Derbyshire Amateur Swimming Association (Affiliated to Swim England East Midland Region)

Transcription

1 Derbyshire Amateur Swimming Association PRESIDENT: CHRISTINE DENING County Swimming Championships 2019 (Under ASA Laws and ASA Technical Rules of Swimming) ENTRY PACK 16 th /17 th and 23 rd /24 th February 2019 at Arc Leisure, Matlock Promoter: Derbyshire A.S.A. Swimming Committee Swimming Coordinator: Connor Donson This event is licensed by Swim England for entry into Regional and National Events 2EM and 2EM190291

2 EVENT CONDITIONS GENERAL EVENT INFORMATION The Championships will take place at ARC Leisure, Matlock on the 16 th /17 th and the 23 rd /24 th February The event will be swum under ASA Laws and ASA Technical Rules of Swimming. All 50m and 100m events will be swum with Heats and Finals. The heats of these events will be spearheaded with the final 3 heats being cyclically seeded. The finals will be spearheaded. All other events will be swum as Heat Declared Winners with all heats spearheaded. Age groups for the Championships will be 10/11, 12, 13, 14, 15, 16, 17/19 and 20&Over. Age is at: 31 st December Officials will be from the County and Regional lists as applicable. If you are willing to help please Ann Basford: competition-officials@derbyshireswimming.org.uk. KEY DATES FOR THE COMPETITION Closing Date for Entries: Friday 18 th January 2019 Final Date for Club Coordinator s to Report Errors: Sunday 3 rd February 2019 Event Dates: Saturday/Sunday 16 th /17 th & 23 rd /24 th February 2019 ELIGIBILITY AND REGISTRATION All entrants must be eligible competitors as defined by ASA Law and must be registered with Swim England by the closing date in the name of the club under which they wish to enter. That club must be directly affiliated to Derbyshire ASA. No competitor shall have swum in any other County s Competitions / Championships in There will be registration checks. Swimmers may only compete for one club during the Championships. FEES The Entry Fee is: Poolside Passes are: Spectator Entry is: 6.00 per event. There are no refunds for withdrawals of accepted entries, unless due to injury (a medical note may be requested) per pass for one day per pass for one weekend per pass for both weekends for 1 session in a day. ( 3.00 for concessions) 8.00 for 2 sessions in a day. ( 6.00 for concessions) for 3 sessions in a day. ( 8.00 for concessions) ENTRIES All entries must be submitted through the swimmer s club coordinator and receipt will be acknowledged via . The method of submission for entries is through the Sportsystems Entry Manager which is available for all clubs. Please make payment for entries payable to your club who will collate all the entries and forward one payment to Derbyshire ASA. Completed electronic entries should be sent to Connor Donson: comp@derbyshireswimming.org.uk. Manual entries will not be accepted and will be returned to clubs. Should clubs need advice on how to use the electronic entry system they should comp@derbyshireswimming.org.uk for assistance. For individual events only one set of entries will be accepted from each swimmer. No additional entries will be accepted after the closing date Friday 18 th January The promoter reserves the right to limit and/or reject entries in any event where necessary. Details of all entries will be posted on the Derbyshire ASA website as they are processed. An accepted entries list will be posted after the closing date. Should refunds need to be issued, they will be sent to the swimmer s club.

