2014 Polar Plunge School Team Toolkit

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1 2014 Polar Plunge School Team Toolkit Table of Contents What is the Polar Plunge? 2 Polar Plunge Teams 2-4 Team Fundraising Resources 4-5 Team Recruitment Resources 6 Plunger Recruitment Card 8 Polar Bear Icon 9 Plunger Campaign 10 Fundraising Incentives 11 Special Olympics Oregon Fact Sheet 12 Polar Plunge Event Checklist 13 Waiver/Release Form 14 1

2 Contact Info..15 What is the Polar Plunge? It's when thousands of people around Oregon run into icy cold water to raise money for Special Olympics Oregon. As a plunger you register to participate in one of the five plunges around the state. Then you raise a minimum of $50 in pledges from friends, family, co-workers, Facebook friends, etc (the more you raise, the bigger your incentive prizes). Then on plunge day you run or jump into the water and get out as fast as you can. You decide how far you want to go in. It's all done for fun and to raise money for a great cause. Polar Plunge Oregon is a Law Enforcement Torch Run (LETR) event and began in 2007 when Bend Police Department and Deschutes County Sheriff s Office decided to take the Plunge for Special Olympics Oregon. LETR is the largest grassroots fundraising effort for Special Olympics Oregon. More than 70 law enforcement agencies throughout the state raise money and awareness year round for the athletes of Special Olympics Oregon. Dates & Locations Portland Eugene Corvallis Bend Medford Feb. 8 Feb. 8 Feb. 8 Feb. 15 Feb. 22 Polar Plunge School Teams Why put together a team at your school? Show your school spirit while giving back to the community and hanging out with friends and family. Polar Plunge is a great opportunity for students to promote respect, demonstrate leadership skills and show their support for Special Olympics Oregon. This is a great team building or community service opportunity, and you can even earn money for your school by plunging! It s cold enough, and your school IS bold enough! Who can plunge on your school team? Students, teachers, coaches, administrators and family can join your school s Polar Plunge team! Each member of the team MUST raise a minimum of $50 in order to earn the right to plunge. Team members can sponsor one another with their funds if there are any difficulties for plungers to raise $50 on their own. There is no maximum number of plungers per team. The more, the merrier! So spread the word and invite your whole school to plunge! 2

3 K-12 School Challenge Does your school have a heated rivalry? Why not start an icy rivalry and challenge your rival to a contest off the field of play and in community service that gives back to fellow Oregonians. If rivalry isn t your thing, that s okay too. The goal of the school challenge is to show your community that students and schools take pride in giving back and are committed to making a difference! Each plunge will give a trophy to the K-12 school that raises the most money! How does your school benefit Students are able to interact with their peers, educators and the community in a positive way while receiving community service hours. By plunging, each member of your team is promoting the acceptance, respect and dignity of people with intellectual disabilities and supporting Special Olympics Oregon s movement for equality and social justice. School teams that raise $1,000 or more will receive 20% back if they qualify for revenue sharing. Revenue Sharing Guidelines for Oregon K-12 Schools School teams that raise a minimum of $1,000 will receive 20% back Each Polar Plunger on the team must raise a minimum of $50 Schools are encouraged to use the 20% cash back in the following ways: o Donate the money back to Special Olympics Oregon (SOOR) o Implement or sustain SOOR Project UNIFY activities or a Unified Sports program o Organize awareness activities that promote respect and anti-bullying o Use the funds to benefit your school however your administration chooses 50% of the team must be comprised of students who are currently enrolled at your school Schools must notify SOOR by January 31, 2014 if you want to participate in revenue sharing Revenue sharing does not apply to individual plungers (not part of a team), even if they are a student or an educator from a K-12 school Revenue sharing does not apply to Super Plungers To sign your school up for revenue sharing, contact: Alix Wasteney School Recruitment & Youth Leadership Manager awasteney@soor.org ext. 43 3

