The Montgomery YMCA Barracudas Capital of Dreams

Transcription

1 The Montgomery YMCA Barracudas Capital of Dreams January 26-28, 2018 This meet will be conducted under the auspices of Southeastern Swimming, Inc. of USA Swimming. USA Swimming technical rules and regulations will be followed with the exception of items specifically addressed in the meet information Sanctioned by Southeastern Swimming, Inc. It is understood and agreed that USA Swimming shall be free from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of the event. Held under the sanction of USA Swimming and Southeastern Swimming, Inc. SANCTION NUMBER: 18SEMYB1-26 SANCTION NUMBER FOR TIME TRIAL: 18SEMYB1-26TT HOSTED BY: The Montgomery YMCA Barracudas (334) LOCATION: The East YMCA of Greater Montgomery 3407 Pelzer Ave. Montgomery, AL FACILITIES: Indoor 8-lane, 25-yard competition pool, non-turbulent lane lines, and fully automatic Colorado electronic timing system and scoreboard with lane/place/time display. Changing into or out of swimsuits other than in locker rooms or other designated areas is prohibited. Some bleacher and personal chair seating is available on pool deck as well as in the gymnasium. A concession stand will be available. Additional parking is available in back via a small side road to the left of the YMCA. The competition course has not been certified in accordance with C4.Water depth measured 1meter to 5 meters from deep end is 6ft. Shallow end is 4ft at 1meter and 6ft at 5 meters. Use of audio or visual recording devises, including cell phones, is NOT permitted in changing areas, restrooms, or locker rooms. RULES: Current USA Swimming rules will govern the conduct of the meet unless otherwise noted. Safety: In the interest of safety and accident prevention, coaches and swimmers are asked to observe all posted pool rules and conduct themselves in a safe manner. Any questions or concerns should be reported to the Meet Director through the office of the Clerk of Course which is located right next to the stage area, YMCA Front Desk Staff, or any YMCA Professional Staff Member. ONLY MEET WORKERS, COACHES, OFFICIALS, AND SWIMMERS WILL BE ALLOWED ON THE POOL DECK (area will be clearly marked with signs), SPECTATORS ARE ONLY ALLOWED IN THE SEATING AREA. Swimmers must enter on the shallow end side of the pool in the warmup/ warm down lanes feet first only.

2 Please know that in the case of inclement weather, that the East YMCA lifeguards and facility staff will clear the pool deck and ask all spectators to make their way into our gym at the front of the building. The East YMCA Aquatic Facility has strict rules prohibiting swimming while thunder and lightning storms are in the vicinity and these rules will be followed at all times. If a lightning strike is recorded within a 5-mile radius of the East YMCA Aquatics Facility, swimming will be halted and will not resume until a 30-minute period absent of local lighting strike has expired. a) The use of audio or visual recording devices, including cellphones, is not permitted in the changing areas, restrooms or locker rooms. b) All changing of clothes must be done in changing areas, restrooms or locker rooms as Deck Changes are strictly prohibited. c) Drones are prohibited over venues any time athletes, coaches, officials, and/or spectators are present. OFFICIALS: Meet Director: Blake delcarmen bldelcarmen@ymcamontgomery.org Meet Referee: Dave Smith das.davesmith@gmail.com Administrative: Rob Ludington jroblud3@gmail.com Officials and apprentices from visiting teams are welcome. Please contact Dave Smith (das.davesmith@gmail.com) with session(s) you are available to work. Dress in khaki pants/shorts/skirts, white shirts and white shoes. Please fill out information on Team Information page to be returned with entries. Officials must be members of USA Swimming and must present evidence of certification as required by Southeastern Swimming. Should there be any questions, meet officials will recognize only coaches or their designated representatives. ELIGIBILITY: This is an Open Meet and all coaches allowed on deck must be a coach in good standing with an invited team. All swimmers must be USA Swimming Registered athletes. USA registration number must be listed on the entry form. No entry will be accepted without current registration numbers. There will be no on-deck USA Swimming membership registration. Coaches and officials must present evidence of certification as required by Southeastern Swimming. A swimmer's age on the first day of the meet will determine his or her age for the entire meet. Swimmers must be 6 years old to enter Open events. Any swimmer entered in the meet must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. When unaccompanied by a member-coach, it is the responsibility of the swimmer or the swimmer s legal guardian to ensure compliance with this requirement. DISABILITIES: Swimmers with disabilities are welcome and highly encouraged. Coaches with disabled swimmers are requested to complete the attached information form for disabled swimmers and return it with the entries in order to efficiently make swimmers accommodations prior to the start of the meet. Meet Format: This is a preliminary/finals meet for all those athletes who are 12&Under for events that are less than 400 yards, except for all races that are contested on Friday evening (indicated in the order of events). All 13&Over individual events will be Timed Finals. Flyover starts will be utilized

