2014 WA DERBY CLASSIC

Transcription

1 2014 WA DERBY CLASSIC LANCASTER AQUATICS CENTER, UNIVERSITY OF KENTUCKY MAY 16-18, 2014 SANCTION MEET LOCATION MEET DIRECTOR ENTRY CHAIR MEET REFEREE HOST TEAM FACILITY Sanction of USA Swimming, Inc., issued by Kentucky Swimming, Inc. Sanction KYLC1303 Lancaster Aquatic Center, University of Kentucky; Lexington, Kentucky Facility Director: Letitia (Tish) Hollingsworth-Gray / Avery Adams 1306 Gray Hawk Road Lexington, Ky averywildcataquatics@gmail.com Avery Adams 1306 Gray Hawk Road Lexington, Ky averywildcataquatics@gmail.com Karen Dobson Karendobson@gmail.com Wildcat Aquatics / A 75 x 176 foot pool, with two movable bulkheads creating one eight lane 50 meter racing course with Competitor non-turbulent lane markers, is housed in this facility. Electronic timing by Colorado Timing System with two full color scoreboards will be used. There are 350 bleacher seats on deck for swimmers and 500 permanent seats in a raised balcony for spectators. Pool depth: Patio end is 6" to 7", dive end is 7.5" to 16" Due to State Fire Marshall s code only 500 tickets will be sold per session. Once the 500 limit is reached no additional tickets will be sold until someone leaves. Re-entry, with a ticket stub, will be allowed subsequent to seating capacity. Tickets will be sold on a first come, first serve basis. IMPORTANT INFORMATION: For athlete protection, the use of audio or visual recording devices, including a cell phone, is not permitted in changing areas, rest rooms or locker rooms. Such devices being used in these restricted areas will be subject to confiscation. Except where venue facilities require otherwise, changing into or out of swimsuits other than in locker rooms or other designated areas is not appropriate and is prohibited. FACILITY NOTES 1. All trash must be deposited in appropriate containers. 2 Children (swimmers and spectators) may not go into unauthorized areas, especially the Seaton Center attached to LAC 3 UK and USA Swimming prohibits SMOKING and ALCOHOL. 4. Any signs or banners must be hung by masking tape or string only. 5. Radios, noisemakers, or anything that will cause distraction to swimmers, Coaches, or Officials will not be allowed. Flash photography is prohibited during the start of heats. 6. GLASS CONTAINERS AS WELL AS ALL FOODS ARE BANNED FROM THE COMPLEX; NO FOOD IS ALLOWED ON DECK! 7. Only competitors, coaches, and officials will be allowed on deck. 8. Folding Chairs on deck must be placed out of traffic paths and may be limited/team. 9. There is no reserved seating in the aquatic center balcony; clothing and other materials may not be used to save seats. 10. Any acts of vandalism against the University of Kentucky at the Lancaster Aquatic Center will require immediate attention by the meet director. UK Police Department will be called and a report filed. Culprits could be expelled from one or more sessions, as determined by the meet director, team coach and KYLSC.

