GIL STOVALL BARBEQUE FEST INVITATIONAL

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1 GIL STOVALL BARBEQUE FEST INVITATIONAL Location: Sanction: University of Memphis Student Rec & Fitness Center 620 Echles, Memphis, TN Southeastern Swimming, Inc: Pending Welcome to Memphis Tiger Swimming May 14 16, 2010 Meet Course: All events: LCM Eligibility: USA Swimming registered athletes. Entries will not be accepted without current registration numbers. Entries will be accepted beginning Tuesday, April 19, 2010 and will continue to be accepted until the meet is full or Tuesday, May 4, 2010 whichever comes first. Entered teams will be able to update their entries until Friday, May 7, ed entries are preferred. Please include summary totals in the body of your . Rules: Awards: Current USA Swimming rules will govern the meet. Southeastern Swimming Meet Safety Guidelines and Warm-up Procedures will be in effect. Individual and Relay: Ribbons for 1th through 8th places. Individual High Point: High point and runner up in each age group. Team High Point: 1st through 3rd place teams. A Terri Sax Sportsmanship Award will be presented Saturday (time to be determined). Please nominations with your entries. This award is to recognize swimmers who have exhibited a sportsmanship like attitude throughout the year. This swimmer is not necessarily your fastest swimmer but of course your biggest cheerleader. While the Gil Stovall Shootout event will not be scored, a Stovall Shootout Award will be presented to the overall winner of that event on Sunday. Scoring: Individual Events: Relay Events: The Open events will be scored and Senior and the 12&U event will be scored 10&U and Meet Format: All events will be conducted in long course meters. All scored events are timed finals. The Stovall Shootout is an exhibition and will not count towards points, or to the overall number of events swum by an athlete. All events will be pre-seeded EXCEPT for the 1500 Freestyle and relays. Positive check-in will be required on the day of the event. Failure to swim a deck seeded event after positive check-in will result in the swimmer's disqualification for the next individual event. Relay cards should be completed and turned in by 9:30 am for the morning session and 2:30pm for the afternoon session. The Open 1500 Freestyle will require positive check-in by 5:30pm on Friday. The 1500 and 400 individual events will swim fastest to slowest.

2 Scratches: Facilities: Amenities: Entries: The Meet Committee reserves the right to alter the meet format per USA Swimming guidelines. Time trials will be available at the discretion of the Meet Referee. Time trials will be held after each morning s preliminaries. Fee for time trials shall be $5.00 per individual event and $12 per relay. Time trials will count in a swimmer s number of events for that day. Swimmers will report directly to the blocks when their event is called. Swimmers not reporting to the blocks will be scratched from that event only unless it is a deck seeded event as stated above. Two 8 or 10 lane, 50 meter courses with a pool depth of feet, using the Colorado 5000 timing system and 2 new 10-lane Daktronics scoreboards. Warm down lanes are available. Swimmers, coaches, officials, and volunteers will be allowed on deck with proper credentials. All spectators are asked to sit in the balcony. Please no coolers, chairs, or cots will be permitted on the pool deck. Swimmers and parents are unable to camp in the hallways or entrances due to local fire regulations. Hospitality services will be provided for coaches and officials. A first aid station, concessions, swim vendor and t-shirt vendor available. Limited to 450 swimmers. If a team puts the number of participants over 450, the entire team will be accepted. Entries will be accepted in the order they are received. A fully and correctly completed entry includes waiver and fees. No exceptions. In order for an entry to be accepted, it must be legible and complete. Properly completed entry forms include: First name, middle initial and last names of each swimmer Age of athlete USA Swimming registration number Meter times for each swimmer in each individual event Relay times should be listed for each relay to be entered ed entries via Hy-Tek are preferred. Swimmers may enter 5 individual events per day, exclusive of relays. Comment [M1]: Fees: Individual events: $ 4.50 Relays: $10.00 SES Surcharge: $ 3.00 for SES Registered Swimmers $ 5.00 for outside of SES Late Fees: Individual event: $5.50 Relays: $12.00 Surcharge $3.00 SES or $5.00 for outside of SES. Deck Entries: Will be accepted 30 minutes before the start of each session if lane space is available. No new heats will be formed. Send Entries To: Carla Mabie 4792 Cole Rd Memphis, TN MTSMeetEntries@yahoo.com Please waive the signature requirement for all deliveries. ed Hy-Tek entries are preferred. Please include summary totals and contact information in the body of your . Please provide a hard copy for verification. Deadline: Entries will be accepted beginning on Tuesday, April 19, 2010 and will continue to be accepted until the meet is full or Tuesday, May 4, 2010 whichever comes first. Entered

