Newbury District Swimming Club Affiliated to South East Region ASA

Transcription

1 Newbury District Swimming Club Affiliated to South East Region ASA SESSIONS Present their County Qualifier Level 3 Wilkie Open Meet 2018 (Under Swim England Laws and Technical Rules) Licence Number: 3SE Saturday 17 th and Sunday 18th November 2018 Northcroft Leisure Centre, Northcroft Lane, Newbury, RG14 1RS Saturday 17 th November Session 1 Warm up: 1.00pm Start: 2.00pm Saturday 17 th November Session 2 Warm up: tbc Start: tbc Sunday 18 th November Session 3 Warm up: 10.00am Start: 11.00am Sunday 18 th November Session 4 Warm up tbc Start tbc ALL COMPETITORS MUST BE REGISTERED SWIM ENGLAND CATEGORY 2 VENUE Pool: 25 metres, 6 lanes, electronic timing, starting blocks include wedge and backstroke ledge. Tiered Spectator gallery AGE GROUPS 9 & 10 years, 11 years, 12 years, 13 years, 14 years, 15 years and over. Age as at 18th November Minimum age is 9 years as per Swim England minimum age requirements for Open Meets. EVENTS 50m backstroke, breaststroke, butterfly and freestyle. 100m backstroke, breaststroke, butterfly and freestyle 200m backstroke, breaststroke, butterfly, freestyle and Individual Medley. 400m Freestyle See below for programme of events. UPPER LIMIT TIMES In accordance with the Swim England guidelines for level 3 licensed meets, there are Upper Limit Times and swimmers may not enter times faster than the Upper Limit Time. The Upper Limit Times are attached and are all short course times. Please note that it may be necessary to reject entries

2 from swimmers to keep the meet running within the time limits imposed by Swim England. We have designed our programme of events to ensure we can accept as many swimmers as possible. If it is necessary to restrict the number of entries we will reject single event entries then the slowest swimmers taking into account age group and session balance. Entries from the Newbury Club may be allowed outside these criteria. REGISTRATION Registration will not be required but Coaches must complete a withdrawal form for non-competing swimmers and pass to poolside desk. Heats will be seeded in entry time order ie. heat 1 for the slowest accepted entries. The final heat will be in spearhead formation. Some entries may be reserved for Newbury swimmers. FINALS All events will be heat declared winner (HDW). AWARDS The first three swimmers in every event in each age group will receive medals. There will be awards made to the top male and female swimmer and a trophy will be awarded to the highest scoring visiting club based upon points accumulated in the first six places in each event. Swimmers exceeding the Upper Limit time will receive speeding tickets and will be excluded from the medal positions. Speeding ticket swims will not contribute towards a swimmer s or club s point score. PRESENTATIONS Presentations will be made at the end of the meet for the Top Girl, Top Boy and the Top Club. Medals should be collected during the meet from the medals table in the learner pool area. WARM UP The warm up will end 5 minutes before the start of each session. REPORTING FOR EVENTS Competitors in the first event of each session must report to the Stewards 10 minutes before the scheduled start time. Competitors in other events must report to the Stewards one clear event before the event in which they are swimming. SPECTATORS Spectators will be expected to have a wrist band for the current session. The viewing gallery may be cleared between sessions. Swimmers who leave the pool side and changing area must be dry, suitably dressed and shod. FIRST AID Assistance is available from Reception. Lifeguards who are trained first aiders will be on hand throughout the meet.

3 REFRESHMENTS Meals, light refreshments and drinks, including vending machines, will be available in the Leisure Centre throughout the meet. DATA PROTECTION uses a computer to manage entries and results. By submitting entries and accepting entry to the meet, consent is thereby given, as required under GDPR, to the holding of personal information on a computer. Personal data handled such as name, Club, recorded and entered times may be made public during and after the meet. PHOTOGRAPHY It is no longer necessary for persons wishing to engage in video, zoom or close range photography, including use of a mobile telephone with camera facility, to register their details. Any photography or filming must always take account of the Swim England guidelines. ENTRIES Entries can be made with Hy-Tek entries file or the official entry form attached; one swimmer per sheet in order to avoid errors. Submitted times should be current short course or converted long course times. An events file download will be available on request or via the website ndsc.co.uk. Completed entry forms for each swimmer or Hy-Tek file must be returned, together with your clubs consolidated entry details form. Meet Manager Mrs Janet Hopkins, 7 Downs Close, Eastbury, Hungerford RG17 7JW Tel: janchopkins@gmail.com Closing Date 28 th October 2018 Notification of accepted entries will be sent by . Please check your entry as soon as it is returned and inform the entries coordinator immediately of any problems. Errors are easier to correct in advance than on the day of the meet. The entry fee is 6.00 per event. Payment may be made by cheque or BACS transfer. Account details available on request. COACHES PASSES Coaches passes are available at each and will be made available on the day. This will entitle the holder to a coach pack which will include a pass for poolside access, lunch and refreshments between sessions. A full set of results will be available on the NDSC web site ndsc.co.uk soon after the meet ending or can be requested from the Meet Manager. OTHER CONDITIONS Any dispute related to a matter not covered in these conditions shall be determined by the Promoter. The Promoter reserves the right to amend the order of events and session/warm up times to ensure the smooth running of the Meet.