2 MARSHALLS WILL ENFORCE THESE RULES AND VIOLATORS COULD BE EJECTED FORMAT: This is a timed finals competition with mixed age classifications for 8-under, 10-under, 9-10, 11-12, 13-14, 13 & over and Open swimmers. FINA starting procedures will be used. The FINA system, approved by USA Swimming, uses a series of whistles followed by a one-whistle announcement for swimmers. The No Recall Start Rule will also be enforced during this meet. The use of fly-over starts will be at the discretion of the Meet Referee. ALL ENTRY TIMES MUST BE IN LONG COURSE METERS. IF YOU PREFER TO USE CONVERSION TIMES SELECT L FOR THE MEET COURSE IN YOUR TM. IF YOU PREFER TO USE ACTUAL LCM TIMES SELECT LO FOR THE MEET COURSE IN YOUR TM. ALL EVENTS WILL BE SWUM IN LONG COURSE METERS. ALL EVENTS WILL BE PRE-SEEDED WITH THE EXCEPTION OF 400 METER AND LONGER EVENTS. SWIMMERS WILL REPORT TO THEIR ASSIGNED BLOCKS. 8-UNDERS WILL REPORT TO THE CLERK OF COURSE. HEAT AND LANE ASSIGNMENTS WILL BE POSTED BEHIND THE BLOCKS AND DISTRIBUTED TO COACHES. ELIGIBILITY: Swimmers must be current athlete members of USA Swimming as provided in Article 302 or as provided under or USA Swimming open border policy. Any swimmer entered in the meet must be certified by a USA Swimming member-coach as being proficient in performing a racing start or must start each race from within the water. When unaccompanied by a member-coach, it is the responsibility of the swimmer or the swimmer s legal guardian to ensure compliance with this requirement. Age of swimmer on May 16, 2014 will determine their age group for this meet. The 2013 Official USA Swimming rules will govern all competition. SCHEDULE: Warm up Competition Friday, May 16 4:00 pm 5:00 pm Saturday & Sunday AM, May 17 & 18 7:00 am 8:00 am Saturday & Sunday PM, May 17 & 18 TBD* TBD* *Once the meet is closed we will announce (via & website) an accurate time for the start of the afternoon sessions. We will begin afternoon warm up sessions upon the conclusion of the morning sessions. Afternoon warm up will last 45 minutes. Note: Warm-up lanes will be assigned. Coaches should be prepared to share lane space with other teams. ENTRY LIMITS: Swimmers may enter four (4) events per day. The number of non-wa swimmers accepted into the meet will be limited at the discretion of WA, Inc. Wildcat Aquatics reserves the right to add 2 heats (exhibition) of their own swimmers to 400 and longer events. No more than 550 swimmers will be accepted CHECK-IN PROCEDURE: All events 400M and longer, plus all Friday events will require a positive check-in. A positive check-in must be made by 4:15 PM for Friday night s events, by 8:00 AM for Saturday and Sunday s morning events, and by 30 minutes prior to beginning of competition for Saturday and Sunday afternoon events. Swimmers not checked-in by the designated deadlines will not be seeded. AWARDS: High Point Awards will be given to the Top 3 of Each Age Group Male & Female. 8 & Under, 9-10,11-12,13-14,Open ENTRY FEES: $4.50 per individual event $2.50 KYLSC surcharge per swimmer $3.50 Facility surcharge per swimmer A check payable to Wildcat Aquatics, Inc must accompany all entries (along with waiver). ENTRIES Entries must be submitted electronically (Hy-Tek or SDIF). Handwritten, telephone or fax entries will not be accepted. If the USSID for any swimmer is omitted that swimmer s entries will not be accepted. All swimmers registration will be checked against Kentucky Swimming s database of registered athletes. Note: If your team does not use Hy-Tek s Team Manager or equivalent, then WinTM II Lite, downloadable free of charge from Hy-Tek s web site, should be used to prepare your entries.

3 ENTRY DEADLINE Entries must be received by Monday, May 05, 2014 by 5:00pm. Entries sent outside of this time frame will not be accepted. Only invited teams will be accepted. A signed waiver/entry form and check for all fees must be mailed to the following and received by Friday, May 9, Avery Adams 1306 Gray Hawk Road, Lexington KY VENUE: This meet will be swum in an 8 lane configuration. Because there is no warm-down availability, breaks will be taken throughout the meet. See EVENT SCHEDULE for the scheduling of these breaks. PSYCH SHEET: A psych sheet will be sent out via to each team s entry contact on Thursday, May 08, The psych sheet will also be posted on the WA web site. Please check the accuracy of your entries. CORRECTING ENTRIES: Please use the psych sheet the Coach or selected representative must all corrections to the Entry Chair (Averywildcataquatics@gmail.com) by Saturday, May 10, 12:00 pm EDT. RESULTS: Upon the meet s conclusion results will be distributed via to each team s entry contact and submitted to KY Swimming for retrieval from the KYLSC website. OPEN SORES: No swimmer will be permitted on deck or in the pool if they are bleeding or have an open sore/wound/cut. The meet referee and/or meet director will have discretionary power to determine if a wound is serious enough to warrant removal of a swimmer from the pool and/or deck. ADMISSION & HEAT SHEETS: A meet program will be available with the heat sheet for all three days and each session, along with various coupons to local business. Meet Program $12.00 (Which includes the heat sheet for all sessions & each day) Facility Entry $3.00 PARKING: DO NOT PARK ON UNIVERSITY DRIVE!! R3 parking lots off Sports Center Drive including Complex Drive will not be permit controlled during the summer. PS #1 (at University Drive & Cooper, across from the pool), K, and C6 (stadium) lots are not permit controlled after 3:30pm on Fridays and all day Saturday & Sunday.PS #7 (at Complex & Sports Center Drive, near the tennis courts) is a pay facility Monday-Friday. PS7 is might be free Saturday and Sunday(we don t know yet). OFFICIALS: The Wildcat Aquatics Swim Team welcomes the assistance of any visiting parents who would like to serve as officials. Please include your name, , highest level of certification, and team. For further questions, you can contact KarenDobson@gmail.com. You must have your 2014 credentials to work on-deck. TIMERS: Wildcat Aquatics will provide timers for all sessions & events. Should the need arise for volunteer timers, an announcement will be made asking for assistance with the timing duties. COACHES REGISTRATION: All coaches must be currently registered with United States Swimming. Each team should submit a list of all coaches that will be in attendance. Coaching credentials must be worn at all times. COACHES MEETING: Should Wildcat Aquatics see the need for a coaches meeting, this will be held Friday May 4:45PM. Coaches will be notified via by Thursday May 15th if there is a need for one. THE POOL DECK: Only participating swimmers, coaches, officials and meet personnel will be permitted on the pool deck. In emergency situations parents of swimmers on the pool deck can ask for assistance from meet personnel to help contact a swimmer. Those failing to comply with this policy will be asked to leave. SEVERE WEATHER NOTICE: Please note that the University of Kentucky reserves the right to clear the pool deck at any time during competition if the staff feels swim meet patrons are at risk due to weather. If the deck is cleared, athletes may congregate in the Seaton Center hallways and in the locker rooms (showers are not to be used if the deck is cleared for weather). UNSUPERVISED SWIMMERS: USA Swimming athlete members must be under the supervision of a USA Swimming member coach during warm-up, competition, and warm-down. Swimmers participating under the provisions of or USA Swimming s open border policy must be under the supervision of their coach or a USA Swimming member coach. Coaches who are entering swimmers but will not be at the meet should arrange ahead of time for another coach to supervise their athletes. Swimmers unaccompanied by their coaches or for whom arrangements have not been made must contact the Meet Director or Meet Referee who will assist the athlete in finding coach supervision.

