Team Bath AS Grand Prix

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1 Patrons: Sharron Davies MBE, Stephanie Millward MBE PRESENT THEIR Team Bath AS Grand Prix Under ASA Laws and Regulations and ASA Technical Rules of Racing February 2018 At Hengrove Leisure Centre The Boulevard, Hengrove Park, Bristol, BS14 0JZ 50 Metre - 10 Lane Pool Electronic Timing, Seating for 400, Café on site Age on the 18 February per event, Spectator entry included Closing date for entries: 5pm, 6 January 2018 Meet Promoter: Adrian Sharman Team Bath AS For further information or enquiries, please Or send A4 SAE to: Adrian Sharman, 17 Alan Cobham Road, Devizes, Wiltshire, SN10 3GE

2 MEET CONDITIONS Introduction 1. The objective of this meet is to adhere to the British Swimming philosophy of providing competition for all and to meet the mission statement "Every swimmer has the opportunity to swim in appropriate, quality competition to enable them to achieve their true potential". General Conditions 2. This competition is held under ASA Laws and Regulations and ASA Technical Rules of Racing. 3. For the purpose of this meet, Team Managers will be responsible for the conduct of their swimmers. It is therefore expected that Team Managers will remain in the seating areas and/or with their swimmers at all times. 4. The Promoter of this event will adhere strictly to the Health and Safety Laws. It should be noted that no-one will be permitted into the changing rooms, poolside or swimming/spectator seating area until the Promoters and/or Meet Referee are satisfied that these Health and Safety Rules have been met in full. Access to the changing rooms and poolside will at all times be limited to swimmers, coaches in possession of a valid coaches pass, meet officials, and other personnel necessary for the safe running of the meet. Data Protection 5. All data relating to the entry and results processing will be held on computer using Hy-Tek Meet Manager system software. Results of the meet will be sent to the Swim England within 2 working days for the purposes of ranking. Swimmer entries will be managed on a computer. By submitting entries, consent is thereby given, as required by the Data Protection Act 1998, to the holding of personal information on computer. Personal data will be available for inspection during the meet upon request. Photography 6. Anyone wishing to use a device capable of photography or video recording must take note of the information posters. The full Guidance on Photography can be found in Wavepower , which is available on the Swim England website Entries 7. All team entries are required to be submitted electronically using the Hy-Tek Team Manager software, or TM Lite software. Individual swimmer entries ONLY are allowed in paper format. All entries must have times that currently show ASA rankings. 8. The Promoter will limit the number of entries should events be oversubscribed. Should it be necessary to do so, the slowest swimmers from each age group, will be removed from events until

3 the meet fits within the permitted time. Strictly no refunds on accepted entries. Team Bath AS reserve the right to reject any entry where payment has not been made by the closing date for entries 9. The closing date for entries is 5pm, January All swimmers wishing to enter this meet must be registered as a category 2 member of the ASA and age will be as of 18th February All events will be swum in combined age groups seeded on entry times. Submitted entries must be in accordance with the attached qualifying times. It is the responsibility of all swimmers/parents and coaches to enter correct times as a random check will be done on the rankings database to check validity. Entry times should be Long Course times. Short Course conversions to Long course made using ASA Tables will be accepted. 11. Prior to the meet, clubs/swimmers will receive a printout or of entries. Please ensure you check this for accuracy and notify any errors as soon as possible For all entries please supply an address to enable us to return your acceptance/rejections and any other information as required. Payment 13. Cost per individual entry is this includes spectator entry. Please pay by bank transfer to: Swimmers Timing ASPSC Natwest Bank Sort Code: Account Number: Please use the reference: swimmername L1Feb18 or clubname L11Feb187 for club entries. If you wish to pay by cheque (one per club), please make the cheque payable to Aquae Sulis Performance Swimming Club. Please write your bank reference on your entry form. 14. All swimmers must report to the Competition Stewards when instructed to do so. Any competitor not reporting on time may be excluded. All swimmers must be able to execute a competitive racing dive as laid down in ASA law or they should start in the water. It is the swimmer s or their representative s responsibility to inform a meet official of any reason why they cannot conform to ASA technical rules; this should be done before the event in which they are taking part commences. No swimmer should topple into the water in the event of a false or faulty start, a proper shallow dive must be performed. 15. Electronic placing and timing will be used. The operation of the electronic timing will be in accordance with Rule SW 13. Please note that the scoreboard is only an indication of placing/times and the final results will be at the referee s discretion.

