2017 MN LONG Course Championships (All Zones) with Time Trials Team Foxjet

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1 2017 MN LONG Course Championships (All Zones) with Time Trials Team Foxjet Wednesday, July 26, 2017 to Sunday, July 30, 2017 Sanction Number: MN17S-06-19M Time Trial Sanction Number: MN17S-06-19MTT Held under the sanction of USA Swimming. In granting this sanction it is understood and agreed that USA Swimming and Minnesota Swimming shall be free from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of the event. Meet Director: Ann Watanabe Megan Munoz Phone: (cell) Phone: Inquiries: Emergency Phone: Meet Type: Fees: Time Schedule: General inquires can be made to either of the Meet Directors (see above) For inquiries related to meet entry information, please contact Tracy Meece, Entry Chair - Phone: (cell) (Ann Watanabe) or (Megan Munoz) or University of Minnesota Aquatic Center at This is a 4 1/2 day state championships meet for all swimmers with verifiable Championship qualifying times. This is a closed meet. Only swimmers from the Minnesota LSC can participate. $3.00 per entrant listed on the entry sheet, $5.50 per individual splash, $22.00 per relay. Summary cost per calculation sheet. $10.00 Facility Fee, $6.00 Program Fee Deck Warm-Up Competition Session Access Open Close Start Wed. July 26 (Timed Finals) 1:45 PM 2:00 PM 2:50 PM 3:00 PM Thurs. July 27 (Prelims) 7:45 AM 8:00 AM 8:50 AM 9:00 AM Thurs. July 27 (Finals) 5:30 PM 6:20 PM 6:30 PM Thurs. July 27 (Timed Finals) 1:45 PM 2:00 PM 2:50 PM 3:00 PM Fri. July 28 (Prelims) 7:45 AM 8:00 AM 8:50 AM 9:00 AM Fri. July 28 ( Finals) 5:30 PM 6:20 PM 6:30 PM Fri. July 28 (Timed Finals) 1:30 PM 1:45 PM 2:35 PM 2:45 PM Sat. July 29 (Prelims) 7:45 AM 8:00 AM 8:50 AM 9:00 AM Sat. July 29 (Finals) 5:00 PM 5:50 PM 6:00 PM Sat. July 29 (Timed Finals) 12:45 PM 1:00 PM 1:50 PM 2:00 PM Sun. July 30 (Timed Finals) 7:15 AM 7:30 AM 8:20 AM 8:30 AM Sun. July 30 (Relays) 1:45 PM 2:00 PM 2:50 PM 3:00 PM *In addition to adding Deck Access times, the Saturday, July 29 Prelims start time was adjusted Summer State May, 2017 Page 1

2 Awards: Individual Events, Relays, High Point: Individual Events: 1st - 8th place medals Relay Events: 1st - 8th place medals Certificates will be given to the Top 3 High Point swimmers in each age group/gender. Team: MN High Point Championship and Runner-up plaques will be awarded separately for men and women teams. Banners will be awarded to the Top 3 teams in A, AA, AAA Divisions. A plaque will be awarded to the overall Top Team. Awards will be given out to athletes 30 minutes after the posting of the final results, barring complications with the results. (Per legislation passed 1/17/06, awards must be given to athletes at the meet.) Meets are exempt from this requirement if they have an awards presentation. The events will be separated into and for awards Scoring: Programs: Amenities: All individual and relay events will be scored to 16 places. Individual Event Points: Relay event points: Programs will be provided via: Meet Mobile Pdf on MSI website Pdf on host website The Aquatic Center provides concessions. Elsmore Swim Shop and Northwest Designs will be in attendance selling swimming equipment and meet-specific apparel. Please note, programs will not be sold at the meet; all programs will be publicly posted via PDF (see above). FACILITY/LOCATION Meet Location: Directions: Jean K. Freeman Aquatic Center, 1910 University Ave. SE, Minneapolis, MN A campus map that highlights parking options can be found here: From the north or south: 35W to University Ave. SE, then east on University Ave. for.7 miles. The University Ave. parking ramp is on University and Walnut St. SE. The Aquatic Center is on the right. From the west: 94E to 35W north to University Ave. SE, then east on University Ave. for.7 miles. The University Ave. parking ramp is on University and Walnut St. SE. The Aquatic Center is on the right. From the east: 94W to Huron Blvd. Continue on Huron Blvd to Washington Ave. SE. Turn left on Washington; right on Walnut Street; then left on Beacon St. SE. The Aquatic Center is the left and the Washington Ave. parking ramp is down on Beacon and Union St. Facility: 8 lanes, 50 meter indoor pool with lanelines and backstroke pennants. Slanted Starting blocks are 27 inches above the water surface. Water depth: The minimum water depth, measured in accordance with Article is 7 ft at the start end and 7.5 ft at the turn end. Course certification: Other: The competition course HAS been certified in accordance to C(4). The copy of such certification is on file with USA Swimming. NO CAMPING, NO PERSONAL SEATS/CHAIRS OR BLANKETS. Due to building/fire codes, camping is NOT permitted anywhere in the venue. Blankets, personal chairs, etc. are not permitted Summer State May, 2017 Page 2

