The Heartland Area Championship Swim Meet March 17 th -19 th, 2017 Ozark LSC Sanction #OZ YMCA SC Sanction #
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1 EDWARDSVILLE YMCA BREAKERS PRESENTS: The Heartland Area Championship Swim Meet March 17 th -19 th, 2017 Ozark LSC Sanction #OZ YMCA SC Sanction # Assigned Positions: Meet Referee: John Lynch Admin Referee: Dana LeVasseur Meet Director: Dave Baggette Safety Marshall: Marsha Billhartz Location: Charles Fruit Aquatic Center 6168 Center Grove Road Edwardsville, IL Directions: Facility: Meet Safety: From I-270 exit 157 north. Take Hwy 157 approximately 3.5 miles north. Turn right onto Center Grove Road. Go to the next stop light and take a left, entering into the District 7 Sports Complex. The Chuck Fruit Aquatic Center will be on your left hand side. Parking is either the first left as you enter, or, you can go through the gates and you will find more parking. A 50 meter pool separated by two bulkheads, creating an 8 lane and 6 lane, 25 yard competition courses with competitive non-turbulent lane markers and electronic Timing System with touchpads, beep start system and a full matrix lane scoreboard. A warm-up/warm-down pool is also available in the south pool lane 8 while the meet is running. No cell phone use will be allowed in locker rooms. In accordance with the recommendations of USA Swimming and YMCA Swimming, this meet will operate under the guidance of a Safety Marshall. Per USA and YMCA policy, cell phones with video and video recording devices are prohibited in all locker rooms and from behind the blocks. Operation of a drone, or any other flying apparatus, is prohibited over the venue (pools, athlete/coach areas, spectator areas and open ceiling locker rooms) any time athletes, coaches, officials and/or spectators are present. *******No deck changing permitted******** Changing into or out of swimsuits other than in locker rooms or other designated areas is prohibited. Warm up: Warm up lanes will be assigned and posted on the Breakers website, /2017 USA Swimming Rules and Rules That Govern YMCA Swimming will govern Procedures along with our Area YMCA rules and bylaws. All unaccompanied swimmers must report to the meet referee prior to warming up for the first session in which they are swimming. The meet referee shall instruct swimmer in safety rules for meet and assign to warm up lanes. Entries: ENTRY DEADLINE: Wednesday, March 8 th, 2017 at 6:00 PM. Exhibition swimming is prohibited. Swimmers may compete in seven total individual events during the meet and two relay events per day. Each team may enter one (1) relay team per relay event. A swimmer s age as of December 1, 2016 determines the age group for competition. Swimmers must meet all the Heartland Area YMCA and The Rules that Govern Competitive Sports eligibility requirements. In individual events, a swimmer may only swim in one competitive age group. In case of
2 12 year olds, they may swim in the events that are not being held in their age group. In relay events, a swimmer may swim up one age group (or two age groups for s only). The 8 & under and 9-10 age groups cannot swim up 2 age groups. NO DECK ENTRIES PERMITTED. Qualifying Times: Procedure: An athlete must achieve the minimum qualifying time standard for each Championship Meet event in which he/she enters. The qualification period for the Area Championship Meet is March 1st of the preceding year (2016) through the last day of the 2017 Heartland Area Regional Championship Meets. Qualifying times can be found in this packet and on the YMCA Heartland Area Swim Committee website, Coaches must be able to show proof of time through Hy-tek meet result if asked. SCM times will be accepted, but they must be submitted as SCM times. HY-Tek conversion factors will be used as is the case with Y Nationals. Y to SCM = 1.11, 400/ /1000 =.875, 1650/1500 =.997. SCM times will be seeded after SCY times. No LCM times will be accepted. DO NOT SEND ANY ENTRIES VIA POSTAL MAIL! Entries are to be submitted on HYTEK compatible format. All entries are to be sent via . If submitting written entry please type a word file. You must include complete names and birthdates of swimmers. your entry to meetentries@edwyswim.org. If assistance is needed, please contact Bob Rettle at (C), or by , coachbob@edwyswim.org. Fees must be turned in before the Friday evening session begins, or before the first session your swimmers compete in. Make check Payable to EDWY Swim Team and send payments via postal mail to: EDWY Breakers 17 Junction Dr #235 Glen Carbon, IL Coaches must review