3 All entry times shall be registered on the British Swimming Rankings database. Entry times, converted if necessary to a 25m pool via the Sportsystems Entry Manager, must have been achieved after 1 st January 2018 and must be equal to or faster than the qualifying time for that event. Times registered on the Masters Rankings database will be eligible for entry to the competition should they comply with the above entry conditions. DISABILITY SWIMMERS Derbyshire ASA operate an inclusive policy for disability swimmers in this competition. Swimmers will be ranked using British Disability Points. Awards will be made to the top three in each event provided there are 4 or more swimmers. Otherwise awards will be given on the basis of the number of swimmers minus one. Disability swimmers do not have to meet the qualifying time criteria. Please Note: Disability swimmers may not be able to enter using the electronic entry manager system. Clubs should Connor Donson: comp@derbyshireswimming.org.uk for details of how to enter if this is the case. PROVISIONAL / ACCEPTED ENTRIES Details of all received entries will be posted on the Derbyshire ASA website ( as soon as they are processed. All accepted entries will be posted on the Derbyshire ASA website as soon as possible after the closing date for entries. Club Coordinator s must report errors by: Sunday 3 rd February WITHDRAWALS All swimmers who know they will not be able to swim at the competition are asked to withdraw to avoid the gala being run with empty lanes. Competitors may withdraw from events up to 1 hour before the scheduled start of the session. Prior to 8:00pm on the Friday before the session withdrawals can be made by to: comp@derbyshireswimming.org.uk. After the above time withdrawals can be made by texting prior to the start time of the warm up and leaving a message stating swimmers name, gala, event number and competitor number. Withdrawals on the day of the competition can also be made on a completed form which must be given to the administration desk prior to the start of the warm up. There will be no refunds for withdrawals of accepted entries. Receipt of withdrawals may not be acknowledged. FINALS The fastest 8 swimmers in each age group, from the heats in events with finals, will qualify for the final. It is expected that all swimmers that qualify for the finals will swim and as a result no reserves will be advertised. Should more than 8 swimmers qualify for a final a swim off will take place to decide the 8 swimmers. Finals will be swum in the following age groups: 10/11, 12, 13, 14, 15, 16 and 17&Over. CHAMPIONSHIP AWARDS In the events with finals, awards will be decided from the result in the final (and take precedence over the heat time). Awards will be given to all finalists that swim. Please note awards for the 17/19 and 20&Over age groups will be decided from the individual heat events and where finals are involved the time achieved in the final will take precedence and the result for finalists reworked accordingly. In the Heat Declared Winner events, awards will be for the first six in each age group (10/11, 12, 13, 14, 15, 16, 17/19 and 20&Over) provided there are 7 or more swimmers in the age group. Otherwise awards will be given on the basis of the number of swimmers minus one. Awards will be available for collection throughout the day once they have been declared.

4 TROPHY WINNERS FROM 2018 Please can all trophy winners ensure all trophies are returned to Steve and Emily Roome at the first session of the Championships. Please contact Steve and Emily by if this cannot be arranged. It is expected that all trophies will be returned in a good condition. VOLUNTEERING If you are able to help run the galas in any way, we would be delighted to hear from you. We have technical and non-technical roles that we need to fill and most require no previous training. If you can spare your time to volunteer, please contact Nga Sam and Nicky Owen: nga.sam573@virginmedia.com. NOTICES Clubs are required to provide a team manager in the sports hall to supervise their swimmers at all times throughout the event. It is expected that the sports hall will be kept tidy. Spectators are not permitted to reserve seats in the seating balcony, nor are swimmers allowed in the spectator balcony during the event. LICENCE This competition will be licensed by Swim England for entry into National and Regional Events. Licence Numbers: 2EM and 2EM ADMISSION TO GALAS Derbyshire ASA reserves the right to refuse admission to the galas without having to state a reason. ADDITIONAL INFORMATION Payment from clubs should accompany entries when they are submitted. By entering this competition, participants agree that we may publish their Personal Information as part of the results of the event and may pass such information to the governing body or any affiliated organisation for the purpose of insurance, licences or for publishing results either for the event alone or combined with or compared to other events. Results may include (but not be limited to) name, any club affiliation, race times, occupation and age category. Anything not covered within the entry pack will be at the discretion of the promoter. The promoter for the event on behalf of the Derbyshire ASA Swimming Committee will be Connor Donson (Derbyshire ASA Swimming Coordinator). Should any enquiries or queries arise they should be addressed to: comp@derbyshireswimming.org.uk.

5 SCHEDULE OF EVENTS ALL AGES ARE AS AT THE 31 ST DECEMBER 2019 Day One Arc Leisure, Matlock. Saturday 16 th February 2019 Session One Warm Up: 8.30am. Start: TBC. 101 Boys m Individual Medley Heats 102 Boys 15&Ov 100m Individual Medley Heats 103 Girls m Individual Medley Heats 104 Girls 15&Ov 100m Individual Medley Heats 105 Boys m Freestyle HDW 106 Boys 15&Ov 200m Freestyle HDW Girls 10/11, 12, 13, 14, 15, 16, 17&Ov 100m Individual Medley Finals Boys 10/11, 12, 13, 14, 15, 16, 17&Ov 100m Individual Medley Finals Session Two Warm Up: TBC. Start: TBC. 121 Girls m Freestyle Heats 122 Girls 15&Ov 100m Freestyle Heats 123 Boys m Butterfly Heats 124 Boys 15&Ov 100m Butterfly Heats 125 Girls m Breaststroke HDW 126 Girls 15&Ov 200m Breaststroke HDW 127 Boys m Breaststroke HDW 128 Boys 15&Ov 200m Breaststroke HDW Girls 10/11, 12, 13, 14, 15, 16, 17&Ov 100m Freestyle Finals Boys 10/11, 12, 13, 14, 15, 16, 17&Ov 100m Butterfly Finals Session Three Warm Up: TBC. Start: TBC. 143 Boys 12&Ov 800m Freestyle HDW 144 Girls m Freestyle HDW 145 Girls 15&Ov 400m Freestyle HDW

