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1 2017 EAT Turkey Meet Sanction OK Held under the sanction of USA Swimming and Oklahoma Swimming, Inc. Hosted By: Extreme Aquatic Team November 17-19, 2017 LOCATION: Mitch Park YMCA Aquatic Center 2901 Marilyn Williams Edmond, OK MEET REFEREE: MEET DIRECTOR: Andrew Long (405) Becky Long (405) ADMINISTRATIVE OFFICIAL: Lance Wheeler (405) FACILITY DESCRIPTION AND CERTIFICATION: Twenty-five (25) short course yard venue. The competition pool is certified according to USA-S rule C (4). A copy of this certification is on file with USA-S. The depth of the competition pool when measured for a distance of 3 feet 3 1/2 inches (1.0 meter) to 16 feet 5 inches (5.) meters) at the start wall is 13 feet 6 inches and when measured for a distance of 3 feet 3 ó inches to 16 feet 5 inches (5.0 meters) at the turn/bulkhead is 7 feet 4 inches. Controlled temperatures. Eight lanes, with nonturbulent lane lines. Electronic timing system. The course has been certified in accordance with USA Swimming rule C(4). A copy of this certification is on file with USA Swimming. The adjacent warm-up pool will be available for warm-up and cool-down throughout the competition. The venue has ample stadium seating for spectators and on-deck bleachers for athletes. PLEASE NOTE: Only credentialed coaches, officials, volunteers, and swimmers will be allowed on deck. Parents/visitors must remain in the spectator area. ELIGIBILITY & REGISTRATION: The meet is open to all USA Swimming athletes age 19 and under. No swimmer will be permitted to compete unless the swimmer is a member as provided in Article 302. USA-S registration will be allowed at the meet and registration forms will be available at the Clerk of Course desk. A registration recon report will be obtained by the meet director from the OKS Registration Chair at the close of registration on November 14, The Meet Director will notify coaches and/or team representatives of any athlete registration errors reported. ALL registration errors MUST be reconciled before the first session in which the athlete is scheduled to race or he/she WILL NOT be allowed to swim. The Meet Referee and Meet Director will work together with the

2 Registration Chair to ensure that all swimmers are properly registered prior to the start of the meet. Age as of the first day of the meet, November 17, 2017, will determine age group classification. WARM-UP: There will be one or two warm-up sessions, depending on number of entries. Lane assignments and final warm-up times will be made available to participating teams and unattached swimmers at least 48 hours prior to the meet. Warm-ups for afternoon sessions will start immediately after the conclusion of the morning session but no earlier than 12:30pm. ALL swimmers must be under the supervision of a certified USA-S coach during warm-up, competition, and cool-down. If a swimmer is unattached or unaccompanied by their coach, please notify the Meet Director so that proper arrangements can be made. Any swimmer entered in the meet must be certified by a USA Swimming member-coach as being proficient in performing a racing start or must start each race from within the water. When unaccompanied by a member-coach, it is the responsibility of the swimmer or the swimmer s legal guardian to ensure compliance with this requirement. PRE- MEET and GENERAL WARM UP SESSIONS Control/Supervise: Key words for safe warm-ups. A designated supervisor shall be on deck during the entire warm-up period. Marshalls should be actively supervising the warm-ups to ensure proper procedures are followed. Swimmers shall enter the water feet first except for starts which are limited to specified lanes. In facilities that have a warm-up/warm down area different from the competition pool, meet management shall provide supervision pursuant to the rules at all times. General warm-up periods with assigned lanes for each team shall remain under the control of the assigned team s coaches at all times. No paddles buoys or kick boards are allowed unless specified in the Meet Information document. No diving in lanes other than those designated for racing starts in an unassigned warm up session. Starting blocks should be marked to remind swimmers that they should not dive in lanes other than the designated lanes. The Meet Announcer may announce lane changes and /or warm- up changes as per general and specific. Coaches should understand that responsibility for supervision of their swimmers is the same at meets as when on deck at practice. Marshalls have the authority through the Meet Director over warm-up. A swimmer and/or coach may be removed from the deck for interfering with the Marshall. When the number of participants for a meet session cannot be safely accommodated during the same warm up period, warm up- sessions should, be split to provide a safe and adequate warm- up time for all. The Meet Referee shall have the responsibility to establish and enforce rules for safe conduct within the competitive pool area during the duration of the swimming competition. There shall be at least one Marshall at each end of the warm up area to ensure the warm-

