2018 Shark Chase Open Chehalem Swim Club January

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1 2018 Shark Chase Open Chehalem Swim Club January Held Under the Sanction of USA Swimming Sanction Number: 12 and Under: & Over: In granting this sanction, it is understood and agreed that USA Swimming shall be free and held harmless from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of this event. Meet Referees: Ray Jentges Sponsors: Location: Directions: Facility: Chehalem Swim Team and Oregon Swimming Incorporated McMinnville Aquatic Center 138 NW Park Dr., McMinnville, OR Phone From I-5 (Hwy 99/Pacific Hwy) to McMinnville. Once in McMinnville, turn right onto NW Park Dr. Pool is on the left. From Hwy 99 from SW (Salem) turn left on 4th street. NW 4 th street turns into NW Park Dr. Pool is on the left. Indoor, 25 yard pool, with eight (8) lanes, non-turbulent lane lines, and over flow gutters. All events will have a starting depth of 13ft. depth and a turn end depth of 3 6 ft. 25 yard events will finish at the turn end (5 ft. depth). A Daktronics timing system, with pads at deep end of pool and horn starter, is used for the primary timing system, with dual manual buttons for the secondary and watches for the tertiary. Adaptive access is by ladders at both ends of the pool. The competition course has not been certified in accordance with C(4). Parking is available on the property. Seating for 380 spectators. Concessions will be in the lobby throughout the meet. Open pool deck areas available for swimmers, coaches, officials, and volunteers only. Each team will be allowed to provide one (1) team parent to supervise their swimmers on deck. The smaller separate warm-up/warm-down pool will be available during the course of the meet but not during warm-up times per pool management. Restrictions: Deck Access: * Alcoholic beverages, tobacco products of any kind, and glass containers are not allowed in the swimming venue, on the grounds, or in the parking areas. Photography is not allowed behind the blocks during the start of the race or relay exchange. * Body shaving is not permitted in the swimming venue. * Use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms, or locker rooms. Photography is not allowed behind the blocks during the start of a race or relay exchange. * Deck changing is prohibited. * Operations of a drone, or any other flying apparatus, is prohibited over the venue (pool, athlete/coach areas, spectator areas and open-ceiling locker rooms) any time athletes, coaches, officials and/or spectators are present. Coaches and officials must display appropriate 2018 USA Swimming, membership credentials at all times while on deck. Spectators and parents are restricted to the designated areas.

2 Rules: Current USA Swimming Rules and Regulations will govern. Oregon Swimming Scratch Rules, Safety Guidelines and Warm-up Procedures will apply (page OSI Swim Guide). When a conflict between this meet information and the OSI Swim Guide are determined, the OSI Swim Guide will prevail (and is posted on the Oregon Swimming Website). Any swimmer entered in the meet must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. When unaccompanied by a member-coach, it is the responsibility of the swimmer or the swimmer s legal guardian to ensure compliance with this requirement Format: Eligibility: This is a timed final, combined gender meet, with the exception of the 50 free events, which will have the preliminaries held on Saturday sessions with the finals held on Sunday in each gender and age group. Mixed events will be swam together but scored an awarded per gender and per age group. The 1000 will be swum according to entries from fast to slow. Girls and boys will be seeding together but scored separately. Each swimmer in the 1000 free must provide their own timers (2) and counter. 500 free swimmers must provide their own counter. Swimmers must be currently registered with USA Swimming/Oregon Swimming. Swimmers age on first day of meet applies. No on deck registration will be available. Clubs entering swimmers who are not registered are subject to a fine per USA Swimming Rules and Regulations. Time Schedule: Friday Warm-ups 5:00 Timed finals 6:00 pm Saturday A.M. Saturday P.M. Sunday A.M. Sunday P.M. Warm-ups 8:00 Timed finals 9:00 am Warm-ups start 15 min after morning session (1 hr.) Timed finals begin 75 min after afternoon warm-ups Warm-ups 8:00 Timed finals 9:00 am Warm-ups start 15 min after morning session (1 hr.) Timed finals begin 75 min after afternoon warm-ups Entry Limits: A maximum of 3 individual events may be entered on Friday. A maximum of 3 individual events and 2 relays per day may be entered on Saturday. A maximum of 4 individual events and 2 relays may be entered for Sunday. Entries will be limited to the first 300 athletes. Entry Deadline: Entries must be received by Noon (12 PM), Wednesday, December 20, Entries: Relays: Teams with Hy-Tek capability are strongly encouraged to submit a Com-link entry File (cfile01.cl2) or by zipped file. Mail a hard copy with payment to the entry address. Please submit short course yard times for seeding purpose. Previously entered times cannot be updated. Hy-Tek Meet Manager Software will be used. Relay only swimmers must be listed on the master entry file and designated as relay only and the surcharge paid. Names for relays can be submitted on the Hy-Tek entry files or submitted on relay entry forms provided at the meet. Relays may also be mixed gender with two (2) boys and two (2) girls (rule ).