6 SCHEDULE OF EVENTS ALL AGES ARE AS AT THE 31 ST DECEMBER 2019 Day Two Arc Leisure, Matlock. Sunday 17 th February 2019 Session Four Warm Up: 8.30am. Start: TBC. 201 Boys m Freestyle Heats 202 Boys 15&Ov 100m Freestyle Heats 203 Girls m Butterfly Heats 204 Girls 15&Ov 100m Butterfly Heats 205 Boys m Backstroke HDW 206 Boys 15&Ov 200m Backstroke HDW 207 Girls m Backstroke HDW 208 Girls 15&Ov 200m Backstroke HDW Boys 10/11, 12, 13, 14, 15, 16, 17&Ov 100m Freestyle Finals Girls 10/11, 12, 13, 14, 15, 16, 17&Ov 100m Butterfly Finals Session Five Warm Up: TBC. Start: TBC. 223 Girls m Breaststroke Heats 224 Girls 15&Ov 50m Breaststroke Heats 225 Boys m Breaststroke Heats 226 Boys 15&Ov 50m Breaststroke Heats 227 Girls 12&Ov 800m Freestyle HDW Boys 10/11, 12, 13, 14, 15, 16, 17&Ov 50m Breaststroke Finals Girls 10/11, 12, 13, 14, 15, 16, 17&Ov 50m Breaststroke Finals Session Six Warm Up: TBC. Start: TBC. 242 Boys m Freestyle HDW 243 Boys 15&Ov 400m Freestyle HDW 244 Girls m Individual Medley HDW 245 Girls 15&Ov 200m Individual Medley HDW

7 SCHEDULE OF EVENTS ALL AGES ARE AS AT THE 31 ST DECEMBER 2019 Day Three Arc Leisure, Matlock. Saturday 23 rd February 2019 Session Seven Warm Up: 8.30am. Start: TBC. 301 Boys m Individual Medley HDW 302 Boys 15&Ov 200m Individual Medley HDW 303 Girls 12&Ov 1500m Freestyle HDW Session Eight Warm Up: TBC. Start: TBC. 304 Boys m Butterfly Heats 305 Boys 15&Ov 50m Butterfly Heats 306 Girls m Butterfly Heats 307 Girls 15&Ov 50m Butterfly Heats 308 Boys 12&Ov 1500m Freestyle HDW Girls 10/11, 12, 13, 14, 15, 16, 17&Ov 50m Butterfly Finals Boys 10/11, 12, 13, 14, 15, 16, 17&Ov 50m Butterfly Finals Session Nine Warm Up: TBC. Start: TBC. 323 Girls m Backstroke Heats 324 Girls 15&Ov 100m Backstroke Heats 325 Boys m Backstroke Heats 326 Boys 15&Ov 100m Backstroke Heats 327 Girls m Freestyle HDW 328 Girls 15&Ov 200m Freestyle HDW Boys 10/11, 12, 13, 14, 15, 16, 17&Ov 100m Backstroke Finals Girls 10/11, 12, 13, 14, 15, 16, 17&Ov 100m Backstroke Finals

8 SCHEDULE OF EVENTS ALL AGES ARE AS AT THE 31 ST DECEMBER 2019 Day Four Arc Leisure, Matlock. Sunday 24 th February 2019 Session Ten Warm Up: 8.30am. Start: TBC. 401 Girls m Breaststroke Heats 402 Girls 15&Ov 100m Breaststroke Heats 403 Boys m Freestyle Heats 404 Boys 15&Ov 50m Freestyle Heats 405 Girls 12&Ov 400m Individual Medley HDW Boys 10/11, 12, 13, 14, 15, 16, 17&Ov 50m Freestyle Finals Girls 10/11, 12, 13, 14, 15, 16, 17&Ov 100m Breaststroke Finals Session Eleven Warm Up: TBC. Start: TBC. 420 Boys m Breaststroke Heats 421 Boys 15&Ov 100m Breaststroke Heats 422 Girls m Freestyle Heats 423 Girls 15&Ov 50m Freestyle Heats 424 Boys 12&Ov 400m Individual Medley HDW Girls 10/11, 12, 13, 14, 15, 16, 17&Ov 50m Freestyle Finals Boys 10/11, 12, 13, 14, 15, 16, 17&Ov 100m Breaststroke Finals Session Twelve Warm Up: TBC. Start: TBC. 439 Boys m Backstroke Heats 440 Boys 15&Ov 50m Backstroke Heats 441 Girls m Backstroke Heats 442 Girls 15&Ov 50m Backstroke Heats 443 Boys m Butterfly HDW 444 Boys 15&Ov 200m Butterfly HDW 445 Girls m Butterfly HDW 446 Girls 15&Ov 200m Butterfly HDW Boys 10/11, 12, 13, 14, 15, 16, 17&Ov 50m Backstroke Finals Girls 10/11, 12, 13, 14, 15, 16, 17&Ov 50m Backstroke Finals

