Meet Information Package

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1 Meet Information Package 27 th Annual LAC Hollandia Spring Invitational - Long Course May 11 th 13 th, 2018 London, Ontario - 1 -

2 27 th Annual LAC Hollandia Spring Invitational DATE(S): Friday, May 11 th through Sunday, May 13 th, 2018 HOSTED BY: LOCATION: FACILITY: PURPOSE: MEET PACKAGE: London Aquatic Club Canada Games Aquatic Centre 1045 Wonderland Road North London, Ontario N6G 2Y9 (Between Gainsborough and Lawson Road. Map/Parking will be posted on the LAC Website.) Eight lane, 50 meter indoor tank with Keifer type lane markers; Daktronics H8 8 lane swimming scoreboard at both ends of pool with Swiss Timing Quantum Aquatic Timing System. Long Course Invitational The only meet package which will be considered as valid must be the most current version found on MEET MANAGERS: COMPETITION COORDINATOR: Steve Langham Ed MacNeil Greg Lewis, Level 5 slangham@rogers.com edward.macneil@alumuni.utoronto.ca britshay@sympatico.ca MINOR OFFICIALS: Rebecca Shearer rebeccashearer@rogers.com DESCRIPTION: COMPETITION RULES: 12 and Under: All events will be Timed Finals and will swim in the afternoons plus Friday evening. 13 and Over: Preliminary events swim in the mornings the top 8 in each age group going to finals. 50 s (except Freestyle) are Timed Finals, as are 400 m, 800 m, and 1500 m events. All Preliminary and Timed Final events on Saturday and Sunday will be senior seeded and will run double-ended chase format. If the number and mix of swimmers warrants, adjustments may be made to balance the number of heats at each end. Sanctioned by Swim Ontario All current Swimming/Natation Canada (SNC) rules will be followed. Please note that Swimming Canada Competition Warm-Up Safety Procedures will be in effect. The full document can be viewed HERE. For club and provincial meets, a swimsuit that covers more of the body such as modesty swimwear or religious cover-ups is permitted providing that the fabric is permeable open mesh textile material and does not give the swimmer an advantage. The full interpretation can be viewed HERE. For advanced notification or for clarification of the interpretation, please see the Competition Coordinator. AGE UP DATE: Age determined as of first day of meet, Friday, May 11 th, ELIGIBILITY: QUALIFYING/ DE-QUALIFYING All athletes must be registered as Competitive Swimmers with SNC, or any other amateur swimming organization recognized by FINA. A valid SNC registration number is required for all Canadian swimmers, and entries without a SNC registration number will be declined entry. There are no qualifying times for events less than 200 m. Standards for remaining events are as stated in the attached schedule

3 TIMES: ENTRY FEES: $10.00 per swimmer per individual event for all events except 800 m and 1500 m. $15.00 per swimmer 800 m and 1500 m individual events. (includes HST London Aquatic Club GST # R ) PAYMENT: ENTRIES: Please submit one cheque for all club swimmers with your entries. Payable to: London Aquatic Club Entries will be at the discretion of the Meet Manager. All entries must be in Hy-tek format and be submitted through the SNC online entries system at: Meet Management will not accept entries directly via any other means. Please include appropriate Long Course (in meters) entry times. NT entries WILL NOT be accepted. Each swimmer must swim in the proper age group, no swimming up is permitted. Maximum number of individual events: 800 m (11 & Over) OR 1500 m (13 & Over) but not both events; 4 events during 50 s; 13 and Over 3 events Saturday and Sunday mornings. 12 and Under 3 events Saturday and Sunday afternoons. New this year: Coaches are asked to consider entering Athletes who will NOT be available for evening finals as exhibition in the morning preliminary events. ENTRY DEADLINE: Entry Deadline: Friday, April 27 th, 2018 You will be sent confirmation of receipt of your entries. Please ensure that you check these entries and immediately contact the Meet Manager with any problems. DECK ENTRIES: Deck entries may be accepted (as Exhibition Swims) to fill empty lanes or scratched lanes, but will not be eligible for awards or prizes in those events. Swimmers removed from 400 m / 800 m / 1500 m events due to entry restrictions may be entered non-exhibition provided they remain within the published event limit for the session involved. DECK ENTRY FEES: $12.00 per swimmer per individual event for all events except for 800 m and 1500 m. $17.00 per swimmer for 800 m and 1500 m individual events. Payable at the time of the request. (includes HST London Aquatic Club GST # R ) SCRATCH RULES: CONVERSION: AGE CLASSIFICATIONS: PARA: The scratch deadline for Finals sessions will be 30 minutes after the conclusion of the preliminary session. If a swimmer is a late scratch or is a no show or steps down for a Final swim that swimmer will not be allowed to swim any of their other events during that Final session. While there is no monetary penalty for Final scratches, to be fair to alternates, please inform us of all scratches. There will be marshaling for Finals and positive check-in for distance events. Any Short Course times submitted will be converted into Long Course times using MM6 default conversion factor. Male and female: Individual: 10 and Under; 11; 12; 13; 14; 15; 16 and Over. PARA swimmers will be officiated under WPS Swimming Rules

