2014 Upper Southeast Regional YMCA Short Course Championship Meet

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1 Name of Meet: 2014 Upper Southeast Regional YMCA Short Course Championship Meet Date of Meet: March 13-16, 2014 Meet Sanction: Host Club: Sponsor: Meet Director: Meet Referee: Meet Entries to: Safety Marshal: Meet Starter: Host Team Head Coach: Held under the Sanction of the YMCA of the USA Sanction Number CAQ SC Held under the approval of USA Swimming issued by SC Swimming: Approval Number SC1467AP and SC1468TT The meet will be sanctioned by the Upper Southeast Regional YMCA Competitive Swim Committee and the YMCA of the USA Competitive Swimming and Diving Committee as a Championship Level competition. In addition, the entire meet will be USA Swimming approved for achievement of USA Swimming time standards (U.S. National Championships and Age Group Top 10). This competition will satisfy the Championship Meet requirement for YMCA Nationals. ROCK HILL AREA YMCA AQUATICS Upper Southeast Region YMCA Lisa Coughlen lcoughlen@comporium.net Richard Wilson dickwilson94@gmail.com Lynn Williams lmwilliams@comporium.net Bobette Sweezer was10assoc@yahoo.com Russ Woodard Tim Conley coachtim@swimrays.com Facility: Meet Location: Rock Hill Aquatics Center, 325 Rawlinson Road, Rock Hill, South Carolina The Rock Hill Aquatics Center is an indoor climate controlled facility with a ten lane 25 yard pool and adjacent eight lane warm-up pool. The warm-up pool will be available for the duration of the meet. The Paddock built competition pool has eight foot wide lanes with bottom striping and wall targets. The ten lane, 25 yard competition pool has non-turbulent lane lines separating each eight foot wide lane and collegiate starting blocks. The eight lane 25 yard adjacent pool will be available for continuous warm-up and warm-down. Electronic timing system and 10-lane scoreboard will be used (all lanes displayed when two pools are used, i.e., 10 for main pool, 6 for small pool). Bleacher spectator seating is available for parents and spectators. Spectators will be restricted from coaches and swimmers areas during competition. The facility features bleacher seating for 500 spectators and ample deck space with on-deck bleachers for swimmers. The facility also features a ten lane Colorado Timing Olympic Scoreboard. Only officials, coaches and swimmers will be allowed on the deck during warm-up and competition. The facility features 4 locker rooms (Boys & Men, Girls & Women) along with separate rest room facilities for spectators. All areas of the facility are handicap accessible. Overflow parking is available at the adjacent elementary school and in a lot across the street from the Aquatics Center. Parking along Rawlinson Road may result in the car being towed by the City of Rock

2 Hill Police Department. The water depth of the competition course is eight (8) feet, six (6) inches, measured from one (1) meter to five (5) meters, on the starting end of the course, and five (5) feet, two (2) inches, measured from one (1) meter to five (5) meters, at the turn end of the course. The water depth of the warm down course is four (4) feet, eleven (11) inches, measured from one (1) meter to five (5) meters, on the starting end of the course, and three (3) feet, six (6) inches, measured from one (1) meter to five (5) meters, at the turn end of the course. The competition courses have been certified in accordance with Rule C(4). The copy of certification is on file with USA Swimming. Rules: Athlete Eligibility: The Meet is to be conducted in accordance with the current USA Swimming and SC Swimming Rules and Regulations, National YMCA Rules and information herein. RAYS welcomes all swimmers with disabilities as described in the USA Swimming Rules and Regulations, Article 105, to participate in our meets. Coaches entering swimmers with disabilities that require any accommodations are required to provide advance notice in writing to the meet director by the entry deadline accompanying their meet entry file, including the need for any personal assistants required and/or registered service animals. Failure to provide advance notice may limit the RAYS ability to accommodate all requests. Use of audio or visual recording devices, including a cell phone, is prohibited in changing areas, rest rooms, and locker rooms. Except where venue facilities require otherwise, changing into or out swimsuits other than in locker rooms or other designated areas is not appropriate and is strongly discouraged. All individual participants must have a full privilege membership at their local YMCA and must have only represented that YMCA for a period of 90 days prior to the first day of the meet (high school competition excepted) to be eligible. Each participant must have competed in at least three (3) interassociation (closed YMCA) meets since Sept. 1, 2013 and have met the minimum time standard requirement in each event entered and meet all other eligibility requirements prior to the meet entry deadline as noted under Classification. Each team entered must be registered with the Upper Southeast YMCA region (Virginia, North Carolina, South Carolina, & Tennessee). Teams outside the region may participate under the terms of the Classification section of the meet information. Any swimmer entered in the meet, unaccompanied by a USA Swimming member coach, must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. It is the responsibility of the swimmer or the swimmer s legal guardian to ensure compliance with this requirement. CLASSIFICATION: This meet is a closed YMCA meet. Swimmers in the & 10-Under age groups must have achieved the BB time standard or faster in each event entered. 13/14 & Senior swimmers must have achieved the 2014 USRY time standard in each event entered and meet all other eligibility requirements. Swimmers from out of the region may compete in the meet but must have the A time standard in each event entered and must meet all other eligibility requirements. 2

