AQUAE SULIS SWIMMING CLUB

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1 PRESENT THEIR Aquae Sulis Grands Prix Under ASA Laws and Regulations and ASA Technical Rules of Racing MARCH 2017 At Hengrove Leisure Centre The Boulevard, Hengrove Park, Bristol, BS14 0JZ 50 Metre - 10 Lane Pool Electronic Timing, Seating for 400, Café on site Age on the 26 March per event Closing date for entries: 3 March 2017 Meet Promoter: Adrian Sharman Chair, Aquae Sulis Performance Swimming Club For further information or enquiries, please aspscmeets@gmail.com Or send A4 SAE to: Adrian Sharman, 17 Alan Cobham Road, Devizes, Wiltshire, SN10 3GE

2 Introduction The objective of this meet is to adhere to the British Swimming philosophy of providing competition for all and to meet the mission statement "Every swimmer has the opportunity to swim in appropriate, quality competition to enable them to achieve their true potential". The meet will offer the opportunity to qualify for the British Championships, British and Home Nation Summer Nationals, and Regional events. This competition is held under ASA Laws and Regulations and ASA Technical Rules of Racing For the purpose of this meet, Team Managers will be responsible for the conduct of their swimmers. It is therefore expected that Team Managers will remain in the seating areas and/or with their swimmers at all times. The Promoter of this event will adhere strictly to the Health and Safety Laws. It should be noted that no-one will be permitted into the changing rooms, poolside or swimming/spectator seating area until the Promoters and/or Meet Referee are satisfied that these Health and Safety Rules have been met in full. Access to the changing rooms and poolside will at all times be limited to swimmers, coaches in possession of a valid coaches pass, meet officials, and other personnel necessary for the safe running of the meet. Data Protection All data relating to the entry and results processing will be held on computer using Hy-Tek Meet Manager system software. Results of the meet will be sent to the ASA immediately after the event for the purposes of ranking. Swimmer entries will be managed on a computer. By submitting entries, consent is thereby given, as required by the Data Protection Act 1998, to the holding of personal information on computer. Personal data will be available for inspection during the meet upon request. Entries All team entries are required to be submitted electronically using the Hy-Tek Team Manager software, or TM Lite software. Individual swimmer entries are the ONLY ones allowed in paper format. Entries will be accepted fastest swimmers first". The Promoter reserves the right to reject entries if events are oversubscribed, and also reserves the right to cap the more popular events, if required for safety reasons. The closing date for entries is Friday 3 March All swimmers wishing to enter this meet must be registered as a category 2 member of the ASA and age will be as of 26 March 2017 All events will be swum in combined age groups seeded on entry times. Submitted entries must be in accordance with the attached qualifying times. It is the responsibility of all

3 swimmers/parents and coaches to enter correct times as a random check will be done on the rankings database to check validity. Entry times should be long course times. Conversions from Short Course made using ASA Tables will be accepted. No entries will be accepted after the closing date. Refunds will be given to Hy-Tek Meet Manager rejected entries or due to medical reasons with a doctor s note only, and not to invalid or incorrect entries and or if you withdraw after the closing date. Prior to the meet, clubs/swimmers will receive a printout of entries. Please ensure you check this for accuracy and notify any errors by no later than 13 March For all entries please supply an address to enable us to return your acceptance/rejections and any other information as required. Payment Cost per individual entry is 7. Please pay by bank transfer to: Pool ASPSC Natwest Bank Sort Code: Account Number: Electronic payment is preferred. Please use the reference: swimmername L1Mar17 or clubname L1Mar17 for club entries. If you wish to pay by cheque (one per club), please make them payable to Aquae Sulis Performance Swimming Club. Please write your bank reference on your entry form. The competition pool will be configured as a 10-lane deck level 50m pool with a water depth of 2m throughout. Anti-turbulence lane ropes will be used and turning flags will be placed at both ends of the pool. Hengrove is a certified pool for both 25M and 50M layouts.. Swimmers All swimmers must report to the Competition Stewards when instructed to do so. Any competitor not reporting on time may be excluded. All swimmers must be able to execute a competitive racing dive as laid down in ASA law or they should start in the water. It is the swimmer s or their representative s responsibility to inform a meet official of any reason why they cannot conform to ASA technical rules; this should be done before the event in which they are taking part commences. No swimmer should topple into the water in the event of a false or faulty start, a proper shallow dive must be performed. Timing Electronic placing and timing will be used. It should be noted that timing pads may only be operational at the finishing end of the pool. The operation of the electronic timing will be in accordance with Rule SW 13. Please note that the scoreboard is only an indication of

