2017 Fort Leavenworth Great Escape 50 Free Shootout January 27 th 29 th 2017

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1 2017 Fort Great Escape SANCTION: Held under the Sanction of Missouri Valley Swimming, Inc. on behalf of USA Swimming, Inc., Sanction Number MV It is understood and agreed that USA Swimming shall be free from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of the event. LOCATION: Harney Gym 4 th Street Fort, KS FACILITY: Harney Pool: An 8-lane, 25 yard indoor competition pool with non-turbulent racing lane lines and custom-designed starting blocks. A Colorado Timing System and Scoreboard timing and starting system will be used with Hy-tek Interface/Meet Manager Software. The competition course has not been certified in accordance with C(4). Pool depth at the start end is 12 ft.; pool depth at the turn end is 3 ft. 6 in. In water starts will be used for events that start at the turn end. MEET OFFICIALS & ADMINISTRATORS MEET DIRECTOR: Thula Stenerson; president@fortleavenworthlancers.org Phone: MEET REFEREE: Curt Myers; ic-clearly@sbcglobal.net Phone: STARTER: Kenny Woodlief; Kenny.Woodlief@ericsson.com Phone: ENTRY CHAIR: Jeff Lochow; lochowj@gmail.com Phone: ADMIN. OFFICIAL: Clarence Aitken; caitken51@att.net Phone: SAFETY TBD MARSHALL: MEET DETAILS FORMAT: 50 FREE SHOOTOUT COMPETITION: Age group and open. All events, except the 50 free shoot out quarter-final, semifinal, and final events are timed finals. This meet also features a competition where the top 8 finishers in the 50 Freestyle age group event will compete in a single elimination competition to determine the top 50 Free swimmer based on their age group. requirements: The 50 free shoot out will be follow USA Swimming rules contained in Article ,.5, and.6 concerning Prelim and Finals meet participation limitations. Please see the entries section of this meet sheet to review the rules that will apply to swimmers that qualify for and participate in the 50 free shootout. The top 8 swimmers from the 50 Free event will be eligible to participate in the 50 free shootout competition. Coaches must confirm their swimmer s intent to participate in the 50 free shootout competition 30 minutes following the announcement of the final results of the 50 free events. The list of top 8 swimmers for the 50 free shootout will be provided to coaches and posted at the pool s results site.

2 2017 Fort Great Escape Inclement Weather Delays: Warm-ups: Age groups that will compete in the 50 Free shootout are: 10&U Open Swimmers will not be allowed to change age groups. Swimmers will compete in the same age group that they were entered in in the initial 50 free event. The elimination round heats will feature two swimmers competing against each other. The shootout elimination match-ups, based off the 50 Free final places for are: Round 1 (Events 13P, 14P, 15P, 16P//43P, 44P, 45P, 46P): #4 vs #5 #3 vs #6 #2 vs #7 #1 vs #8 Round #2 (Events 39S, 40S, 41S, 42S// 69S. 70S,71S, 72S): Winner of #4 vs #5 heat vs winner of #1 vs #8 heat Winner of #2 vs #7 heat vs winner of #3 vs #6 heat Round #3 Championship (Events 95F, 96F, 98F//131F,132F, 133F, 134F). Coaches are reminded NOT to enter swimmers in the elimination round events that will be in the event file. Swimmers will be entered in those events by the meet admin once the top 8 swimmers have qualified for the elimination rounds and have declared their intent to participate in the shootout competition. Please note in the event schedule when each round of the 50 Free shootout event will be swam. In the case of inclement weather; adjustments/changes to the start times for the meet will be posted on the Ft. Team Website at: Friday Evening: Warm-ups start at 4:15 PM; Meet starts at 5:30 PM. Saturday & Sunday Morning: Warm-ups at 7:00 am; Meet starts at 8:30 am. Saturday Afternoon: Warm ups will begin after the conclusion of the morning session but no earlier than 12:30 pm. Meet will begin no earlier than 1:30 pm. Sunday 8 & Under Session: Warm ups will begin immediately after the conclusion of Saturday morning s session, but no earlier than 12:00 am. Meet will begin no earlier than 12:30 pm. Sunday Afternoon: Warm ups will begin immediately after the conclusion of the 8&U morning session but no earlier than 1:00 pm. Meet will begin no earlier than 1:30pm. Warm-up lane assignments will be provided NLT 25 January Lane assignments will also be provided in the coach s packet, printed in the heat sheets,