3 ENTRIES Entries To: Form of Entries: Send to: Tracy Meece, Entry Chair - tjmeece1974@gmail.com; Phone: (cell) You will receive a confirmation from Tracy within 24 hours of her receipt of your entries. If you do not receive a confirmation, you should assume that your entries were NOT received and they should be resent to Tracy. ENTRIES ONLY. Please follow these guidelines when submitting entries: 1. Use Hy-Tek Team Manager (Version 4.0 or above) or Team Unify to send entries. 2. your entry. Indicate 2017 STATE in the header. Attach a text file of your entries along with the team manager file this allows the Entries Chair to verify the entry has been fully imported. This is extremely important! 3. Please include name of coach, phone number, and address so that you may be contacted if there is any problem with the entry. Entry Start Date: Entries will be accepted beginning at 8:00 pm on Monday, June 26, 2017 Entry Close Date: Entry Limitations: An copy of your entry is due Sunday, July 16, 2017 by 8:00 PM. Please include your Proof of Times with your entries. To correct entry mistakes: The host will confirm the entries received from each team as soon as it is administratively feasible. In the event there are mistakes, the entering team may submit corrections to the host for swimmers already in the meet. This is not to add swimmers or events for those who missed the July 16, 2017 deadline. To add new qualifiers only: Swimmers qualifying for new events between the entry deadline and 2:00pm on Monday, July 24, 2017, require the entering team to all the initial entries AND the new qualifiers in a single new entry file to the host club, and bring to the meet a new hard copy with all the new events and changes highlighted a check for the entry fees. This is not to add swimmers or events for those who missed the Sunday, July 16, 2017 deadline. Age of a swimmer is determined by their age on the first day of the meet. A swimmer may enter a maximum of 10 individual events but can only compete in a maximum of 8 individual events. 11 & Over 3 individual events/day 8 event maximum + 2 time trials 10 & Under 4 individual events/day 8 event maximum + 1 time trial All seed times must be either long course meters (seeded first) or short course meters and short course yards (seeded last). No converted times allowed. Relays do not count against daily or meet maximums. A NS will count as a swim, a scratch will NOT count as a swim. Win it and Swim it Qualifiers from the 2017 Summer Minnesota Regional Championships (MRC): These are individual event champions from the MRC s who have not achieved a CH time. There are no alternate Win it and Swim it qualifiers from the MRC s if the champion chooses not to enter the individual event at the State meet. Win it and Swim it entrants must use their time from their qualifying MRC event to enter the corresponding event at the State meet. Relays may not be created using a single Win it and Swim it qualifier. There must be at least one other swimmer in the gender who qualified for the meet with an individual event CH time. Swimmers being entered under this new criterion must note this on the hard copy of the entry sheet Summer State May, 2017 Page 3

