TYR FESTIVE QUALIFIER

Transcription

1 TYR FESTIVE QUALIFIER Hartsdown Leisure Centre 15th & 16th December 2018 Gala kindly sponsored by Entry Fee: 4.00 (under 16s free) Programme 1.00

2 With thanks to our partners and sponsors: Thanet Swim Club are seeking partnerships with local companies Please contact us* if you are interested in working with us to support childrens swimming in Thanet

3 Event Conditions Licence: The event will be licenced to Level 3 Facilities: This gala will take place at Hartsdown Leisure Centre, Margate, in a 25-metre pool with electronic timing and anti-wave ropes. Rules: The meet will be run in accordance with ASA Laws and Technical Rules and the rules and conditions of this competition. The one start rule will be in operation throughout the meet with over the top starts. Age Groups: Ages as of midnight on 16 Dec Individual age groups are: 9/10, 11/12, 13/14 and 15+. All swimmers must be members of a club affiliated to Swim England. All swimmers must be registered with Swim England. Qualifying Times: Upper qualifying times are provided within this gala pack. If the gala becomes over-subscribed rejections will be made on a first come first served basis. Awards & Prizes (updated): Medals will be awarded to the first 3 placed competitors in each age group (as above). Every swimmer will receive a festive gift. Random prize heats will be announced throughout the competition winners of that heat will receive a TYR goody bag prize. During each session we will have a best festive photo of the session the prize will be a TYR Swim bag each session submit your entries via Twitter using #TYRfestivegala and in your tweet! Withdrawals: This will be a sign-out gala - Coaches must inform the Steward s Desk of any swimmer not competing before the start of the warm-up for each session. Entries: This is a First-come-first-served gala. Entries open on 26 th October and close at midnight 19 Nov 2018 or sooner if gala is full. No late entries will be accepted. The entry fee is 4.75 per individual event. Late/incomplete/illegible entries or those without the correct entry fees will not be accepted. Please lynngates@live.co.uk for the Entry File and complete the consolidated entry form attached. BACS payment is preferred (sort code: , account: ) please state club name as a reference. Cheques will only be accepted from independent entries and should be made payable to Thanet Swim Club. A club official must sign the consolidated entry form, this should be sent to: Lynn Gates, 77 Bromstone Road, Broadstairs, Kent, CT10 2HX (Tel: ) or ed to the address above. Coaches Passes: Coaches passes will be issued at a cost of per pass and this will entitle them to admission to all sessions, a programme, poolside refreshments, lunch and a result sheet which will be ed. Entry to poolside will not be permitted without a pass; poolside coaches need to be Swim England registered and hold a valid DBS check. A maximum of 4 passes per club will be issued. Officials: All clubs submitting entries are requested to help with the running of the meet by supplying details of any licensed officials who are willing to assist at this gala. Data Privacy: Your privacy is important to us. The reason we need your data is to be able to administer your competition entry. We will publish your Personal Information as part of the results of the competition and will pass such information to the governing body or any affiliated organisation for the purpose of licences or for publishing results either for the event alone or combined with or compared to other events. Results may include (but not be limited to) name, any club affiliation, race times, and age category. All data files and paper entries containing your personal information in relation to the gala held by Thanet Swim Club will be deleted or securely shredded within 30 days of the last day of the gala. Results from this gala will be posted on the Thanet Swim Club website and retained for two years from the last date of the gala. For more details about how we use your personal data, please read our Data Privacy Policy which can be found on the Club s website. Further Information: If you require further information please contact Sarah Hawkins at: bowden308@hotmail.co.uk or visit

4 Safety and Security Guidelines for Swimmers, Coaches, Officials and Spectators Starts: It is the responsibility of the competitors, coaches and clubs, to ensure that all swimmers are competent to the standard of the Swim England competitive start award, to perform a shallow racing dive into the water. In the event of a false start, swimmers should perform a safe entry with a shallow racing dive and not fall into the water. Swimmers are reminded that they are permitted to start in the water for all events, but must advise the referee of this prior to the start of their heat. Warm up: During the warm-up, swimmers and coaches must ensure that they (and swimmers in their charge) take no action that would endanger themselves or others. The instructions of Pool Lifeguards or others in authority must be obeyed immediately. Safety: Everyone attending the event must familiarise themselves with the location of the emergency exits, which must be kept clear at all times. Due to limited space poolside everyone is asked to observe all normal precautions in the pool area and when moving around the sports centre, to ensure their own safety and that of others. Anyone observing anything they consider to be a safety hazard must report it to the Gala Promoter. The pool depths are +2m at the starting end of the pool and 1m at the shallow end of the pool. Attire: All swimmers must wear suitable footwear and tops when in the stewarding area or when leaving poolside. Behaviour: The organisers and the pool management reserve the right to remove any swimmer or spectator from the pool area whose behaviour is either against the pool rules or the efficient running of the gala. Stewards will be patrolling the sports centre and anyone found causing damage or seriously misbehaving, will be banned from the gala and refused entry to the building. Security: Competitors are advised not to leave their belongings unattended and to ensure valuables are placed in a locked locker or deposited with someone for safekeeping. Neither Thanet Swim Club nor the Pool Management will be held responsible for property that is lost. Litter: Competitors and spectators are asked to place all litter in the receptacles provided and not to leave it on the floor, particularly in the spectator gallery, where it may become a safety hazard. Any situation not covered by the meet rules and information, will be at the discretion of the Gala Promoter, who also reserves the right to make any changes that may be considered necessary for the smooth running and discipline of the gala.

