GO KINGFISH SWIM CLUB VOLUNTEER POSITIONS

Transcription

1 GO KINGFISH SWIM CLUB VOLUNTEER POSITIONS Board Of Directors The Board of GO Kingfish consists of up to 12 Directors elected at the Annual General Meeting in late October. We encourage all Directors to commit to a 2-year term and strive to elect 6 new Directors at each annual meeting to allow for continuity. Board meetings are held once a month. We encourage representation from all swim groups. If you would like to find out more about the Board, please contact the President at president@gokingfish.ca. Marketing/Communications The Marketing Committee promotes the image and brand of the GO Kingfish Swim Club to increase our visibility, profile, contribution and impact. The goal of these activities is to increase the membership of the GO Kingfish Swim Club. For more information, contact marketing@gokingfish.ca. Fundraising/Sponsorship The Fundraising/Sponsorship Committee generates revenue for the Club through a variety of fundraising initiatives and develops a plan for corporate sponsorship. For more information, contact fundraising@gokingfish.ca. Registration Registration is the process of intake of swimmers to the Club. The Registrar must oversee all the attendant paperwork, receive swim fees and answer all fee and club related questions from new families. For more information, contact registration@gokingfish.ca. Social The Social Committee organizes several events throughout the season. These include the Awards Banquet in early fall, Christmas parties, and the annual year-end BBQ. For more information contact social@gokingfish.ca. Equipment The Equipment Coordinator provides GO Team Equipment for the Competitive and Junior Group programs. Orders are submitted three times a year in September, November, and February. For more information contact equipment@gokingfish.ca. Team Travel Coordinator Club liaison contact for policy and general team travel information & support for Team Travel Event Leader. For more information, contact teamtravel@gokingfish.ca. Team Travel Event Leader Liaises with parents, books hotel, arranges transport, oversees chaperones (including confirming current police checks), and reports expenses to Finance for swimmer account billing. Chaperones Chaperones are required for all team travel. Club policy requires that all chaperones have an up-to-date police record check. For more information contact teamtravel@gokingfish.ca President s Choice Gift Card Coordinator President s Choice Gift Cards are a substantial fundraiser for GO Kingfish. For more information contact Christy Cooper at ccooper0321@rogers.com. Pool Rep Pool Reps are required for each swim group. They are involved with two-way communication between the Board and members and work with the President s Choice Gift Card Coordinator to distribute PC Gift Cards to participating members each month.

2 Swim Meets: It takes approximately 50 volunteers to run every swim meet session. With only 120 families in our club, everyone has to pitch in. Listed below are the volunteer jobs necessary to hold the meet, the number of volunteer credits per session, the training involved and links to the Ontario Swimming Officials Association (OSOA) website for registration and online clinics. For more information on these positions or to find out about upcoming officials clinics, On-Deck Officials: Safety Marshall (0.25): Stands on the pool deck during warm-up (1 Hour). Ensures SNC Warm-up Procedures are followed. Training is part of the Level I Timer Clinic. This position is usually staffed by an experienced timer. Four Safety Marshall Sessions are the equivalent to one volunteer session. See - Safety Marshall Timer (1.0): Located at the finish end of each race, the timer starts a watch on the flash of the Starter s strobe light and stops that watch when any part of the swimmer s body touches the end wall. This is the first officiating a new official should learn and do. Closest to the swimmers, Timers have the best seats in the pool. Two or three timers are assigned to each lane. Training is provided in the Level I Timer Clinic run by the Club at the beginning of the season and throughout the year. See - Level I Timekeeping Chief Timer (1.0): Organizes, instructs and oversees all Timers. Constant vigilance while maintaining a calm and nurturing temperament is required and a certain agility to move around the deck is important. See - Chief Timekeeper Assistant Chief Timer (1.0): Aides the Chief Timer to organize instruct and oversee all Timers. See Chief Timer above. Stroke and Turn Judge (1.0): The role of the Stroke and Turn Judge is to observe and evaluate swimmer s strokes and turns for compliance with SNC/FINA rules. This requires a quick eye, proper positioning, accurate recording of the infraction, and good communication skills with the swimmer and the Referee when explaining the infraction. See - Judge of Strokes/Turns Chief Judge Electronics (1.0): Ensures the electronic timing system is operating properly and operates the electronics console during the meet. Highly specialized work, training is provided by the Club to all interested volunteers. Contact officials@gokingfish.ca for more information. See - Chief Judge Electronics Chief Finish Judge (1.0): The Chief Finish Judge receives all timings, both manual from the timers and electronic from the automatic system, and determines the swimmer s final time. See - Chief Finish Judge Recorder/Scorer (1.0): Receives the final times from the Chief Finish Judge and enters them in the meet database. Also scores all events, then prints and posts results. See - Recorder/Scorer Clerk of Course (1.0): This position has been greatly altered by the advent of modern swim meet software and the end of pre-race marshalling. The Clerk of Course accepts last-minute scratches and removes them from the meet. During the race, the Clerk is responsible for ensuring any changes in the meet program are communicated to all. See - Clerk of Course