4 MANAGEMENT ITEMS: Meet Management reserves the right to split preliminary session age categories to ensure proper session lengths. Meet Management reserves the right to limit the number of entries and the number of swimmers in any event. Meet Management reserves the right to advance the Sunday finals start time. Preliminary events with less than 9 swimmers will still swim will not go straight to finals. 800 m and 1500 m Freestyle Events: Entries MAY be limited, at the Meet Manager s discretion. Meet Management will notify clubs in the event of entry restrictions, Senior seeded. 13 & Over are also mixed gender. Will swim fastest to slowest. The Top 16 will swim one per lane, slower heats MAY swim 2 per lane. 400 m Free and 400 IM Events: Entries MAY be limited, at Meet Manager s discretion, Meet Management will notify clubs in the event of entry restrictions, Will swim slowest to fastest. 50m Events: Will start in the DEEP end. Preliminaries and Timed Finals are senior seeded. Sprint lanes for the last 20 minutes of warm-ups. Lanes 1 and 8 will be used for Sprinting and are designated as diving lanes with one way traffic only. PARA and Backstroke start lanes may also be designated, will be announced, and then will be controlled by the Safety Marshalls. Meet officials will provide a safe environment and an organized competition. We are not responsible for the supervision of the athletes during the competition or during session breaks. CANCELLATIONS: COACH'S REGISTRATION: TIME SPLITS: In the event of unforeseen circumstances beyond the control of the City of London or London Aquatic Club, (for example but not limited to; weather interruptions or facility malfunctions) that force the cancellation of all or part of the meet, a partial refund may be granted at the discretion of the Meet Manager. Meet Management will cross-reference the list of coaches in attendance at this competition with the Swim Ontario Compliancy lists. If a coach is not on this list, Meet Management is obligated to enforce the SNC policy and not permit that coach to attend the meet. Meet management will forward to Swim Ontario a list of coaches who they have found to be in non-compliance. The procedure for obtaining an 'Official Split' now requires that coaches make the request to the session Referee or Meet Management on a time card (provided by the Meet Office) prior to the race. The split for the lead-off leg in relays will still be regarded as an official split and therefore no request by coaches is needed for relays. However, in the new 'mixed gender' relays, lead-off times/splits are not considered official splits' as per international practice. Official Splits: Meet Management requires that any coach wishing to rely on a time achieved by the swimmer for an interval shorter than the total distance of the event shall so advise the Referee prior to the commencement of the session (or event) in question. Please note that the coach must provide 3 timers to complete this official split. Events finals (sessions 10 and 15) are NOT eligible for official splits