4 How do I Start a Team at my School? Create your team online at Choose a team name that includes your school name so we know who you are (School Name - Team Name). Then recruit other students and teachers by having them sign up online under your team. Use the recruitment cards on page 8 to help people sign up on your team. School Challenge Team Captains What is a Team Captain? A team captain serves as a liaison between the Polar Plunge, Special Olympics Oregon staff and the team members. You will help keep your team motivated and excited for the plunge! The Role of a Team Captain: Build a team and help them sign up online Recruit a co-captain Set recruitment and fundraising goals Share fundraising tools with teammates Organize and delegate team fundraising events Stay connected with your team by: o Holding team meetings o Sending regular s to update members of team progress, fundraisers, etc. o Social Media (create a Facebook group for your team) How to Be a Successful Team Captain: Recruit as many people as possible at your school o Have a team kickoff party to get things started Set a goal for total amount of money and aim high! Motivate your members and show your enthusiasm for the event! o Stay in contact with your teammates with regular meetings/check-ins Educate your school through every outlet so that everyone knows about the event. o Let your donors & teammates know that you are fulfilling a very important mission o Learn about Special Olympics Oregon Team Fundraising Resources Resources We have a number of resources at Special Olympics Oregon that we d love to share with teams. Please contact Alix Wasteney at (503) x43 or awasteney@soor.org if you are interested in using any of the resources below: PB (life size Polar Bear Mascot costume) Polar Plunge posters Polar Plunge flyers PB the Polar Plunge mascot What do your donations support? $50 2 Basketballs $250 Snowboard/Skiing rental equipment for 10 athletes for 1 day $500 Supports 1 athlete all year (3 seasons) $1000 Provides equipment and uniforms for an entire softball team $2500 Provides 250 uniforms for athletic competitions 4

5 Fundraising Event Ideas Organize and hold fundraisers to bring in the donations! Collect Donations for Plunge Icons- Sell Plunge icons (any donation amount) and display in your schools hallways. This is a great way to raise awareness and raise funds! See page 9. Facebook and Twitter- Promote your personal or team fundraising page on FB or Twitter. Hat Day- Students pay money to wear a hat to school. Get approval from your Admin first. School Events- Ask if they would be willing to donate a portion of each ticket to your Plunge team (dances, sporting events, battle of the bands, theater performances, etc). Personal Assistant for a day- Offer to run errands, babysit, organize, clean a fridge, dog-sit, etc. for a donation to your plunge. Win a date with a senior Sell $1 raffle tickets to win a date with one of your school s most eligible seniors. Donut Sale- Get a local bakery to donate donuts and sell them at your school. Make sure to get approval from your Admin first. Otter Pops- Sell Otter Pops during lunch for $1. Charity Game Night- Organize a game night. Charge a small entrance fee, all money goes to your Polar Plunge team. Christmas Light set up and/or removal- Offer to help set up or remove lights for donations. Gift Wrapping- Offer to wrap gifts in exchange for a donation to your Polar Plunge. Change Collection- Set up a collection jar at school or at your workplace. Pop Can Drive- Reach out to neighbors for pop cans. Raking Leaves- Offer to rake leaves for donations. Guess Jar- Fill a clear jar with candy, and people pay a small fee to guess how many pieces are in the jar. Proceeds go to your Polar Plunge. Coffee Stand/Restaurant - Get a local coffee stand or restaurant to donate proceeds to your plunge (Dutch Bros., Panda Express and Chipotle are all supportive businesses). Crush Cans- Hold a Valentines Days Love Gram event by selling cans of Crush soda and delivering them to their Valentine <3 *As a fun way to track your team s donations, draw a thermometer to put up in your school s hallway so that everyone can see your progress! How to Raise $150 in 10 Days Who to Ask Total per day Grand Total Day 1 Sponsor yourself for $10 $10 $10 Day 2 Ask 5 family members to sponsor you for $10 each $50 $60 Day 3 Ask 4 friends to sponsor you for $5 each $20 $80 Day 4 Ask 2 neighbors to sponsor you for $10 $20 $100 Day 5 Ask your boss or coach to sponsor you for $10 $10 $110 Day 6 Ask 3 out of town friends or family to donate $10 (use template on next page) $30 $140 Day 7 Ask your local coffee shop or favorite restaurant to match your $10 donation $10 $150 5