4 Individual event champions that are eligible to advance to the Summer State meet. Win it and Swim it! See chart below: MRC individual events and corresponding State events MRC event (LC) State event (LC) 10&U 10&U &U &O 17&0 Age Up: Swimmers who age-up after the first day of MRCs (July 21, 2017) and before the first day of Summer State (July 26, 2017) who have exceeded the qualifying time for a championship meet but ages-up before the subsequent championship meet will be permitted to compete at that subsequent meet in their new age group thereby allowing them the opportunity to participate in a season culminating championship meet. Swimmers meeting these criteria should enter the meet with a provable seed time. A note should be sent to the entries coordinator explaining that they are entering under the age-up exception. The swimmer will be eligible to receive awards. However, they would not be included in the MSI formula concerning number of relays allowed at the State Meet based on the number of Champ swimmers. Swimmers being entered under this criterion should be noted in the with the team entries. Win it and Swim it and Age Up When the Win it and Swim it and the Age Up situations are separate, athletes WILL be permitted to compete in qualified events per the exemption. When situations include both the Win it and Swim it and the Age Up WILL NOT be permitted to complete in the events in questions. Relays: All Relays will be swam as Timed Finals. All relays must have one (1) swimmer who achieved the championship (CH) qualifying time or faster and is entered in at least one individual event at the meet. 1. Limit of one (1) relay per gender per club per relay event. 2. All swimmers must be registered members of the club they are swimming with. No unattached swimmer may swim on a relay, nor can there be an unattached relay entered in an event. 3. Relay only swimmers must be entered in the meet by the entry deadline. Teams cannot use any relay only swimmers unless they were entered prior to the meet entry deadline. All relay swimmers must meet the requirements 1-3 above. Entries for the 800 Free Relay: 1. Limit of one (1) relay team per gender, per age group, per club. 2. Qualifying aggregate time equal to four times the 'A' standard for the 200 Freestyle. 3. Aggregate provable times of actual relay participants must meet the qualifying aggregate time. 800 Free Relay Qualifying Standard Women Men SCY LCM SCY LCM : : : : : : : :59.59 Senior 8: : : : Summer State May, 2017 Page 4

5 Proof of Times: Fines: A qualifying time may be achieved at USA Swimming sanctioned or approved, or observed swim. These times are verified through the USA Swimming SWIMS database. A qualifying time may also be achieved at a bona fide meet sanctioned and conducted by a recognized organization (i.e. high school, college, YMCA) with verifiable and independently obtainable results published by the meet host or that organization. This proof of time must come from the actual published results of the meet. Each team or individual is responsible for providing their proof of times. A swimmer failing to achieve an event's qualifying time standard at the meet must provide proof of their qualifying time if it is not in the SWIMS database. If a time is not proven the entering party will incur a $100 fine. Fines are to be paid to the host club except for swimmers attached to the host club. In that case, those fines will be payable to ASCA-MN. All fines must be paid by the end of the meet. After the conclusion of the meet, swimmers/clubs have one week to prove their times and have their fine refunded. Failure of the team to pay the fine by the first meet of the following season s entry deadline will result in the team s charter being suspended until the fine is paid. When an event does not have a qualifying time standard but requires a verifiable entry time, the swimmer must provide proof of that time if it is not in the SWIMS database. If the entry time cannot be verified the swimmer will be withdrawn from the event and any times they may have achieved in that event at the meet will not be included in the official results. Any swimmer failing to achieve the qualifying time standard for any individual event must submit appropriate proof of having previously achieved the entry time standard. Any swimmer unable to provide such proof of performance shall pay a fine of $100 to the host club. Proof of performance must be in a USA Swimming sanctioned or approved competition or Time Trial or official verifiable high school or college meet. Each club or individual is responsible for providing their own proof of performance. ELIGIBILITY / ATHLETES Eligibility: Athletes with disabilities: All swimmers with verifiable Championship qualifying times. This is a closed meet. Only swimmers from the Minnesota LSC can participate. Swimmers with a permanent disability as defined by USA Swimming are welcome to participate in this meet in any event corresponding to the swimmer s gender within the daily individual event limit for the meet. Disabled swimmers must have an IPC classification AND participated in two (2) Minnesota Swimming/USA Swimming or IPC meets within the eligibility period for the state meet. They must have a verifiable time in the SWIMS database or from results published by a bona fide sanctioning body, within the eligibility period for the meet, for the event(s) they wish to enter. The entering coach or swimmer must contact the Referee to discuss any modification for the disabled swimmer to participate. Swimmers entering under this criterion must be noted on the team s Proof of Time report. Participation in this meet by a disabled swimmer shall constitute a season-ending championship competition, unless the disabled swimmer earns a new time that qualifies them for the next level meet. Racing start Certification: USA Swimming Membership: Any swimmer entered in the meet must be certified by a USA Swimming member-coach as being proficient in performing a racing start or must start each race from within the water. When unaccompanied by a member-coach, it is the responsibility of the swimmer or the swimmer s legal guardian to ensure compliance with this requirement. No swimmer will be permitted to compete unless the swimmer is a member as Provided in Article 302 of USA Swimming Rules. All coaches must be current members as provided in Article 302 of USA Swimming Rules. Any club or individual entering a non-usa Swimming registered swimmer will be subject to a $25 fine per event per swimmer Summer State May, 2017 Page 5