5 AWARDS: MEET RESULTS: RECORDING OF THE MEET: SAFETY AND LIABILITY: FOREIGN COMPETITORS: Individual events: age categories 10 and Under; 11; 12; 13; 14; 15; 16 and Over: 12 and Under medals for 1 st, 2 nd, and 3 rd ; ribbons for 4 th -8 th ; 13 and Over medals for 1 st, 2 nd, and 3 rd. Awards for all events will be distributed by age and gender within the classifications listed above, even though some events may have had multiple ages and/or genders swimming together. The meet will run on Hy-Tek Meet Manager. Results will be posted on the LAC website as quickly as possible and uploaded to within 48 hours of the completion of the meet. Unofficial results will also be posted to Meet Mobile following each event. Only individuals who have made application and received authorization, in advance, to record the event, in any manner, in any medium or context now known or hereafter developed, shall be granted access and permission to do so. Please contact Meet Manager for application and authorization. Photographers must obtain authorization from Meet Management before the start of the meet to obtain access to the deck. Only participating swimmers, officials, certified registered coaches, and authorized people are allowed on deck. All swimmers and coaches must be duly registered and residents of the governing body for which they are competing. All swimmers and coaches must be in good standing with their respective governing swim body. All swimmers and coaches must have primary residence within the province /state or country for which they claim registration. Proof of residency may be green card, student ID, driver s license, college residence or other document as deemed acceptable by Swim Ontario and shall be submitted with the Proof of Residence and Registration Status form to Swim Ontario no later than 7 days prior to start of competition. MIXED GENDER SWIMMING: The host seeks an exemption from the requirement to swim events in gender separated events, on the following basis: Due to facility or time limitations, swimming separated by gender would not permit all swims to be completed while offering reasonable opportunities to swim for all participants, and in particular on an equitable basis for swimmers of each gender. Mixed gender swims may also be permitted when, due to a missed swim, it is necessary for a referee to seed a swimmer in a heat of the same or shorter distance, for competitors of the opposite gender, on an exception basis. In spite of this rule, any swimmer who achieves a record time at any level (regional, provincial, national etc, whether age group or open) will not be recognized for that record unless the coach has advised the referee prior to the start of the session that there is a possibility of the record being broken, and the referee ensures that the swimmer competes with competitors of the same gender for his/her heat. In the event that mixed gender swims are permitted pursuant to this policy, the results must still be posted separately by the gender of swimmers. DURING THE MEET: Parking & Accommodations: Parking and accommodation options will be posted on the LAC website LAC Hosted Meets LAC Hollandia Spring Invitational ( ) Swim Supplies: Team Aquatic Supplies will have a booth at the pool for all your equipment needs. Concession: - 5 -

6 A snack bar will be open throughout the meet. SCHEDULE OF SESSIONS: Session # Date Prelim/Final Warm Up Start Finish Estimated Duration 1/2 May 11th Timed Final 7:00 am 8:00 am 11:25 am 3:25 13O - 800/ May 11th Timed Final 11:30 am 12:15 pm 2:50 pm 2:35 10U FR/ 11/ FR 4 May 11th Prelim/ Timed Final 3:00pm 3:45 pm 5:45 pm 2:00 13O - 50 s 5 min break Final 5:50 pm 6:00 pm 0:10 no warm-up 13;14;15;16 & O 50 FR 5 May 11th Timed Final 6:00 pm 6:45 pm 9:05pm 2:20 12U - 50 s 6 May 12th Prelim/ Timed Final 7:00 am 7:45 am 12:05 pm 4:15 13O 7 May 12th Prelim/ Timed Final 7:00 am 7:45 am 12:05 pm 4:15 13O 8 May 12th Timed Final 12:15 1:00 pm 5:20 pm 4:20 10U; 11/12 9 May 12th Timed Final 12:15 1:00 pm 5:20 pm 4:20 10U; 11/12 10 May 12th Final/ Timed Final 5:30 pm 6:30 pm 8:40 pm 2:10 DEEP - 13O 400 FR (F -2W + 2M) 11 May 13th Prelim/ Timed Final 7:00 am 7:45 am 11:50 4:05 13O 12 May 13th Prelim/ Timed Final 7:00 am 7:45 am 11:50 4:05 13O 13 May 13th Final 12:15 1:00 pm 5:10 pm 4:10 10U; 11/12 14 May 13th Final 12:15 1:00 pm 5:10 pm 4:10 10U; 11/12 15 May 13th Final DEEP - 13O 5:30 pm 6:30 pm 7:50 pm 1:20 *** The above schedule is tentative. No session will be longer than 4.5 hours in length SCHEDULE OF EVENTS: See Event List - Appendix C on Page