3 teams will be able to update their entries until Friday, May 7, ed entries are preferred. Make checks payable to Memphis Tiger Swimming. All entry fees are nonrefundable. Results: Schedule: Officials: Results will also be posted on the Memphis Tiger Swimming website. Friday: Warm-ups at 5:00 pm Meet starts at 6:00 pm Sat/Sun Morning Session Warm-ups at 8:00 am Meet starts at 9:00 am Sat/Sun Afternoon Session Warm-ups no earlier than 1:00pm. Meet begins at 2:00pm. Warm-up lane assignments will be posted on the Memphis Tiger Swimming website at and ed to coaches. Meet Directors: Carla Mabie Katie Sentilles Meet Referee: Chris Brown (901) Hotels: For our out of town guests, we have blocked rooms at the following hotels. Please mention that you are attending the Gil Stovall BBQ fest Invitational. The group code is MTS/Memphis Tiger Swimming. Hilton Hotel 939 Ridge Lake Blvd Memphis, TN $129/night Embassy Suites 1022 South Shady Grove Rd Memphis, TN $129 - $139/night Evaluation: Following the meet, you are encouraged to send a meet evaluation to Southeastern Swimming Chairman, John Woods, 205 Island Ave, Chattanooga, TN 37405

4 Friday, May 14, 2010 Warmups: 5:00pm Competition: 6:00pm 3 12&U 400 Freestyle*+ 4 5 Open 1500 Freestyle* 6 *Will swim fastest to slowest. +Will score 10&U and Morning Session Saturday, May 15, 2010 Afternoon Session Warmups: 8:00am Competition: 9:00am Saturday, May 15, Fly 2 Warmups: Not before 1:00pm. Competition: Not before 2:00pm Freestyle &U 200 Freestyle Senior 200 Freestyle Freestyle Fly &U 50 Fly Senior 100 Fly Fly Backstroke &U 100 Backstroke Senior 200 Backstroke Backstroke Freestyle &U 100 Breaststroke Senior 50 Freestyle Breaststroke Breaststroke &U 50 Freestyle Senior 100 Breaststroke Freestyle Fly &U 200 Medley Relay@ 56 (Top 10 from Morning) Medley Relay@ Medley Relay@ Senior 400 Medley Relay@ Open 400 IM*^ 34 *Will swim fastest to slowest. ^Will score and Senior.

5 Morning Session Afternoon Session Sunday, May 16, 2010 Sunday, May 16, 2010 Warmups: 8:00am Competition: 9:00am Warmups: Not before 1:00pm. Competition: Not before 2:00pm Fly 2 (Top 4 from Saturday) 87 10&U 200 IM IM IM Senior 200 IM &U 100 Freestyle Freestyle Freestyle Senior 100 Freestyle &U 50 Breaststroke Breaststroke Fly Senior 200 Fly &U 50 Backstroke Backstroke Backstroke Senior 100 Backstroke &U 100 Fly Fly Breaststroke Senior 200 Breaststroke &U 200 Free Relay@ Free Relay@ 110 1a 50 Fly 2a (Top 2) Free Relay@ Senior 400 Free Relay@ Open 400 Freestyle* 86 *Will swim fastest to slowest. *Will score and please check-in no later than thirty minutes after the start of competition.

6 Entry Summary and Release Club Initials Address Entry Contact Phone Coach Phone Hotel Reservations At WAIVER, ACKNOWLEDGMENT AND LIABILITY RELEASE: I, the undersigned coach or team representative, verify that all of the swimmers and coaches listed on the enclosed entry are registered with USA Swimming. I also acknowledge that I am familiar with the rules of USA Swimming and Southeastern Swimming, Inc. regarding warm-up procedures and meet safety guidelines, and that I shall be responsible for the compliance of my team s swimmers with those rules during this meet. Memphis Tiger Swimming, the University of Memphis, Southeastern Swimming, Inc. and USA Swimming, their agents, officers, representatives, employees and coaches shall be free from any liability or claim for damages for any and all injuries, illnesses or damage to valuables which may be sustained at this meet or while in transit to and from this meet. I also acknowledge by entering this meet, I am granting permission for the names of any or all of my team s swimmers to be published on the internet in the form of Psych Sheets, Meet Results or any other documents associated with this meet. Signature of coach or club official Date: Title: Attending coaches Certified officials wishing to work the meet ENTRY RECAP: SES Surcharge- Total # of Swimmers ea for ea non-ses $ Individual Events- Total # of ea $ Relays- Total # of ea $ Total Check Payable to Memphis Tiger Swimming $ PLEASE BE PREPARED WITH PROOF OF USAS NUMBERS FOR ALL SWIMMERS

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