HUNTING TROPHY MEET (formerly the Cromar Trophy Meet)

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1 HUNTING TROPHY MEET (formerly the Cromar Trophy Meet) LICENCE NO: ND/LA2/700/MAR10 MEET INFORMATION Dyce (Aberdeen) ASC invites you to their eleventh Graded Meet (under FINA & SASA rules) At Westhill Swimming Pool on Saturday 27 th March 2010 We are delighted to have the support of our sponsors Hunting Energy Services Ltd Pool Sessions 25 Metres, 6 Lanes, Anti-turbulence ropes, deck level pool. Electronic Timing Overall depth 2 metres. Session One - Warm Up 9.30 am- Start am Session Two - Warm Up 2.30 pm - Start 3.35 pm (SUBJECT TO CHANGE IF NECESSARY) Events Boys/Girls 9 years 100m All Strokes 10/11 years 100m All Strokes 12/13 years 100m All Strokes years 100m All Strokes Open 100m & 200m IM All events will be heat declared winner. Swimmers entering the Open IM events must qualify and enter an individual event to enter this event We reserve the right to swim a slower heat of Dyce (Aberdeen) ASC Swimmers Age As on day of competition (i.e. 27 March 2010) Awards Medals will be presented to 1st, 2nd and 3rd places. A Trophy will be awarded to the team accumulating the most points. Points will be awarded: 1st - 3 points, 2nd - 2 points, 3rd - 1 point. Accreditation Application for accreditation will be made to SASA North District in accordance with the licence application. All swimmers must be member of the Scottish Amateur Swimming Association. Entries All entries must be submitted electronically using a Hy-Tek Meet Manager entry file. Entry files can be down loaded from the North District Website, or by ing dyceasc@hotmail.com. Completed Hy-Tek entry files should be sent to the above address by the closing date, acknowledgements will be sent upon receipt. Time cards are not required. A draft programme and a list of rejected swimmers, if applicable, will be ed to each club. Entry Fees 4.50 PER INDIVIDUAL EVENT Cheques to be made payable to Dyce (Aberdeen) ASC Entries may have to be limited dependent upon numbers received Please return disks, consolidation sheet and entry fees to: - Mr David Downie, 19 Overton Crescent, Dyce, Aberdeen, AB21 7FW.

2 Withdrawals Withdrawals prior to the competition should be ed to to arrive no later than 5.00 pm on Friday 26 March Telephone withdrawals will not be accepted under any circumstances. Withdrawals in the day should be submitted to the recorders table prior to the start of each warm up and made on the withdrawal forms made available. Arrival Cameras/ Videos/ Mobile Phones Please advise your swimmers that they should not arrive too early as they will not gain entrance to the pool until 9.15 am at the very earliest. Please note that anyone wishing to use photographic equipment, including video cameras must register with the Meet Convenor (application should be made on the appropriate SASA Health and Safety form). The use of mobile phones will not be permitted either on poolside or in the changing areas in order to prevent any misuse of mobiles with integrated digital camera/video equipment. We would be grateful if you could ensure that all members of your club are aware of this requirement. Other Meet Rules Over the top starts will be used, except in Backstroke events. All swimmers are required to report to the Marshall prior to their event. Dyce (Aberdeen) ASC reserve the right to restrict entries to facilitate the efficient running of the event in order to comply with the meet licence granted. Swimmers must follow the instructions given to them by the meet officials and behave in a reasonable manner at all times. Lockers provided in the changing rooms should be used for clothes and other belongings at all times, to keep cubicles free for other swimmers. The meet organisers cannot be held responsible for items lost during the course of the meet. Food must not be eaten on poolside and no glassware should be taken onto poolside or into the changing area. Footwear must be used outside the pool area. Technical Officials We would be grateful for a list of Officials willing to help on the day. Clubs can either complete the enclosed form and return it with their entries or return it by 13 March 2010 to Mrs Linda Rendall 7 Pinkie Road Newmachar Aberdeenshire, AB21 0RG Telephone (01651) linda@therendalls.plus.com Meet Convenor David Downie 19 Overton Crescent Dyce, Aberdeen AB21 7FW Telephone (01224) dyceasc@hotmail.co.uk DYCE (ABERDEEN) ASC HUNTING TROPHY MEET 2010

