The 2017 Gator Swim Club Holiday Classic Age Group & Senior Invitational Swim Meet December 1-3, 2017 (Stephen C. O Connell Center Indoor Pool)

Transcription

1 The 2017 Gator Swim Club Holiday Classic Age Group & Senior Invitational Swim Meet December 1-3, 2017 (Stephen C. O Connell Center Indoor Pool) SANCTIONED BY: Florida Swimming of USA Swimming, Sanction # 4223 In granting this approval it is understood and agreed that USA-S/FL shall be free and held harmless from any liabilities or claims from damages arising by reason of injuries to anyone during the conduct of the event. CONDITION OF SANCTION: Any swimmer entered in the meet, unaccompanied by a USA-S member coach must be certified by a USA-S member coach as being proficient in performing a racing start or must start each race from within the water. It is the responsibility of the swimmer or the swimmer s legal guardian to ensure compliance with this requirement. The competition course has been certified in accordance with C(4). The copy of such certification is on file with USA Swimming. Except where venue facilities require otherwise, changing into or out of swimsuits other than in locker rooms or other designated areas is not appropriate and prohibited. Operation of a drone, or any other flying apparatus, is prohibited over the venue (pools, athlete/coach areas, spectator areas and open ceiling locker rooms) any time athletes, coaches, officials and/or spectators are present. Exceptions may be granted with prior written approval by the USA-S Vice President of Program Operations. SPONSORED BY: Gator Swim Club of Gainesville, Florida. TYPE OF MEET: 25 yard course. 10 and under Timed Final competition. 12 and under, 13-14, 15-16, and Senior preliminary and final competition. Championship Finals for Championship Finals will be followed by - Consolation Finals for 13-14, 15-16, and Senior. The 1650 free will be swum as a timed final event in prelims. All relays will be conducted as timed final events and fastest heat swum in Finals with the exception of 10 & Under Relays which will be swum in the afternoon preliminary sessions. Teams are limited to 2 relays per event. DATE & TIME: 13-14, 15-16, Senior: Friday and Saturday- prelims start at 8:30 am, finals at 6:00 pm Sunday - prelims start at 8:30 am, finals at 5:00 pm LOCATION: 12 and under: Afternoon Sessions Timed Finals for 10 & Under, Prelims for Start Time: Not before 1:00 pm Finals for same as 13-14, & Senior Stephen C. O'Connell Center Indoor Pool, University of Florida, Gainesville, Florida. POOL SPECIFICATIONS: Two certified indoor 8 lane 25 yard courses. Non-turbulent lane lines, regulation starting blocks and a 5 lane, 50 meter outdoor heated pool for warm-up use. Timing Systems Daktronics - with a full color alpha-numeric scoreboard. Water Depth: Deep End Start: 12 ft.; Turning End: 5 ft.; Shallow End: 4.5 ft. WARM-UPS: * Morning warm-up session for both inside pools. Morning warm-up session will be divided as follows (unless a by team warmup schedule is posted and sent to all teams prior to the meet): 6:45 am - 7:45 am General Warm-up 7:45 am - 8:15 am Pace & Sprint (Start Lanes will be designated by the Meet Marshal) 8:15 am 8:25 am Clear Pool Page 1 of 13

