SWIMMING VICTORIA GUIDELINES TO RUNNING A SWIMMING CARNIVAL. A Guide for Schools

Transcription

1 SWIMMING VICTORIA GUIDELINES TO RUNNING A SWIMMING CARNIVAL A Guide for Schools

2 CONTENTS INTRODUCTION 2 TIMELINE FOR ORGANISING & PLANNING 3 REGULAR PROGRAM EXAMPLE 4 WET WEATHER PROGRAM EXAMPLE 5 SAMPLE PRIMARY SCHOOL PROGRAM 6-8 SUGGESTED EQUIPMENT 9 DUTIES OF SWIMMING OFFICIALS 10 OTHER ROLES 11 ASSISTANCE AVAILABLE FROM SV 12 SSV SWIMMING RULES & REGULATIONS SAFETY & OTHER CONSIDERATIONS 15 APPENDIX ONE 16 1

3 INTRODUCTION The following is provided to support schools and staff with assistance in the running of School, District and Regional swimming carnivals. The philosophy of School Sport Victoria (SSV) is to promote enthusiasm, enjoyment, participation, competition and education for all students, regardless of ability. Consideration must be given to how all students are to be included in swimming carnivals. The emphasis for any event at any level for school students should be enjoyment and ensuring that everyone is given an opportunity to improve, through a positive experience. School Sport Victoria (SSV) supports the right of students with disability to access the same opportunities to school sport as able bodied children. All schools and school sporting structures have a legal and moral obligation to provide the same access to school sport for all students, regardless of ability. Schools and teachers should also have an understanding of appropriate pathways for Swimmers with Disability (SWD) through competitions. Classification is an important consideration for competition. Additional information is available in Appendix One of this document. It is vital that all compliance and safety issues (such as staff/life guard ratios and pool depths) are thought through at the start of your planning for any carnival It is imperative that schools check their governing body s policies on such issues. Department of Education and Early Childhood Development (DEECD s) school policy and advisory guide can be found at: For DEECD schools there is also the student activity locator. This document contains information or examples of: Timeline for organisation/planning. Program examples for regular day and wet weather Sample job descriptions for a school/local carnival Suggested equipment Assistance available from Swimming Victoria SSV Swimming rules and regulations Safety and other considerations for the running of a swimming event Duties of Swimming Officials This booklet is to be used as a guide only. Please adapt to suit the needs of your school. Acknowledgement Many thanks to the many individuals who gave their time, ideas and intellectual property generously in the completion of this resource - Christine Burns, Marilyn John, Katherine Jones, Peter Finch and Kathy Tessier. Thanks also to the School Sport Victoria Swimming Sub Committee and Steve Cunningham for their input into this resource. 2

4 Timeline for organisation/planning At least 3 months in advance: Book Venue: Check the facilities, e.g. size and availability of change rooms, amount of lifeguards, undercover or shaded areas (do you need to bring/find extra shade, first-aid room, public address system, recorders chairs and tables). Confirm pool depths and starting block size/availability so appropriate decisions about diving into the pool can be made. Contact Swimming Victoria to book officials if required Check compliance and safety issues from swimming.htm At least 2 months in advance: Seek assistance from your local swimming club or swim centre, if unsure who that would be contact Swimming Victoria for your closest club or go to their web-site. Order pennants, ribbons, and medallions. Organise First-Aid for the day. Organise transport for the day. At least 1 month in advance: Arrange helpers / allocate positions for the day. Communicate information to students, parents and staff. Prepare your program for the day (also include hot and wet weather plan). 3