3 Swimmers will compete their age as of MARCH 13, The age groups for competition will be: 10 & Under, 11/12, 13/14, and Senior. CEO/COO SIGNATURE IS REQUIRED FOR PARTICIPATION IN THIS MEET. THE ATTACHED MEET DECLARATION FORM MUST BE SUBMITTED FOR EACH TEAM ENTERING THE MEET. THIS IS A NEW REQUIREMENT BY THE NATIONAL YMCA. TEAMS WILL NOT BE ALLOWED TO WARMUP/PARTICIPATE IN THE MEET IF THEY FAIL TO PROVIDE THE SIGNED RELEASE. Entry Fees: Entry Fees: $3.00 per individual event $6.00 per relay event $7.00 per swimmer facility surcharge In addition, USA Swimming registered swimmers will also have the following fees: $4.00 per instate swimmer for S.C.L.S.C. travel fund/program fee ($2.00 per swimmer S.C.L.S.C. Travel Fund/Program fee, $2.00 Sport Development Fee) or $6.00 per out of state swimmer for S.C.L.S.C. travel fund/program fee ($2.00 per swimmer S.C.L.S.C. Travel Fund/Program fee, $2.00 per swimmer Sport Development Fee & $2.00 per swimmer additional out-of-state Travel Fund/Program fee). If you do not want the times recorded in USA SWIMS database delete the swimmer s USA registration number and do not add the additional SCSLC fees. Please note: the event entry file does not include any USA Swimming fees. These fees must be added to the entry fee total when printing entry fees from Hy-Tek Team Manager or Team Unify. Time Trials: $5.00 per individual time trial $10.00 per relay time trial. Checks should be made payable to the Upper Palmetto YMCA. Credit cards may also be used for payment of entry fees. No refunds will be given and Senior Swimmers will be allowed to compete in a maximum of eight (8) individual events and four (4) relay events during the meet with a limit of a maximum of 3 individual events in one day. 12 & Under swimmers will be allowed to compete in a maximum of nine (9) individual events for the meet with a limit of a maximum of 4 individual events in one day. Any swimmer who is 12 & Under and chooses to compete in a Senior event must meet the Senior time standard for the event and will be permitted to compete in a maximum of three (3) individual events on any day in which they compete in a Senior event. Meet Format: The meet host and the Upper Southeast Region may refuse entries from outside of the Region to keep the time line for each session at a manageable size. Teams shall be limited to only one scoring relay team for each relay event. Teams may enter unlimited relay teams in a relay event, but only the highest placing team shall score points. Distance events (400 yards and longer) may be seeded together (gender and age) and scored separately per rule All swimmers entered in events 400 yards and longer are required to provide their own timer and counter if they desire one. A swimmer who misses their assigned heat will not be entered into another heat unless circumstances are beyond the swimmer s control as determined by the Meet Referee and the swimmer may be allowed to swim. 3