3 2017 Fort Great Escape COACH S MEETING ELIGIBILITY: DISABILITY SWIMMERS: posted at the pool, and will be available at the web page at: Missouri Valley and USA Swimming Safety Guidelines and Warm-Up Procedures will be in effect at the meet. During general warm-ups the following MVS safety rules will apply: 1. All lanes general warm up only; 2. Circle swimming only; 3. Swimmers may not dive or jump into the pool during general warm up. Swimmers must enter the pool by stepping in feet first, or sitting and sliding in, in a safe and cautious manner. Entering in any other manner may result in the disqualification from one or more of the swimmer s events for that session at the discretion of the Meet Referee. Swimmers may dive during a designated sprint warm up. 4. No diving, use of the starting blocks, or racing starts off pool edge; 5. At any time during general warm ups, the coach of a team in control of any lane may convert the team's lane into a sprint lane by: a. Removing all swimmers in that lane from the water. b. Informing coaches in adjacent lanes. c. Informing the safety marshal. d. Following all guidelines for sprint lanes. A coach s meeting will be held 15 minutes before the morning sessions in the coaches break area. All swimmers must be registered as 2017 athlete members of USA Swimming. The age of the swimmer as of the first day of the meet will determine his/her age for the entire meet. Swimmer s registration number must appear on entry form. No entries will be accepted unless the entrant is registered in accordance with the rules of the meet. Registration of all athletes will be verified by the MVS Registration Chair prior to the meet. Those not registered will not be allowed to swim in the meet. Athletes with a disability are welcomed and shall provide advance notice of desired accommodations to the Meet Director. The athlete (or the athlete's coach) is also responsible for notifying the session referee of any disability prior to the competition. ENTRY INFORMATION ENTRIES: DEADLINE FOR SUBMITTING ENTRIES IS 11:59 pm ON WEDNESDAY, JANUARY 18 th, Entries will be limited to the first 500 swimmers, based on date. Entries will be accepted in the order received. No teams will be split Entries must be submitted using actual short course yard times using Hy- Tek Team Manager compatible files. No time entries will be accepted and will be seeded last 1000 freestyle entries are limited to the top 40 entries. Swimmers entered in the 1000 freestyle will be asked to provide timers. Each Swimmer participating in only timed final events is limited to Five (5) individual events (IEs) and one (1) relay per day.

4 2017 Fort Great Escape Per USA Swimming Rule Swimmers that participate in the 50 are limited to 3 IE events per day rather than the 5 IE s per day for those swimmers that participate in just the timed trail events (all other events). Meet admin will coordinate with the coach to adjust the entries (and entry fees) for those swimmers that are entered in more than 5 IEs that make the top 8, declare their intent to swim in the 50 Free shootout. 8 and under swimmers may only swim each particular stroke and distance in either the 8 and under category or the 10 and under category. In either case, the 5 entry limit per day shall apply. entries to: Jeff Lochow, entry chair at: lochowj@gmail.com. A club entry chair or coach must submit entries for this meet. We will not accept entries from individual swimmers or families. Deck entries will be accepted in the order received to the extent that open lanes are available. See entry fee section for cost of deck entries. No additional heats will be added. Deck entries must be submitted to the Clerk-of-Course on the provided forms. ENTRY DEADLINE: Entries must be received by 11:59 pm ON WEDNESDAY, JANUARY 18 th, ENTRY FEES: SEEDING & RULE INFORMATION SEEDING: POSITIVE CHECK- IN Meet Fees are: $4.50 per individual event; $9.00 for individual event deck entries. $7.00 per relays team; $14.00 for relay deck entries. The meet will be pre-seeded with the exception of those events requiring positive check in. Positive check-in is required for the1000 freestyle and the 400 IM. Sign-in will be conducted at the timer s desk and will close at the end of the warm-up session in which the event is scheduled. For the 1000 free and the 400 IM they may be scratched from the event per the discretion of the Meet Referee. DECK ENTRIES FAILURE TO SCRATCH Deck entries will be accepted if the timeline permits for non-limited events only and at the discretion of the Meet Director and Referee. All events will be swam fastest to slowest. Any swimmer entered in an individual event that is seeded on the deck, in whole or in part, who has checked in for that event, must swim in the event unless the clerk of course is notified before the seeding for that event has begun that the swimmer wishes to scratch. Because the 50 Free shoot out event is considered a prelims/finals format, per MVS scratch rule section 6, subparagraph 3a, is in effect for the top 8 swimmers who qualify for shootout elimination rounds (quarter, semi, and finals).which states, The MVS scratch rule states, Any swimmer qualifying for a consolation final or final race in an individual event who fails to compete in said consolation final or final race shall be barred from further competition for the remainder of the meet, except as noted in 4. below. Exception per paragraph 4 are: a) The Referee is notified in the event of illness or injury and accepts the proof thereof;