9 QUALIFYING TIMES GIRLS 10/11yrs 12yrs 13yrs 14yrs 15yrs 16/17&Ov 50m Freestyle m Freestyle 1: : : : : : m Freestyle 3: : : : : : m Freestyle 7: : : : : : m Freestyle N/A 14: : : : : m Freestyle N/A 24: : : : m Backstroke m Backstroke 1: : : : : : m Backstroke 3: : : : : : m Breaststroke m Breaststroke 2: : : : : : m Breaststroke 4: : : : : : m Butterfly m Butterfly 1: : : : : : m Butterfly 4: : : : : : m IM 1: : : : : : m IM 3: : : : : : m IM N/A 7: : : : :07.80 BOYS 10/11yrs 12yrs 13yrs 14yrs 15yrs 16/17&Ov 50m Freestyle m Freestyle 1: : : : : : m Freestyle 3: : : : : : m Freestyle 7: : : : : : m Freestyle N/A 15: : : : : m Freestyle N/A 26: : : : : m Backstroke m Backstroke 1: : : : : : m Backstroke 4: : : : : : m Breaststroke m Breaststroke 2: : : : : : m Breaststroke 4: : : : : : m Butterfly m Butterfly 1: : : : : : m Butterfly 4: : : : : : m IM 1: : : : : : m IM 4: : : : : : m IM N/A 7: : : : :46.00 All times on this page are based on a short course pool. Conversions made by the Sportsystems Entry Manager will be accepted.

10 INDIVIDUAL ENTRY FORM Closing Date Friday 18 th January 2019 Registered Name:... (Male/Female) Date of Birth:.../../.. Age (on 31 st December 2019):.. Club:... Swim England Registration Number:... Address:... Please ring the event(s) you wish to enter. Event Entry Fee Girls Event Numbers Boys 10/ / / / m Freestyle m Freestyle m Freestyle m Freestyle m Freestyle m Freestyle m Backstroke m Backstroke m Backstroke m Breaststroke m Breaststroke m Breaststroke m Butterfly m Butterfly m Butterfly m Individual Medley m Individual Medley m Individual Medley All entry times shall be registered on the British Swimming Rankings database and if not will be rejected. Entry times, converted if necessary to a 25m pool via the Sportsystems Entry Manager, must have been achieved after 1 st January 2018 and must be equal to or faster than the qualifying time for that event. Swimmers will only need to inform their club of the events they wish to enter as times will be taken directly from the British Swimming Rankings database. Payment should be made to your club who will collate all entries and forward one payment to Derbyshire ASA. NOTE: This form does not need to be submitted to Derbyshire ASA as entries are submitted electronically but should be retained by your club to enable any queries to be resolved. Manual entries will be rejected. Details of all provisional and accepted entries will be posted on the Derbyshire ASA website ( as soon as possible after the closing date for entries. Completed electronic entries should be sent to Connor Donson: comp@derbyshireswimming.org.uk.

11 ENTRY SUMMARY FORM Closing Date Friday 18 th January 2019 THIS SECTION IS TO BE COMPLETED BY THE CLUB REPRESENTATIVE SUBMITTING THE ENTRIES PLEASE SUBMIT THIS FORM (2 PAGES) ALONG WITH THE SPORTSYSTEMS ENTRY FILE AND PRINT OUTS Club: Contact Name:. Address:. Individual Male 6.00 each Sub Total:. Individual Female 6.00 each Sub Total: Poolside Passes: One Day each Sub Total: One Weekend each Sub Total: Both Weekends each Sub Total: Total:

12 ENTRY SUMMARY FORM Closing Date Friday 18 th January 2019 Please indicate which sessions you require poolside passes and the amount required for each session One Day Passes One Weekend Passes Both Weekends Passes Please enter numbers below or leave blank if none are required for a session. Saturday 16 th February Sunday 17 th February Saturday 23 rd February Sunday 24 th February If this form is not returned your club will not be allocated any poolside passes. Cheques should be made payable to: Derbyshire Amateur Swimming Association BACS Payment should be sent to: Account Name: Derbyshire Amateur Swimming Association Sort Code: Account number: I hereby declare that on behalf of the above club, all recipients of Poolside Passes for and on behalf of the club will have a valid DBS check and be affiliated members. Signed:. Print Name:.