5 Regular program example This program is an approximate timeline for a School s Annual Swimming Carnival 8.30 am Staff Arrive Staff are asked to be at the pool by this time to help direct students into the pool. Please bring your roll and permission slips am Homeroom School: Mark rolls, once all formalities are completed begin to make your way out to the buses. AND/OR POOL: Students are to be at the pool in time for morning homeroom. Please refer to homeroom duties for details where each year level will be seated at the pool during morning and afternoon homeroom and the details for taking the roll, etc am Travel Pool Buses will be used to transport students to the pool. Move into House Areas 9.10 am Competition Begins 9.30 am Official Welcome Judging for Best House Cheers Judging of cheers, chants and/or routines will occur at the times shown. A panel of judges will award at the end of the day points to the best house. An overall prize will be awarded to this house am Swimming Competition Resumes The swimming competition will resume after the welcome pm Competition Concludes Competition can not go beyond this time, therefore if any events are still to be swam they will be cancelled and points tallied from this race pm Staff / Student House Relay 1.50 pm Clean Up Students clean up in their house and surrounding area. Garbage bags will be provided. Students will also be required to dry off, get dressed and be ready for presentations pm Presentations Awards will be presented for the male and female in each age group that has the highest points tally for the day. Individual points will not be awarded for relay and the novelty event. House awards will be awarded to the best Junior House, Intermediate and Senior House pm Homeroom Students to find their homeroom teacher, sign off and wait for dismissal pm Transport Back to School Students can be dismissed from the pool if they have indicated this on their permission slip. If students do not have permission to be dismissed from the pool they need to accompany their homeroom teacher onto the buses provided. Morning Homeroom Duties 8.40 am Morning Homeroom All staff are required to mark their homeroom rolls as normal am Conclusion of Homeroom Afternoon Homeroom Duties 2.15 pm Homeroom In the same areas as morning homeroom, take roll and get students ready to get on the bus. All ready covered earlier 2.30 pm Buses Depart All staff and students must be on the buses by 2.30pm ready to depart. 4

6 Wet weather program example Procedure of Day if Swimming Carnival is cancelled due to Wet Weather 7:00 7:15 Key staff members to meet at Aquatic Centre to inspect Pool, noting condition of grassed area. 7:35 7:40 Key staff members to make final decision regarding Cancellation or Completion of Swimming Carnival. 7:40 Decision finalised. If Carnival proceeds we follow outline in Staff handbook for procedure of the day. If Carnival is cancelled, the following steps will be undertaken: 1. School will be contacted immediately to advertise amongst staff and external helpers that Swimming Carnival has been cancelled. 2. Staff will be contacted immediately to help answer any calls relating to the cancelled Swimming Carnival. 3. Announcements will be placed over the PA system to publicise to students that the Swimming Carnival has been cancelled. These announcements will be made at 8:35 and again at 8:45 4. Indemnity forms will be place where instructed by homeroom teachers 5. Cancel the buses 9:00 Students registered to swim 50m in 2 or more of the following events (Freestyle, Backstroke, Breastatroke and Butterfly) will be called over the PA system to meet: They will then be given instructions as to how the day will proceed for these people. The following points will be covered at the briefing. 1. Students will be timed over 50m for at least 2 disciplines 2. Staff will collect indemnity forms 3. Students will meet to travel to the pool 9:45 11:30 Up to 50 students wishing to attend a time trial will travel to the pool to meet staff. Students will be out of class periods :00 1:00 Pack up and return all equipment Circulated information to all involved. 5