2 * Afternoon warm-up session: The indoor pool will be available at least 1/2 hour prior to the start of the session. * Finals warm-up session: The indoor pool will be available at least 1/2 hour prior to the start of the session. * No indoor warm-up is scheduled before the 1650 freestyle. * On Meet Days (Friday, Saturday and Sunday) the outdoor pool will be available beginning at 7:00 am and will close when the final session begins. * On the day preceding the meet (Thursday), the outdoor pool will be available from 5:30 pm - 7:00 pm and (4) lanes will be available in the competition course from 5:30 pm - 7:00 pm. Warmup Rules: No Equipment Permitted. Unless doing a racing start in designated lanes, all swimmers must enter the pool feet first with at least one hand in contact with the deck of the pool. The Meet Marshal may alter the warm-up, if possible, to meet the needs of the competitors. ELIGIBILITY: SEEDING: This meet is open to all USA Swimming invited swimmers/teams that have achieved the required time standards included in this meet Information Letter. Time Standards are set as follows: 10 and under, 11-12, 13-14, are set as the USA Swimming National Age Group Motivational Time Standards "A" Standard. Senior are set at the 2017 Speedo Championship Series/Southern Zone Sectional SPRING Championship Time Standard. Times may be proven from LCM and SCM times converted to SCY equivalents using the formula in the current FL Swimming Standing Rules and Regulations - Article 222.4, page 7 SCY times will be used for seeding. Entry times may be actual SCY times or SCY times converted from SCM or LCM. If proven SCM or LCM times are submitted and labelled as such they will be seeded at the SCY qualifying time. This meet will be pre-seeded with the exception of the 400 I.M, 500 free, and 1650 free, which will be check in to be seeded (deck seeded) events. Deck Entries will only be accepted for Deck Seeded events if the allowable entry numbers have not been met, the meet timeline will not be extended and the swimmer can prove meeting the entry standard. If accepted, deck entered swimmers will be entered in Deck Seeded events at the qualifying time and placed in the slowest heats. The Meet Referee must first fill empty lanes in deck seeded events with pre-entered and checked in swimmers from the other gender (regardless of allowable entry numbers), and may combine the slowest heats. SCRATCHES: PRELIMS: No penalty for scratching on the block in the Preliminary or Timed Final events with the exception of the deck-seeded events. Any swimmer entered in an individual event that is deck seeded who has checked in for the event, must swim the event unless he/she notifies the clerk of course before the seeding for that event has begun, that he/she wishes to scratch. Failure to do so and not swim will result in the swimmer being barred (scratched) from the next individual event (Preliminary or Timed Final) in which the swimmer is entered. (Declared false starts will be accepted from the swimmer prior to the start of the heat.) FINALS: Any swimmer who competes in a preliminary heat and qualifies for either championship or consolation finals and fails to swim in the final without notifying the Meet Referee that he/she may withdraw from the finals within thirty (30) minutes after the announcement of the qualifiers for that event and further fails to declare his/her final intention within thirty (30) minutes of his/her last individual preliminary event, will be penalized by being automatically scratched from their next individual final or individual event, whichever occurs first. The Referee may insert the next eligible swimmer into Finals or Consolation Finals once a failure to swim is declared and in any vacant lanes resulting from the penalty. Declared False Starts in Finals will be considered a failure Page 2 of 13

3 to swim and will draw the same penalty. In the event of illness or injury, certified to the satisfaction of the Meet Referee, there will be no penalty. ENTRY LIMITS:11-12, 13-14, 15-16, and Senior swimmers may enter a maximum of three (3) individual events per day and a maximum of seven (7) individual events for the meet. 10 and under swimmers may enter a maximum of three (3) individual events per day and a maximum of nine (9) individual events for the meet. Relay Entry Limit is two (2) per team per event. Entries which exceed either limit will be automatically dropped. The total meet entry limit will be 800 swimmers. The following criteria will be used in limiting the meet size: 1. If a team s entry is the first to exceed the limit, all of that team s entry will be accepted. 2. Entries will be accepted in the order that they are received. An entry is considered as received when the team s entries are Finalized in OME. 3. If entries from more than one team are finalized at the same time,first priority for acceptance will go to Florida Swimming teams. 4. Second priority for acceptance will be the team having the most entries. 5. Teams not accepted will be notified by phone (voice or text), fax or by Friday after the entry deadline and any entry fees received will be returned. ENTRY PROCEDURES: OME ENTRY PROCEDURES READ CAREFULLY On-Line Meet Entry (OME) Entries will be processed using the USA Swimming On-Line Meet Entry System (OME) ONLY. Access this entry system from the USA Swimming web site at the address Any team coach may initialize the entry. The account that initializes the entry will be the only account that has access to that team s entries for this meet. That account must log in and select Enter Team. Paper, FAX, and entries will not be accepted. OME OPENS: 12:01 AM EST Monday, October 23, 2017 OME CLOSES: 10:00 PM EST Monday, November 20, 2017 OME HELP: Stuart Michelson, , smichels@stetson.edu Eva Gronke, , SwimresultsbyTRG@aol.com ENTRY FEE: All individual events: 10 & Under $4.00 All Relays: $8.00 All individual P/F events: 11 & Above $6.00 All Relays: $8.00 All individual Timed Final events: 11 & 12 $4.00 All Deck Entries: $10.00 ALL SWIMMERS FACILITY CHARGE: $15.00 Checks for all entry fees must be turned in or mailed to Gator Swim Club BEFORE competition at: Gator Swim Club, C/O Erva Gilliam, PO Box 14885, Gainesville, FL ENTRY DEADLINE: All entries must be finalized by Monday, November 20th 10:00pm (EST). No entries will be accepted after this deadline. DECK ENTRIES: Deck entries will be permitted under the following guidelines: Deck entries will only be accepted for Deck Seeded events if the allowable entry numbers have not been met, the meet timeline will not be extended and the swimmer can prove meeting the entry standard. If accepted, deck entered swimmers will be entered in Deck Seeded events at the qualifying time and placed in the slowest heats. Swimmers must prove they meet the meet qualification times (SWIMS printout or DeckPass App-not logbook), and must complete the deck entry form obtained from the Clerk of Course. Page 3 of 13