their entries, no changes will be allowed after Saturday, March 11 th, 2017 at 10:00 PM. There will be NO exceptions since this is a pre-seeded meet. Meet information and TM Event file at: Area Meet Tab Coaches: Fees: Heat Sheet: Per Heartland Area rules, only certified coaches and meet officials will be permitted on the main pool deck during the meet. Coaches are not allowed behind starting blocks at the start of race. Coaches must receive coaches clearance of certification from Aaron Heiss aheiss@mfldymca.org. Deck passes will only be issued to qualified coaches that meet all certification requirements. There will be a hospitality room for coaches and meet officials only. $7.00 per individual event and $21.00 per relay and a $10.00 per swimmer surcharge. Heat sheets will be sold for $15.00 for the entire weekend. This will include heat sheets for any returning swimmers for Finals Saturday and Sunday night. NO GATE ENTRY FEE INTO FACILITY Eligibility: Seeding: Open to all swimmers who are YMCA members. Swimmers age as of December 1, 2016 will determine age group for the meet. Swimmers must compete in the age groups that fit their age group description. Swimming up is permitted in relays as described in YMCA Rules. The meet will be pre-seeded with Friday evening s 200, 500 free, 200 and 400 IM will be swum in the event order listed, but swum fastest heat to slowest heat. The 1000 and 1650 s are swum fast to slow.
3 Results: Event results will be posted outside the hospitality room. Complete results will be available for coaches at the conclusion of the meet and on the Breakers website: under the 2017 Heartland Area tab Concessions: Full concessions will be available during the three-day event. Vendors: Onsite vendors over the weekend. B & B Aquatics Swim equipment and apparel. Fine Designs Area Meet T-Shirts, Sweatshirts, etc Will share Area Logo once completed St. Louis Digital For pictures of your swimmers during competition. Awards and Scoring: Points and awards will be rewarded to the top 16 finishers in each event. Individual Events: Relay Events: Awards: Individual & Relays - 1st-8th place Championship Medals 9th-16th place Special Ribbons Age Group Awards: 1st-3rd place Team Trophies, separate boys/girls Team Awards: 1st-3rd place Team Trophies, boys/girls combined All age group and team trophies will be presented after the conclusion of finals on Sunday (the 8 & Under and 9-10 Age group will be given after their afternoon timed final session on Sunday). Coaches or a predesignated parent only may pick up individual awards following the completion of finals. All teams will receive one copy of total meet results on Sunday. Teams may bring 1 disk/thumb drive for computer results of the meet to pick up Sunday with awards. Please be sure to label your device for pick up. During the meet, results of each event will be posted in the team area for spectators and swimmers and on deck for coaches. Swimming Schedule: All Friday night events are timed finals. Saturday and Sunday morning events will be swum as prelim/finals, except for all of the Relays, the 1000, 1650 Freestyle, and the 200 Fly, Back, Breast events. ALL 8 & UNDER AND 9-10 EVENTS WILL BE SWUM AS TIMED FINALS during the afternoon sessions. Swimmers who place in the top 16 of each prelim event on Saturday and Sunday will qualify for finals to be swum that evening of prelims. Swimmers with at least one meet qualifying time will be granted one bonus swim. Swimmers are still subject to meet and session event limits. Two alternates will be assigned to each event (next two swimmers after 16th place). Once a prelim event has completed, the top 16 swimmers and the 2 alternates will be announced. Swimmers chosen for finals, consolation finals, or as alternates have 30-minutes to scratch once the announcement has been made. If necessary, additional swimmers will be chosen and announced -- they will have 30-minutes to scratch once chosen and announced. Any swimmer, other than an alternate, who qualifies for finals or consolation finals, who does not scratch, and does not participate in the finals event, will be removed from participating in the remainder of the meet. In the event that there is a no show for finals, swimmers from consolation finals will be moved into finals, and alternates will be moved into the consolation finals. Alternates will not be penalized for a 'no show' if called upon to participate in finals and they are not present. Girls will swim prelims in the North Pool and the boys will swim prelims in the South Pool All finals will be swum in the North Pool.