3 Starter (1.0): The starting duties are one of the most important assignments at a swim meet. The Starter must ensure that each swimmer leaves the blocks fairly. Once the swimmers are focused and ready to race, the Starter gives the instruction Take your marks. See - Starter Session Referee (1.0): Referee is the most senior official for the session with ultimate authority and responsibility for everyone on deck. The Referee must be at least a Level III official, know the rules thoroughly, and have completed all prerequisites including the referees' clinic. See - Referee Off-Deck: Canteen Coordinator (1.0): Works with Meet Manager and Hospitality Coordinator to plan, purchase, and prepare all food and beverages for the meet s Canteen. The Canteen sells food, beverages and programs to spectators and swimmers. The Canteen Coordinator is also responsible for the transport to and from swim meets of all Canteen supplies along with annual storage of all Canteen supplies during the off season. Canteen Workers (1.0): Assists the Canteen Coordinator in providing spectators and swimmers with food, drinks, and meet programs. Hospitality Coordinator (1.0): Works with the Meet Manager and Canteen Coordinator to plan, purchase, and prepare all food required for the meet s Hospitality service. This includes providing food and beverages before, during, and between sessions. The Hospitality Coordinator is also responsible for the transport to and from swim meets of all Hospitality supplies as well as annual storage of the bins during the off season. Hospitality Workers (1.0): Assists the Hospitality Coordinator to provide food and water before, during, and after swim sessions to all coaches and officials. Pre- and Post-Meet: Setup/Teardown Crew (0.5): Usually the night before the meet, sets up tables and chairs for officials, hospitality, and Canteen. Also sets up the Electronic equipment. Immediately following the meet, tears down all equipment for return or storage. Officials Coordinator (1.0): Ensures all official positions are filled for every session of the meet. Involves sending an request for volunteers to the membership and filling the officials grid with the on-deck personnel required for each session. Meet Referee (1.0): A Level IV referee whose name appears on the meet sanction. Ensures the meet will be run to Swim Ontario/SNC standards. Meet Manager (1.0): The Meet Manager manages the meet from its inception through to its final disposition which terminates with filing of results with Swim Direct and the payment of all bills and fees. The Meet Manager oversees all non-deck aspects of the meet including the setting of a budget, design of the meet, securing the facility, obtaining the sanction, marketing of the meet, organizing all volunteers, and ensuring all necessities to run the meet are in place. See Meet Manager