5 2017 Fort Great Escape b) A swimmer qualifying for a consolation final or final race following preliminaries notifies the Referee, or designee, within thirty (30) minutes after announcement of the qualifiers for that final race that the swimmer may not intend to compete and further declares his final intentions within 30 minutes following the swimmer's last individual preliminary event; c) It is determined by the Referee that failure to compete is caused by circumstances beyond the control of the swimmer. ENTRY TIMES Entry times are Yard Times only. Times converted to yard times will be allowed. No Time entries will be seeded in the slowest heats. RULE AUTHORITY: Current USA Swimming Rules and Missouri Valley Safety Guidelines and Warm- Up Procedures shall be in effect. MVS safety guidelines and warm-up procedures will be in effect. Only coaches registered with USA Swimming will be allowed to participate in any coaching capacity. All coaches and deck officials should have their cards visible at all times while on deck. Swimmers without a coach at the meet must check in with the Meet Referee and will be assigned to a coach during the warm up portion of the meet. All swimmers participating in the meet must be dive certified in order to dive from the starting blocks or side of the pool. Swimmers who are not dive certified must start each race from within the water. Swimmers unaccompanied by a USA-S coach must be certified by a USA-S coach as proficient in performing a racing start or must start each race from within the water. Ensuring compliance is the responsibility of the swimmer or the swimmer s legal guardian. Use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms, or locker rooms. Operation of a drone, or any other flying apparatus, is prohibited over the venue (pools, athlete/coach areas, spectator areas and open ceiling locker rooms) any time athletes, coaches, officials and/or spectators are present. Deck changes are prohibited. AWARDS, RESULTS, & EVENT SCHEDULE AWARDS: Awards will be presented as follows: Participation ribbons for all 8 & under swimmers (9th place to last place participant including DQ s). Ribbons for 1st-8th place in all individual events (excluding 50 Free shootout events) Ribbons for 1st-3rd place in relay events. Trophies for Champions. RESULTS: Final results will be posted at designated location at the pool venue and on the Missouri Valley website and may include the swimmer s name, age, times, and USA Swimming number. At the conclusion of the final session, copies of the meet results will be available for any coach who provides a USB memory stick.

6 2017 Fort Great Escape Indicates event Event Schedule Session #1 FRIDAY EVENING (WUs: 4:15 pm; 5:30pm Meet Start) Freestyle 2 3 Open 50 Freestyle Freestyle & U 50 Freestyle Freestyle Open 1000 Freestyle 12 Session #2 SATURDAY MORNING (WUs: 7:00 am; Meet Start 8:30 am) 13P 10 & U 50 Freestyle 14P 15P Freestyle 16P & U 200 Freestyle Freestyle & U 50 Backstroke Backstroke & U 100 Butterfly Butterfly & U 100 Breaststroke Breaststroke & U 100 Individual Individual & U 200 Mixed 38 Relay/ Mixed Relay 39S 10 & U 50 Freestyle 40S 41S Freestyle 42S NET = No Earlier Than.

7 2017 Fort Great Escape Indicates event Session #3 SATURDAY AFTERNOON (WUs NET 1:30 pm; Meet Start 2:45pm) 43P Freestyle 44P 45P Open 50 Freestyle 46P Freestyle Open 200 Freestyle Backstroke Open 100 Backstroke Breaststroke Open 200 Breaststroke Butterfly Open 100 Butterfly Individual Open 400 Individual Mixed 68 Relay/ Open 200 Mixed Relay 69S Freestyle 70S 71S Open 50 Freestyle 72S

8 2017 Fort Great Escape Indicates event Session #4 SUNDAY MORNING (WUs: 7:00 am; Meet Start 8:30am) & U 200 Free Mixed 74 Relay/ Free Mixed Relay & U 200 Individual Individual & U 50 Breaststroke Breaststroke & U 100 Freestyle Freestyle & U 50 Butterfly Butterfly & U 100 Backstroke Backstroke 94 95F 10 & U 50 Freestyle 96F Finals 97F Freestyle Finals 98F Session #5 Sunday 8 & UNDER (WUs NET 12:00 pm; Meet Start 12:30pm) 99 8 & Under 100 IM & Under 25 Freestyle & Under 25 Backstroke & Under 25 Breaststroke & Under 25 Butterfly 108 NET = No Earlier Than.

9 2017 Fort Great Escape Indicates event Session #6 SUNDAY AFTERNOON (WUs NET 1:00 pm; Meet Start 1:30pm) Fr Mixed Relay/ 110 Open 200 Fr Mixed Relay Freestyle Open 100 Freestyle Backstroke Open 200 Backstroke Breaststroke Open 100 Breaststroke Butterfly Open 200 Butterfly Individual Open 200 Individual F Freestyle 132F Finals 133F Open 50 Freestyle Finals 134F

10 2017 Fort Great Escape CONSESSIONS CONSESSIONS: Full concessions will be available on both Saturday and Sunday sessions. Concessions will be limited to drinks and snacks on Friday evening. VENDOR: Swim Quick will be available Saturday and Sunday. DIRECTIONS TO POOL & SPECIAL CONSIDERATIONS FOR ENTERING A MILITARY BASE DIRECTIONS TO POOL: Please allow for extra time to get on base because of processing time at the front gate. Fort is located on Metropolitan Avenue in just off US Hwy73/KS Hwy 7.Harney Gym is located off 4th street. Follow Grant Ave past the 2nd stop light at the intersection of Grant and Coby Ave. Turn left on Coby Ave. Then turn left on 4th street. The gym and parking will be on your right. MAP TO POOL FROM FRONT GATE OF BASE: Harney Pool Main Gate Entrance Metropolitan MILITARY BASE ENTRY INSTRUCTIONS: Currently Fort is reviewing their security procedures/processes. We will provide updated instructions in a separate document to the coaches of the teams that indicated they will attend the meet.

11 2017 Fort Great Escape PARKING: Harney Pool Post Exchange Commissary Parking areas are marked in red. Please do not park in areas not designated as parking areas as you may be cited and your vehicle may be towed by the post military police/security force.