3 Entry Times Dyce (Aberdeen) ASC GRADED Meet Consideration Time Accepted time will be slower than these times. Age Group Event Consideration TIME 9 Years 100m Butterfly m Backstroke m Breaststroke m Freestyle /11 Years 100m Butterfly m Backstroke m Breaststroke m Freestyle /13 Years 100m Butterfly Years OPEN 100m Backstroke 100m Breaststroke 100m Freestyle 100m Butterfly 100m Backstroke 100m Breaststroke 100m Freestyle 100m Individual Medley Participants must qualify and enter an individual event to enter this event. 200m Individual Medley Participants must qualify and enter an individual event to enter this event. Please note that any swimmer who achieves a time faster than the consideration time at any time prior to the entry closing date must be withdrawn from the event. A full refund will be given for these withdrawals. (NB. This will also affect eligibility to enter the Individual Medley events) Entries proved to be incorrect after this time, will have their entry fee forfeited and will be withdrawn before or during the event. CLOSING DATE FOR ENTRIES IS FRIDAY 26 FEBRUARY 2010 *NO LATE ENTRIES WILL BE CONSIDERED*

4 DYCE (ABERDEEN) ASC HUNTING TROPHY MEET PROGRAMME OF EVENTS Session One Event 101 Boys Open 200m IM Event 102 Girls Years 100m Freestyle Event 103 Boys Year 100m Freestyle Event 104 Girls 9 Years 100m Backstroke Event 105 Boys 9 Years 100m Backstroke Event 106 Girls 12/13 Years 100m Breaststroke Event 107 Boys 12/13 Years 100m Breaststroke Event 108 Girls 10/11 Years 100m Butterfly Event 109 Boys 10/11 Years 100m Butterfly Event 110 Girls Years 100m Backstroke Event 111 Boys Years 100m Backstroke Event 112 Girls 9 Years 100m Breaststroke Event 113 Boys 9 Years 100m Breaststroke Event 114 Girls 12/13 Years 100 Freestyle Event 115 Boys 12/13 Years 100 Freestyle Event 116 Girls 10/11 Years 100 Backstroke Event 117 Boys 10/11 Years 100 Backstroke Event 118 Girls Open 100m IM Session Two Event 201 Girls Open 200m IM Event 202 Boys Years 100m Butterfly Event 203 Girls Year 100m Butterfly Event 204 Boys 9 Years 100m Freestyle Event 205 Girls 9 Years 100m Freestyle Event 206 Boys 12/13 Years 100m Backstroke Event 207 Girls 12/13 Years 100m Backstroke Event 208 Boys 10/11 Years 100m Freestyle Event 209 Girls 10/11 Years 100m Freestyle Event 210 Boys Years 100m Breaststroke Event 211 Girls Years 100m Breaststroke Event 212 Boys 9 Years 100m Butterfly Event 213 Girls 9 Years 100m Butterfly Event 214 Boys 12/13 Years 100 Butterfly Event 215 Girls 12/13 Years 100 Butterfly Event 216 Boys 10/11 Years 100 Breaststroke Event 217 Girls 10/11 Years 100 Breaststroke Event 218 Boys Open 100m IM

5 DYCE (ABERDEEN) ASC HUNTING TROPHY MEET SUMMARY SHEET Match Secretary: Address: Club Name/Abbr: Tel. No: Address: ENTRIES SUMMARY FEMALE INDIVIDUAL 4.50 =... MALE INDIVIDUAL 4.50 =... COACHES MEAL 6.00 = TOTAL =... CLOSING DATE: 27 February 2010 PLEASE MAKE CHEQUES PAYABLE TO: DYCE (ABERDEEN) ASC Declaration I confirm that all swimmers entered in this competition have paid their current SASA membership fee. Signed:... Position in Club... Date:... (This declaration must be completed by all competing clubs)

6 DYCE (ABERDEEN) ASC HUNTING TROPHY MEET 2010 CLUB STO Contact Address Tel. Number OFFICIALS SHEET Officials Name Session Available Mentoring Signature Required (Yes/No)* TimeKeeper Turn Judge (J1) Stroke Judge (J2) Starter (J2S) Recorder *Note: Please ensure that our Technical Official Convenor is updated if mentor signatures are no longer required. This will help the referees allocate mentor sessions more efficiently. Please return this form with your entries or return it by 13 th March 2010 to : Mrs Linda Rendall 7 Pinkie Road Newmachar Aberdeenshire, AB21 0RG Telephone (01651) linda@therendalls.plus.com