2018 Winter Classic Hosted by: The Savannah Swim Team January 13-14, 2018

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1 2018 Winter Classic Hosted by: The Savannah Swim Team January 13-14, 2018 Sanction Number: Meet Referee: Starter: Stroke and Turn: Admin: Meet Director: Safety Marshall: Host Club: GA? Warren Scribner Keith Powell, Matt Folan Matt Folan, Heather Harmon, Bill Pilczuk Michele Smith Joe Witt, Misty Johnson Autumn Shonk The Savannah Swim Team Facility: Chatham County Aquatic Center (CCAC), 7240 Sallie Mood Drive, Savannah, GA 31406, (912) The CCAC is an indoor facility featuring a 50 meter x 25 yard pool with deep flow-over gutters, non-turbulent lane lines, depth varying between 7 and 9 feet, and conforms to USA Swimming rules and regulations for competition pools. The competition course has been certified in accordance with C(4). A copy of such certification is on file with USA Swimming and Georgia Swimming. A separate, 6-lane, 25 yard pool is available for warm-up and warm-down. Other features include spectator seating, generous deck space, locker rooms, Dual 8-lane scoreboard, and a Colorado timing system. Rules: The current USA Swimming Rules and Regulations will govern the conduct of the meet unless otherwise noted within this meet information. Positive check-in will be required for all deck- seeded events. Swimmers will be responsible for swimming in their assigned heats and lanes. The meet referee has the discretion to determine the need to do dive-over starts. Use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms or locker rooms. DECK CHANGES (Changing, in whole or in part, into or out of a swimsuit when wearing just one suit in an area other than a permanent or temporary locker room, bathroom, changing room or other space designated for changing purposes) are prohibited. The practice of Deck Changing would be in violation of the USA Swimming Rule I and could be subject to removal from further competition in the meet. Any swimmer entered in the meet must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. When unaccompanied by a member coach, it is the responsibility of the swimmer or the swimmer s legal guardian to ensure compliance with this requirement. Photos and videos may be taken of swimmers during the meet by parents or a professional photographer retained by the host club. All participants agree to be filmed or photographed by photographers designated by the meet host and to allow the meet host the right to use names, pictures, likenesses, and biographical information before, during, or after the period of participation in Georgia Swimming competitions to promote swimming and meets hosted by the meet organizer. If you do not wish to have your child(ren) photographed, you may withdraw your consent by informing the Meet Director before he start of the first day of the meet.

2 Operation of a drone, or any other flying apparatus, is prohibited over the venue (pools, athlete/coaches areas, spectator areas and open ceiling locker rooms) any time athletes, coaches, officials and /or spectators are present. Exceptions may be granted with prior written approval by the Vice President of Program Operations. Scratch Rule: Eligibility: Format: The Georgia scratch rule (adopted 09/2015) will be in effect for deck seeded events when it is necessary for meet management to impose limits on the number of heats to be swum (see attached). Open to all currently registered USA Swimming athletes. es should ensure that all athlete registrations are current prior to the meet. On Deck swimmer registrations will not be accepted at the meet. This is an open meet with no time standards. All events are timed finals. Events may run in two pools simultaneously. The Meet Referee may elect to combine heats as warranted. Every effort will be made to notify teams in advance of any changes in the order of events. Changes in pool and session assignments will be posted at the pool and, time permitting, on the SST website ( Dive-over starts will be used. The 1000 yard Freestyles will be limited to swimmers 11 years and older. Order of Events: Entry Limit: The Order of Events is shown below and may be downloaded in Hy-Tek format from the Savannah Swim Team website at Swimmers may swim in a maximum of five individual events per day. Any swimmer entered in more than the daily limit of events will be removed (or disqualified) from the last event(s) of that day exceeding the limit. Fees will not be refunded for entries exceeding the maximum allowed. Entries will be closed upon the receipt of the team that puts the total number of entered visiting swimmers over 400. Entry Format: Entry Deadline: Entries: Entry Inquiries: Entry Fees: Please submit entries electronically, in a Hy-Tek compatible format (SDIF or CL2) by disk or (preferred). Entries must include each swimmer s USA Swimming registration number, first and last name, age, and seed time for each event entered. Corrupted, unreadable or incorrectly formatted files must be corrected within 24 hours of notification. Errors in entries submitted electronically are the responsibility of the applicant. The order of events is available in Hy-tek format at Entries must be received at the address below by 6:00 PM, Thursday, January 4, All fees, a completed and signed Entry Summary and Liability Release Form (attached below), and a printed copy of the entries must be received by SST before the entries are considered complete and processed, and before swimmers may compete. Entries will be processed when complete on a firstcome, first-served basis. Entries may be ed to SSTentries@gmail.com. In addition, SST must receive the hard copy, fees, and a completed and signed Entry Summary and Liability Release Form at the address below by the entry deadline. Entry inquiries should be directed to Michele Smith at SSTentries@gmail.com. Flat Event fee: $35.00 Georgia LSC surcharge for out-of-state athletes (per swimmer): $2.00 Payment in full must accompany entries. Make checks payable to Savannah Swim Team.