3 up procedures will be followed. Warm-up procedures shall be enforced for any breaks scheduled during the competition For warm-up guidelines at meets with sessions that have UN-Assigned Lanes please refer to the OKS Warm Up Guideline Document. LIABILITY: It is understood and agreed that USA Swimming shall be free from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of the event. It is further understood that Oklahoma Swimming, Extreme Aquatic Team, officials, and meet volunteers shall be free and held harmless from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of the event. Damage to the facility, when proven, will cause the offending swimmer, if unattached, or the offending swimmer s club, if attached, to be accountable for repairs. DISTANCE EVENTS: Positive check-in WILL be required for: 12-under 200 freestyle, senior 500 freestyle, 12-under 500 freestyle, senior 1650 freestyle, and senior 400 IM. These events will be deck seeded. Positive check-in will close 30 minutes prior to the start of the session. Failure to show for a positive checked in event will result in forfeiture of the swimmer s next individual event. It is the swimmer s responsibility to report to their assigned heat and lane on time. The 12-under 200 freestyle will be swum slowest to fastest, all girl s heats followed by all boy s heats. The senior 500 freestyle, 12-under 500 freestyle, senior 1650 freestyle, and open 400 IM will be swum fastest to slowest, alternating girls and boys heats. RULES: 2017 USA-S Rules, supplemented by OKS Rules, will govern the meet. ALL events are TIMED FINALS. ENTRY FEES: $6.00 per individual event* $11.00 per relay event* $11.00 per individual deck entry* $22.00 per relay deck entry* $22.00 swimmer surcharge *$2.00 per event goes to Oklahoma Swimming. DECK ENTRIES: Deck entries WILL be accepted for open lanes only. Cost for deck entries is double the pre-meet registration fee (see above). If a swimmer is not already entered in the meet, they must also pay the swimmer surcharge at the time of deck entry. Deck entries WILL CLOSE 45 minutes prior to the scheduled start time of the session. ENTRY LIMIT: A swimmer may enter a maximum of 4 individual events and 1 relay per day with a meet maximum of 10 individual and 2 relays. NOTE: Clubs will be limited to 5 relay teams per event. 12-under athletes may swim in senior events but those swims will be counted against the daily and meet maximums for that swimmer. In order to comply with session timeline regulations, the meet will be limited to no more than 600 swimmers. Registrations will be accepted in the order in which they are received by the Meet Director. No team will be divided. Teams or individual entries not

4 accepted will be notified by within 48 hours of the meet deadline. RELAYS: Clubs will be limited to 5 relay teams per event. A swimmer may only swim 1 relay per day. RELAY CARDS MUST BE TURNED IN TO THE MEET DIRECTOR 45 MINUTES PRIOR TO THE START OF THE SESSION. ENTRY FORMS: All entries should be submitted via electronic format. Files compatible with Hy-tek and Meet Manager (e.g. C12, Sd3, hyv) format is preferred. Any handwritten, printed, or ed entries MUST include swimmer s name, age, sex, USA-S#, event #, and seed time for each event. All entry times must be in short course yards. NO TIME seeds will be accepted. All entry files MUST include the Entry Chair s name, phone number, and address. Each entry file will be followed up with entry and recon reports that will require review and confirmation by the Entry Chair. Coaches or a team representative must certify that all swimmers entered on the team roster are members of USA-S or have applied for membership by submitting the appropriate registration form to the club s administrator and/or the OKS Registration Chair prior to the first day of the meet. SEND ALL ENTRY INFORMATION TO: Becky Long, Meet Director at eatmeets@gmail.com Payments can be made to the Clerk of Course upon the team s arrival at the meet or mailed in advance to: Extreme Aquatic Team, ATTN: Meet Director PO Box 1386 Edmond, OK Each team should make one check, payable to Extreme Aquatic Team, for all entry fees. ENTRY DEADLINE: Entries MUST be in the hands of the Meet Director NO LATER than 3:00pm on Tuesday NOVEMBER 14, Extreme Aquatic Team reserves the right to close meet registration prior to the deadline if the maximum number of entrants has been exceeded. AWARDS: Ribbons will be given, for individual places 1-8 and relay places 1-3, to 12-under swimmers only. Each individual event will be heated and swam together by session but will be resulted/scored as follows: 8-under, 9-10, 11-12, 13-14, 15-16, 17-19, 20-over. 12-unders competing in senior events will not receive awards for those swims. SCORING: Individual and team scores will not be calculated at this meet. RESULTS: Results will be posted at the venue, in both the spectator and athlete areas, as they become available. They will also be available on the host team s website, extremeaquatic.org under the live results tab. MeetMobile will also be in use but please NOTE: results posted in MeetMobile ARE NOT considered OFFICIAL and may be inaccurate. Results will be sent, via , to each team or unattached swimmer s representative and to the OKS SWIMS Chair within 24 hours of the meet s conclusion. Complete meet event result files will be sent to each team s Entry Chair (and unattached swimmer s entry contact) and will include a results file for Team Manager and a complete results file in both publication and pdf formats. SAFETY: Marshals will be appointed to monitor the activities of swimmers and spectators