4 UPPER LIMIT TIMES Boys Event 9/ m IM Upper time m Back Upper time m Back Upper time m Back Upper time m Breast Upper time m Breast Upper time m Breast Upper time m Fly Upper time m Fly Upper time m Free Upper time m Free Upper time m Free Upper time m Free Upper time Girls Event 9/ m IM Upper time m Back Upper time m Back Upper time m Back Upper time m Breast Upper time m Breast Upper time Breast Upper time m Fly Upper time m Fly Upper time m Fly Upper time m Free Upper time m Free Upper time m Free Upper time m Free Upper time

5 Session Event No PROGRAMME OF EVENTS Saturday 17 th November Centre will be open at 12:30pm for swimmers Event Warm Up starts at 1.00pm. Session Starts at 2.00pm 1 1 Girls 200m Freestyle Heats 2 Boys 200m Backstroke Heats 3 Girls 100m Fly Heats 4 Boys 100m Free Heats 5 Girls 50m Back Heats 6 Boys 50m Breast Heats Warm up tbc. Session tbc 2 7 Boys 200m Free Heats 8 Girls 200m Back Heats 9 Boys 100m Fly Heats 10 Girls 100m Free Heats 11 Boys 50m Back Heats 12 Girls 50m Breast Heats Sunday 18 th November Warm up starts at 10.00am. Session Starts at 11.00am Centre will be open at 9.30am for swimmers 3 13 Boys 200m IM Heats 14 Girls 400 Free Heats 15 Boys 50m Fly Heats 16 Girls 100m Back Heats 17 Boys 200m Fly Heats 18 Girls 100m Breast Heats 19 Boys 200m Breast Heats 20 Girls 50m Free Heats Warm up tbc Session start tbc 4 21 Girls 200m IM Heats 22 Boys 400m Free Heats 23 Girls 50m Fly Heats 24 Boys 100m Back Heats 25 Girls 200m Fly Heats 26 Boys 100m Breast Heats 27 Girls 200m Breast Heats 28 Boys 50m Free Heats Type

6 FIRST NAME DATE OF BIRTH CLUB SWIMMER ENTRY FORM EXTERNAL ENTRIES ONLY Competitor Details (please write clearly in block capitals) CLUBS PLEASE USE ELECTRONIC ENTRY IF POSSIBLE ALL COMPETITORS MUST BE REGISTERED ASA CATEGORY 2 ONE FORM PER SWIMMER ENTER AN EVENT BY FILLING IN THE ENTRY TIME COLUMN The entry fee is 6.00 per event. 1 1 Girls 200m Freestyle 2 Boys 200m Backstroke 3 Girls 100m Fly 4 Boys 100m Free 5 Girls 50m Back 6 Boys 50m Breast 2 7 Boys 200m Free 8 Girls 200m Back 9 Boys 100m Fly 10 Girls 100m Free 11 Boys 50m Back 12 Girls 50m Breast 3 13 Boys 200m IM 14 Girls 400 Free 15 Boys 50m Fly 16 Girls 100m Back 17 Boys 200m Fly 18 Girls 100m Breast 19 Boys 200m Breast 20 Girls 50m Free 4 21 Girls 200m IM 22 Boys 400m Free 23 Girls 50m Fly 24 Boys 100m Back 25 Girls 200m Fly 26 Boys 100m Breast 27 Girls 200m Breast 28 Boys 50m Free LAST NAME ASA No SEX M F All entries must be returned to the Promoter by October 28th

7 CONSOLIDATED ENTRY DETAILS Club: Contact Name: Address: Tel No: I confirm that all the information and entry times are correct and that all competitors are eligible and accept the promoter s conditions. Entry Fees: Total swimmers attending Entry fees 5.00 per event Coaches each TOTAL (signature) Cheques payable to NDSC. Entries to: Meet Manager Mrs Janet Hopkins, 7 Downs Close, Eastbury, Hungerford RG17 7JW Tel: janchopkins@gmail.com Closing Date 28 th October 2018 Officials: Please give details below of any available officials, including qualification, ASA number and contact details. We will try to arrange for mentoring to be available but this will depend on the availability of qualified officials.