7 Appendix A Canada Games Aquatic Centre Event Procedure Policy For: Meet Managers, Officials, Coaches, Athletes & Spectators 1. The City Of London Aquatic Staff (and specifically the CGAC Deck Supervisor) will remain in control of the facility at all times during the event. Their decisions and instructions are to be complied with without argument by all participants, coaches and officials. In the event of an emergency, City staff will only transfer care of an individual to EMS personnel. 2. No coach or official may permit a swimmer to enter the pool prior to the lifeguards being in place. No swimmer is to enter the pool without lifeguards in place. 3. All participants must obey all pool rules as posted. 4. No outside footwear may be worn on the pool deck by any participant, coach, official or any other person. 5. No food of any kind is permitted on the pool deck, except for refreshments provided directly to officials. 6. Coaches are responsible for the conduct of their team at all times in all areas of the facility. 7. Participants / coaches are responsible for picking up their garbage and depositing it in waste containers; excessive garbage left on the pool deck will be billed as an additional staffing charge. 8. Participants must be dry and wearing footwear on the upper level. 9. Participants / coaches / officials must not leave belongings in front of access points, including but not limited to emergency exits, staff offices, first aid rooms, change rooms, etc. 10. Parking is permitted in designated areas only; parking is not permitted on curbs or on grass areas surrounding the building. Signs will be posted indicating parking locations. RZONE Rzone is a program requiring all persons wishing to visit or use any City of London recreation facility, park, or program, to respect others and take responsibility in helping the City maintain a positive environment. The "R" in Rzone stands for Respect and Responsibility. Respect for yourself, Respect for others, and Responsibility for your actions. The Rzone program applies to all community organizations and individuals using City of London recreational facilities, parks, and programs. Please review the information online at before attending this event

8 City Of London By-Law Appendix B Single Use Disposable Water Bottles According to the City of London by-laws, single use disposable standard water bottles can no longer be sold at events hosted at city-owned facilities. We will continue with our Maximize Waste Diversion. Water coolers / city water taps will be available for water needs for our Athletes, Coaches, Officials, and Volunteers. Please make sure that you bring a refillable water bottle with you to our meet

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10 Appendix C Event List Qualifying Time 800 Event # Session 1 & 2, Alternating 800/1500 Friday Morning, May 11th, 2018 Timed Final Warm-up 7.00 a.m. Start 8:00 a.m. Finish 11:25 a.m. Event Mixed Gender Senior Seeded 13 & Over Prelim / Final 1500 Event # Qualifying Time 10: /1500 Free 15 & Over Timed Final 2 20: : /1500 Free 13 & 14 Timed Final 21:30.83 Session 3 10U 400 FR; 11/ FR Friday Morning, May 11th, 2018 Timed Final Warm-up 11:30 a.m. Start 12:15 p.m. Finish 2:50 p.m. Qualifying Time Girls Event # Event Prelim / Final Boys Event # Qualifying Time 7: Free 10 & Under Timed Final 4 7: : Free 11 & 12 Timed Final 6 13:

11 Session 4, Single Ended, Deep to Shallow Friday Afternoon, May 11th, 2018 Prelim / Timed Final Warm-up 3:00 p.m. Start 3:45 p.m. Finish 6:00 p.m. Event # Event Prelim / Final Event # Senior Seeded 13 & Over Women Men 7 50 Free 13 & Over Prelim Breast 13 & Over Timed Final Back 13 & Over Timed Final Fly 13 & Over Timed Final 14 Break - 10 minutes (no warm-up) 7 50 Free 13; 14; 15; 16 & Over Final 8 Session 5, Single Ended, Deep to Shallow Friday Evening, May 11th, 2018 Timed Final Warm-up 6:00 p.m. Start 6:45 p.m. Event # Event Prelim / Final Event # Senior Seeded 12 & Under Girls Boys Free 12 & Under Timed Final Breast 12 & Under Timed Final Back 12 & Under Timed Final Fly 12 & Under Timed Final