4 Time trials will be available at the conclusion of Friday, Saturday and Sunday s afternoon sessions at the discretion of the meet referee. Time trials may be conducted at the conclusion of the morning sessions only if time permits before the start of the next session and at the discretion of the meet referee. Time trials may be offered at the conclusion of any session at the discretion of the referee. Time Trial participants must be entered in the meet. Each team is requested to help supply timers for each session of the meet. The number of timers from each team should be commensurate with the number of swimmers competing from that team. Time of Meet: Thursday, March 13 All events/ages Warm-up: 4:00 pm Timed Finals: 5:00 pm Friday, March 14 and Saturday, March & older 12 & under Preliminary Warm-up: 6:30 a.m. Warm-up: Not before 12:00 noon Preliminaries: 8:30 a.m. Timed Finals: Not before 1:00 p.m. Finals Warm-up: 5:00 p.m. Finals: 6:00 p.m. Sunday, March & older 12 & under Preliminary Warm-up: 6:30 a.m. Warm-up: Not before 12:00 noon Preliminaries: 8:30 a.m. Timed Finals: Not before 1:00 p.m. Finals Warm-up: No later than 4:00 p.m. Finals: 1 hour after start of warm-up *Times may be adjusted in order to accommodate meet size. Teams will be assigned lanes for warm-up. The warm-down pool will be available during the swim meet for swimmers in the meet only. All S.C.L.S.C. and USA Swimming safety guidelines will be enforced. Swimmers who horseplay in the warm-down pool may be asked to get out of the pool and may be disqualified from the remainder of their events for the meet. Entries: Entries may be submitted as follows: 1. Sd.3 entry files may be ed to lmwilliams@comporium.net BUT hard-copy materials MUST still be received at the appropriate address no later than 2 days after the entry deadline. All express or overnight entries must be sent with a signature waiver. No faxed entries will be accepted. 2. All entry times must be short course yards. Please enter best short course (25 yard) times. 3. The following materials MUST accompany all entry packages and be received no later than Tuesday, March 3, 2014 Computer generated entry report listed by swimmer name Summary sheet (Please write legibly) Copies of coaches' safety certifications Check for entry fees. Credit Cards may be used for payment of entry fees but all fees must be paid prior to the conclusion of the first day of competition. 4

5 !!! Mail or deliver all entries directly to: Lynn Williams or Lynn Williams Rock Hill Area YMCA Aquatics Center ( ) Re: USRY Championship Swim Meet 325 Rawlinson Road Rock Hill, SC Non-USA Swimming teams should delete the swimmer ID numbers in their database prior to creating the entry file. Electronic entry using SDIF format is encouraged. Teams must submit a paper back-up copy or PDF copy of entries for verification. Late entries and deck entries will be accepted at the discretion of the meet director and at double the event fee. All swimmers deck entering the meet must provide proof of current USA Swimming membership. SC Swimming does not accept deck registrations; all swimmers entered must be registered at time of entry deadline. Awards: Teams: Top Five (5) Overall Teams Individuals: 1 st 3 rd Medals 4 th 20 th Ribbons Relays: 1 st 3 rd Medals 4 th 10 th Ribbons Team Age Group awards for top 10/U, 11-12, 13-14, Senior for each gender Scoring: Individuals: 1 st -20th Relays: 1 st -10 th Each team may enter unlimited relay teams per relay event but only the highest placing relay team from each YMCA team will score points. Timing: Colorado Timing System and data processing by Upper Palmetto YMCA Timing. Timers from participating teams are requested in proportion to the number of swimmers entered. Coaches Eligibility: All coaches who wish to be on the pool deck at the USRY Championship Meet must have the following safety certifications: Principles of YMCA Swimming & Diving, Current CPR, Standard First Aid, and either Lifeguard or Safety Training for Swim Coaches. If a coach has a Lifeguard certification, he/she must also pass the online Safety Training for Swim Coaches test. Coaches wishing to be on deck in a coaching capacity must have registered online with the YMCA of the USA. When checking in at the meet, Coaches must present their current 2014 USRY Coach s credential/deck pass as issued (or USA-Swimming credential/deck pass with Principles of YMCA Swim & Dive noted on the card). Pam Lister, Area Group Rep, may be contacted at nystcoach@gmail.com if you have any questions regarding this requirement. Coaches must present their credentials to receive their coaching packet and must have their credentials visible at all times. There will be a Coaches Meeting at 15 minutes prior to the start of the morning session on Friday. Each team should have one representative coach present for this meeting. Other Information: 1. This competition is open to any eligible YMCA swimmer who has achieved the time standard in each entered event. 2. Competition for 13 and older swimmers shall consist of a preliminaries session and a finals session for all events except the relays, the 1000 yd. Freestyle and 5