4 The 10 and under session will be swam in the North Pool, but is subject to change based on the number of entries. Declared false starts may be used for prelim, timed final and swim-off events. Declared false starts cannot be used for final or consolation final events. Official scratch sheets will be provided at the meet and must be turned in regardless of whether or not a team has scratches for that session. Scratch sheets must be turned in to the Administrative Referee one (1) hour prior to the start of the session. A no-show in prelims or a timed finals event only removes that swimmer from that event. A no show in a finals event will remove that swimmer from the remainder of the meet. This will be an USA Swimming approved meet. Those teams that want their swimmers swims observed and times recorded in the USA Swimming data base (SWIMS) must provide the name (first, middle, last), date of birth, and USA Swimming athlete registration number with their meet entries. Please do not build an ID in Team Manager if the swimmers are not registered with USA Swimming as this will delay the process of getting times submitted into SWIMS. Senior Awards will be given on Saturday near the end of or at the end of the Preliminary Session. Time Trial: Time trials will be held at the end of the session each day of the meet for events 500 yards and down. Swimmers participating in time trials must be 12 years or older and have a current swim time meeting the age group Heartland area qualifying time. o o Only open to those entered into the Heartland Area Meet Time trial fees are as follows: $10 per splash, $25 per relay. Rules: The 2016/2017 USA Swimming Rules shall govern this meet as dictated by Rules That Govern YMCA Swimming. No flash or lighted cameras, smart phones, tablets, or other devices may be used at any time during the meet. No shaving will be allowed on meet premises. No recording devices, cameras, including cell phones, of any type will be allowed in the locker rooms or behind the blocks. Smoking is PROHIBITED on all District 7 facilities. NO SWIM BAGS in the Spectator mezzanine area. Failure to follow these rules will result in immediate removal from the Aquatic center and denial of reentry. Bull Pen: Important Dates: All Swimmers in 10 and under events must report to the bullpen. Swimmers are REQUIRED to report to the ready room during finals. There will be NO bullpen on Friday night or during Prelims, swimmers will report to the blocks when event is called. Wednesday, March 8 th, 2017 Entries Due Saturday, March 11 th, 2017 Deadline for changes to entries Wednesday, March 15 th, 2017 Psych Sheet posted on website (If all call ups are completed to fill meet) Wednesday, March 15 th, 2017 Warm up Schedule Posted based on swimmers entered per team Meet Information: Seating for 499 Spectators in the mezzanine area above the pools. Swimmers must use the pool deck to keep their swim bags and other belongings. Meet Programs will be sold for $15.00 for the entire meet, including the Finals for Saturday and Sunday evening. Final Heat Sheets will be made available before the beginning of the Finals warm Up Sessions start.