12 Session 6 & 7 Saturday Morning, May 12th, 2018 Prelim / Timed Final Warm Up 7:00 a.m. Start 7:45 a.m. Finish 12:05 p.m. Event # Qualifying Time Event Qualifying Time Event # Senior Seeded - 13 & O Women Men 23 2:47.70 Prelim - 15 & O I.M. 2: :04.33 Prelim - 13 & I.M. 2: Prelim - 13 & O Free :45.43 Prelim - 15 & O Back 2: :00.40 Prelim - 13 & Back 2: Prelim - 13 & Over Fly :08.47 Prelim - 15 & O Breast 3: :26.75 Prelim - 13 & Breast 3: :11.15 Timed Final - 15 & O Free 5: :39.03 Timed Final - 13 & Free 5:36.11 * Fastest two heats of 13 & O Women & Men's 400 Free swim during Saturday Finals session * Session 8 & 9 Saturday Afternoon, May 12th, 2018 Timed Final Warm Up 12:15 p.m. Start 1:00 p.m. Finish 5:20 p.m. Event # Qualifying Time Event Qualifying Time Event # Girls Boys 35 3:31.15 Timed Final - 11 & I.M. 3: :55.20 Timed Final - 10 & U I.M. 3: Timed Final - 11 & Free Timed Final - 10 & U Free :28.74 Timed Final - 11 & Back 3: :58.21 Timed Final - 10 & U Back 3: Timed Final - 11 & Fly :38.00 Timed Final - 10 & U Breast 4: :57.94 Timed Final - 11 & Breast 3: :34.33 Timed Final - 11 & Free 6:

13 Session 10 Saturday Evening, May 12th, 2018 Finals Warm up 5:30 p.m. Start 6:30 p.m. Finish 8:40 p.m. Event # Event Event # Women Top 8 each age group Men I.M. 13; 14; 15; 16 & O Final Free 13; 14; 15; 16 & O Final Back 13; 14; 15; 16 & O Final Fly 13; 14; 15; 16 & O Final Breast 13; 14; 15; 16 & O Final & O Free Fastest 2 heats 2W + 2M Timed Final

14 Session 11 & 12 Sunday Morning, May 13th, 2018 Prelim / Timed Final Warm Up 7:00 a.m. Start 7:45 a.m. Finish 11:50 a.m. Event # Qualifying Time Event Qualifying Time Event # Senior Seeded - 13 & O Women Men 55 2:51.02 Prelim - 15 & O Fly 2: :08.79 Prelim - 13 & Fly 3: Prelim - 13 & O Breast :27.13 Prelim - 15 & O Free 2: :41.91 Prelim - 13 & Free 2: Prelim - 13 & Over Back :55.94 Timed Final - 15 & O I.M. 5: :29.95 Timed Final - 13 & I.M. 6:18.12 * All heats of 400 I.M. swim in the morning session * Session 13 & 14 Sunday Afternoon, May 13th, 2018 Timed Final Warm Up 12:15 noon Start 1:00 p.m. Finish 5:10 p.m. Event # Qualifying Time Event Qualifying Time Event # Girls Boys 65 Timed Final - 11 & Breast Timed Final - 10 & U Breast :07.12 Timed Final - 11 & Free 3: :30.34 Timed Final - 10 & U Free 3: Timed Final - 11 & Back Timed Final - 10 & U Back :08.25 Timed Final - 11 & Fly 4: Timed Final - 10 & U Fly :40.02 Timed Final - 11 & I.M. 7:

15 Session 15 Sunday Evening, May 13th, 2018 Final Warm up 5:30 p.m. Start 6:30 p.m. Finish 7:50 p.m. Event # Event Event # Women Top 8 each age group Men Fly 13; 14; 15; 16 & O Final Breast 13; 14; 15; 16 & O Final Free 13; 14; 15; 16 & O Final Back 13; 14; 15; 16 & O Final

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