6 How to Recruit Plungers Get Your Leadership Class Involved Leadership classes have a strong influence over student bodies and they can offer a lot of support. Talk to your leadership class to see how they may be able to help you create a Polar Plunge team at your school. They may have creative ideas and ways to promote the Plunge to students. They are also the right people to talk to about getting time to speak about the Polar Plunge at an upcoming assembly! Hold an Assembly School assemblies are the perfect way to promote the Polar Plunge to your student body! The assembly should cover: WHO: Your school students, teachers, administrators, friends and family WHAT: 2014 Polar Plunge WHEN/WHERE: Portland 2-8 Eugene 2-8 Corvallis 2-8 Bend 2-15 Medford 2-22 WHY: To support the athletes of Special Olympics Oregon so that they can participate in year round athletic training and sports competitions for FREE! And earn community service hours! It s for a good cause. HOW: Sign up on your schools team at then fundraise as much as you can until the day of the plunge! *Special Olympics Oregon can provide a PowerPoint presentation and speaking points to make your assembly successful. Hang Posters Special Olympics Oregon can provide Polar Plunge posters to put in your hallways to spread the word about the Plunge! School Announcements Write a short announcement encouraging students to join your school s Polar Plunge team and broadcast it over the loudspeakers for your entire student body to hear! Set Up a Booth Have a Polar Plunge booth during lunch to promote your schools team. Tell people what the Polar Plunge is and why they should participate. Hand out flyers or have a laptop set up for people to sign up! Arrange a Meeting Set up a meeting after school for students to come and learn about what the Polar Plunge is, why they should get involved and how! PB, the Polar Plunge Mascot Our furry friend PB is available to make appearances at your school to help create excitement for Polar Plunge! 6

7 Important Links Visit and share the links below to learn more about Polar Plunge and Special Olympics Oregon. How to Use Your Pledge Page to EASILY Raise Funds: o Special Olympics Oregon YouTube Channel: o Plunge Oregon: Why Your Company Should Have a Polar Plunge Team o Plunge Oregon Profile: Taryn Lowes, Yoncalla High School o Plunger Recruitment/Donation Card On the next two pages are templates to help with your recruitment and fundraising efforts. Share the recruitment card with your friends, classmates, teachers and family to help them sign up on your team or distribute it to donors to assist them in making a donation to your plunge. Use the Polar Bear icon to display in your school those that have donated to your Polar Plunge team! 7

8 TEAM NAME: You re invited to join my team or donate to my Plunge! 2014 POLAR PLUNGE To register or donate, visit and search for my team. TEAM CAPTAIN NAME: TEAM NAME: You re invited to join my team or donate to my Plunge! 2014 POLAR PLUNGE To register or donate, visit and search for my team. TEAM CAPTAIN NAME: TEAM NAME: You re invited to join my team or donate to my Plunge! 2014 POLAR PLUNGE To register or donate, visit and search for my team. TEAM CAPTAIN NAME: TEAM NAME: You re invited to join my team or donate to my Plunge! 2014 POLAR PLUNGE To register or donate, visit and search for my team. TEAM CAPTAIN NAME: TEAM NAME: You re invited to join my team or donate to my Plunge! 2014 POLAR PLUNGE To register or donate, visit and search for my team. TEAM CAPTAIN NAME: TEAM NAME: You re invited to join my team or donate to my Plunge! 2014 POLAR PLUNGE To register or donate, visit and search for my team. TEAM CAPTAIN NAME: 8

9 It s Cold Enough. Are you Bold Enough? It s Cold Enough. Are you Bold Enough? Name: Name: It s Cold Enough. Are you Bold Enough? It s Cold Enough. Are you Bold Enough? Name: Name: 9

