WILLIAMSON COUNTY SWIM LEAGUE CHAMPIONSHIP MEET JUNE 29 JUNE 30, 2018
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1 JUNE 29 JUNE 30, 2018 Hosted By: Excel Aquatics Location: Indoor Sports Complex 920 Heritage Way Brentwood, TN Officials: Meet Director: Lori Biller Meet Referee: Josh Hesse WCSL Coordinator: Rachelle Schaefer-Brodoski Entry Chairperson: Jordan Brown c/o Excel Aquatics 920 Heritage Way Brentwood, TN Sessions Session 1. Friday 2. Friday 3. Friday 4. Saturday 5. Saturday 6. Saturday Warm-ups 7:00am 12:00pm 6:00pm 7:00am 12:00pm 3:00pm Start Time 8:00am 1:00pm 6:30pm 8:00am 1:00pm 4:00pm Age Group 7-8 boys 7-8 girls 6 & U girls/boys 9-10 girls 9-10 boys boys girls
2 Entries All entries must be submitted using Team Manager. The Team Manager event file can be found on the Excel Aquatics website: Entries should include the following information: Full Team name. Team Initials (4 character limit) No Nicknames. Division. Contact person with phone number. Swimmer s full name. Swimmer s best time IN YARDS for all events entered. Each swimmer is limited to four (4) individual and two (2) relay events. Relay event numbers and relay entry time IN YARDS should be listed. If swimmers are swimming relays only, list their names on the appropriate entry as relay only swimmers. Swimmers must be entered in the meet to be able to swim relays. Meet entries must be ed to the Entry Chair at xcelmeetentries@gmail.com by 11:59pm, Thursday, June 21, Please include in your a summary of the number of swimmers, the number of events, and the number of relays entered. If you do not receive a confirmation from the Entry Chair by 12:00pm on Monday, June 25, 2018, please contact the Entry Chair. This confirmation will contain a copy of the team s entry. No changes may be made to your entry after the June 21 deadline. No entries will be taken from parents and no phone calls or s will be answered from parents. Late entries from coaches will be accepted until 6:00 pm Sunday, June 24, Late entries will only be accepted on a lane available basis only. NO NEW HEATS WILL BE FORMED. Fees Fees are: $8 per swimmer, $4 per event, and $8 per relay. Late fees are: $10 per swimmer, $8 per event, and $12 per relay. **Payment must be received on or before the Coaches meeting on Thursday, June 28, 2018 or the swimmer will not be allowed to participate. Coaches Meeting The Coaches meeting will be held at 6:00pm in the Hospitality Room of the ISC on Thursday, June 28. At this meeting all teams will receive information about relay cards & sheets, warm-up lane assignments, and hospitality passes. The Summary Sheet/Release form and all entry fees must be turned in to the Excel representative at the meeting on Thursday, June 28, All checks should be made out to Excel Aquatics. All breaks during the meet will be at the discretion of the Meet Referee and will be announced during the course of the meet. Relays Relay work sheets must be turned in to the score table by the deadlines stated below. The relay work sheets serve to verify which team is actually swimming in the meet so that the Referee and Starter can be notified of any absent relay teams. Relays will be combined but will be scored separately by division.
3 Relay Cards are due according to the following deadlines: Session boys/13-18 boys Friday June 29 7:30am Session girls/13-18 girls Friday June 29 12:30pm Session 3 6 & Under Friday June 29 6:00pm Session Saturday June 30 7:30am Session girls Saturday June 30 12:30pm Session boys Saturday June 30 3:30pm Awards Individual events: Medals 1 st -8 th place; Ribbons 9 th -16 th place. (Each age group and gender) Relay events: Medals 1 s t - 3rd place; Ribbons 4 th -8 th place. (Each age group and gender) All 6 & Under swimmers will receive a participation award All Individual High Point trophies will be awarded after each session. Scholarship Awards will be given out during the Friday award session. Team Awards for the Dual Meet Season will be given at the end of Friday s events. Team Awards for the Championship Meet will be given at the end of Saturday s events. Rules and Regulations All questions concerning swimmer eligibility should be directed to the Meet Referee. Pool All sessions will run in one pool. **Spectator Seating Restrictions Spectator (Non Athletes) seating is provided for approximately 750 people. To help provide as much seating as possible for spectators, all meet participants (athletes) must sit outside with their teams and will not be allowed to sit inside on the bleachers without the meet directors approval. No athletes, athlete s bags, coolers or any towels may be in the bleachers. No seat saving will be allowed. No outside food, chairs, strollers or coolers are allowed inside the pool area. Spectators must comply with all signs or verbal directions from meet officials limiting or restricting the use of certain areas for seating or standing or they may be asked to leave the facility. No smoking is allowed. No team, parent or press photographers will be permitted on deck unless the Meet Director has issued them a credential.