4 placing/times and the final results will be at the referee s discretion. Medals Medals will be given to the top 3 swimmers in each age group. Age groups will be 9/10, 11/12, 13, 14, 15, 16, 17, 18+ Officials Clubs are requested to supply a qualified Official for every 6 swimmers entered into the competition. However, Aquae Sulis will not refuse entries from clubs who are unable to supply qualified Officials. In the event of an insufficient number of Officials being available for any session, the promoter reserves the right to curtail or otherwise cancel that session. All participating officials will be provided with refreshments. General Coach/Team Manager passes for the whole or part of the meet will be per person, to include a programme, collected on the day at the inquiry desk. All results will be posted on the Aquae Sulis web-site after the competition. Passes are restricted to a maximum of 4 per Club. It is the responsibility of the attending clubs to ensure that all Coaches/Chaperones have an up to date DBS check and wear their passes at all times when on poolside. Every person poolside at any time must be a registered member of ASA, SASA or WASA. *The Promoter will operate over the top starts in the interest of saving time. *The Promoter reserves the right to refuse admission to any spectator, swimmer or coach. *In case of an emergency or situations outside of the Promoter s control, during the meet, the conditions may be changed to ensure the smooth running of the meet. *The Promoter reserves the right to exclude any swimmer or coach from the meet who displays inappropriate language or behaviour. *Aquae Sulis do not accept any responsibility for Hy-Tek files that are entered incorrectly and will not make any changes to times or events entered for swimmers in error. Please be aware that any swimmer s details entered incomplete or incorrectly on the Hy-Tek file will prevent their times being updated by rankings. *Aquae Sulis are not responsible for any swimmers from other clubs. All clubs are expected to follow the ASA wave power guidelines on coaches/chaperones to swimmers ratio. *Any situation not covered by the above Rules & Conditions will be handled by the Promoter for issues prior to the meet, and by the Referee for issues during the meet.. *The promoter, club and Leisure Centre do not accept any liability in the event it is necessary to cancel the meet due to circumstances beyond their control.

5 AQUAE SULIS GRAND PRIX PROGRAMME OF EVENTS All timings to be confirmed 25 March 2017 Session 1 Warm up am Start 9.15 am. Finish am 1 Boys 200 Back 2 Girls 100 Fly 3 Boys 50 Free 4 Girls 200 Breast 5 Boys 200 IM Session 2 Warm up pm Start pm. Finish 2.15 pm 6 Girls 200 Free 7 Boys 400 Free 8 Girls 100 Back 9 Boys 50 Back Session 3 Warm up pm Start 2.50 pm. Finish 3.50 pm 10 Girls 800 Free Session 4 Warm up pm Start 4.55 pm. Finish 7.10 pm 11 Boys 100 Free 12 Girls 400 IM 13 Boys 200 Fly 14 Girls 50 Breast 15 Boys 100 Breast 16 Girls 50 Fly

6 26 March 2017 Session 5 Warm up am Start 9.15 am. Finish am 17 Girls 200 Back 18 Boys 100 Fly 19 Girls 50 Free 20 Boys 200 Breast 21 Girls 200 IM Session 6 Warm up pm Start pm. Finish 2.15 pm 22 Boys 200 Free 23 Girls 400 Free 24 Boys 100 Back 25 Girls 50 Back Session 7 Warm up pm Start 2.50 pm. Finish 3.50 pm 26 Boys 1500 Free Session 8 Warm up pm Start 4.55 pm. Finish 7.10 pm 27 Girls 100 Free 28 Boys 400 IM 29 Girls 200 Fly 30 Boys 50 Breast 31 Girls 100 Breast 34 Boys 50 Fly Notes: 1. Allocated warm-up times (i.e. age group) will be advised on the day

7 2. All events are Heat Declared Winners 3. Medals to be collected from the presentation desk 4.. The combined maximum length of sessions will be 7.5 hours per day. Officials breaks will be inserted if necessary.

8 Name AQUAE SULIS SWIMMING CLUB AQUAE SULIS Grands Prix March 2017 Individual Entry Form Please insert entry times against relevant events Male/Female Address Telephone No: Address: Date of Birth: Club: ASA registration No.: Events Freestyle 50m 100m 200m 400m Freestyle 800M (Girls) 1500m (Boys) Backstroke 50m 100m 200m Breaststroke 50m 100m 200m Butterfly 50m 100m 200m IM 200m 400m Total No. 7 per event Total No. 400M 8 per event Total No. Long Distance 15 per event Number of Coaches Each Total Cost Total Cost Total Cost Total Cost Please return to : Mr A Sharman 17 Alan Cobham Road Devizes Wiltshire SN10 3GE aspscmeets@gmail.com

9 Payment Form Club Name Contact Name Address Tel. No Swimmer Entries 400M Entries Long Distance Entries Coach Passes Number Cost Total 7 each 8 each each each Total Due All Cheques payable to Aquae Sulis Performance Swimming Club. Electronic payment is however preferable. ASPSC Natwest Bank Sort Code: Account Number: Please use the reference: swimmername L2Nov16 or clubname L2Nov16 for club entries. If you wish to pay by cheque (one per club), please add 65p to cover bank charges and make payable to Aquae Sulis Performance Swimming Club. Please write your bank reference on your entry form. Please hy-tek files (or clerical entry forms) to aspscmeets@gmail.com

10 AQUAE SULIS GRAND PRIX: March 2017 Hengrove Leisure Centre The Boulevard, Hengrove Park, Bristol BS14 0JZ If you are a qualified Licensed ASA official and would be willing to help at the above meet, we would be grateful for any assistance that you can offer. Please complete this form or provide the equivalent information by , contact details as above. In addition Clubs with 5 swimmers or more are asked to provide one official for each 6 swimmers for all sessions. Name:. Club:. Address:. Qualification: please tick where applicable.... Tel:.. Referee. Starter. Judge 2. Judge Licence number.. Licence Expiry date... I WOULD BE WILLING TO HELP AT THE FOLLOWING SESSIONS Please refer to the programme of events for start times etc. Session 1 Sat Session 2 Sat Session 3 Sat Session 4 Sun Session 5 Sun Session 6 Sun Lunch and refreshments will be provided.

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