3 Late Entries: Deck Entries: Warm-Up: es: After the entry deadline but prior to the first day of the meet, late entries may be accepted by to be processed on a first-come/first-served basis if empty lanes are available in existing heats. All changes or entries received after the entry deadline will be charged on a late entry basis of $10.00 per late entered event in addition to the Flat Event fee of $ and will be seeded with no time (NT). Late entered swimmers must present proof of USA Swimming registration to the Clerk of Course. Deck entries may be accepted up until the clerk of course closing time for each session, on a first- come, first-served basis and provided an empty lane is available: No additional heats will be added for deck entries. Deck-entered swimmers who are not already in the meet must present proof of USA Swimming registration to the Clerk of Course and will be charged the $25.00 Flat event fee plus $10.00 per event deck entered. Deck entries for swimmers already entered in meet will be charged a $10 late fee and will be seeded with no time (NT). Payment is due at the time of entry. Georgia Swimming warm-up procedures and rules will be posted and must be followed. Lanes and warm-up times may be assigned and will be posted on the website ( and at the pool. A coach with current USAS certification must supervise warm-up. Warm-up lanes for each session are restricted to athletes competing in that session. ALL coaches planning to be on the pool deck will be required to sign in at the Clerk of Course desk and show their USA Swimming coach's registration card with an expiration date of January 14, 2018 or later. Any coach not having a current certification will not be permitted to coach and will be prohibited from restricted areas; no exceptions will be made. es will be required to display their USA Swimming credentials while on the pool deck and in hospitality. Seating for coaches has been designated along the edge of the pool on the back wall, opposite the bleachers. Athletes should not congregate in the coaches area, and coaches should not be behind the blocks during the meet unless previously authorized by the Meet Referee. es Meeting: A mandatory coaches' meeting will be held Saturday, January 13, at 8:00 A.M. One coach or representative from each club is required to attend. Subsequent meetings will be arranged if needed. es arriving late should check with the Meet Referee upon arrival. A current coach member of USA Swimming must supervise each swimmer participating in a USA Swimming sanctioned meet during warm-up and competition. An unattached athlete or an athlete not escorted by a current coach member must check in with the Clerk of Course upon arrival at the meet. Such athletes will be assigned a member coach who will supervise him/her during warm-up and competition. Each team will receive one heat sheet for each coach listed on their Entry Summary and Liability Release Form (attached) upon checking in with the clerk of course. Officials: Liability: Spectators: The Savannah Swim Team welcomes visiting officials and appreciates their help in officiating this event. There will be an officials meeting one hour prior to the start of each session. All officials must present, at check-in, their current LSC Officials Certification Card; OR a recently completed Apprentice Form; AND proof of current USA Swimming Non-Athlete membership. Credentials may be required for deck access and hospitality. In granting this sanction it is understood and agreed that USA Swimming shall be free and held harmless from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of the event. It is further understood that Georgia Swimming Inc., Chatham County Aquatic Center, and the Savannah Swim Team; shall be free and held harmless from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of the event. The attached Entry Summary and Liability Release form must accompany each entry. Only swimmers, officials, and designated meet volunteers will be permitted on the deck behind the blocks. Parents and spectators are not allowed behind the blocks during the meet. All seating is prohibited on deck in front of the bleachers. Flash photography is prohibited at the beginning of each heat of competition. Noisemakers are not permitted in the facility.