6 1650 yd. Freestyle. The 13/14 and senior age groups will be combined as noted in the preliminary sessions and swum separately during the finals sessions. The finals session shall include a championship heat and a consolation heat for all 13/14 and senior events. Those swimmers placing 1 st -10 th in the preliminary heats of each event shall swim in the championship final for that event. Those swimmers placing 11 th -20 th in the preliminary heats of each event shall swim in the consolation final. The consolation heat shall precede the championship heat. The exceptions for the 1000 and 1650 yd. Freestyle events are noted below. 3. Competition for 12 and under swimmers will consist of timed finals. 4. All senior events will be pre-seeded except for the 500 Freestyle, 1000 Freestyle, 1650 Freestyle and 400 IM. A positive check-in will be required for these deck-seeded events. 5. Each team may enter unlimited relay teams per relay event but only the highest placing relay team from each YMCA team will score points. All relays will be swum as timed finals. On Friday and Saturday, the 13/14 and Senior 200 Free & 200 Medley relays will be contested during finals. On Friday, the top 10 seeded & Senior 400 Medley relays will swim in finals, all others will swim in prelims. On Sunday, all 13/14 and senior relays will be swum during the preliminary session. 6. The Senior 1650 yd. Freestyle is a timed final event. It will be limited to the fastest forty (40) female entrants and the fastest forty (40) male entrants. All swimmers entering the 1650 Freestyle must submit proof of time with their entry. Swimmers will have the option to swim the 1650 in the AM or PM session. The fastest heat of 10 women selecting the PM session and the fastest heat of 10 men selecting the PM session will be contested in the finals session on Sunday. The remaining heats will be swum fastest to slowest, alternating girls then boys, as the last preliminary event on Sunday, following relays. A positive check-in will be required prior to 8:00 a.m. on Sunday. Heats will be posted by 9:00 a.m. 7. The Senior 1000 yd. Freestyle is a timed final event. It will be limited to the fastest forty (40) female entrants and the fastest forty (40) male entrants. All swimmers entering the 1000 Freestyle must submit proof of time with their entry. The event will be contested fastest to slowest, alternating girls then boys as a timed final event on THURSDAY. A positive check-in will be required prior to 4:30 p.m. on THURSDAY. Heats will be posted by 4:45 pm. 8. The Senior 500 yd. Freestyle and 400 IM will be prelim/final events and will require positive check in. The event will be seeded fast to slow. 9. The meet referee reserves the right to combine heats where possible. 10. The 12 & Under 500 Free and IM will be positive check in events and will be deck seeded. These events will be contested fastest to slowest alternating girls then boys. 11. The meet host reserves the right to use two pools for any and/or all deck seeded events. For these events, the gender with the most positively checked in swimmers will compete in the competition pool and the gender with the least number of positively checked in swimmers will compete in the warm-up pool. The temperature of the warm-up pool will be the same temperature as the main competition pool. If two pools are used for competition, 6 lanes will be used in the smaller pool for competition with one buffer lane and 1 lane for continuous 6

7 warm-up/warm-down. 12. The meet host reserves the right to adjust the warm-up & start times of each session as needed for meet management. CHECK-INS: Senior 1000 Freestyle 4:30 p.m. Thursday Senior 500 Freestyle 8:00 a.m. Friday Senior 400 IM 8:00 a. m. Saturday Senior 1650 Freestyle 8:00 a.m. Sunday 12 & under 500 Freestyle 5:30 p.m. Thursday IM 12:30 pm Friday SCRATCH RULE: Scratches for championship or consolation finals must be given to the clerk of course. Swimmers will have thirty minutes to declare their intention to scratch from an event following the announcement and posting of the preliminary results. Failure to compete in a Championship or Consolation final shall disqualify the competitor from further competition in the meet. Previous performances will not be nullified. Failure to compete in an event that has been positively checked-in will result in the swimmer being scratched from his/her next individual event. Failure to compete in a preliminary heat will be considered a declared false start and will disqualify the swimmer from that event only. Officials: The Upper Palmetto YMCA Stingrays welcome the participation of parent volunteers who are currently certified as USA Swimming and/or YMCA certified officials. If any of your parent officials would be interested in helping with the meet, please include names with your entries or contact Richard Wilson, the Meet Referee at dickwilson94@gmail.com. There will be an Officials meeting beginning one (1) hour prior to the start of each session. Officials interested in working the session should report to the hospitality room for the meeting with current credentials. Contact Person: Lynn Williams , lmwilliams@comporium.net Directions: From I-77 take Exit 82C Hwy 161 towards York. Hwy 161 (Celanese Road) will be six lanes wide at this point. Continue straight until it becomes 4 lanes. Turn left onto Rawlinson Road. Cross Hwy. 901 at the light. The pool will be almost immediately on the left. Hotel Information: The Host Hotels will be posted on 7