4 GO Kingfish Swim Club - Volunteer Position Allocation Sheet Jobs Bodies Committee Organize registration table in September, register swimmers with SO/SNC Chair Registration Produce fee schedules 1 Registration Plans and schedules events for club members & oversees sub committees Chair Social Sub committee chairs/event 1 Social Committee Members > 8 Social Develop Marketing strategy for club growth Chair Marketing Committee Members to implement marketing strategy Marketing Develop Fundraising strategy for club's financial health Chair Fundraising President s Choice Gift Card Coordinator 1 Fundraising Pool Reps by Swim Group 4 Fundraising Committee members to implement fundraising strategy Fundraising Canteen Lead responsible for liaising with Meet Mgmt, Hospitality & Finance Chair Canteen "Canteen Greeter"/meet session - check off family donations & report to Canteen 1 Canteen Lead Bin storage annual 1 Canteen Bin transporter per meet 1 Canteen Committee Members throughout the year > 8 Canteen Hospitality Lead responsible for sub committees and liaising with Meet Mgmt, Chair Hospitality Canteen & Finance Subcommittee Leads for each event 4 Hospitality Bin storage - annual 1 Hospitality Bin Transporter per meet 1 Hospitality Committee Members throughout the year > 8 Hospitality Officials Education - Up the Ladder Chair Officials Manager of Officials Grid (Lower) - Stroke & Turn & Timers 1 Officials Manager of Officials Grid (Upper) - Electronics, Starter, CT etc 1 Officials "Meet Greeter"/meet session - check off grid Volunteers & report to both Grid 1 Officials Managers Meet Manager Chair Meet Set Up & Tear Down Committee/meet > 5 Meet Awards during and mailing after meets 2-3 Meet Meet Committee - assist Mgr before, during & after 2-3 Meet Team Travel Leader - club liaison contact for policy and general team travel Chair Team Travel information & support for TT Event Leader Team Travel Event Leader - liaises with parents, books hotel, arranges transport, 1 Team Travel oversees chaperones (including confirming current police checks), reports expenses to Finance for swimmer account billing Chaperones 2+ Team Travel Equipment Manager - liaises with Head Coach for Club uniform, seeks supplier, establishes pricing, develops order forms, collects/places/receives/delivers orders & liaises with finance for payments and billing 1+ Equipment

5 Available Volunteer Positions in Red PC Gift Card Coordinator: Christy Cooper PC Gift Card Pool Reps: Bronze/Silver Canterbury Pool Rep: Vacant Bronze/Silver Bob McQuarrie Pool Rep: Vacant Bronze/Silver Sawmill Creek Pool Rep: Vacant Gold/Youth Pool Rep: Youth Gilles Payant Gold Kimberley Brousseau Senior/High Performance Pool Rep: Senior Kari Anne Scaletta High Performance Sarah Geiger Marketing Committee Chair: Scott Hewton Committee Members: 1+ positions available 1. Kevin Jones 2. Randy Byers Fundraising Committee Chair: VACANT Committee Members: 2+ positions available Social Committee Chair: VACANT Committee Members: 2 positions available 1. Caroline Workman 2. Cindy Cooper Equipment Coordinator: Elaine Halle Canteen Coordinators: 2 positions required 1 Morning/ 1 Afternoon Canteen Volunteers: 8+ positions to be filled throughout the year for each swim meet (3 per session + coordinator) Morning Swim Meet Sessions: 1. Morning Canteen Coordinator - Vacant Afternoon Swim Meet Sessions: 1. Afternoon Canteen Coordinator - Vacant Hospitality Coordinators: 2 positions required 1 Morning/ 1 Afternoon Hospitality Volunteers: 8+ positions to be filled throughout the year for each swim meet (2 per session + coordinator) Morning Swim Meet Sessions: 1. Morning Hospitality Coordinator Clint Laidlaw

6 Afternoon Swim Meet Sessions: 1. Afternoon Hospitality Coordinator Team Travel Chaperones: 2+ per swim meet Officials/Meet Committee Chair: Brian Parkin Committee Members: 1. Officials Coordinator: Siobhan Arnott 2. Chief Judge Electronics: Vacant 3. All Level 3/4/5 Officials Swimathon Coordination: 2+ positions Swimathon Website: Jason Zitter Swimathon Administrator: James McKirdy Meet Meet Manager: Peter Champagne Set Up & Tear Down Committee/meet: 5 positions available 5. Vacant Awards during and mailing after meets: 2 positions available Club Registrar: JoAnne MacNeil Registration Assistants: 2+ needed only on Annual Registration Day