4 Scoring: Concessions: Attachments: This meet will be scored for individual high-point awards. Ribbons will be awarded for 12&U swimmers placing in the Top 8. Basic concessions will be provided. A separate hospitality area will be provided for all officials and coaches. Georgia Scratch Rule; Entry Summary and Liability Release Form Visit our website for hotel information, maps and directions.

5 Order of Events Saturday Morning, January 13, 2018 Warm-Ups: 7:30am Start: 8:30am Girls Event # Age Group Event Boys Event # Age Group 1 Open 100 Free 2 Open 3 Open 200 Breast 4 Open 5 Open 100 Fly 6 Open 7 Open 200 Back 8 Open 9 Open 200 IM 10 Open 10 Minute Break 11 Open 500 Free* 12 Open *Seeded Fastest to Slowest Saturday Afternoon, January 13, 2018 Warm-Ups: not before 12:00pm Start: 1:00pm Girls Event # Age Group Event Boys Event # Age Group 13 12&U 50 Free 14 12&U 15 12&U 100 Back 16 12&U 17 8&U 25 Free 18 8&U 19 12&U 50 Fly 20 12&U 21 12&U 100 Breast 22 12&U 23 10&U 200 Free 24 10&U 25 12&U 100 IM 26 12&U 10 Minute Break 27 12&U 500 Free* 28 12&U *Seeded Fastest to Slowest Sunday Morning, January 14, 2018 Warm-Ups: 7:30am Start: 8:30am Girls Event # Age Group Event Boys Event # Age Group 29 Open 200 Free 30 Open 31 Open 100 Back 32 Open 33 Open 200 Fly 34 Open 35 Open 100 Breast 36 Open 37 Open 50 Free 38 Open 39 Open 400 IM 40 Open 10 Minute Break 41 Open 1000 Free* 42 Open Sunday Afternoon, January 14, 2018 Warm-Ups: not before 12:00pm Start: 1:00pm Girls Event # Age Group Event Boys Event # Age Group 43 12&U 100 Free 44 12&U 45 12&U 200 IM 46 12&U 47 8&U 25 Back 48 8&U 49 12&U 100 Fly 50 12&U 51 12&U 50 Breast 52 12&U Free &U 50 Back 56 12&U

6 2018 SST Winter Classic Hosted by the Savannah Swim Team January 13-14, 2018 Entry Summary and Liability Release Form Team Name Team abbreviation Team Address City State Zip Head Phone Home ALL COACHES FROM YOUR TEAM, PRESENT AT THE MEET, MUST BE LISTED For entry problems call or Entry Fee (Number of swimmers) X$35.00 $ Total out-of-state swimmer surcharges (Non-GA swimmers only) X $2.00 = $ Total fees submitted $ Submit one check payable to Savannah Swim Team Entries must be received on or before 6:00 PM, Thursday, January 4, Mail entries to: Savannah Swim Team (SST) c/o Joe Witt, 106 Hidden Way, Savannah, GA entries to: SSTentries@gmail.com WAIVER, ACKNOWLEDGMENT AND LIABILITY RELEASE I, the undersigned coach or team representative, verify that all of the swimmers and coaches listed on the enclosed entry are registered with USA Swimming. I acknowledge that I am familiar with the safety rules of USA Swimming and Georgia Swimming regarding warm-up procedures and that I shall be responsible for the compliance of my swimmers with those rules during this meet. I have reviewed RULE FALSE REGISTRATION and if a swimmer who is not properly registered with USA Swimming competes in a sanctioned competition, the host LSC may impose a fine of up to $ per event against the individual, member coach or member club submitting the entry. The Chatham County Aquatic Center, Savannah Swim Team, Georgia Swimming, Inc, and United States Swimming, Inc., its agents, employees, and coaches shall be free from any liability or claim for damages rising by reason of illness or injury to anyone during the conduct of this meet. Signature/Title Date Adopted by the HOD, April 18, 2010 Revised: September 12, 2015