8 Order of Events: 2014 UPPER SOUTHEAST REGIONAL YMCA Short Course Championship Meet March 13-16, 2014 Held under the sanction of the YMCA of the USA and the approval of USA Swimming issued by SC Swimming: Approval Number SC1467AP and SC1468TT and National YMCA Sanction number CAQ Order of Events Odd Numbers - Girls Even Numbers Boys Thursday, March 13, 2014 Timed Finals Warm-up: 4:00 pm Timed Finals: 5:00 pm 1 Senior 1000 Freestyle /Under 500 Freestyle 4 Friday, March 14, 2014 Preliminary Warm-up: 6:30 a.m. Finals Warm-up: 5:00 p.m. Preliminaries: 8:30 a.m. Finals: 6:00 p.m. Girls Boys 5 Senior 50 yd. Freestyle 6 7 Senior 200 yd. Butterfly 8 9 Senior 100 Backstroke Senior 200 Breaststroke 12 5 minute break 13 Senior 500 Freestyle 14 *13/14 and Senior swimmers will swim together during preliminaries but will compete and score separately in Finals. Finals order of events Free Relay Senior 200 Free Relay 18 5 minute break Freestyle Senior 500 Freestyle 14 5 minute break Freestyle 6 5 Senior 50 Freestyle Butterfly 8 7 Senior 200 Butterfly Backstroke 10 9 Senior 100 Backstroke Breaststroke Senior 200 Breaststroke & under Warm-up: Not before 12:00 p.m. Timed Finals: Not before 1:00 p.m yd. Medley Relay & Under 200 yd. Medley Relay yd. Butterfly yd. Breaststroke & Under 50 yd. Breaststroke yd. Freestyle & Under 100 yd. Freestyle yd. Backstroke & Under 100 yd. Backstroke Individual Medley * 38 *will swim fast to slow alternating girls and boys 8

9 Saturday, March 15, 2014 Preliminary Warm-up: 6:30 a.m. Finals Warm-up: 5:00 p.m. Preliminaries: 8:30 a.m. Finals: 6:00 p.m. Girls Boys 39 Senior 200 yd. Freestyle Senior 100 yd. Breaststroke Senior 100 yd. Butterfly ** Free Relay **Senior 400 Free Relay 50 5 minute break if needed 45 * Senior 400 yd. Individual Medley 46 *13/14 and Senior swimmers will swim together during preliminaries but will compete and score separately in Finals. ** Top 2 heats will swim in finals Finals Order of Events yd. Medley Relay Senior 200 yd. Medley Relay 54 5 minute break if needed yd. Freestyle Senior 200 yd. Freestyle yd. Breaststroke Senior 100 yd. Breaststroke yd. Butterfly Senior 100 yd. Butterfly 44 5 minute break yd. Individual Medley Senior 400 yd. Individual Medley yd. Free Relay Senior 400 yd. Free Relay & under Warm-up: Not before 12:00 p.m. Timed Finals: Not before 1:00 p.m. Girls Boys yd. Backstroke & Under 50 yd. Backstroke yd. IM & Under 200 yd. IM yd. Butterfly & Under 100 yd. Butterfly yd. Breaststroke & Under 100 yd. Breaststroke yd. Freestyle & Under 200 yd. Freestyle Relay yd. Freestyle Relay 76 9