6 Swimmers without A Coach Present: USA Swimming athlete members must be under the supervision of a USA Swimming member coach during warm-up, competition and warm-down. The Meet Director or Meet Referee shall assist the athlete in making arrangements for such supervision. MEET ADMINISTRATION, CONDUCT Coach s Meeting: Warm-up: Rules and Regulations: Changes to the Meet Information: Prohibited: Meet Format: box if this does not apply to this meet Finals Qualifications: Daily limits and meet limits: Will take place on a regular basis at the discretion of the referee. Current MSI and USA Swimming Rules will govern all aspects of the warm-ups. If warmup procedures have been modified to accommodate the size of the meet, the procedures MUST be prominently posted in the pool area. Swimmers and coaches are expected to be acquainted with all rules and regulations; the NO Diving and Slip-In Entry rules will be strictly enforced. All information, rules and regulations including time standards, schedules, order of events, meet operations, and requirements will be in accordance with Minnesota Swimming Inc. policies, rules and regulations and USA Swimming Rules and Regulations current edition, and take precedence over any errors or omissions on this form. Any changes to the meet information will be discussed, reviewed and voted on at the coaches meeting held each morning before the beginning of the first session of the day. Changes must be approved by a 100% vote of coaches in attendance at the appointed meeting. Deck changing: Deck changing is prohibited. Use of audio or visual recording devices including a cell phone, is not permitted in changing areas, rest rooms or locker rooms. Operations of a drone or any other flying apparatus, is prohibited over the venue (pools, athlete/coach areas, spectator areas and open ceiling locker rooms) any time athletes, coaches, officials and/or spectators are present. All individual events and the 800 Free Relay are deck seeded. All others will be deck seeded. All swimmers must report to their blocks for the start of their heat. Relays will be timed finals and will be swum to completion at Finals. The Meet Referee reserves the right to do chase starts seeded fastest to slowest. The Meet Referee reserves the right to swim 2 per lane for the 400 Free and above (800 Free/1500 Free). The and Senior events will be combined for Prelims. The events will be swum as 13-14, and Senior age groups for Finals. The Top 16 qualifiers in each prelim/finals event advance to Evening Finals except in the 400 Free and the 400 IM only the Top 8 will advance to Evening Finals. The top 8 qualifiers will swim in the Championship heat, the 9 th -16 th qualifiers will swim in the Consolation heat. All 16 places will score. All swimmers must report to their blocks for the start of their heat. There are daily and meet limits on the number of individual events in which an athlete may compete. Athletes are solely responsible for ensuring that they do not exceed those limits, when checking-in. If an athlete exceeds those limits during check-in they will be automatically removed, without notice, from those events that exceed the limit. If an athlete is inadvertently seeded or allowed to compete in an event that exceeds one of the event limits, they will be disqualified from that event and will not receive an official time for that event. 800 Freestyle Relays: Will be seeded fastest to slowest with all women s heats first followed by all men s heats. Heats may be combined across gender at the Meet Referee s discretion Summer State May, 2017 Page 6