5 AMENDED Programme & Upper Qualifying Times All events are Heat Declared Winners, QTs listed are short course Medals will be made to the top 3 competitors in the following age groups: 9/10, 11/12, 13/14, 15+ Random prize heats will be announced throughout the competition winners of that heat will receive a TYR goody bag prize. Session 1 Saturday 15th December Warm-up 12 Noon TSC only, 12:20 other clubs - Start 1:10pm (Aim to finish 4:10pm) 101 Boys 400 Freestyle 4: : : : Girls 400 Freestyle 4: : : : Boys 50 Butterfly Girls 50 Butterfly Boys 200 Butterfly 2: : : : Girls 200 Butterfly 2: : : : Boys 100 Backstroke 1: : : Girls 100 Backstroke 1: : : :04.47 Session 1 Saturday 15th December Warm-up 4:30pm - Start 5:30pm (Aim to finish before 8:15pm) 109 Boys 50 Breaststroke Girls 50 Breaststroke The following events were previously on Sunday Morning 201 Boys 400 Indiv. Medley 4: : : : Girls 400 Indiv. Medley 5: : : : Boys 50 Backstroke Girls 50 Backstroke Boys 200 Freestyle 2: : : :56.02 Session 1 Saturday 15th December Warm-up 9am TSC only, 9:30am other clubs - Start 10:15pm (Aim to finish 1:45pm) 206 Girls 200 Freestyle 2: : : : Boys 100 Breaststroke 1: : : : Girls 100 Breaststroke 1: : : : Boys 100 Freestyle 1: Girls 100 Freestyle 1: Boys 200 Indiv. Medley 2: : : : Girls 200 Indiv. Medley : : :21.15 Session 1 Saturday 15th December Warm-up 2:15pm - Start 3:15pm (Aim to finish before 7pm) 303 Boys 50 Freestyle Girls 50 Freestyle Boys 200 Breaststroke 2: : Girls 200 Breaststroke 2: : : Boys 100 Butterfly 1: : : Girls 100 Butterfly 1: : : : Boys 200 Backstroke 2: : : : Girls 200 Backstroke 2: : : :18.06 Team managers are to advise of any swimmers not competing before the start of the warm-up for each session

6 Individual Entry Form Name: ASA Number: Male / Female: Club: Date of Birth: Age on 16 th Dec 2018: Phone: Event (Session 1) Entry Time Event (Session 2) Entry Time Event (Session 3) Entry Time 400 Freestyle 400 Indiv. Medley 200 Indiv. Medley 50 Butterfly 50 Backstroke 50 Freestyle 200 Butterfly 200 Freestyle 200 Breaststroke 100 Backstroke 100 Breaststroke 100 Butterfly 50 Breaststroke 100 Freestyle 200 Backstroke Number of entries at 4.75 each Total: Please return to your Club Entry Organiser by the date specified by them. Entries open on 26 th October and close at midnight on 19 th Nov 2018 (or earlier if full). Independent entries should be ed to lynngates@live.co.uk Independent entries should be paid via bank transfer to: Sort code: , Acct Nr: In exceptional circumstances cheques will be accepted made payable to Thanet Swim Club and sent to: Mrs L Gates, 77 Bromstone Road, Broadstairs, Kent, CT10 2HX Data Privacy: Please refer to the Data Privacy statement in the Event Conditions and tick the relevant boxes: I agree to Thanet Swim Club using my personal information for the purposes of administering my competition entry. I do not agree to Thanet Swim Club using my personal information for the purposes of administering my competition entry. I agree to Thanet Swim Club transferring my data to ASA Rankings & SER Meet Licensing for the purposes of administering my competition entry I do not agree to Thanet Swim Club transferring my data to ASA Rankings & SER Meet Licensing for the purposes of administering my competition entry

7 Consolidated Entry Form Club: Number of 4.75 No: Number of Coaches No: Total Value of Entry Fees Signature: Club Coach/Official Contact Details Club Coach / Official: Name: Tel: Mob: This is a sign-out gala; coaches are to advise of any swimmers not competing before the start of the warm-up for each session. Entries open on 26 th October and close at midnight on 19 th Nov 2018 (or earlier if full). The completed entry forms are to be ed to lynngates@live.co.uk before the closing date. Fees must also be paid by this time to Thanet Swim Club via BACS: Sort Code and Account number Officials Contact Details: Name: Name: Tel: Tel: Data Privacy: Please refer to the Data Privacy statement in the Event Conditions and tick the relevant boxes: We agree to Thanet Swim Club using my personal information for the purposes of administering competition entries. We do not agree to Thanet Swim Club using personal information for the purposes of administering competition entries. We agree to Thanet Swim Club transferring data to ASA Rankings & SER Meet Licensing for the purposes of administering competition entries We do not agree to Thanet Swim Club transferring data to ASA Rankings & SER Meet Licensing for the purposes of administering competition entries