3 as practical. All Events will be pre-seeded except for the events that are 400 yards and longer, which will be deck-seeded. Swimmers or coaches must sign-in with the Clerk of Course for all deck-seeded events. All deck seeded events will be swum fastest to slowest alternating girls and boys. Swimmers must be 6 years old to enter the Open events. Swimmers in the 1650-yd freestyle will be required to provide their own timers and lap counters. Relays will be Timed Finals ONLY with the 200 Free Relays swum in the Saturday morning preliminary heats and the 200 Medley Relays swum in the Sunday morning preliminary heats. There will be two (2) heats of finals for the 11-12, and 10&Under age groups with the B Final swimming first followed by the A final. MYB reserves the right to alter the number of finals heats and/or lanes for each age group. ENTRY LIMITS: Swimmers are limited to three (3) Individual events on Friday. On Saturday and Sunday 12& Under swimmers are limited to three (3) individual events per day, inclusive of time trials. 13&Over swimmers are limited to four (4) individual events per day, inclusive of time trials. All swimmers are limited to two relays for the meet. The host team reserves the right to limit the number of heats in deck-seeded events in order to run the meet in the allotted time. ENTRIES: Teams who have Hy-Tek's Meet/Team Manager should submit their entries by . Entry forms must be completely filled out including the swimmer's best times for yards. Once the Psych sheet is posted, a swimmer entered in the maximum number of events may not scratch one event to enter another event, except in cases involving a mistaken entry in the wrong age group that may be corrected by the Meet Referee. Time Trial events count as one of the three events allowed on a given day, but do not count as one of the six individual events in the meet. Entries will not be changed because of times made after the entry deadline. Please provide a written copy of entries for verification purposes. ENTRY ERRORS: If entry error is due to MYB error, the swimmer will be deck-entered an open lane of the heat nearest his/her entry time or into a new heat if needed. The entire event will not be reseeded. Time Trials: Request for time trials will be accepted by the Clerk of Course. Payment for any requested time trial must accompany the request. Requested time trials for swimmers not already entered in the meet must be accompanied by proof of current USA Swimming registration. Swimmers not already entered in the meet must submit facility fees, SES surcharges and any other meet related fees with their request. The deadline for submitting Time Trial requests will be 11:00 AM for the preliminary session and 2:30 PM for the 13&Over session. The scheduling of the Time Trials will depend on the number of request, but they will likely be scheduled for the end of the day after all competition is complete in the prelim sessions. Entry Fees: Individual: $7.00 per event $12.00 per event late entry Relay: $9.00 $14.00 per event late entry SES Surcharge: $3.00 SES $5.00 non-ses swimmer Facility Surcharge: $13.00 NOTE: Heat Sheets will only be available electronically Time Trials: $10.00 per individual event Make checks payable to: The Montgomery YMCA Barracudas and mail with entry packet.

4 WARM-UP: Southeastern Swimming Meet Safety Guidelines and Warm-up Procedures will be in effect at this meet. Morning sessions will have one or two warm-ups depending on entries. Depending on size of meet, there may be designated sprint lanes at end of each morning warm-up. Afternoon sessions will be OPEN warm-ups with sprint and pace lanes to be designated the last 15 minutes at the discretion of the Meet Referee. Warm-up Lane assignments will be posted on ymcamontgomery.org and will be in coaches packet. Swimmers attending the meet without a coach must report to the Meet Director or Referee to be assigned a coach for warm-up prior to each session. Warm-up/warm-down lane(s) will be available during the meet. Lanes 7 and 8 will be designated as Warm-Up/warm-down lane(s). Southeastern Swimming Meet Safety Guidelines and Warm-up Procedures will be in effect at this meet. Starting Times: Friday PM: Session 1 Open Warmup 4:15-5:00 PM Meet Start: 5:10 PM Saturday AM: Session 2 Warmup 8:00-9:00 AM Meet Start 9:15 AM Saturday PM: Session 3 warmups will be open immediately following session 2 for 50 min Meet Start No sooner than 1:30 PM Saturday Finals: Open Warmup 4:30-5:20 PM Meet Start No sooner than 5:30 PM Sunday AM: Session 4 Warmup 8:00-9:00 AM Meet Start 9:15 AM Sunday PM: Session 5 warmups will be open immediately following session 4 for 50 min Meet Start No Sooner than 1:30 PM Sunday Finals: Open Warmups 4:30-5:20 PM Meet Start No Sooner than 5:30 PM Completed entries should be mailed to: Blake delcarmen bldelcarmen@ymcamontgomery.org 3407 Pelzer Ave. Montgomery, AL DEADLINE: ed entries and/or printouts, summary/release sheets, and entry fees including surcharges, must be received by the Meet Entry Chairman on or before Thursday, January 18. Late entries may be accepted at the discretion of the Meet Entry Chairman on a "lane available" basis and may not appear in the heat sheet. No new heats will be formed to accommodate late entries.