10 Sunday, March 16, 2014 Preliminary Warm-ups: 6:30 a.m. Finals Warm-up: No later than 4:00 p.m. Preliminaries: 8:30 a.m. Finals: 1 hour after warm-up start Girls Boys 77 Senior 200 yd. Backstroke Senior 100 yd. Freestyle Senior 200 yd. Individual Medley yd. Medley Relay all heats in am Senior 400 yd. Medley Relay all heats in am Senior 1650 yd. Freestyle top 84 *13/14 and Senior swimmers will swim together during preliminaries but will compete and score separately in Finals. ** The top 10 swimmers declaring the pm option will swim at finals and will be combined and Senior. Finals Order of Events yd. Backstroke Senior 200 yd. Backstroke Senior 1650 yd. Freestyle yd. Freestyle Senior 100 yd. Freestyle 80 Senior 1650 yd. Freestyle yd. Individual Medley Senior 200 yd. Individual Medley & under Warm-up: Not before 12:00 p.m. Timed Finals: Not before 1:00 p.m yd. Individual Medley & Under 100 yd. Individual Medley yd. Backstroke & Under 50 yd. Freestyle yd. Freestyle Breaststroke & Under 50 yd. Butterfly yd. Butterfly & under 200 yd. Freestyle & Under 400 yd. Freestyle Relay 108 *On Sunday, Finals warm-ups will begin as soon as possible following the completion of the 12 & Under session but no later than 4:00 p.m. The Finals session will begin one hour after the start of warm-ups. 10

11 2014 Upper Southeast Regional YMCA Short Course Championship Meet Qualifying Times QT for USY-Region Championships 2014 USY Regional Members Qualifying Times: Virginia, South Carolina, North Carolina and Tennessee teams Region qualifying Times are the BB times for 12 and under events Girls Open Girls Events Open Boys Boys free : : free : : : free 1: : : : free 5: : : : free 11: : : : free 18: : : : back 1: : : : back 2: : : : breast 1: : : : breast 2: : : : fly 1: : : : fly 2: : : : IM 2: : : : IM 4: Out of Region Time Standards are A times for 12 and under events. Below are the 13 and older Out of Region Qualifying time standards Girls Open Girls Events Open Boys Boys free : : free : : free 1: : : : free 5: : : : free 11: : : : free 18: : : : back 1: : : : back 2: : : : breast 1: : : : breast 2: : : : fly 1: : : : fly 2: : : : IM 2: : : : IM 4: :

12 Meet Entry Summary Sheet: 2014 Upper Southeast Regional YMCA Short Course Championship Meet March 13-16, 2014 Held under the sanction of the YMCA of the USA and the approval of USA Swimming issued by SC Swimming: Approval Number SC1467AP and SC1468TT and National YMCA Sanction number CAQ-2014-SC Team Entry Summary Sheet Team Name Sponsoring YMCA Team Code Phone Address Head Coach Assistant Coaches (attending meet) ENTRY SUMMARY Number of Swimmers X $7.00 facility surcharge = $ Number of Swimmers X $4.00 SCLSC Surcharges= $ SCLSC Travel Fund/Program Fee & SCLSC Sport Development Fund Individual Events X $3.00 per event = $ Number Relays X $6.00 per relay = $ Number of Out of State Swimmers x $2.00 SCLSC Out-of-State Swimmer Travel Fund/Program Fee $ Total (Payable to Upper Palmetto YMCA) = $ The Upper Palmetto YMCA shall be held free and harmless from any and all liabilities or claims for damages arising by reason of injuries to anyone during the conduct of this meet. All swimmers representing the team and YMCA listed on this form are full privilege members in good standing of this YMCA. All swimmers have competed in at least three (3) closed YMCA interassociation meets since September 1, 2012 and have legitimately achieved the qualifying standard in each event entered. Head Coach s Signature Entries, hard copy of entries, completed summary sheet and payment, are due by Thursday, March 6, 2013 at 9:00 p.m. 12

13 YMCA Sanctioned Championship Meet Declaration Form Meet Name: 2014 USRY CHAMPIONSHIP MEET Meet Date(s): March , 2014 Meet Location: ROCK HILL, S.C. Participating YMCA: YMCA Address: Head Coach: Coaches Attending: Meet Referee: RICHARD WILSON Entry Contact Name: Address: Phone: I attest that all swimmers representing the YMCA above are full privilege members of the YMCA. I also attest that all coaches representing the YMCA above hold current certifications in CPR, First Aid, Coaches Safety Training and Principles of YMCA Competitive Swimming and Diving. Name of Head Coach Name of YMCA Executive Director or Designee Signature of Head Coach Signature of Executive Director or Designee 13

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