7 Sample Primary School Program (for a SSV Division Carnival) INSERT DIVISION NAME INSERT POOL LOCATION INSERT DATE (BACK UP DATE) Ages are calculated as at December 31 in the year of competition: eg A child who turns 11 during 2012 will compete in the 11 years event. Age groups are: 9/10yrs, 11yrs, 12/13yrs for all SSV events. Each swimmer may swim in a maximum 2 events plus freestyle relay plus medley relay. Each swimmer must only compete in the one age group for all individual events. A swimmer may compete in a higher age group in relay events. (If in 2 relays it must be in the same age group) The first 2 competitors in individual events and the first 2 relay teams will qualify to the Region event Supervision of students is the responsibility of a teacher from each District. The backup day (only in the event of lightning/storms) is (insert date) Schools will be notified by by 8am if a postponement is necessary. There are to be no changes made to the official team on the day of the swim carnival, except in relays. Only the Supervising teacher from that District can make such a relay swimmer change. Entries are computer generated and do not allow for individual changes on the day. Swimming Attire: Please be aware of the following requirements at SSV swimming carnivals. Compression clothing such: as Skins, Underarmour, Performax etc. are not designed for and not suitable for swimming. Girl s attire is to be one piece or if two piece an appropriate rash vest is to be worn at all times. PLEASE NOTE: Leaving the water after a race can be a confusing time for swimmers and judges. Please ensure swimmers are aware of the following procedures. AFTER THE RACE the Chief Judge should give two sharp whistle bursts to signify to the competitors that they may leave the water. It is required that swimmers wait in their lanes in the water until that signal. This should always be by the side, not over the wall. Please get children into good habits at District and Division Carnivals - make them stay in their lanes until whistled out and then get out to the side of the pool, NOT over the end of the pool. SSV PRIVACY STATEMENT The Information Privacy Act 2000 requires the School Sport Victoria to inform you that, in the conduct of school sport, photographs may be taken of participants and results compiled to record student participation, celebrate student success and achievement and to promote the SSV and events conducted by the SSV. We limit the use and disclosure of any personal information to the purpose of participating in school sport. By accepting the invitation to participate in events under the auspices of the SSV, you undertake to abide by the SSV Privacy Policy. SSV officials will not divulge personal information about students who participate in SSV activities. (This includes parent details, address, phone number, school details or phone, medical information, etc.) Personal information about any student will be destroyed once that student has completed their involvement in the particular activity for which the information was obtained. 6

8 Sample Primary School Program (for a SSV Division Carnival) SWIMMING 10:30 1:45 APPROX OFFICIALS District Secretaries to organise! Referee Starter Starters Marshall Stroke Judges Life Savers Announcer Insert Name Sale District Sale District Swim Club Heyfield District Sale Rurals Sale District Recording Insert Names Chief Judge Heyfield District Judges Sale District 1st & 2nd Yarram District 3rd & 4th Sale Rurals 5th & 6th Heyfield District 7th & 8th Finish Marshalls Heyfield District Yarram District Timekeepers Recommended completing and circulating a roster before the event day Lanes for entire carnival Lane 2 Sale District Lane 3 Sale Rurals Lane 4 Heyfield District Lane 1 Yarram District Lane 6 Sale District Lane 7 Sale Rurals Lane 8 Heyfield District Lane 5 Yarram District First and second in individual events and in relays progress to the: SSV REGION SWIMMING CARNIVAL AQUA ENERGY AQUATIC CENTRE, SALE WEDNESDAY MARCH 14th 7

9 Sample Primary School Program (for a SSV Division Carnival) PLEASE NOTE: An individual can only enter 2 events plus 2 relays at Region. (Free & Medley) If a swimmer is eligible for more than 2 individual events they must let me know on the day of their preferred 2 events. SWIMMING PROGRAM 10:30am 1 G 9/10 Years 50 m Freestyle 2 B 9/10 Years 50 m Freestyle 3 G 11 Years 50 m Freestyle 4 B 11 Years 50 m Freestyle 5 G 12/13 Years 50 m Freestyle 6 B 12/13 Years 50 m Freestyle 7 G 9/10 Years 50 m Breaststroke 8 B 9/10 Years 50 m Breaststroke 9 G 11 Years 50 m Breaststroke 10 B 11 Years 50 m Breaststroke 11 G 12/13 Years 50 m Breaststroke 12 B 12/13 Years 50 m Breaststroke 13 G 9/10 Years 50 m Backstroke 14 B 9/10 Years 50 m Backstroke 15 G 11 Years 50 m Backstroke 16 B 11 Years 50 m Backstroke 17 G 12/13 Years 50 m Backstroke 18 B 12/13 Years 50 m Backstroke 19 G 9/10 Years 50 m Butterfly 20 B 9/10 Years 50 m Butterfly 21 G 11 Years 50 m Butterfly 22 B 11 Years 50 m Butterfly 23 G 12/13 Years 50 m Butterfly 24 B 12/13 Years 50 m Butterfly 25 G 12/13Years 4 x 50m Freestyle Relay 26 B 12/13 Years 4 x 50m Freestyle Relay 27 G 11 Years 4 x 50m Freestyle Relay 28 B 11 Years 4 x 50m Freestyle Relay 29 G 9/10 Years 4 x 50m Freestyle Relay 30 B 9/10 Years 4 x 50m Freestyle Relay 31 G Open Age 4 x 50m Medley Relay (back,breast,b fly, free) 32 B Open Age 4 x 50m Medley Relay 8