5 COACHES: Compliance shall be the responsibility of the Host Meet Referee/director. Coaches shall display, when requested, their USAS Membership cards to be allowed on deck at any SES sanctioned meet. Compliance shall be the responsibility of the Host Meet Referee/director they may assign the responsibility to another meet personal. Therefore, all coaches are required to sign in with the Clerk of Course and/or all coaches must be prepared to show their coaching credentials at any time to the Meet Director and /or the Meet Referee. HEAT SHEETS: A heat sheet packet for the entire meet will be posted on The Montgomery YMCA Barracudas team unify site as well each night of finals. No heat sheets will be printed at the East YMCA. SCRATCH RULES FOR PRELIM/FINALS EVENTS: Swimmers qualifying for finals or consolation finals must notify the Clerk of Course within 30 minutes of the announcement of the qualifiers for each final that they do not intend to compete. They must further declare their final intention to scratch within 30 minutes of the posting of the last preliminary event of the session or they will be seeded into the event. Scratches must be given to the Clerk of Course/ Admin. Any swimmer failing to properly scratch and failing to compete in the consolation finals and finals shall be barred from the remainder of the meet unless relieved for good cause by the Referee. The penalty for failing to properly scratch and failing to compete in a Sunday evening consolation final or final event is a $25 fine. DECK ENTRIES: All deck entries should be submitted to the Clerk of Course/ Admin as soon as possible, but not later than 1 hour prior to the start of each session. No new heats will be formed to accommodate deck entries. SCRATCHES/PENALTIES: All scratches should be submitted to the Clerk of Course/ Admin as soon as possible but not later than one hour prior to the start of the session to provide lanes for possible deck entries. A swimmer may scratch a pre-seeded event on the block without penalty. Swimmers or coaches must sign-in with the Clerk of Course/ Admin for all deck-seeded events; the sign-in deadline is 1 hour prior to the start of the session. Any swimmer entered in a deck seeded event but failing to positive check in will be seeded into the event with a NO TIME. SCORING: Points for first through eight places in individual events will be awarded as follows: AWARDS: 12 and Under- a High-point trophy will be awarded to the top 3 finishers for 10&U and for both genders. 13 and Over A small gift bag will be given to each 13&Over swimmer. There will be no team scoring. COACHES' MEETING: A coaches' meeting will be held once the warmup has ended and the pool has been closed for competition on Saturday morning in the Hospitality Room and on an as-needed basis thereafter. No swimmers will be allowed in the pool during this time. OFFICIALS' MEETING: An officials' meeting will be held 30 minutes prior to each session in the Hospitality Room.

6 MEET EVALUATIONS: Please send any comments, suggestions, or evaluations concerning the meet to: Phillip A. Kraus, P.O. Box 30318, Pensacola, FL Friday PM Session: Saturday AM Session: Girls Events Boys 1 Open 25 Breast 2 3 Open 25 Back 4 5 Open 25 Fly 6 7 Open 25 Free & Under 500 Free Open 1650 Free 14 Girls Events Boys Med Relay & Under 200 Med Relay Free & Under 50 Breast Breast & Under 100 IM IM & Under 50 Free Free & Under 100 Back Back & Under 100 Fly Fly 40 Saturday PM Session: Girls Events Boys 41 Open 200 IM Open 100 Breast Open 200 Free Open 100 Fly Open 200 Back 50 Saturday PM Finals Session: Open Warmups 4:30-5:20 PM Meet Start: No Sooner than 5:30 PM