10 ing This is one way to raise a lot of money in a short amount of time! Set aside an hour one day and you can reach out to all your friends and family. Write personal s to your family, friends, and acquaintances and let them know you are plunging. Compose an or use the template below. Remember to share the sample with team members to get them started. Also, make sure your plunge date is correct (the sample is just a template, so adjust accordingly). Send it to everyone in your contacts. Dear [Insert Name], On [Plunge date], I will be participating in the 2014 Polar Plunge in [Plunge city]. I have decided that it s cold enough, and I m bold enough to take a freezing dip into the [body of water you will be plunging in] on behalf of [your school name] for the athletes of Special Olympics Oregon! I have set a personal fundraising goal of $[insert amount], and I need your help to reach it! Any amount is greatly appreciated it all goes to a wonderful cause, and every little bit gets me that much closer to my goal. Or join me in taking the plunge, if you dare! There are three easy ways to support my Plunge: 1. Online donation: Credit or debit card. Visit [insert donation page URL] 2. Offline donation: Cash or checks. Make checks payable to Special Olympics Oregon then mail to SOOR / 5901 SW Macadam Ave, Suite 200, Portland, OR If you do it this way, please be sure to include my name in the memo area so that the staff will know where to credit the contribution. 3. Join! Join my team [insert team name] at If you want to learn more about this exciting and zany winter event, visit to find out all the chilly details. Think warm thoughts for me as [plunge date] approaches. Can you believe how much WARMTH can come out of so much COLD? Your support changes lives! Thank you! [Plunger Name] 10

11 Fundraising Incentives Each plunger will receive the official Polar Plunge long sleeve t-shirt and a hot cup of soup! Prizes At each plunge, prizes will be awarded to the: Plunger raising the most money Team raising the most money Law Enforcement employee raising the most money Team with the most members Best Costume Contest K-12 School raising the most money Win Alaska Airlines Tickets Each Polar Plunger who raises $1,800 or more will be entered into a drawing for 2 round trip coach tickets anywhere Alaska Airlines flies, courtesy of our friends at Alaska Airlines Win a LCD TV Each Polar Plunger who raises $1,000 or more will be entered into a drawing to win a 40 LCD TV, courtesy of Fred Meyer 2014 Incentives o $50 Official Plunge NIKE Long-Sleeve T-Shirt o $250 the above, plus a Polar Plunge Oregon NIKE Hat o $500 the above, plus a Polar Plunge Oregon NIKE Gymsack o $1000 the above, plus a Polar Plunge Oregon NIKE Hoodie o $2500 the above, plus a Polar Plunge Oregon NIKE Rain Jacket 11

12 Special Olympics Oregon Fact Sheet WHO WE ARE: Special Olympics Oregon is a statewide year-round sports program for Oregon s children and adults with intellectual disabilities. We currently offer training and competition opportunities in 14 different Olympic-style sports. We serve the largest disability population in the state, more than 10,000 participants, ages eight and above. OUR MISSION AND VISION: The mission of Special Olympics Oregon is to provide year-round sports training and athletic competition in a variety of Olympic-type sports for children and adults with intellectual disabilities, giving them continuing opportunities to develop physical fitness, demonstrate courage, experience joy, and participate in a sharing of gifts, skills, and friendship with their families, other Special Olympics athletes, and the community. The vision of Special Olympics Oregon is to help bring all persons with intellectual disabilities into the larger society under conditions whereby they are accepted, respected and given the chance to become useful and productive citizens. OUR HISTORY: The concept for Special Olympics was born in the early 1960s when Eunice Kennedy Shriver started a day camp for people with intellectual disabilities at her home in Rockville, Maryland. The first International Special Olympics Games were held in 1968 at Soldier s Field, Chicago with 1,000 athletes participating from 26 states and Canada. HOW WE VE GROWN: Mrs. Shriver s vision of an international sports organization for people with intellectual disabilities, one that would bring the joy and pride developed through sports competition to those the world believed could not learn or play sports, has grown into one of the largest and most successful sports and volunteer organizations in the world. Special Olympics programs are in every state and in over 160 countries worldwide, serving close to four million athletes every year. WHO IS ELIGIBLE: Throughout Oregon, there are 100,000 persons with intellectual disabilities and/or closely related developmental disabilities who could benefit from our sports programs. Eligible athletes are all children and adults, at least eight years old, with intellectual disabilities, a cognitive delay, or a closely related developmental disability. Children age six and seven may participate in Special Olympics training, but may not compete. OUR GAMES ARE ALWAYS: There are training and competition opportunities every day throughout the year. Our programs are free to all eligible athletes and are possible thanks to the generous support from individuals and businesses who believe in Special Olympics athletes. Financial support comes exclusively from individuals, organizations, corporations and foundations. We receive zero government funding. The average cost of supporting one athlete, for one season is $ Your support changes lives. 12