4 Deck entries must be turned in to the Clerk of Course with fees, including the FACILITY CHARGE if applicable, at least 30 minutes before the start of the session. A swimmer may not drop an event to deck enter an event. The swimmer will be placed in available lanes in existing heats only; no new heats will be created. Also see Seeding above. The cost of a deck-entered event is $10.00 and must be paid at the time of the entry. AWARDS: Individuals awards will ONLY be given to 12 & Under Swimmers. Individual Events: 1st through 3rd places medals 4th through 8th places ribbons Relay Events: 1st through 3rd places ribbons Team Awards: Overall combined (men & women) team winner. Individual High Point: Top swimmer in each age group, male and female SCORING: Individual Events: Relay Events: RULES: The current USA Swimming Technical Rules and Regulations and Florida Swimming Rules and Regulations will govern the conduct of the meet. OFFICIALS: Meet Referee: Bob Griffiths Admin Referee: Don George Chief Stroke & Turn: Robb Burns Head Starter: Steve Plapp Head Marshall: Erin Condon MEET DIRECTOR: Erva Gilliam (352) , ext ervag@gators.ufl.edu ATTENDING COACHES: Coaches (and Officials) are required to have their credentials on their person and visible on deck at all times or prove membership on Deck Pass. SMOKING: COURSES: Smoking and use of other tobacco products are prohibited throughout the University of Florida campus. Events will be assigned a course (Deep or Shallow) by gender and/or age group. Assignments will be posted in the heat sheet program. Caution: Due to time constraints and because of assigning a course to a certain age group and gender, relays will not be delayed to accommodate younger swimmers who intend to swim in Senior relays. 400 IM / 500 FREE/1650 FREE: The Free and 400 IM are deck-seeded timed finals events and all heats will be swum in the afternoon session fastest to slowest. Check-in by noon (12:00 pm) on the day of the event is required to be seeded in the event. Proof of entry time is required to be seeded and to swim. Swimmers entered in the event, but failing to check in, may swim in an open lane if available. No new heats will be created. The 1650 Free is a deck-seeded timed final event. Age groups will be swum together by gender, but scored separately, and heats will be swum fastest to slowest and, if one pool is used, alternating one female heat followed by a male heat. All heats will be swum during preliminaries. It will be limited to the fastest 32 female and fastest 32 male swimmers regardless of age. If time permits (1), additional heats may be swum. Positive check in deadline is 9:00 am on Sunday morning. Proof of entry time is required to be seeded and to swim. Swimmers entered in the event, but failing to check in may swim in an open lane if available - no new heats will be created , 15-16, & Senior age Page 4 of 13