4 Hospitality Breakfast and lunch will be served on Friday and Saturday. Hospitality is for coaches, officials and WCSL Board Members only. Admission/Concession Admission is free. Concessions will be sold on site. Parking/Misc. Williamson County Indoor Sports Complex requires that you park in one of their 3 parking lots. Please no parking on the street, in the turn-around or along the entrances of ISC. No parking at the senior center (south of ISC) or the Heritage Sales Center. Psych Sheets and Heat Sheets Psych Sheets will be posted on the Excel website the Tuesday before the meet. Heat Sheets will be posted on the Excel website the day before the meet. Documents attached to this Invite: 1. Order of Events 2. Summary Sheet/Release
5 Session: 1 Friday, June 29, 2018 Ages: 7-8 boys / boys / boys Warm-up Session begins 7:00am Meet begins 8:00am Boys Age Event A Division 100 Yard Freestyle Relay AA Division 100 Yard Freestyle Relay AAA Division 100 Yard Freestyle Relay AAAA Division 100 Yard Freestyle Relay AAAAA Division 100 Yard Freestyle Relay A Division 200 Yard Freestyle Relay AA Division 200 Yard Freestyle Relay AAA Division 200 Yard Freestyle Relay AAAA Division 200 Yard Freestyle Relay AAAAA Division 200 Yard Freestyle Relay A Division 200 Yard Freestyle Relay AA Division 200 Yard Freestyle Relay AAA Division 200 Yard Freestyle Relay AAAA Division 200 Yard Freestyle Relay AAAAA Division 200 Yard Freestyle Relay 16 8-U 25 Yard Butterfly Yard Butterfly Yard Butterfly Yard Backstroke Yard Backstroke Yard Backstroke 22 8-U 100 Yard Individual Medley Yard Individual Medley Yard Individual Medley 25 8-U 25 Yard Breaststroke Yard Breaststroke Yard Breaststroke Yard Freestyle Yard Freestyle Yard Freestyle 31 8-U A Division 100 Yard Medley Relay 32 8-U AA Division 100 Yard Medley Relay 33 8-U AAA Division 100 Yard Medley Relay 34 8-U AAAA Division 100 Yard Medley Relay 35 8-U AAAAA Division 100 Yard Medley Relay A Division 200 Yard Freestyle Relay AA Division 200 Yard Freestyle Relay AAA Division 200 Yard Freestyle Relay AAAA Division 200 Yard Freestyle Relay AAAAA Division 200 Yard Freestyle Relay A Division 200 Yard Medley Relay AA Division 200 Yard Medley Relay AAA Division 200 Yard Medley Relay AAAA Division 200 Yard Medley Relay AAAAA Division 200 Yard Medley Relay THIS SESSION WILL RUN IN ONE POOL. TURN IN RELAY SHEETS TO THE POOL BY 7:30am for Events #1-15 and # Please give relay cards to swimmers for timers. If your relay sheet is not filled out and turned in to the computer table, names will not appear on awards.
6 Session: 2 Friday, June 29, 2018 Ages: 7-8 girls / girls / girls Warm-up Session begins 12:00pm Meet begins 1:00pm Girls Age Event A Division 100 Yard Freestyle Relay AA Division 100 Yard Freestyle Relay AAA Division 100 Yard Freestyle Relay AAAA Division 100 Yard Freestyle Relay AAAAA Division 100 Yard Freestyle Relay A Division 200 Yard Freestyle Relay AA Division 200 Yard Freestyle Relay AAA Division 200 Yard Freestyle Relay AAAA Division 200 Yard Freestyle Relay AAAAA Division 200 Yard Freestyle Relay A Division 200 Yard Freestyle Relay AA Division 200 Yard Freestyle Relay AAA Division 200 Yard Freestyle Relay AAAA Division 200 Yard Freestyle Relay AAAAA Division 200 Yard Freestyle Relay 61 8-U 25 Yard Butterfly Yard Butterfly Yard Butterfly Yard Backstroke Yard Backstroke Yard Backstroke 67 8-U 100 Yard Individual Medley Yard Individual Medley Yard Individual Medley 70 8-U 25 Yard Breaststroke Yard Breaststroke Yard Breaststroke Yard Freestyle Yard Freestyle Yard Freestyle 76 8-U A Division 100 Yard Medley Relay 77 8-U AA Division 100 Yard Medley Relay 78 8-U AAA Division 100 Yard Medley Relay 79 8-U AAAA Division 100 Yard Medley Relay 80 8-U AAAAA Division 100 Yard Medley Relay A Division 200 Yard Freestyle Relay AA Division 200 Yard Freestyle Relay AAA Division 200 Yard Freestyle Relay AAAA Division 200 Yard Freestyle Relay AAAAA Division 200 Yard Freestyle Relay A Division 200 Yard Medley Relay AA Division 200 Yard Medley Relay AAA Division 200 Yard Medley Relay AAAA Division 200 Yard Medley Relay AAAAA Division 200 Yard Medley Relay THIS SESSION WILL RUN IN ONE POOL. TURN IN RELAY SHEETS TO THE POOL BY 7:30am for Events #46-60 and # Please give relay cards to swimmers for timers. If your relay sheet is not filled out and turned in to the computer table, names will not appear on awards.
