2017 YOTA Arena Turkey Classic Meet Information November 18 th 19 th, 2017

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1 2017 YOTA Arena Turkey Classic Meet Information November 18 th 19 th, 2017 Site: NC State University Willis Casey Natatorium located within Carmichael Gymnasium 2611 Cates Avenue Raleigh, NC Date: November 18 th 19 th, 2017 Times: Sanction: Parking: Facility: Saturday and Sunday (subject to change due to meet size): Session 1: Warm Up 7:00 AM Meet start 8:00 AM Session 2: Warm Up 12:00 PM Meet start 12:30 PM Session 3: Warm Up 3:30 PM Meet start 4:30 PM Conducted under the sanction of the USA Swimming, INC., Issued by North Carolina Swimming, INC., NCS Sanction #NC17173 Parking will NOT be available around the Carmichael Gymnasium complex. Parents are encouraged to park within the Cates Avenue Parking Deck on the NCSU campus or any other open and available parking areas around campus. Willis Casey Natatorium located within Carmichael Gymnasium This facility is an 8 lane, 25 yard pool with depths ranging from 4 10 feet. We will be using KDI Paragon starting platforms and a Colorado Timing System. The competition course has not been certified in accordance with C(4). There will be changing rooms for all competitors and ample seating for spectators. There will be 4-6 lanes available for warm-up or warm-down during the meet. NOTE: NO FOOD OR DRINK ALLOWED ON THE DECK. NO TOBACCO USE ALLOWED IN ANY PART OF THE BUILDING. Rules: Classification: Eligibility: The meet will be conducted in accordance with the current USA Swimming Rules and Regulations and the NCS Safety program, except where rules therein are optional and exceptions are herein stated. All events will be timed finals. Use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms or locker rooms. Deck changes are prohibited. Operation of a drone, or any other flying apparatus, is prohibited over the venue (pools, athlete/coach areas, spectator areas and open ceiling locker rooms) any time athletes, coaches, officials and/or spectators are present. Exceptions may be granted with prior written approval by the Vice President of Program Operations. This is a 6 session meet 3 sessions on Saturday and 3 sessions on Sunday. There is an 8 & under age group session, a 9-10 & year old age group session, and a & age group session. Meet host reserves the right to combine the sessions of the meet if numbers warrant it. All swimmers must be registered with USA Swimming, Inc. All 8 & Under athletes are encouraged to participate there are no qualifying time standards. All 9 12 year old athletes with BB and below time standards are eligible to compete. All 13 & Older athletes with a valid USA Swimming membership are eligible to compete. You must compete in the proper age group. You can NOT swim up in a different age group.

2 The time standards used are those prescribed for the quad in the USA Swimming rulebook. All athletes will be held to the specific time standards within their set age group. Disabilities: Racing Starts: Entries: YOTA welcomes all swimmers with disabilities as described in the USA Swimming Rules and Regulations, Article 105, to participate in our meets. Coaches entering swimmers with disabilities that require any accommodations are required to provide advance notice in writing to the meet director by the entry deadline accompanying their meet entry file, including the need for any personal assistants required and/or registered service animals. Failure to provide advance notice may limit YOTA s ability to accommodate all requests. Any swimmer entered in the meet, unaccompanied by a USA Swimming member coach, must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. It is the responsibility of the swimmer or the swimmer s legal guardian to ensure compliance with this requirement. Submit entries on disk using Hy-Tek CL2 format, by standard date interchange format (SD3). You must list swimmers age as of November 18 th, Use best yard times achieved. All swimmers must be registered USA Swimming members by your local LSC. You can find the Hy-Tek order of events file at the North Carolina Swimming website at No Deck Entries will be accepted. NT entries will be accepted. This meet will fill quickly. We can only guarantee entry into the meet for those teams that have attended this meet in the past or those new teams that have communicated with YOTA Head Coach Chad Onken prior to October 18 st, Entry Limit: Entry Deadline: Swimmers may enter 3 individual events per day. Swimmers who are entered in more than the allowed number of event(s) will automatically be dropped from the event(s) that put the swimmer over the limit. No refunds will be given for incorrect entries. Completed meet entries on Hy Tek or similar team management programs are due Wednesday, November 8 th, Entries will not be accepted without summary sheet and payment of entry fees. Late Entries (including additional events or switching of events for the swimmers already entered in the meet) may be accepted at the discretion of the Meet Director, but will not be seeded. DOUBLE ENTRY FEES WILL BE CHARGED FOR ALL LATE OR CHANGED ENTRIES. Telephone and fax entries will not be accepted. Clubs submitting entries in HY-Tek Team Manager COMMLINK-II format, LSA Std or similar team management formats will be given results on disk at the conclusion of the meet. NO NEW SWIMMER DECK ENTRIES WILL BE TAKEN. Entry Fees: Individual Events $7.50 NCS Travel Surcharge $3.00 Facility Charge $15.00 Entry fees must accompany entries and are not refundable. MAKE CHECKS PAYABLE TO: YOTA SWIM TEAM Mail entries and Fees to: YOTA Swim Team Attn: Kale Stevens 801 Corporate Center Drive Suite 200 Raleigh, NC Kale.Stevens@ymcatriangle.org and Chad.Onken@ymcatriangle.org Please note that there will be no entries accepted without a hard copy. ing your entries is fine as long as they are accompanied with a hard copy. Entries must include: 1. Correct entry Fees 2. Entry forms properly completed 3. Received by November 18 th, Do not send entries in a manner which requires signature for delivery Scoring: Awards: There will be no team scoring There will be no awards at this meet