5 groups will be scored separately. Swimmers entered as "Senior" will be scored as "Senior." The fastest heat of women and men will be swum in the deepest pool regardless of how the rest of the session is swum. The Meet Referee will announce how this will be accomplished at least one hour before the projected start time of any 1650 yd event. The Meet Referee may combine the slowest heats of each gender into one heat and swim it in the order of the gender with the fewest number of heats. If the event in one pool is projected to be completed sufficiently far in advance, the Meet Referee may elect to move remaining heats from the other pool into it, or permit combined gender additional heats, if time permits (1). Decisions on combination of heats, movement of heats or additional heats will be announced at least one hour before the expected start of the first 1650 event. The 13-14, 15-16, and Senior 400 IM and 500 Free are deck seeded prelim/final events and limited to the fastest 80 swimmers of each gender regardless of age group. Additional heats will be swum if time permits (1). During prelims, all age groups will be swum together by gender, but separated for finals. Preliminary heats will be swum fastest to slowest and the fastest three heats of each gender will be circle-seeded. Swimmers entered as "Senior" will be scored as "Senior." Check-in by 9:00 am on the day of the event is required to be seeded. Swimmers entered in the event, but failing to check-in may swim in an open lane if available. No new heats will be created. (1) Time permits is sufficient time to start and complete additional heats at least 10 minutes before the guaranteed warmup period would commence if the next session - Preliminaries or Finals - commenced at the advertised starting time or not before time. Estimates of Time Permits will first be made after seeding based on the current status of the meet and again approximately one hour and 15 minutes before the projected time of the first heat of the event, at which time a final decision will be made by the Meet Referee to either swim or not swim additional heats. Camera Zones: Per Florida Swimming Rule , Meet Management shall designate and inform the public of Camera Zones at each swim meet where both still photography and video photography of a race or a competitor in a race may be taken. Acceptable Camera Zones may include, but are not limited to the side courses of a pool, team gathering areas, concession area, turn-end of competition course when not in use as a start-end, etc. Meet Management shall also designate Non-Camera Zones. Under NO circumstances will Camera Zones include the area immediately behind the starting blocks at either end of the racing course(s) while they are in use for race starting purposes during competition and warm-ups, locker rooms, restrooms, or any other dressing area. Any individual failing to abide by this rule could be subject to the Florida Swimming Code of Conduct violation as defined in Rule Page 5 of 13

6 The 2017 Gator Swim Club Holiday Classic Warm-Up Procedures No equipment permitted. All swimmers must enter the pool feet first with at least one hand in contact with the deck of the pool. The meet marshal may alter the warm-up to meet the needs of the competitors. Inside Competition Pools - Shallow & Deep Pools Morning Session: First Hour: General warm-up, circle swim all lanes, feet first entry. The swimmer s hand must be on the deck of the pool when entering. Last 30 minutes: Lane 1,2,7,8 Pace lane, from push only. The swimmer s hand must be on the deck of the pool when entering. Lane 3,4,5,6 Racing starts from platform, one way At least 2 lanes (2 and 6) will be opened. The Meet Marshal will control the opening of these lanes and may reduce or increase the number of lanes depending on demand. Afternoon Session: Before last 30 minutes: General warm-up, circle swim all lanes, feet first entry. The swimmer s hand must be on the deck of the pool when entering. Last 30 minutes: Lane 1,2,7,8 Pace lane, from push only. The swimmer s hand must be on the deck of the pool when entering. Lane 3,4,5,6 Racing starts from platform, one way At least 2 lanes (2 and 6) will be opened. The Meet Marshal will control the opening of these lanes and may reduce or increase the number of lanes depending on demand. Finals Session: Before last 30 minutes: General warm-up, circle swim all lanes, feet first entry. The swimmer s hand must be on the deck of the pool when entering. Last 30 minutes: Lane 1,2,7,8 Pace lane, from push only. The swimmer s hand must be on the deck of the pool when entering. Lane 3,4,5,6 Racing starts from platform, one way At least 2 lanes (2 and 6) will be opened. The Meet Marshal will control the opening of these lanes and may reduce or increase the number of lanes depending on demand Outside Long Course Pool At all times, general warm-up, circle swim all lanes, feet first entry. The swimmer s hand must be on the deck of the pool when entering. Page 6 of 13