7 Session: 3 Friday, June 29, 2018 AGES: 6-under Warm-up Session begins 6:00pm Meet begins 6:30pm Girls Age Event Boys 91 6 & Under 25 Yard Freestyle & Under 25 Yard Backstroke & Under A Division 100 Yard Freestyle Relay & Under AA Division 100 Yard Freestyle Relay & Under AAA Division 100 Yard Freestyle Relay & Under AAAA Division 100 Yard Freestyle Relay & Under AAAAA Division 100 Yard Freestyle Relay 104 THIS SESSION WILL RUN IN ONE POOL. TURN IN RELAY SHEETS BY 6:00pm for Events # Please give relay cards to swimmers for timers. If your relay sheet is not filled out and turned in to the computer table, names will not appear on award labels.
8 Session: 4 Saturday, June 30, 2018 AGES: Warm-up Session begins 7:00am Meet begins 8:00am Girls Age Event Boys A Division200 Yard Freestyle Relay AA Division 200 Yard Freestyle Relay AAA Division 200 Yard Freestyle Relay AAAA Division 200 Yard Freestyle Relay AAAAA Division 200 Yard Freestyle Relay Yard Butterfly Yard Backstroke Yard Individual Medley Yard Breaststroke Yard Freestyle A Division 200 Yard Medley Relay AA Division 200 Yard Medley Relay AAA Division 200 Yard Medley Relay AAAA Division 200 Yard Medley Relay AAAAA Division 200 Yard Medley Relay 134 THIS SESSION WILL RUN IN ONE POOL. TURN IN RELAY SHEET TO THE POOL BY 7:30am for Events # and # Please give relay cards to swimmers for timers. If your relay sheet is not filled out and turned in to the computer table, names will not appear on award labels.
9 Session: 5 Saturday, June 30, 2018 AGES: 9-10 girls Warm-up Session begins 12:00pm Meet begins 1:00pm Girls Age Event A Division 100 Yard Freestyle Relay AA Division 100 Yard Freestyle Relay AAA Division 100 Yard Freestyle Relay AAAA Division 100 Yard Freestyle Relay AAAAA Division 100 Yard Freestyle Relay Yard Butterfly Yard Backstroke Yard Individual Medley Yard Breaststroke Yard Freestyle A Division 100 Yard Medley Relay AA Division 100 Yard Medley Relay AAA Division 100 Yard Medley Relay AAAA Division 100 Yard Medley Relay AAAAA Division 100 Yard Medley Relay THIS SESSION WILL RUN IN ONE POOL. TURN IN RELAY SHEET TO THE POOL BY 12:30pm for Events # and # Please give relay cards to swimmers for timers. If your relay sheet is not filled out and turned in to the computer table, names will not appear on award labels.
10 Session: 6 Saturday, June 30, 2018 AGES: 9-10 boys Warm-up Session begins 3:00pm Meet begins 4:00pm Boys Age Event A Division 100 Yard Freestyle Relay AA Division 100 Yard Freestyle Relay AAA Division 100 Yard Freestyle Relay AAAA Division 100 Yard Freestyle Relay AAAAA Division 100 Yard Freestyle Relay Yard Butterfly Yard Backstroke Yard Individual Medley Yard Breaststroke Yard Freestyle A Division 100 Yard Medley Relay AA Division 100 Yard Medley Relay AAA Division 100 Yard Medley Relay AAAA Division 100 Yard Medley Relay AAAAA Division 100 Yard Medley Relay THIS SESSION WILL RUN IN ONE POOL. TURN IN RELAY SHEET TO THE POOL BY 3:30pm for Events # and # Please give relay cards to swimmers for timers. If your relay sheet is not filled out and turned in to the computer table, names will not appear on award labels.
11 June 29-June 30, 2018 Indoor Sports Complex Brentwood, Tennessee WAIVER, ACKNOWLEDGMENT AND LIABILITY RELEASE: I, the undersigned coach or team representative, verify that all of the swimmers and coaches listed on the enclosed entry are WCSL swimmers. EXCEL AQUATICS, Indoor Sports Complex, Williamson County Government, City of Brentwood and their agents, officers, representatives, employees and coaches shall be free from any liability or claim for damages for any and all injuries, illnesses or damage to valuables which may be sustained at this meet or while in transit to and from this meet. I also acknowledge that by entering this meet, I am granting permission for the names of any or all of my team s swimmers to be published on the internet in the form of Psych Sheets, Meet Results or any other documents associated with the running of this meet. SIGNATURE OF COACH OR CLUB OFFICIAL: CLUB: TITLE: DATE: SUMMARY OF FEES NUMBER OF SWIMMERS: X $8.00 SURCHARGE = NUMBER OF IND. EVENTS: X $4.00 PER EVENT ENTRY FEE = NUMBER OF RELAYS: X $8.00 PER RELAY ENTRY FEE = TOTAL DUE:
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