5 throughout the meet (including warm-up periods). They are empowered by the rules of OKS to enforce the safety procedures governing this meet. Repeated violations and/or activities considered to be dangerous to the perpetrator or others may result in ejection from the meet. Edmond police officer(s) will also be present and have the authority to enforce rules relating to safety and facility regulations. In accordance with USA-S Rule (H), use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, restrooms or locker rooms. Flash photography will not be allowed at the start of any heat; violators may be ejected from the meet. DECK CHANGING: Deck changes are prohibited. POOL DECK ACCESS: ONLY ATHLETES, COACHES**, AND VOLUNTEERS WORKING THE MEET WILL BE ALLOWED ON THE POOL DECK. **Compliance with USA-S coach certification requirements to be on deck will be enforced. A coach certification recon report will be requested from OKS upon the entry deadline. Any coaches who do not meet the 2017 credentialing requirements will be contacted by the Meet Referee or Meet Director and must have sufficient proof that all issues occurring on the recon report have been rectified prior to the start of the meet. Volunteers must wear and Extreme Aquatic Team volunteer tag. Parents wishing to observe the meet, must do so from the spectator area. Non- athlete USA-S membership cards DO NOT grant parents access to the pool deck. Children not participating in the meet, regardless of USA-S membership, must be supervised by an adult at all times and will not be allowed on the pool deck. The Meet Director and Meet Referee reserve the right to deny deck access to anyone in the event of overcrowding, inappropriate behavior, or for any reason concerning the safe and efficient operation of the meet DISABILITIES: Extreme Aquatic Team welcomes all athletes. Handicap accessible seating will be available and accessible via elevator. Please notify the Meet Director and/or the Meet Referee of any special requirements for swimmers and/or spectators and accommodations will be made. HOSPITALITY: A hospitality area will be available for coaches, officials, and all-day volunteers. CONCESSIONS: A concessions area will be available to all participants and spectators. MERCHANDISE: Basic swim merchandise and custom meet T-shirts will be available. HEAT SHEETS: Heat Sheets will be sold for $8.00 in the spectator seating area. DRONE USE: Operation of a drone or any other flying apparatus is prohibited over the venue (pool, athletes/coach areas, spectator area and open ceiling locker rooms) any time athletes, coaches, officials and/or spectators are present.

6 MEET SCHEDULE DAY SESSION # DESCRIPTION WARM-UPS START FRI 1 distance freestyle 4:15-4:50 5:00 SAT AM SAT PM SUN AM 2 12-under 1st7-7:35 2nd7:35-8:15 3 senior **1st 12:30-1:10 **2nd 1:10-1: under 1st7-7:35 2nd 7:35-8:15 8:30 **2:00 8:30 SUN PM 5 senior **1st 12:30-1:10 **2nd 1:10-1:50 **2:00 **These times are ESTIMATES. Afternoon warm-ups start IMMEDIATELY following the morning session but NO EARLIER than 12:30. Afternoon Session will start 1 ½ hours after warm-up begins but NO EARLIER than 2:00. PLEASE NOTE: RELAY CARDS are due 45 minutes prior to the start of the session. DECK ENTRIES close 45 minutes prior to the start of the session. POSITIVE CHECK-IN closes 30 minutes prior to the start of the session. Session 1: Friday November 17, ***12-under 200 Freestyle*** 2 3 ***Senior 500 Freestyle*** 4 5 ***12-under 500 Freestyle*** 6 7 ***Senior 1650 Freestyle*** 8 ***Denotes POSITIVE CHECK-IN REQUIRED*** Session 2: Saturday Morning, November 18, under 200 Mixed Gender Medley Mixed Gender Medley under 100 IM 14

7 15 8-under 25 Freestyle under 100 Freestyle under 50 Breaststroke under 25 Butterfly under 100 Butterfly under 50 Backstroke 26 Session 3: Saturday Afternoon, November 18, Senior 200 Mixed Gender Medley 29 Senior 200 Backstroke Senior 100 Breaststroke Senior 200 Freestyle Senior 100 Butterfly ***Senior 400 IM*** 38 ***Denotes POSITIVE CHECK-IN REQUIRED Session 4: Sunday Morning, November 19, under 200 Mixed Gender Freestyle Mixed Gender Freestyle under 50 Butterfly under 200 IM under 25 Breaststroke under 100 Breaststroke under 50 Freestyle under 25 Backstroke under 100 Backstroke 56 Session 5: Sunday Afternoon, November 19, 2017

8 57 Senior 200 Mixed Gender Freestyle 59 Senior 50 Freestyle Senior 200 Breaststroke Senior 100 Backstroke Senior 200 IM Senior 100 Freestyle Senior 200 Butterfly 70

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