10 SUGGESTED EQUIPMENT Starting Device (hooter, loud hailer, starting gun) Starting Caps Ear Muffs Whistles Backstroke Flags False Start Rope (15 metres from start) Marshal Flags Megaphone/PA system access/microphone Stop Watches Timekeepers Tickets Tables and Chairs Class Rolls Scoreboard House Swimming Caps Novelty Events Equipment House Flags Clipboards Recording Sheets / Computer Program Recording Information and Material Printer Power Cords Power Board/s Programs Staff Food and Drinks Student Medication Ribbons Pennants Medals Trophies Pencils Erases First Aid Kit 9

11 Duties of Swimming Officials Please note that these are more applicable to a district and regional level. The emphasis for any event at any level for school students should be enjoyment and ensuring that everyone is given an opportunity to improve, through a positive experience. Referee The Referee is in charge of all officials, is responsible for enforcing all rules and shall handle any disputes or protests which may occur. The Referee has the authority to disqualify competitors for any violations of the rules. Local Swimming Clubs or Swim Victoria have qualified/experienced personnel available. Contact early to utilise these services. ( ) Marshals Marshals are required to assemble competitors in their lane order at least 3 events ahead in the marshalling area. Competitors / schools need to be checked off on the marshalling list and then move in their lane order to the Starter s Assistant at the end of the pool ready to start the race. Starter Before each event the Starter must wait for a ready signal from the Referee. The following directions are given: Long whistle - Swimmers onto the blocks or in the water for backstroke or in pool starts Take your marks The starter fires the pistol (or uses what ever starting equipment you are using on the day) If in the opinion of the Starter or the Referee a swimmer deliberately breaks he/she shall be disqualified. Any swimmer who deliberately falls in, also risks disqualification. If in the opinion of the Starter it is a normal false start, the Starter shall immediately recall the swimmers by firing another pistol shot or blowing a whistle. At the same time the false start rope should be lowered. Should any swimmer break the second time, the swimmer/s responsible for the break will be disqualified, regardless of whether he/she has broken at the first attempt. In State Champions, Regional finals and depending upon agreed understandings, the One Start rule applies. Timekeepers A minimum of one timekeeper is allocated per lane. They should stand at the end of the pool in front of the lane (do not stand at the side of the pool). Watches are to be started on the smoke of the pistol (or on sound of hooter) and stopped when the swimmer touches the end of the pool. The chief timekeeper takes the first placegetter s time as well as the lane timekeeper. Where there are two times taken, the slower time becomes the official time and will be entered on the timekeepers slip. If using 3 time keepers the middle time is the official time. Judges Judges write down the number of all lanes in order of finishing. The Chief Judge makes the final decision on placings. To make it easier, swimmers could be given coloured cards or place number cards to take to recording with them. Judges need to stand at the side of the pool to judge the race. Avoid allocating a judge to identify 1st, someone else 2nd etc. In a close finish this method can result in several swimmers being awarded same place and a swimmer being overlooked. Judges always stand on the same side of pool looking across the pool. Recorder Enters the placing and times on the recording sheets. These are then handed to staff entering results on computers or master recording sheets (depending on the level of competition). Results are then passed onto the announcers to present ribbons etc. Announcer Outlines to spectators and participants, the process for the day including: How swimmers progress to the next level of competition. The rules relating to false starts for the day. The starting procedures for the day. Reminders about any technical aspects of swimming eg. 2 handed touch at end of breaststroke and butterfly. Reminders about relay changeovers, especially for swimmers starting in water at shallow end of pool. Where swimmers are to marshal. Where swimmers completing the race line up. Announce the results of all races Assist with presentations, if required. 10