3 Warm Ups: Safety: Credentials: Coaches Meeting: Warm up assignments will be ed out to the teams before the meet. There is no diving from the shallow end of the pool. The NCS Safety Program is in effect for the meet. Coaches are advised to closely supervise their swimmers at all times. NO running or horseplay will be tolerated. All coaches and officials on deck must be registered and certified with USA Swimming and will be required to show proof of such to the meet referee by displaying their registration card or be prepared to show their Deck Pass virtual membership card upon request. A certification card showing the official s level of certification must also be presented. A Coaches meeting will be held at 7:30 AM November 18 th. Coach packets will be distributed when the coaches present their USA Swimming Coach membership card. Coaches without a coach membership card will not be allowed on the pool deck. Coaches are responsible for all the information distributed in the packet and at the coaches meeting. Meet Director: Kale Stevens Kale.Stevens@ymcatriangle.org Meet Referee: Charles Stephenson cstep33@gmail.com Meet Marshall: Drew Oberg Drew.Oberg@ymcatriangle.org Officials Meeting: Hospitality: Concessions: The Officials meeting will take place at 7:30 AM during session 1, at 12:00 pm during session 2, and at 4:00 pm for session 3 each day. Hospitality will be open to officials, coaches, and meet volunteers. NCSU and YOTA will provide concessions in the lobby area. Release Statement: USA Swimming, Inc., North Carolina Swimming, Inc, YMCA of the Triangle Area Swim Team, and NC State University shall be held free and harmless from any and all liabilities or claims for damages arising by reason of injuries to anyone during the conduct of the event.

4 Order of Events Saturday November 18 th, 2017 Session & age groups Warm up: 7:00 AM Meet Begins: 8:00 AM Free Free Fly Fly Breast Breast Back Back Free Free IM IM 24 Session 2 8 & Under Warm up: 12:00 PM Meet Begins: 12:30 PM Back & Under 25 Free Free & Under 50 Breast Breast & Under 25 Back Back & Under 50 Fly Fly & Under 100 IM IM Breast 48 Session 3 13 & Over Warm up: 3:30 PM Meet Begins: 4:30 PM Free Free Breast Breast Free Free Fly Fly Back Back 68

5 Order of Events Sunday November 19 th, 2017 Session & age groups Warm up: 7:00 AM Meet Begins: 8:00 AM IM IM Back Back Free Free Breast Breast Fly Fly 88 Session 5 8 & Under Warm up: 12:00 PM Meet Begins: 12:30 PM Free & Under 50 Free Free & Under 25 Breast Breast & Under 50 Back Back & Under 25 Fly Fly & Under 100 Free Free Fly 112 Session 6 13 & Over Warm up: 3:30 PM Meet Begins: 4:30 PM Back Back Breast Breast Free Free IM IM Fly Fly 132 Entry Summary Sheet

6 Use this form for a summary of entries: YOTA/TYR Turkey Classic November 18 th 19 th, 2017 Age Group 8 & Unders 9-12 Year Olds Year Olds Total entries Total Number of swimmers Total Number of Entries Total Entry Fee Total Fees: Return this summary sheet with entry fees, official rosters and entry forms to: YOTA Swim Team Kale Stevens 801 Corporate Center Drive, Suite 200 Raleigh, NC Kale.Stevens@ymcatriangle.org USA Swimming, Inc., North Carolina Swimming, Inc., YMCA of the Triangle Area, NC State University, and other Governing bodies of the Facilities shall be held free and harmless for any and all liabilities or claims for damages arising by reasons of injuries to anyone during the conduct of this event. Head Coach Signature: Coach Name: Club: Club Abbreviation: Address: Work Phone Number: Cell Phone Number: Address: **A check for all applicable fees is required for this to be a valid entry.**

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