4 Medals 16. Awards made to the top 3 swimmers for each of the classes in the age groups, 9, 10, 11, 12, 13, 14, 15, 16 and 17+. Officials Other 17. Clubs are requested to supply a qualified Official for every 7 swimmers entered into the competition for all sessions. However, Team Bath AS will not refuse entries from clubs who are unable to supply qualified Officials. In the event of an insufficient number of Officials being available for any session, the promoter reserves the right to curtail or otherwise cancel that session. 18. All participating officials will be provided with refreshments. Team Bath AS offer an allowance to each travelling official details can be obtained from The Promoter. 19. During the meet, rules may be amended by the Meet Referee where necessary to cover events out of our control and to ensure the meet runs smoothly. 20. Coach/Team Manager passes for the whole or part of the meet will be per person, to include a programme. All results will be posted on the Team Bath AS web-site after the competition. Passes are restricted to a maximum of 4 per Club. It is the responsibility of the attending clubs to ensure that all Coaches/Chaperones have an up to date DBS check and wear their passes at all times when on poolside. Every person poolside at any time must be a registered member of ASA, SASA or WASA. 21. The meet will operate over the top starts in the interest of saving time. 22. The Promoter reserves the right to exclude any swimmer or coach from the meet who displays inappropriate language or behaviour. 23. Team Bath AS do not accept any responsibility for Hy-Tek files that are entered incorrectly and will not make any changes to times or events entered for swimmers in error. Please be aware that any swimmer s details entered incomplete or incorrectly on the Hy-Tek file will prevent their times being updated by rankings. 24. Team Bath AS are not responsible for any swimmers from other clubs. All clubs are expected to follow the ASA wave power guidelines on coaches/chaperones to swimmers ratio. 25. The Promoter, club and Leisure Centre do not accept any liability in the event it is necessary to cancel the meet due to circumstances beyond their control.

5 PROGRAMME OF EVENTS All timings to be confirmed. Individual sessions will not exceed 3 hours in length. 17 February 2018 Session 1 Warm up am Start 9.15 am. Finish TBA 1 Boys 200 Back 2 Girls 100 Fly 3 Boys 50 Free 4 Girls 200 Breast 5 Boys 200 IM Session 2 Warm up TBA Start TBA. Finish TBA 6 Girls 200 Free 7 Boys 400 Free 8 Girls 100 Back 9 Boys 50 Back 10 Girls 50 Fly Session 3 Warm up TBA Start TBA Finish TBA 11 Boys 100 Free 12 Girls 400 IM 13 Boys 200 Fly 14 Girls 50 Breast 15 Boys 100 Breast

6 18 February 2018 Session 4 Warm up am Start 9.15 am. Finish TBA 16 Girls 200 Back 17 Boys 100 Fly 18 Girls 50 Free 19 Boys 200 Breast 20 Girls 200 IM Session 5 Warm up TBA Start TBA. Finish TBA 21 Boys 200 Free 22 Girls 400 Free 23 Boys 100 Back 24 Girls 50 Back 25 Boys 50 Fly Session 6 Warm up TBA Start TBA. Finish TBA 26 Girls 100 Free 27 Boys 400 IM 28 Girls 200 Fly 29 Boys 50 Breast 30 Girls 100 Breast Notes: 1. Allocated warm-up times (i.e. age group) will be advised on the day 2. All events are Heat Declared Winners 3. Medals to be collected from the presentation desk 4.. The combined maximum length of sessions will be 7.5 hours per day. Officials breaks will be inserted if necessary.

7 Name Team Bath AS Grand Prix February 2018 Individual Entry Form Please insert entry times against relevant events Male/Female Address Telephone No: Address: Date of Birth: Club: ASA registration No.: Events (Please enter swimmers time) Freestyle 50m 100m 200m 400m Backstroke 50m 100m 200m Breaststroke 50m 100m 200m Butterfly 50m 100m 200m IM 200m 400m Total No per event Number of Coaches Each Total Cost Total Cost Please return to : Mr A Sharman 17 Alan Cobham Road Devizes Wiltshire SN10 3GE Licence Number DRAFT March 2017

8 Team Bath AS Grand Prix February 2018 Qualifying Times. Swimmers must be no slower than the time shown Male Female Event /Over /U /Over m Freestyle m Free * m Free N/A m Free N/A m Breast m Breast * m Breast m Butterfly m Butterfly * m Butterfly m Back m Backstroke m Back m I/M N/A N/A m I/M N/A N/A Licence Number DRAFT March 2017

9 Team Bath AS Grand Prix 17/18 February 2018 Club Payment Form Club Name Contact Name Address Tel. No Swimmer Entries Coach Passes Number Cost Total 7.75 each each Total Due All Cheques payable to Aquae Sulis Performance Swimming Club. Electronic payment is however preferable. ASPSC Natwest Bank Sort Code: Account Number: Please use the reference: swimmername L1Feb18 or clubname L1Feb18 for club entries. If you wish to pay by cheque please make payable to Aquae Sulis Performance Swimming Club. Please write your bank reference on your entry form. Please hy-tek files (or clerical entry forms) to Licence Number DRAFT March 2017

10 Team Bath AS Grand Prix: 17/18 February 2018 Hengrove Leisure Centre The Boulevard, Hengrove Park, Bristol BS14 0JZ If you are a qualified Licensed ASA official and would be willing to help at the above meet, we would be grateful for any assistance that you can offer. Please complete this form or provide the equivalent information by , contact details as above. In addition Clubs with 5 swimmers or more are asked to provide one official for each 6 swimmers for all sessions. Name:. Club:. Address:. Qualification: please tick where applicable.... Tel:.. Referee. Starter. Judge 2. Judge Licence number.. Licence Expiry date... I WOULD BE WILLING TO HELP AT THE FOLLOWING SESSIONS Please refer to the programme of events for start times etc. Session 1 Sat Session 2 Sat Session 3 Sat Session 4 Sun Session 5 Sun Session 6 Sun Lunch and refreshments will be provided. Licence Number DRAFT March 2017

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