7 The 2017 Gator Swim Club Holiday Classic ORDER OF EVENTS Note: When two pools are used in a session, the Meet Referee may insert additional breaks between events when appropriate. (e.g. at transitions from slow to fast seeding to fast to slow seeding.) Friday Morning Session 8:30 am 6:00 pm Female Event # Qualifying Time Age Group Distance Male Event # Qualifying Time 5 2: Freestyle 6 2: : Freestyle 8 1: :00.79 Senior 200 Freestyle 10 1: : Breast 16 1: : Breast 18 1: :13.99 Senior 100 Breast 20 1: : Fly 26 1: : Fly :02.79 Senior 100 Fly : IM* 36 4: : IM* 38 4: :49.69 Senior 400 IM* 44 4: Medley Relay** 49 Senior 400 Medley Relay** ** Fastest heat swum in the Finals Session. * The 13-14, 15-16, and Senior 400 IM are deck seeded prelim/final events and limited to the fastest 80 swimmers of each gender regardless of age group. Additional heats will be swum if time permits (1). During prelims, all age groups will be swum together by gender, but separated for finals. Preliminary heats will be swum fastest to slowest and the fastest three heats of each gender will be circle-seeded. Swimmers entered as "Senior" will be scored as "Senior." Proof of entry time is required to be seeded and to swim, and Check-in by 9:00 am on Friday is required to be seeded. Swimmers entered in the event, but failing to check-in may swim in an open lane if available. No new heats will be created. Friday Afternoon 1:00 pm :00 pm Page 7 of 13

8 Session Female Event # Qualifying Time Age Group Distance Male Event # Qualifying Time 1 2: Freestyle 2 2: : & Under 200 Freestyle 4 2: Breast & Under 50 Breast Fly & Under 50 Fly : IM 32 1: : & Under 100 IM 34 1: : Fly** 40 2: & Under 200 Medley Relay% Medley Relay * * Fastest Heat of relays will swim in the Finals Session. % All 10 & Under relays will swim in the afternoon session. ** The Fly is a Timed Final Event, All heats will be swum during the afternoon session. Page 8 of 13

9 Saturday Morning Session 8:30 am 6:00 pm Female Event # Qualifying Time Age Group Distance Male Event # Qualifying Time 55 2: IM 56 2: : IM 58 2: :16.19 Senior 200 IM 60 2: Free Free Senior 50 Free : Back 76 1: : Back :05.09 Senior 100 Back : Free* 86 5: : Free* 88 5: :21.39 Senior 500 Free* 90 4: Free Relay** Senior 400 Free Relay** 96 ** Fastest heat will swim in the Finals Session. All other heats will be swum before the 500 Free Prelim heats. * The 13-14, 15-16, and Senior 500 Free are deck seeded prelim/final events and limited to the fastest 80 swimmers of each gender regardless of age group. Additional heats will be swum if time permits (1). During prelims, all age groups will be swum together by gender, but separated for finals. Preliminary heats will be swum fastest to slowest and the fastest three heats of each gender will be circle-seeded. Swimmers entered as "Senior" will be scored as "Senior." Check-in by 9:00 am on Saturday is required to be seeded. Swimmers entered in the event, but failing to check-in may swim in an open lane if available. No new heats will be created. If the Saturday morning events are separated into two pools by gender, the Meet Referee may include a 10 minute interval between the completion of the 100 back, preliminary session Free Relay Heats, if any, and the first heat of the 500 free. Saturday Afternoon 1:00 pm :00 pm Page 9 of 13

10 Session Female Event # Qualifying Time Age Group Distance Male Event # Qualifying Time 51 2: IM 52 2: : & Under 200 IM 54 2: Free & Under 50 Free Back & Under 50 Back : Breast ** 82 2: & Under 200 Freestyle Relay % Freestyle Relay# : Free*** 98 5:57.69 # Fastest Heat of relays are in the Finals Session. % All 10 & Under relays are in the afternoon session *** The Free are deck-seeded timed finals events and all heats will be swum in the afternoon session fastest to slowest. Check-in by noon on Saturday is required to be seeded in the event. Proof of entry time is required to be seeded and to swim. Swimmers entered in the event, but failing to check in may swim in an open lane if available. No new heats will be created. If the Saturday afternoon events are separated into two pools by gender, the Meet Referee may include a 10 minute interval between the completion of the 200 Breast or preliminary session Free Relay Heats, if any, and the first heat of the 500 free. ** The Breast is a Timed Final Event. All heats will be swum during the afternoon session. Page 10 of 13