3 Meet Results: Entry Fees: Entry Address: Meet Director: A Hy-Tek Com-link file and a HTML file will be posted on the Oregon Swimming website in the results section. $3.00 surcharge per swimmer $3.00 per individual event $12.00 per relay event $8.00 facility surcharge Make checks payable to Chehalem Swim Team or CST. Fees Must Accompany Entries. Chehalem Swim Team PO Box 1173 Newberg, OR Michael Rubottom, (503) , Awards: Final events: 1 st thru 3 rd place for each gender, Medals Individual events: 1 st thru6 th place for each gender, Ribbons Relay Events: 1 st thru3 th place, Ribbons Bull Pen: Breaks: Meetings: Timers: Officials: Hospitality: A bull-pen will be used for 8 & Under events. All other swimmers shall report directly to their assigned lanes. At the discretion of the Meet Referee, and dependent on the number of entries, Breaks will be scheduled to provide adequate rest for the athletes. Officials meetings will be held 45 minutes prior to the start of each session. Coaches meetings will be held 15 minutes prior to the start of each session. Each club is requested to appoint a timers representative who will report to the head timer 30 minutes prior to the beginning of each session with a list of volunteer timers from their club. Clubs will be assigned timing responsibilities based on the number of swimmers entered. As with every meet, official are vital. Entry into this meet requires your team will provide officials. Please send their names and the sessions they will be attending to Ray Officials and coaches are invited to enjoy the hospitality room. ** Relays may be comprised of both male and female swimmers. Open relays will be scored according to age group requirements. Relays comprised of multiple aged swimmers outside of age group requirements will be scored as an open relay. Times will not be eligible for USA Swimming Times Database Schedule of Events Friday January 5, Mixed 12 & U 100 IM 2 Mixed 12 & U 500 Free 3 Mixed 8 & U 50 Fly 4 Mixed Fly 5 Mixed Open 200 IM 6 13 & Over Mixed 1000 Free

4 Schedule of Events Saturday AM January 6, Girls 13 & O **800 Free Relay 8 Boys 13 & O **800 Free Relay 9 Mixed 13 & O **800 Free Relay 10 Girls 13 & O **200 Free Relay 11 Boys 13 & O **200 Free Relay 12 Mixed 13 & O **200 Free Relay 13 Mixed 13 & O 200 Breast 14 Mixed 13 & O 100 Fly 15 Mixed 13 & O 200 Free Girls 50 Free Prelims Boys 50 Free Prelims & O Girls 50 Free Prelims & O Boys 50 Free Prelims 20 Mixed 13 & O 200 Back 21 Girls 13 & O **400 Med Relay 22 Boys 13 & O **400 Med Relay 23 Mixed 13 & O **400 Med Relay Schedule of Events Saturday PM January 6, Mixed 8 & U 25 Breast 25 Mixed Breast 26 Mixed 8 & U 25 Back 27 Mixed Back 28 8 & U Girls 50 Free Prelims 29 8 & U Boys 50 Free Prelims Girls 50 Free Prelims Boys 50 Free Prelims Girls 50 Free Prelims Boys 50 Free Prelims 34 8 & U Girls **100 Free Relay 35 8 & U Boys **100 Free Relay 36 8 & U Mixed **100 Free Relay & U Girls **200 Free Relay & U Boys **200 Free Relay & U Mixed **200 Free Relay

5 Schedule of Events Sunday AM January 7, Girls 50 Free Finals Boys 50 Free Finals & O Girls 50 Free Finals & O Boys 50 Free Finals & O Mixed 100 Back & O Mixed 500 Free & O Girls **200 Medley Relay & O Boys **200 Medley Relay & O Mixed **200 Medley Relay & O Mixed 100 Free & O Mixed 100 Breast & O Mixed 200 Fly & O Mixed 400 IM & O Girls **400 Free Relay & O Boys **400 Free Relay & O Mixed **400 Free Relay Schedule of Events Sunday PM January 7, & U Girls 50 Free Finals 29 8 & U Boys 50 Free Finals Girls 50 Free Finals Boys 50 Free Finals Girls 50 Free Finals Boys 50 Free Finals & U Mixed 100 Free 53 8 & U Mixed 50 Breast Mixed 100 Breast 55 8 & U Mixed 25 Fly Mixed 50 Fly 57 8 & U Mixed 25 Free Mixed 200 Free 59 8 & U Mixed 50 Back Mixed 100 Back 61 8 & U Girls **100 Medley Relay 62 8 & U Boys **100 Medley Relay 63 8 & U Mixed **100 Medley Relay & U Girls **200 Medley Relay & U Boys **200 Medley Relay & U Mixed **200 Medley Relay

6

7 2018 CST Shark Chase January 5-7, 2018 McMinnville, Oregon Entry Summary Sheet Team Name: Entry Deadline - Noon (12 PM), Wednesday, December 20, 2017 Totals Total for AM Sessions $ Total for PM Sessions $ Total for Relays $ Grand Total $ *Please enclose ONE check payable to Chehalem Swim Team Write your team name at the top of this page. The following statement must be signed by the coach or a team representative. I have read the meet information and attest that all swimmers and coaches attending the meet are members of USA Swimming Incorporated. Signature of Coach / Representative Date Phone Last Chance Check List [ ] Have you carefully read this meet information and familiarized yourself with all provisions and instructions? [ ] Are you sure all coaches and athletes are currently registered? [ ] If mailing entries by next day service, have you specified NO SIGNATURE REQUIRED [ ] Have you forwarded the correct amount of money with your entries? [ ] Are relay only swimmers you are bringing to the meet listed on the master list?

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