7 GEORGIA SWIMMING INC. SCRATCH RULE The Scratch Rule to be used in all Georgia LSC sanctioned meets where the meet format includes preliminary heats, consolation finals and finals, is the "Scratch Rule" as found under Administrative Conduct of USA Swimming Championships, subsection Scratch Procedures, subsections Scratching from finals and Exceptions for failure to compete, of the current USA Swimming Rules and Regulations. An excerpt is provided below. Scratching from finals: (1) Any swimmer qualifying for a C, B, or A (bonus and consolation final or) final race in an individual event who fails to compete in said final shall be barred from further competition for the remainder of the meet, except as noted in paragraph E. A declared false start under F or deliberate delay of meet under is not permitted and will be regarded as a failure to compete. (2) In the event of withdrawal or barring of a swimmer from competition the Referee shall fill the C, B, or A (bonus and conso lation final or) final, when possible, with the next qualified swimmer(s). First and second alternates shall be announced along with the final qualifiers. These alternates shall not be penalized if unavailable to compete in the finals. (3) Where C and B (bonus and consolation) finals have not been swum and a barring or withdrawal is known to the Referee, the Referee shall reseed the C, B, or A (bonus final, consolation final and the) final, if necessary, to insert the alternate(s) in the appropriate lane(s), filling all lanes in the final. (4) If the C or B (bonus and consolation) final has already been contested, the (championship) final shall be swum without reseeding for the empty lane(s). Exceptions for failure to compete: No penalty shall apply for failure to withdraw or compete in an individual event if: (1) The Referee is notified in the event of illness or injury and accepts the proof thereof. (2) A swimmer qualifying for a C, B or A (bonus or consolation final or) final race based upon the results of the preliminaries notifies the Referee within thirty (30) minutes after announcement of the qualifiers for that race that they may not intend to compete and further declares their final intentions within thirty (30) minutes following their last individual preliminary event. (3) It is determined by the Referee that failure to compete is caused by circumstances beyond the control of the swimmer. Unless otherwise stated in the final sanctioned Meet Information: the following Georgia LSC additions listed below apply to all timed final meets as well as all preliminary/finals meets. 1. Swimmers that qualify for any final heats as announced in the meet information will also be subject to these rules. Revision 1.5; 09/12/15 Page In all deck seeded events (1), a swimmer who has been checked in either personally or by a team coach, has been seeded and then fails to compete in said event, shall be barred from his or her next individual event, except as noted in Exceptions for failure to compete above. This rule only applies to timed-final events where the meet management has placed limits on the number of heats to be contested or the number of individual entries to be accepted for a particular deck-seeded event as specifically stated in the meet announcement. 3. There is no scratch rule governing relays and there is no penalty regarding relay scratches. 4. Qualifiers for all finals heats are those as identified on the originally posted results of the preliminary heats. Any qualifier who has moved up into this group as a result of the posting of corrected preliminary results after original results have been posted shall not be subject to penalty. 5. The meet official designated to receive initial intentions not to compete and final intentions shall be announced at the beginning of each session. It is suggested that this official be the Clerk of Course.

8 6. On the final day of LSC Championship competitions, any swimmer who has checked in for finals and fails to compete will be assessed a $50 fine. This fine must be paid before the next LSC Championship meet in which the swimmer intends to compete or the swimmer will be barred from competition. 7. A Positive check-in procedure shall be used for all deck seeded events. A swimmer s intent to swim a race shall be denoted by the swimmers or swimmer s coach s initials entered next to the swimmers names on the official entry sheet posted at the Clerk of Course. Failure to check in shall be considered to indicate that the swimmer will not compete. 8. In cases where changes to the USAS rules cause conflict with the Georgia LSC additions, USAS rules shall take precedence. (1) Interpretation: The change clarifies the intent of the rule. If there are no limits placed on the number of swimmers in the deck seeded event then there is no penalty for a no-show in that event; given that no swimmer was impacted by the no show and everyone that wanted to swim got to swim. If a limit is placed on a deck seeded event (e.g. the fastest 30 swimmers), then a no-show could cause the exclusion of the 31st fastest swimmer from competing and would result in a penalty against the no-show swimmer. Adopted by the HOD April 18, 2010 Revised: September 12, 2015

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