7 800 and 1500 Freestyle: The 800 Free and 1500 Free will be conducted as Timed Finals and seeded fastest to slowest. The Top 8 seeds from each age group and gender will compete first heats in the following order: Girls, Boys, Girls, Boys, Senior Girls and Senior Boys. All remaining swimmers will be combined by gender and swim alternating gender. Scratch Rules Check-in: Scratch Deadline: A scratch box will be available at the Clerk of Course table throughout all meet sessions. All athletes or their coaches are required to fill out a scratch slip, verified by the Clerk of Course, and place it in the scratch box prior to the scratch deadline for that event. This applies to all events, timed final, preliminary and relays. The scratch deadline for Wednesday's relay events is 15 minutes after the start of warm-up's. 800 Freestyle swimmers must positively check-in by this same deadline in order to be seeded. Scratch deadline for Thursday July 27, 2017 individual and relay events shall be 30 minutes after the start of Wednesday timed finals session. Scratch deadline for Friday, July 28, 2017 individual and relay events shall be 30 minutes after the start of Thursday July 27, 2017 evening finals session. Scratch deadline for Saturday, July 29, 2017 individual and relay events shall be 30 minutes after the start of Friday July 28, 2017 evening finals session. Scratch deadline for Sunday, July 30, 2017 individual and events shall be 30 minutes after the start of Saturday July 29, 2017 evening finals session. Swimmers in Sunday's 800 and 1500 Freestyle events must positively check-in by this same deadline in order to be seeded. There is no event penalty for failing to compete in a preliminary or timed final heat. However, a swimmer who no-shows in a preliminary or timed final heat must positively check-in with the Administrative Referee prior to the closing of the scratch box for subsequent day s events in order to be seeded in subsequent day s events. Although a swimmer/coach may declare a false start in order to avoid the requirement to check-in after a no-show, swimmers/coaches are asked to properly scratch the evening before so that there are no empty lanes. Failure to complete in the finals round of a prelims/finals event will result in the swimmer being barred from all further competition. Any scratches from finals must be completed with the Administrative Referee. A swimmer not originally announced or posted as qualifying for finals, who is seeded in a final due to the scratch of another swimmer, will not be penalized for failing to swim in that final; however, swimmers finishing within the top forty (40) are asked to scratch from finals if they do not intend to swim, so that the Administrative Referee will be able to properly seed the meet for finals. Please note that all scratches must be made individually; team scratches will not be accepted. Sections D, E of the USA Swimming Rulebook will be in effect. Relay cards designating the swimmers names shall be submitted to meet management on the day of the relay. Names and order of swimmers may be changed up to the time of the swim. Time Trials: Check box if this does not apply to this meet Time trials will be offered, time permitting, following the preliminary sessions. Time trials are open only to swimmers in the meet. Time trials count toward a swimmer s entry limit for the day (See Entry Limitations). Sign up will be in the administration area. There will be a cost of $10.00 per time trial event. Warm-ups for time trials will be allowed as time permits at the discretion of the meet referee. Swimmers participating in time trials will need to provide their own timers. Time Standards: MN Swimming Time Standards the most current edition published on the Minnesota Swimming website will be used. A swimmer must have a Championship time to enter the meet. The times must have been achieved since January 1, 2016 and be verifiable. Senior events will use the time standards to qualify Summer State May, 2017 Page 7