11 Sunday Morning Session 8:30 am 5:00 pm Female Event # Qualifying Time Age Group Distance Male Event # Qualifying Time 103 2: Back 104 2: : Back 106 2: :19.49 Senior 200 Back 108 2: : Freestyle Freestyle Senior 100 Freestyle : Breast 124 2: : Breast 126 2: :40.79 Senior 200 Breast 128 2: : Fly 134 2: : Fly 136 2: :18.09 Senior 200 Fly 138 2: : Freestyle* : : Freestyle* : :15.49 Senior 1650 Freestyle* :21.69 * The 1650 Free is a deck-seeded timed final event. Age groups will be swum together by gender, but scored separately, and heats will be swum fastest to slowest, alternating one female heat follwed by a male heat. All heats will be swum during preliminaries. It will be limited to the fastest 32 female and fastest 32 male swimmers regardless of age. If time permits (1), additional heats may be swum. Positive check in deadline is 9:00 am on Sunday morning. Proof of entry time is required to swim and to be seeded. Swimmers entered in the event, but failing to check in may swim in an open lane if available - no new heats will be created. The 13-14, 15-16, & Senior age groups will be scored separately. Swimmers entered as "Senior" will be scored as "Senior." The fastest heat of women and men will be swum in the deepest pool regardless of how the rest of the session is swum. The Meet Referee will announce how this will be accomplished at least one hour before the projected start time of any 1650 yd event. The Meet Referee may: combine the slowest heats of each gender and swim it in the order of the gender with the fewest number of heats, elect to move remaining heats from one pool into the other pool, or permit combined gender additional heats if time permits (1). Decisions on combination of heats, movement of heats or additional heats will be announced at least one hour before the expected start of the first 1650 event. If the Sunday morning events are separated into two pools by gender, the Meet Referee may include a 10 minute interval between the completion of the 200 fly and the first heat of the 1650 free. Sunday Afternoon 1:00 pm :00 pm Page 11 of 13

12 Session Female Event # Qualifying Time Age Group Distance Male Event # Qualifying Time 99 1: Back 100 1: : & Under 100 Back 102 1: : Freestyle 110 1: : & Under 100 Freestyle 112 1: : Breast 120 1: : & Under 100 Breast 122 1: : Fly 130 1: : & Under 100 Fly 132 1: : Back** 140 2: : IM*** 142 5:19.79 *** The IM is a deck-seeded timed finals events and all heats will be swum in the afternoon session fastest to slowest. Proof of entry time is required to swim, and Check-in by noon on Sunday is required to be seeded, in the event. Swimmers entered in the event, but failing to check in may swim in an open lane if available. No new heats will be created. If two pools are used, the Meet Referee may include a 10 minute break between the 200 Back and the start of the 400 IM. ** The Back is a Timed Final Event, All heats will be swum during the afternoon session. (1) Time permits is sufficient time to start and complete additional heats at least 10 minutes before the guaranteed warmup period would commence if the next session - Preliminaries or Finals - commenced at the advertised starting time or not before time. Estimates of Time Permits will first be made after seeding based on the current status of the meet and again approximately one hour and 15 minutes before the projected time of the first heat of the event, at which time a final decision will be made by the Meet Referee to either swim or not swim additional heats. Page 12 of 13

13 MASTER ENTRY FORM TEAM INFORMATION The 2017 Gator Swim Club Holiday Classic December 1-3, 2017 Team Name: Call Letters: Address: City: State: Zip: Coach: LSC: Phone: ( ) Address: Swimmer/Coach Registration I certify that all individuals listed on the attached entry forms are currently registered members of USA Swimming and are eligible to compete in this meet. I further certify that one or more of the following coaches will be on deck supervising the activities of these individuals during all warm-up and competitive sessions at the meet. Name of Coach Team I certify that the individuals listed above are currently registered USA Swimming Coach Members or Team Representatives, and that I am a current USA Swimming registered non-athlete member. Signature Team Date Phone Entry Deadline: Monday, November 20, 10:00 PM EST. Make Checks Payable To: Gator Swim Club U.S. Postal Service Delivery: UPS Next Day: Gator Swim Club Gator Swim Club c/o Erva Gilliam UAA/Swimming c/o Erva Gilliam UAA/Swimming P.O. Box Gale Lemerand Drive Gainesville, FL Gainesville, FL Financial Recap # of $15.00 = $ # of 10 & Under Ind. $4.00 = $ # of 11/12 Timed Final $4.00 = $ # of 11 & Above P/F $6.00 = $ Relays: # 10 & $8.00 = $ # 11 & $8.00 = $ TOTAL = $ Make checks payable to: Gator Swim Club Please list your team hotel and phone number in case we need to contact you during the meet: Page 13 of 13