13 Plunge Day Checklist Plunge costume Shoes to plunge in (REQUIRED - except in Medford) Change of clothes for after your plunge Towel Camera Friends Any offline donations Plastic bag for wet clothes Signed Waiver SPECIAL OLYMPICS OREGON, INC. 13

14 RELEASE AND WAIVER OF LIABILITY, ASSUMPTION OF RISK, AND INDEMNITY, AND PARENTAL CONSENT AGREEMENT ("AGREEMENT") In consideration of participating in the Special Olympics Oregon, Inc. Polar Plunge 2014 ( Activity ), I represent that I understand the nature of polar plunge events and that I and/or my minor child am qualified, in good health, and in proper physical condition to participate in such Activity. I acknowledge that if I and/or my minor child believe event conditions are unsafe, I and/or my minor child will immediately discontinue participation in the Activity. I fully understand that the polar plunge event involve risks of serious bodily injury, including permanent disability, paralysis and death, which may be caused by my own actions, or inactions, those of others participating in the event, the conditions in which the event takes place, or the negligence of the "releasees" named below; and that there may be other risks either not known to me or not readily foreseeable at this time; and I fully accept and assume all such risks and all responsibility for losses, costs, and damages I and/or my minor child incur as a result of my and/or my minor child s participation in the Activity. I hereby release, discharge, and covenant not to sue Special Olympics Oregon, Inc, Special Olympics Inc., its respective administrators, directors, agents, officers, volunteers, and employees, other participants, any sponsors, advertisers, and, if applicable, owners and lessors of premises on which the Activity takes place, (each considered one of the "RELEASEES" herein) from all liability, claims, demands, losses, or damages on my account caused or alleged to be caused in whole or in part by the negligence of the "releasees" or otherwise, including negligent rescue operations; and I further agree that if, despite this release, waiver of liability, and assumption of risk I, or anyone on my and/or my minor child's behalf, makes a claim against any of the Releasees, I will indemnify, save, and hold harmless each of the releasees from any loss, liability, damage, or cost which any may incur as the result of such claim. Further, I hereby grant full permission for event organizers to record any or all of my participation in the event for photos, motion pictures, TV, radio, recordings, website advertising, videotapes, and other media known or unknown, and to use them, no matter by who taken, in any manner for publicity, promotions, advertising, trade, or commercial purposes, without any reimbursement of any kind due to me, or the need to pay me any fee. I have read this RELEASE AND WAIVER OF LIABILITY, ASSUMPTION OF RISK, AND INDEMNITY AGREEMENT, AND PARENTAL CONSENT AGREEMENT, understand that I have given up substantial rights by signing it and have signed it freely and without any inducement or assurance of any nature and intend it be a complete and unconditional release of all liability to the greatest extend allowed by law and agree that if any portion of this agreement is held to be invalid the balance, notwithstanding, shall continue in full force and effect. Printed name of participant Signature of Participant (only if age 18 or over) Date: Signature of Parent/Legal Guardian (if participant under age 18) CONTACT THE SCHOOL RECRUITMENT MANAGER IF YOU HAVE QUESTIONS OR NEED HELP WITH YOUR FUNDRAISING 14

15 Proudly Promoting Respect in Oregon Schools 15

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