8 Meet Lane Timing Needs: Applications to Officiate: A motion was passed on 10/20/1998 that states: During all MSI regularly bid, sanctioned events, visiting clubs will provide timers as necessary for the duration of the competition. The meet will not begin until the timing needs have been met. The host club may not place requirements on any individual team to participate at any specific level. If your club would like to help out on a specific time or day, please contact the Meet Director. NOTE: Teams must supply their own timers for swimmers participating in the 1500 Freestyle. All certified USA Swimming officials are invited to officiate. This meet will be submitted for designation as an Officials Qualifying Meet" for certification and re-certification evaluations. ORDER OF EVENTS Wednesday, July 26, 2017 Timed Finals Women Event Men Free Relay 2 3 Senior 800 Free Relay Free 6 7 Senior 800 Free Medley Relay Senior 400 Medley Relay 12 The events will be separated into and for awards Thursday, July 27, 2017 Thursday, July 27, 2017 Prelims Finals Women Event Men Women Event Men Free Free Senior 100 Free Senior 100 Free IM IM Senior 200 IM Senior 200 IM Back Back Fly Fly Senior 100 Fly Senior 100 Fly Breast Breast Free Free Senior 400 Free Senior 400 Free Summer State May, 2017 Page 8

9 Friday, July 28, 2017 Friday, July 28, 2017 Prelims Finals Women Event Men Women Event Men Back Back Senior 200 Back Senior 200 Back Fly Fly Breast Breast Senior 100 Breast Senior 100 Breast Free Free Senior 200 Free Senior 200 Free IM IM Senior 400 IM Senior 400 IM 62 Saturday, July 29, 2017 Saturday, July 29, 2017 Prelims Finals Women Event Men Women Event Men Fly Fly Senior 200 Fly Senior 200 Fly Free Free Senior 50 Free Senior 50 Free Back Back Senior 100 Back Senior 100 Back Breast Breast Senior 200 Breast Senior 200 Breast 100 Sunday, July 30, 2017 Sunday, July 30, 2017 Timed Finals Relays (All Age Groups) Women Event Men Women Event Men Free &Under 200 Medley Relay Senior 1500 Free Medley Relay Free Medley Relay Medley Relay Senior 200 Medley Relay Free Relay 136 The events will be separated into Free Relay and for awards Free Relay Senior 400 Free Relay &Under 200 Free Relay Medley Relay Medley Relay Free Relay Free Relay Free Relay Senior 200 Free Relay Summer State May, 2017 Page 9

10 12 & Under Timed Finals Thursday, July 27, 2017 Friday, July Afternoon Afternoon Girls Event Boys Girls Event Boys Breast Free Back &Under 50 Free &Under 200 IM Fly IM &Under 100 Back &Under 400 Free Back Free &Under 50 Fly Fly &Under 50 Breast 78 Saturday July 29, Breast 80 Afternoon 81 10&Under 200 Free 82 Girls Event Boys Free Free &Under 100 Free 104 Relays are being swum on Sunday afternoon for Breast 106 all age groups see above (Sunday) for events &Under 100 Breast Fly &Under 100 Fly Back &Under 50 Back IM Summer State May, 2017 Page 10

11 2017 MN LONG Course State Championships (All Zones) with Time Trials Wednesday, July 26, 2017 to Sunday, July 30, 2017 Sanction Number: MN17S-06-19M Time Trial Sanction Number: MN17S-06-19MTT Entering Club s Name: Club Code Coach: Phone # Entries Person: Phone # Entry Data Costs: MSI Entry Fee: # of Swimmers entered x $3.00 = $. Total Splashes x $ 5.50 = $ # of boys # of girls Total Relays x $ = $ Total Facility fee x $ = $ Total Program fee x $ 6.00 = $ Total Due = $ Make checks payable to: Foxjets Swim Team All fees are due upon check-in at the meet. Payment shall be presented to either of the Meet Directors or the Meet Admin Official. results to: Name Address The undersigned team representative certifies by his/her signature that all athletes participating in this meet are currently registered athlete members of USA Swimming, Inc. The undersigned further certifies that any person appearing on deck in this meet in the capacity of coach is currently a coach member of USA Swimming, Inc. Who should we contact if there is a problem with your entry file? Name Phone: Day Night Address: 2017 Summer State May, 2017 Page 11

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