7 Finals Session will start with Free, 10 & Under 50 Breast,. (No 10 & Under 200 Free) Sunday AM Session: Sunday PM Session: Girls Events Boys & Under 200 Free Relay Free Relay & Under 200 Free Fly & Under 50 Fly IM & Under 200 IM Back & Under 50 Back Free & Under 100 Free Breast & Under 100 Breast 76 Girls Events Boys 77 Open 50 Free Open 200 Breast Open 100 Back Open 200 Fly Open 100 Free Open 500 Free 88 Saturday PM Finals Session: Open Warmups 4:30-5:20 PM Meet Start: No Sooner than 5:30 PM Finals Session will start with 10 & Under 200 Free, Fly, 10 & Under 50 Fly, (No Free)

8 SOUTHEASTERN LSC INFORMATION FORM FOR SWIMMERS WITH A DISABILITY This non mandatory form is for accommodation purposes. Name Address Team USA Registration # Age and Birth date: Events to be swum: / / / / / / / / / / / / Type of Disability Blind Cognitive/Intellectual Deaf Physical Other Extent of Disability: Be specific e.g. totally or partially blind, totally or partially deaf, loss of one or more limbs, multiple disabilities, etc. The following person(s) will accompany the swimmer for any needed assistance: Accommodations requested, Examples: Lane #, inside lane, starter side preference, assistance to the blocks, water start, hand signals, etc. Information gathered on this form will only be used for swimmers accommodation during Meet, and forwarded to the SE LSC Disability chair for purposes of evaluation and tracking Swimmers attendance and performance. The Disability Chair welcomes any feedback and or comments concerning your Meet experience. Meet Director bldelcarmen@ymcamontgomery.org Meet Referee das.davesmith@gmail.com Robin Heller Disability Chair robin@seastarsaquatics.org

9 WAIVER, ACKNOWLEDGMENT AND LIABILITY RELEASE I, the undersigned coach or team representative, verify that all of the swimmers and coaches listed on the enclosed entry form/team information are registered and entered into the meet in accordance and subject to USA Swimming Rules and Regulation: All Clubs, including seasonal clubs, shall ensure that all athletes and coaches participating in USA Swimming sanctioned competition(s) are members of their LSC and USA Swimming..2 All coaches of USA Swimming clubs, including seasonal clubs, shall join USA Swimming as coach members and shall satisfactorily compete safety training required by USA Swimming. And as False Registration A host LSC may impose a fine up to $ per event against a member coach or a member club submitting a meet entry which indicates a swimmer is registered with USA Swimming when that swimmer or the listed club is not properly registered. I also acknowledge that I am familiar with the rules of USA Swimming and Southeastern Swimming, Inc. regarding warm-up procedures and meet safety guidelines, and that I shall be responsible for the compliance of my team s swimmers with those rules during this meet. The Auburn Aquatics Swim Program, City of Auburn, AL, Southeastern Swimming, Inc. and USA Swimming, their agents, officers, representatives, employees and coaches shall be free from any liability or claim for damages for any and all injuries, illnesses or damage to valuables which may be sustained at this meet or while in transit to and from this meet. I also acknowledge that by entering this meet, I am granting permission for the names of any or all of my team s swimmers to be published on the internet in the form of Psych Sheets, Meet Results or any other documents associated with the running of this meet. SIGNATURE OF COACH OR CLUB OFFICIAL: CLUB: DATE:

10 TEAM INFORMATION CLUB NAME: INITIALS: ADDRESS: LSC: HEAD COACH: CONTACT PERSON: PHONE NUMBER: FAX NUMBER: CELL PHONE: NAME COACHES CARD EXPIRATION DATE COACHES ATTENDING: CERTIFIED OFFICIALS WHO MAY WISH TO WORK: 3.

11 4. ATTACHED: UNATTACHED: NUMBER OF SWIMMERS ENTERED: TOTAL: SUMMARY OF FEES NUMBER OF SWIMMERS: X $3.00 SES SURCHARGE = NUMBER OF OUT OF LSC SWIMMERS X $5.00 SES SURCHAGE = NUMBER OF IND. EVENTS: X $5.00 PER EVENT ENTRY FEE = TOTAL DUE:

12 ENTRY FORM Times should be in Short Course Yards Please duplicate as needed EVENT # EVENT NAME BEST TIME EVENT # EVENT NAME BEST TIME NAME OF SWIMMER USS REGISTRATION NO. DATE OF BIRTH SEX NAME OF SWIMMER USS REGISTRATION NO. DATE OF BIRTH SEX NAME OF SWIMMER USS REGISTRATION NO. DATE OF BIRTH SEX

13 NAME OF SWIMMER USS REGISTRATION NO. DATE OF BIRTH SEX