5 No entry fee into the Aquatic Center for the meet. Swimmers in the 500, 1000, and the 1650 freestyle must provide their own lap counters. Teams will be asked to provide timers. The number of timers will be based on the entry size. Crash Area: There will be a gym for swimmer and spectator crash area and pool deck to be used as crash area for the swimmers only. All swimmers must use the POOL DECK as their crash area to keep their swim bags. The gym will be available for team crash area. Each team will be assigned a designated area based upon the number of athletes participating in the meet. The spacing of the designated area will be marked, and may not be altered. Lawn chairs may be brought into each team's designated area. No cots or tents will be allowed in the crash area. Parents and swimmers will not be allowed to set up a crash area in the spectators area, in walk ways, in any designated exit areas, or other unauthorized areas as designated by the Chuck Fruit Aquatic Center Staff. Officials: Each team is required to supply certified officials for the Area Swim Championships. A separate form related to officials is attached and must be sent to: John E Lynch, Jr. 12 Joan Dr. New Baden, IL (cell) Johnelynchjr@gmail.com submissions for officials will be accepted in lieu of the paper form. Officials submissions via should be made to Johnelynchjr@gmail.com An officials form must be received by John Lynch, no later than March 8th, 2017, 8 pm or your team will be subject to the $ late fee for the Area Meet. Failure to return this form will result in your team not being entered in the Area Meet. Liability: Time Schedule: The Edwardsville YMCA, District 7 School District, Chuck Fruit Aquatic Center and the Heartland Area Swim Committee do not assume any responsibility for injury and lost or stolen articles. NOTE: The timeline may be adjusted as necessary depending on number of entries received Fri., March 17 th, 2017 Timed Finals All Age Groups 4:30-5:50 P.M. Warm ups 5:00 P.M. Officials Meeting 5:45 P.M. 1st Event Called 6:00 P.M. Meet Begins Immediately following last event Time Trial Immediately Following Time Trial - Mandatory Coaches Meeting Sat., March 18 th, PRELIMS 11 and OLDER Only 6:30-7:50 A.M. Warm Ups 7:00 A.M. Officials Meeting 7:30 A.M. Scratch/Relays Due 7:50 A.M. 1st Event Called 8:00 A.M. Meet Begins Official scratch sheets must be turned in regardless of whether or not a team has scratches for that session.
6 Sat., March 18 th, 2017 TIMED FINALS 8 and UNDER with 9-10 Age Group 11:00-12:15 P.M. Warm Ups 11:15 A.M. Officials Meeting 11:30 A.M. Scratch/Relays Due 12:15 P.M. 1st Event Called 12:30 P.M. Meet Begins Official scratch sheets must be turned in regardless of whether or not a team has scratches for that session. Sat., March 18 th, 2017 FINALS 11 AND OVER ONLY 4:00-4:50 P.M. Warm Ups (see schedule) 4:15 P.M. Officials Meeting 4:45 P.M. 1st Event Called 5:00 P.M. Meet Begins Immediately following last event Time Trial (if necessary) Sunday, March 19 th, PRELIMS 11 AND OVER ONLY 6:30-7:50 A.M. Warm Ups 7:00 A.M. Officials Meeting 7:30 A.M. Scratch/Relays Due 7:50 A.M. 1st Event Called 8:00 A.M. Meet Begins Official scratch sheets must be turned in regardless of whether or not a team has scratches for that session. Sunday, March 19 th, 2017 TIMED FINALS 8 and UNDER with 9-10 Age Group 11:00-12:15 P.M. Warm Ups 11:15 A.M. Officials Meeting 11:30 A.M. Scratch/Relays Due 12:15 P.M. 1st Event Called 12:30 P.M. Meet Begins Official scratch sheets must be turned in regardless of whether or not a team has scratches for that session. Sunday, March 19 th, 2017 FINALS 11 AND OVER ONLY 4:00-4:50 P.M. Warm Ups (see schedule) 4:15 P.M. Officials Meeting 4:45 P.M. 1st Event Called 5:00 P.M. Meet Begins Immediately following last event Time Trial (if necessary)
