fees will be doubled. No refunds will be issued once entries are submitted by visiting teams. SC Swimming does not accept deck registrations. All swimmers entered must be registered at time of entry deadline. Awards: Scoring: Timing: Coaches Eligibility: Individual event awards 1 st 8 th place ribbons. All Open events will be awarded as 14 & Under and 15 & Over. None. Timing will be provided by H2A parents and volunteers, in conjunction with a Colorado Timing System with pads and plunger backups. One to two manually operated stop watches will provide tertiary back-up. Each coach must be a current member in good standing with USA Swimming and must present credentials to receive coaching packets and remain on deck. Coaching credentials must be visible at all times while a coach is on deck. A coaches meeting will be held fifteen minutes prior to the meet start on Saturday in the Volunteers Hospitality. Other Information: Officials: Certified officials willing to work are most welcome. Please report to the meet referee, Carol Hammond, or her at carolnaco@aol.com. Concessions: H2A members will offer concessions appropriate to a swim meet. Timers: Volunteer timers are welcome to assist with the meet.
4 Girls Event 2016 Last Chance Meet Held under the sanction of USA Swimming issued by SC Swimming SATURDAY Warm Up 12:00 PM SATURDAY Meet Start 1:00 PM Saturday January 23 ORDER OF EVENTS 1 8-Under 25 Free Free Free 6 7 Open 50 Free Under 25 Back Back Back Open 100 Back & U 25 Fly Fly Fly Open 100 Fly Under 25 Breast Breast Breast Open 100 Breast Under 100IM IM IM Open 200 IM Open 1000 Free Open 400IM 44 Boys Event *There will be a 10 minute break before the 1000 Free and a 10 minute break before the 400IM at the discretion of meet management with approval from all coaches attending the meet.
5 2016 Last Chance Meet Held under the sanction of USA Swimming issued by SC Swimming SUNDAY Warm Up 9:00 AM SUNDAY Meet Start 10:00 AM Girls Event Sunday January 24 ORDER OF EVENTS 45 8-Under 50 Free Free Free Open 100 Free Under 50 Back Back Back Open 200 Back & U 50 Fly Fly Fly Open 200 Fly Under 50 Breast Breast Breast Open 200 Breast Under 100 Free Free Free Open 200Free Open 500 Free Open 1650Free 88 Boys Event *There will be a 10 Minute break before the start of the 500 Free and the 1650 Free at the discretion of meet management and all coaches attending the meet.
6 Hilton Head Aquatics 2016 Last Chance Meet January 23 January 24, 2016 MEET ENTRY SUMMARY SHEET Held under the sanction of USA Swimming issued by SC Swimming Team Name: Team Abbreviation: Team Address: City & State Zip Head Coach/ Team Rep: Phone Home For Entry Problems Call or Events x $ 3.50 Event Fee Athletes x $10.00 Pool Fee Athletes x $2.00 SCLSC Travel Fund/Program Fee Athletes x$2.00 SCLSC Sports Development Fee Athletes x $2.00 Out-of-State SCLSC Travel Fund/Program Fee Total Fees Submitted Make Checks Payable To: Hilton Head Aquatics Mail entries to: Julie Allen Hilton Head Aquatics PO Box Hilton Head Island, SC Entries to: juliecallen@comcast.net WAIVER, ACKNOWLEDGMENT AND LIABILITY RELEASE I, the undersigned coach or team representative, verify I am familiar with the safety rules of USA Swimming and South Carolina Swimming regarding warm-up procedures and that I shall be responsible for the compliance of my swimmers with those rules during this meet. In granting this sanction it is understood and agreed that USA Swimming, SC Swimming, Hilton Head Aquatics (H2A), and the Island Recreation Center shall be free from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of the event. Signature/Title Date
Use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms or locker rooms.
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