4 ORDER OF EVENTS (all sessions are timed finals): Session Number 1 - Friday, May 16, 2014 Warm-ups: 4:00 PM Competition: 5:00 PM 1 *Open/ Freestyle Freestyle 4 5 *Open/ IM IM 8 - These events may be limited based on timeline. All Friday events are swum FASTEST to SLOWEST, with the 400IM alternating girls and boys. Session Number 2 - Saturday, May 17, 2014 Warm-ups: 7:00 AM Competition: 8:00 AM 9 *Open/ Butterfly *Open/ Freestyle *Open/ Breaststroke *Open/ Backstroke 16 Session Number 3 - Saturday, May 17, 2014 A short break will be taken prior to the start of this session 17 *Open/ Freestyle** *Open/ Freestyle** 50 Events 17 and 50 will be limited and swum fastest to slowest, alternating girls and boys. **We have the option of assigning two swimmers per lane. Session Number 4 - Saturday, May 17, 2014 Warm-ups: TBD (will follow the end of the morning sessions) Competition: 45 minutes after start of warm-ups IM Butterfly &under 50 Butterfly Freestyle & Under 100 Freestyle Backstroke & Under 50 Backstroke Breaststroke 34

5 35 10 & Under 100 Breaststroke 36 Session Number 5 - Saturday, May 17, 2014 A short break will be taken prior to the start of this session Freestyle 38 Events 37 and 38 will be limited and swum fastest to slowest, alternating girls and boys. We have the option of assigning two swimmers per lane. Session Number 6 - Sunday, May 18, 2014 Warm-ups: 7:00 AM Competition: 8:00 AM 39 *Open/ IM *Open/ Breaststroke *Open/ Freestyle *Open/ Backstroke *Open/ Butterfly 48 Session Number 7 - Sunday, May 18, 2014 A short break will be taken prior to the start of this session *Open/ Freestyle** *Open/ Freestyle** Events 49 and 18 may be limited and swum fastest to slowest, alternating girls and boys. **We have the option of assigning two swimmers per lane. Session Number 8- Sunday, May 18, 2014 Warm-ups: TBD (will follow the end of the morning sessions) Competition: 45 minutes after start of warm-ups Backstroke Backstroke & Under 50 Backstroke Freestyle Freestyle & Under 50 Freestyle Butterfly Butterfly & Under 50 Butterfly Breaststroke Breaststroke & Under 50 Breaststroke 74

6 WILDCAT AQUATICS, INC KYLSC WA DERBY MAY 16-18, 2014 Club Code Address Entry Contact Phone Waiver, Acknowledgement and Liability Release: IN CONSIDERATION OF YOUR ACCEPTANCE OF THIS ENTRY, I INTEND TO BE LEGALLY BOUND, DO HEREBY FOR MYSELF, MY HEIRS, EXECUTORS AND ADMINISTRATORS, WAIVE AND RELEASE ANY AND ALL CLAIMS FOR DAMAGE I MAY HAVE AGAINST THE UNITED STATES SWIMMING, INC., THE KY ASSOCIATION OF REPRESENTATIVES, SUCCESSORS, ASSIGNEES, WILDCAT AQUATICS, INC. FOR ANY AND ALL INJURIES AT SAID MEET. Signature of coach or club official Date: Title: Coaches Attending the Meet (list all): Head Coach Name & Certified Officials Willing to Work the Meet (also Karendobson@gmail.com) (Name & Certified Level) ( ) Entry Recap: Swimmers $6.00 Each Individual Events $4.50 Each Total Due to Wildcat Aquatics, Inc. $ No entrant will permitted to compete unless the entrant is a member as provided in Article 302 Held under the sanction of USA Swimming