7 Friday Night Timed Finals 1 2: Individual Medley 2: : Individual Medley 5: : Individual Medley 4: : Free 2: : Free 5: : Free 5: Saturday AM Prelims 13 1 entry per team Free Relay-Timed Final 1 entry per team entry per team Free Relay-Timed Final 1 entry per team entry per team Free Relay-Timed Final 1 entry per team : Free 2: : Free 1: : Breast 1: : Breast Timed Final 2: : Breast Timed Final 2: Back : Back 1: : Back 1: : Fly 1: : Fly 1: : Fly 1: Free Free Free entry per team Medley Relay-Timed Final 1 entry per team entry per team Medley Relay-Timed Final 1 entry per team : Free Timed Final 13: : Free Timed Final 12: Saturday PM Timed Finals 101 1: Breast 1: &U 25 Back Back &U 25 Fly : Fly 1: &U 50 Free Free entry per team 8&U 100 Free Relay 1 entry per team entry per team Free Relay 1 entry per team 118
8 Saturday Evening Finals 19 Top 16 Prelims Free Top 16 Prelims Top 16 Prelims Free Top 16 Prelims Top 16 Prelims Breast Top 16 Prelims Top 16 Prelims Back Top 16 Prelims Top 16 Prelims Back Top 16 Prelims Top 16 Prelims Back Top 16 Prelims Top 16 Prelims Fly Top 16 Prelims Top 16 Prelims Fly Top 16 Prelims Top 16 Prelims Fly Top 16 Prelims Top 16 Prelims Free Top 16 Prelims Top 16 Prelims Free Top 16 Prelims Top 16 Prelims Free Top 16 Prelims 46 Sunday AM Prelims 55 1 entry per team Medley Relay-Timed Final 1 entry per team entry per team Medley Relay-Timed Final 1 entry per team entry per team Medley Relay-Timed Final 1 entry per team : Free 1: : Free Free Breast : Breast 1: : Breast 1: : Back 1: : Back Timed Final 2: : Back Timed Final 2: : IM 2: : IM 2: Fly : Fly Timed Final 2: : Fly Timed Final 2: entry per team Free Relay-Timed Final 1 entry per team entry per team Free Relay-Timed Final 1 entry per team : Free Timed Final 22: : Free Timed Final 21:
9 Sunday PM Timed Finals Fly : &U 100 IM 1: : IM 1: &U 25 Free : Free 1: &U 25 Breast Breast : Back 1: entry per team 8&U 100 Medley Relay 1 entry per team entry per team Medley Relay 1 entry per team 136 Sunday PM Finals 61 1: Free 1: : Free Free Breast : Breast 1: : Breast 1: : Back 1: : IM 2: : IM 2: Fly
10 Heartland Area YMCA Championships March 17 th - 19 th, 2017 Chuck Fruit Aquatic Center, Edwardsville, Illinois Complete this form and mail with your entry file and fees with check made payable to EDWY Swim Team to: EDWY Breakers 17 Junction Dr #235 Glen Carbon, IL Summary of Fees: # Individual Entries x $7.00 = # Relay Entries x $21.00 = # Swimmers x $10.00 = Total: Name of Team: Code: Head Coach: Phone: Contact: Certified Coaches Attending the Meet: In consideration of this entry and its acceptance, I intending to be legally bound, hereby cosign, waive and release any and all rights and claims for damages which may occur against the Heartland Area Swim Committee, Edwardsville YMCA, District 7 School District, Chuck Fruit Aquatic Center Facility, and their representatives, employees, volunteers, or successors for any and all injuries suffered by me or any contestants or spectators or representatives in said meet, as a representative of my club and/or association. Executive Director Date Head Coach Date
11 Heartland Area Swimming Championships Officials for Area Championships 2017 Each team is required to supply Certified Officials for the Area Swim Championships. This completed form is part of your team s entry process. Without this form, your team is NOT CONSIDERED ENTERED into the Area Championships and you are subject to the $100 late fee for the Area Meet. Officials needed by each team: Team: Officials Names Certification Level 1 or 2 Available Saturday? Available Sunday? Thank you. Please return this form to: John E Lynch, Jr. 12 Joan Dr. New Baden, IL (cell). Johnelynchjr@gmail.com This form must be received by Wednesday March 8 th, 2017 at 8pm. Submissions are preferred.
12 YMCA Sanctioned Championship Meet Declaration Form Meet Name: Meet Date(s): Meet Location: Participating YMCA: YMCA Address: Head Coach: Coaches Attending: Meet Referee: Entry Contact Name: Address: Phone: I attest that all swimmers representing the YMCA above are full privilege members of the YMCA. I also attest that all coaches representing the YMCA above hold current certifications in CPR, First Aid, Coaches Safety Training and Principles of YMCA Competitive Swimming and Diving. Name of Head Coach Signature of Head Coach Name of YMCA Director or Designee Signature of Director or Designee Please turn this form in with your fees.
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